4-3-3F Project Manual.pdf

FRA General Requirements 30 August 2024

GENERAL REQUIREMENTS Project No. 4-3-3F 010010 - 1

SECTION 010010 – GENERAL REQUIREMENTS

PIP-II CPB Overhead Door Mods

PART 1 GENERAL

1.1 PURPOSE

1.2 SUMMARY

1.3 REFERENCES

1.4 SITE LOCATION

1.5 DESCRIPTION OF WORK

1.6 MATERIALS & EQUIPMENT FURNISHED BY FERMILAB

1.7 BUY AMERICAN ACT

1.8 SERVICES FURNISHED BY FERMILAB

1.9 ITEMS AFFECTING WORK PLANNING

1.10 ELECTRONIC PROJECT DRAWINGS

1.11 PARKING AND STAGING AREA

1.12 SITE ACCESS AND HAULING

1.13 TRANSPORTATION OF EQUIPMENT AND MATERIALS

1.14 TEMPORARY SERVICES AND FACILITIES

1.15 FERMILAB CLOSURE

1.16 MATERIAL SUBSTITUTIONS

1.17 DOCUMENTATION

1.18 SUBCONTRACTOR’S REQUESTS FOR INFORMATION (RFI)

PART 2 PRODUCTS - Not Used

PART 3 EXECUTION

3.1 NOTICE TO PROCEED

3.2 CONSTRUCTION SCHEDULE

3.3 QUALITY CONTROL AND CONTROL OF INSTALLATION

3.4 ACCEPTANCE

ATTACHMENT A REQUEST FOR INFORMATION

ATTACHMENT B QA/QC PUNCHLIST ITEM STATUS

GENERAL REQUIREMENTS Project No. 4-3-3F 010010 - 2

SECTION 010010 – GENERAL REQUIREMENTS

PIP-II CPB Overhead Door Mods

PART 1 GENERAL

1.1 PURPOSE

The following specification provides the project-specific requirements that are supplementary to the requirements of the Fermi Research Alliance, LLC (FRA) Subcontract General Provisions and the FRA General Terms and Conditions for Construction.

The Subcontractor is required to plan, control, and deliver the final project according to the project specifications. The project must possess complete functional systems and be assembled safely and in quality fashion following industry standards, regulatory requirements, and best practices.

1.2 SUMMARY

The Subcontractor shall provide in the performance of the work under this subcontract all labor, materials, equipment, transportation, services, occupational exposure monitoring and supervision required to maintain work sites that meet the ES&H requirements found in Section 013100.

All major elements of the work are believed to be adequately described herein. The Subcontractor is expected, as a requirement of the Subcontractor’s qualifications, to utilize his or her knowledge and experience to anticipate, and include in the cost of the work any incidentals of work which may be required, but are not specifically expressed herein, in order to provide a complete and fully functional facility and/or system.

Definitions and roles and responsibilities can be found in Section 013100.

FRA Construction Management Office:

Procurement Administrator: <name, email, phone number> Construction (Project) Manager: <name, email, phone number> Design Coordinator: <name, email, phone number> Construction Coordinator: <name, email, phone number> ES&H Coordinator: <name, email, phone number> Quality Assurance Coordinator, <name, email, phone number>

Submittals Required with Proposal. The Subcontractor will submit with the proposal the following:

Preliminary Construction Schedule per 010010 section 2.1.3

Submittals Required Prior to Notice-to-Proceed. Within ten (10) business days after subcontract award, the Subcontractor will submit the following to FRA for acceptance.

These items must be submitted and accepted by FRA prior issuance of Notice-To-Proceed

(NTP):

Cost-loaded Construction Schedule per 010010 section 2.1.4

GENERAL REQUIREMENTS Project No. 4-3-3F 010010 - 3

1.3 REFERENCES

The publications listed below form a part of this subcontract to the extent referenced.

FRA General Terms and Conditions for Construction 010010 General Requirements 013100 Environment, Safety, and Health Requirements 013300 Submittals 014100 Quality Requirements

Drawings:

ISD/Engineering project 4-3-3F “PIP-II CPB Overhead Door Mods”

1.4 SITE LOCATION

The Subcontractor shall confine all operations (including storage of materials) on Fermilab premises to areas authorized or approved by FRA. The Subcontractor shall hold and save FRA and the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Subcontractor’s performance.

The project is located on the Fermi National Accelerator Laboratory (Fermilab) Site, adjacent to the city of Batavia, Illinois. The project is located on the Fermilab Site situated in DuPage County, within the existing PIP-II Cryogenic Plant Building on the inside of the Main Ring Road near the A-Zero pond and east of Wilson Hall.

1.5 DESCRIPTION OF WORK

The Subcontractor shall furnish all required supervision, labor, materials, tools, plant and appurtenances necessary to perform diligently and fully all work as described in the drawings and technical specifications. All work includes transportation, overhead, bonding costs, safety oversight, quality control oversight, and supervision as required to construct the project described in the drawings, technical specification and the detailed description contained herein.

The Subcontractor’s scope of work is not limited to the general work outline described below. The Subcontractor shall perform all work required to complete the construction work in accordance with the drawings and/or specifications. The description and quantities listed below are general in nature and are only intended to describe the range and complexity of this scope of work. The description and quantities provided below are not to be used as the basis for establishing a cost proposal. Specific quantities and definitions of the scope of work for providing a proposal shall be based solely on estimates developed by the Offer from the drawings, specifications, and the information obtained from examining of the project site.

Base Scope: The base work scope includes:

Temporary Protective Measures including fire resistant partitions needed to provide weather protection during the demolition, reconfiguration and installation of the work associated with the work scope. Temporary partitions will be fire resistant construction and designed to secure the existing building during the work period.

Demolition including removal and reuse of metal siding panels, structural steel components, personnel door, removal of existing overhead coiling door and related work.

GENERAL REQUIREMENTS Project No. 4-3-3F 010010 - 4

Architectural work including new coiling overhead door, guideways, tracks, flashings, closures and related accessories. This work includes installation of new metal stud framing components, waterproofing membrane, insulation and gypsum board. Also included is the removal and relocation of existing personnel door, jamb, trim and associated hardware.

Painting including new coiling overhead door, existing personnel door, new gypsum board and structural steel.

Relocation of existing bollard, bollard cover and foundation.

Electrical work including power connections to overhead coiling door, security systems, cable tray and related work, testing and connections.

Safety Requirements 10 CFR 851 Flow Down Acknowledgement

The Subcontractor will comply the Department of Energy requirements of Title 10, Code of Federal Regulations, Part 851, “Worker Safety and Health Program”. The prime Subcontractor may either flow down this requirement to each of its sub-tier subcontractors; or serve as a control and coordination point, requiring all sub-tier subcontractors’ activities to be conducted under the prime Subcontractor’s solitary Construction Environmental, Safety & Health Certification (CESHC).

Acknowledgement of this flow down is required to be submitted by the Subcontractor for each sub-tier subcontractor prior to commencing work on the Fermilab site.

Sub-Tier Subcontractor ESH Requirements: Sub-tier subcontractor submittals after Notice to Proceed include:

a. Sub-tier subcontractor employee safety training records.

b. Experience Modification Rating (EMR) Rates and Occupational Safety and

Health Administration (OSHA) 300 logs for the last three years for sub-tier subcontractors. The expectation is that the EMR be below 1.0. If an EMR is 1.0 or above, or the sub-tier subcontractor has less than 3 years of ratings, the sub-tier subcontractor shall provide explanation.

c. Sub-tier subcontractors shall be evaluated utilizing the Fermilab Subcontractor Safety Information Questionnaire. The questionnaires will be submitted to the subcontractor and FRA CC/TM for review upon selection of the sub-tier subcontractor.

d. FRA reserves the right to reject a sub-tier subcontractor based on the submitted safety information. In this circumstance, the subcontractor shall replace the sub-tier at no additional cost to FRA.

High Hazard Work Hours: All high-hazard and high-risk activities conducted before or after normal work hours (Monday through Friday, 6 a.m. to 7 p.m., on weekends, or on holidays) will require additional reviews and approvals per U.S. Department of Energy. This will ensure that proper resources are available to support the work activity.

Hazard Analysis Training: The Subcontractor and all sub-tier subcontractors are required to complete the FRA Work Planning Control & Hazard Analyses training.

This training will detail the principles, expectations and requirements for work planning and hazard analyses development. This training is approximately one (1) hour in duration.

Work Planning Control & Hazard Analysis: The Subcontractor is responsible for the means and methods of performing the work, but the safety standards of 10 CFR 851 require significant work planning and hazard analysis on an ongoing basis for each new task. The Subcontractor shall submit signed and dated Hazard Analyses (HA’s) for the Subcontractor and all sub-tier subcontractors for the scope of work

GENERAL REQUIREMENTS Project No. 4-3-3F 010010 - 5 associated with this work. These HAs shall include task specific detail applicable to the task steps, the corresponding hazards for that task, and the hazard specific mitigations identified. The HA shall avoid generic terminology and identify specific tools and equipment that will be used.

PPE and Equipment Inspections: Inspections of all personal protective equipment (PPE) and equipment required per FESHM, must be completed by a Competent Person prior to use. All documented inspections shall be available for FRA verification.

Orientation and Meetings: Personnel new to the site or task shall be briefed by the Subcontractor on the hazard analysis (HA) by receiving a written copy of the HA and verbal presentation of the mitigation measures (such as emergency procedures, PPE locations, PPE inspection expectations, and critical measures like approved tie-off points for fall protection).

Subcontractors shall discuss with all employees and sub-tier subcontractors the ability of each worker to pause work and ask questions about the procedure or any mitigating measures. At a minimum, this discussion must occur during site orientation.

Subcontractors are required to conduct daily “Toolbox” meetings to discuss the work plans of the day/week and highlight any high hazard tasks. As part of these meetings, the Subcontractor shall review applicable procedures, highlight necessary PPE, and detail any critical mitigations necessary for safe completion of the task.

Verification of Training Records for High Hazard Activities:

The Subcontractor is required to maintain records of training completed by all personnel working on the Fermilab site. Training needs will be based upon statutory requirements, Fermilab requirements, the nature and complexity of the work, and the associated hazards. These training and associated medical records will be audited and verified by FRA. Training records for high hazard activities will be inspected by FRA prior to exposing employees to the respective hazard. At a minimum, the activities that require verification of training prior to execution of work include the following:

a. Entry into a permit-required confined space

b. Entry into a radioactive or controlled work area

c. Use of respiratory protection when potential exposure levels will be above established limits (medical clearance, fit testing, and training)

d. Fall Protection

e. Lockout/Tagout

f. Electrical activities that require compliance with NFPA 70E

g. Scaffolding

h. Excavation

i. Crane Operator & Rigging

j. Aerial (Boom) & Scissor Lifts

k. Forklift, including construction type.

100% Fall Protection:

Work on the Fermilab site will prioritize the use of 100% fall protection systems that requires minimal user input (e.g., Self-Retracting Lifeline System (SRL) connected to an attachment point approved by the form manufacturer) over dual lanyard systems. If dual lanyards are deemed the best equipment for the task, GENERAL REQUIREMENTS Project No. 4-3-3F 010010 - 6 documentation of that analysis shall be reviewed and approved by the ESH Subcontractor Oversight Department, Project Director, and Chief Safety Officer.

The following applies to the use of fall protection on the Fermilab site:

• Explicitly identified and documented acceptable tie-off points necessary for each element of work.

• Fall protection rescue plans that have been crafted and are incorporated into the Hazard Analysis

• Daily inspection of Personal Protective Equipment and mechanical equipment.

• Ensure the knowledgeable supervisor communicates the HA, both verbally and in writing, to all workers in a consistent manner. This is especially important for workers new to the site.

Personal Protection Equipment – Hard Hats The Subcontractor will include in the base scope of work an allowance for a new hard hat for each worker assigned to the project site. The hard hat will comply with Article 3.6.B.1 of Section 013100. The hard hat will include 1) the Subcontractor name/logo,

2) the PIP-II logo and 3) the Fermilab name/logo.

Personal Protection Equipment – High Visibility Clothing The Subcontractor will include in the base scope of work an allowance for a new high visibility outer garment for each worker assigned to the project site. The high visibility clothing will comply with Article 3.6.B.4 of Section 013100. The high visibility outer garment will include 1) the Subcontractor name/logo, 2) the PIP-II logo and 3) the Fermilab name/logo.

1.6 MATERIALS & EQUIPMENT FURNISHED BY FRA

No materials/equipment will be provided by FRA.

1.7 BUY AMERICAN ACT

FRA maintains a preference for domestic construction material. In accordance with FRA General Terms and Conditions for Construction, the following construction material or components are exempt from the Buy American Act.

No exemptions from the Buy American Act are anticipated for this subcontract.

1.8 SERVICES FURNISHED BY FRA

FRA will furnish the services as described below:

Electrical Power: Electrical power at 120v for hand tools will or will not be provided at the project site.

Drinking Water: FRA will or will not provide drinking water for this project.

Toilet Facilities: FRA will or will not provide toilet facilities for this project.

Utility Locates: FRA will provide locates of existing known utilities as defined in

Section 013100 Articles 1.12 and 3.1. The Subcontractor shall excavate electrical, fiber optics, and gas utilities, in accordance with Section 013100 Article 1.12, paragraph A, 4.

Fermilab existing utility and building services shall be coordinated with the FRA Construction Coordinator:

GENERAL REQUIREMENTS Project No. 4-3-3F 010010 - 7

FRA will de-energize and re-energized the existing Domestic Water System (DWS), Industrial Cooling Water (ICW), Low Conductivity Water (LCW), fire protection suppression system, electrical services entering facilities, and fire detection in the building(s). These activities shall be coordinated through the FRA Construction Coordinator. The FRA Construction Coordinator shall be notified a minimum 48 hour prior to systems needing to be de-energized.

FRA furnished services shall be coordinated with the FRA Construction Coordinator.

The FRA Construction Coordinator coordinates issuance of permits, reference Section 013100 for additional information.

The FRA Construction coordinator or designee requests for and provides disablement of existing systems; Availability and use of existing Fermilab utility services will comply with Section 013100, Article 1.12, paragraph B.

Electrical Power:

Article 1.8, paragraph A.1 above describes the electric power that will be furnished by FRA for the Subcontractor’s use.

Installation of the Subcontractor’s electrical power distribution shall include ground-fault circuit protection and shall be subject to FRA approval.

Any additional power required not specified shall be furnished and paid for by the Subcontractor.

Drinking Water:

Article 1.8, paragraph A.2 above describes the drinking water that will be furnished by FRA for the Subcontractor’s use.

The FRA Construction Coordinator shall approve drinking water distribution containers. Water shall be adequate, clean and dispensed from a fully enclosed potable water container with individual paper drinking cups.

The Subcontractor shall furnish and pay for any additional potable water required.

Toilet Facilities:

Article 1.8, paragraph A.3 above describes the Fermilab toilet facilities that will be available for the Subcontractor’s use.

When Fermilab toilet facilities are not available to the Subcontractor, the Subcontractor shall provide an adequately serviced chemical toilet for every twenty

(20) personnel on the project.

The FRA Construction Coordinator shall approve of the toilet type and locations.

1.9 ITEMS AFFECTING WORK PLANNING

Safety Representative: A dedicated, full time Subcontractor Safety Representative is required on the project. Reference Section 013100, Article 1.15 for further information.

Quality Representative: The Quality Representative duties for this project may be completed by the Project Superintendent. Reference Section 014100, Article 1.4 for further information.

Additional Training: Additional training provided by FRA other than the subcontractor’s orientation as specified in Section 013100, Article 1.17 for further information.

GENERAL REQUIREMENTS Project No. 4-3-3F 010010 - 8

Erosion Control: No erosion control is anticipated for this project as delineated in Section 013100, Article 1.13.

Metal Recycling: If needed, the FRA Construction Coordinator will arrange for a FRA provided metal recycle dumpster for the to locate the metal in, reference Section 013100, Article 1.18, paragraph C for additional information.

Waste Disposal: The laboratory will dispose of existing regulated waste or laboratory generated regulated waste. The Subcontractor is permitted to dispose of any regulated waste that is generated during the performance of this subcontract. However, the subcontractor is required to notify the Construction Coordinator prior to the commencement of any regulated waste generation and off-site shipments of any waste materials destined for disposal.

No regulated waste is anticipated for this project.

Reporting: Subcontractor shall submit recycling data from vendor, reference Section 013100 Article 1.18, paragraph F for additional information.

Property Protection: The Subcontractor will provide and install protective measures as necessary to protect adjacent construction to prevent damage or disruption.

Fermilab On-Going Operations: The Subcontractor will accommodate on-going Fermilab operations at the PIP-II Cryogenic Plant Building and the adjacent PIP-II Linac Complex construction sites.

Site Entrance Hours:

1. Pine Street gate: Open 24 / 7

2. Batavia Road gate: 6:30 a.m. to 11 p.m., 7 days a week

3. Wilson Street gate: 6:30 a.m. to 3:30 p.m., Monday through Friday

4. Construction Entrance: Batavia Road gate: 6:30 a.m. to 6:00 p.m., Monday through

Friday. Please note that truck traffic entering or leaving the Fermilab site after hours will use the Pine Street gate.

2. Authorization for Use and Possession (AUP) Prior to Substantial Completion: FRA shall have the right to take possession of or use any completed or partially completed part of the work. Before taking possession of or using any work, FRA shall furnish the Subcontractor a list of items of work remaining to be performed or corrected on those portions of the work that FRA intends to take possession of or use. However, failure of FRA to list any item of work shall not relieve the Subcontractor of responsibility for complying with the terms of the Subcontract. FRA’s possession or use shall not be deemed an acceptance of any work under the Subcontract.

3. Visitors: Visitors will sign-in with the Subcontractor’s representative and must be made aware of the current hazards and conditions. Visitors will be escorted either by the Subcontractor or a representative of the Construction Management Office.

GENERAL REQUIREMENTS Project No. 4-3-3F 010010 - 9

1.10 ELECTRONIC PROJECT DRAWINGS

FRA may, at the Subcontractor’s request and in accordance with technical specifications, release “electronic” project drawings for use in preparation of shop drawings by the Subcontractor or Sub-tier subcontractors or vendors.

These electronic drawings will be distributed to the Subcontractor utilizing FRA’s current file and media format.

The project design drawings reflect the intent and scope of the project and general routing.

The routing of utilities and building/facility services indicated on the design drawings is for providing proposal only. The Subcontractor and/or Sub-subcontractors are expected to make a site visit and make allowances for all necessary adjustments for the actual system installation and to examine physical conditions which may be material to the performance of his or her work, and coordinate the actual routing as necessary to accommodate the existing conditions, obstructions, and the work of other trades.

1.11 PARKING AND STAGING AREA

Parking of the Subcontractor’s and the Sub-tier subcontractor’s vehicles shall be confined to the Subcontractor’s designated construction area or general public parking spaces.

The Subcontractor shall provide and maintain temporary barricades, fences, or other means to delineate the construction limits, as required for the protection of public and FRA employees. Provide signage at all entrances to the construction site with the Subcontractor’s company’s name and contact information. Signage shall include: Danger Construction Area, Do Not Enter. Visitors shall sign-in with the Subcontractor’s representative and must be aware of the current hazards and conditions and be escorted either by the Subcontractor or a representative of the Construction Management Office.

The Subcontractor’s parking and staging area is described in is limited at the existing building. The Subcontractor will coordinate parking and staging with the FRA Construction Coordinator.

No material shall be stored beyond the construction limits unless prior written arrangements have been made through the FRA Construction Coordinator.

1.12 SITE ACCESS AND HAULING

The Subcontractor shall, under regulations prescribed by FRA, use only established roadways and use such temporary roadways constructed by the Subcontractor when and as may be authorized by FRA. Where materials are transported during the course of the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicles or prescribed by any Federal, State or local law or regulation.

When it is necessary to cross curbings or sidewalks, the Subcontractor shall protect them from damage. The Subcontractor shall repair or pay for the repair of any damaged curbs, sidewalks or roads.

Construction equipment and delivers to the site are restricted to the Wilson Street Gate Entrance. At the discretion of FRA, the Kautz Road access point from Butterfield Road may be used on unique deliveries, such as concrete. Access must be arranged at a

GENERAL REQUIREMENTS Project No. 4-3-3F 010010 - 10 minimum of 48 hours prior to the use of this access point through the Construction Coordinator.

Fermilab site access and hauling shall be subject to the following conditions:

Electronic communication devices, such as cell phones, texting devices, laptops, etc.

must not be used while driving any motor vehicle on Fermilab’s site;

All roads shall remain open to emergency traffic at all times;

All equipment and vehicles shall be confined to operating along defined construction roads and approved access routes;

No overland hauling or off-road travel shall be permitted without prior approval of the

FRA Construction Coordinator;

Interruption of normal traffic patterns or temporary road closings necessitated by movement of equipment or delivery of materials or utility installations shall require advance notice and shall require proper barricades, signage and flag persons to divert normal traffic safely;

Traffic on paved roads shall be restricted to rubber-tired vehicles. Where crawler mounted equipment is required to cross paved roads or areas, the pavement shall be suitably protected from damage to the satisfaction of the FRA Construction Coordinator;

Dust, debris mud, and litter on any Fermilab roads caused by the Subcontractor's operations shall be removed by the Subcontractor in a manner as directed by the FRA Construction Coordinator;

Illinois Rules of the Road shall apply to the Subcontractor’s use of all existing roads.

1.13 TRANSPORTATION OF EQUIPMENT AND MATERIALS

Transportation of equipment and materials shall be subject to the following conditions:

Transportation of equipment and materials used by the Subcontractor at the job site shall be furnished by the Subcontractor at his/her own expense;

The Subcontractor shall be responsible for minimizing any interference with local traffic, other Subcontractors and Fermilab operations;

The Subcontractor shall coordinate the anticipated schedule for major material deliveries and site hauling of excavated materials with the FRA Construction Coordinator.

1.14 TEMPORARY SERVICES AND FACILITIES

Temporary services and facilities shall be subject to the following conditions:

Temporary services and facilities required during the construction period shall be furnished, installed, and paid for by the Subcontractor;

All installations shall be subject to FRA approval;

Temporary lighting shall be installed throughout the project to provide safe access and exit conditions and adequate lighting for the various work operations. The installation shall comply with the National Electrical Code (NFPA 70);

Telephone/Internet service for the project will be provided by and paid for by the Subcontractor;

Temporary fire protection shall be in accordance with the OSHA (29 CFR 1926);

An approved fire extinguisher shall be provided by the Subcontractor on all trucks and similar equipment, at all enclosures, and at on-site construction offices;

Each extinguisher shall be inspected monthly and a date tag certifying adequacy of the charge and workability of the extinguisher shall be affixed;

GENERAL REQUIREMENTS Project No. 4-3-3F 010010 - 11

The Subcontractor shall remove the temporary extinguishers at the conclusion of the job.

Temporary ventilation shall be sufficient to provide a safe working environment for construction personnel, in accordance with OSHA 29 CFR 1926.57. Subcontractor shall provide exhaust and supply air fans, ducting and other equipment as needed.

Temporary heating shall include heating devices, protective coverings and temporary enclosures as necessary to protect the work and to provide a safe working environment for personnel.

Coal or kerosene type salamanders, pots or open fires shall not be permitted.

Where permanent heating equipment has been installed and made operational prior to completion of the project, the Subcontractor may request temporary use of such equipment, at no cost, provided it is properly maintained by the Subcontractor and that all required warranties are extended to include the period of use by the Subcontractor prior to Final Acceptance of the project by FRA. Such equipment shall be turned over to FRA in like-new condition, including new filters and similar consumables.

Temporary Drainage shall be sufficient to remove standing water and prevent flooding.

Subcontractor shall furnish pumping equipment and other dewatering equipment as required for proper operation.

Pump discharges from dewatering activities shall be intercepted by silt removal or sedimentation basins before being directed to natural drainage courses and away from adjacent work limits of other subcontractors.

Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Subcontractor only with the FRA approval and shall be built with labor and materials furnished by the Subcontractor without expense to FRA. The temporary buildings and utilities shall remain the property of the Subcontractor and shall be removed by the Subcontractor at its expense upon completion of the work. With the written consent of FRA, the buildings and utilities may be abandoned and need not be removed.

1.15 FERMILAB CLOSURE

The Fermilab site is closed for major holiday and no construction activities shall occur, unless specifically approved by the FRA Construction Coordinator, on these days:

New Year’s Day – January 1st Martin Luther King Jr. Day – 3rd Monday in January Memorial Day – Last Monday in May Juneteenth Day – June 19th Independence Day – July 4th Labor Day – 1st Monday in September Thanksgiving Day – 4th Thursday in November Day After Thanksgiving – Friday after Thanksgiving Christmas Eve (1/2 Day) – December 24th Christmas Day – December 25th New Year’s Eve (1/2 Day) – December 31st

If any of these holidays occur on a weekend day, a weekday will be used for the holiday.

GENERAL REQUIREMENTS Project No. 4-3-3F 010010 - 12

1.16 MATERIAL SUBSTITUTIONS

In accordance with FRA General Terms and Conditions for Construction, products or materials that are equivalent of those specified will be considered for approval by FRA.

The submittal procedure described elsewhere will be followed, with the following additional conditions:

In addition to the required information for the proposed substitute material, the submittal shall contain the same information pertaining to the original specified product for purposes of comparison.

The submittal shall explain fully the differences, if any, between the original specified product and proposed substitute product.

Any change to the drawings or specifications for related work required for proper installation of the proposed substitute product shall be indicated in the submittal.

If the proposed substitute product requires alterations of any kind to other equipment or construction, or necessitates any engineering design changes for its proper installation, such alterations and engineering design changes shall be accomplished at no cost to FRA.

The substitute submittal must contain a statement detailing the cost and schedule impact of the proposed substitution.

FRA is the sole judge of the acceptability of the proposed substitution.

1.17 DOCUMENTATION

The FRA Construction Coordinator may prepare weekly progress meeting minutes including on-going punch list items, ESH issues, corrective actions, and status of these items. These minutes will become part of the FRA project file.

Quality Control Documentation reference article 3.3.

On-going punch list: During the duration of the project, the FRA Construction Coordinator shall identify deficient items that do not adhere to the technical specifications/drawings.

This list will be kept current through the duration the project by the Subcontractor’s Field Superintendent and made part of the Weekly Progress Meeting Minutes. At a minimum, the subcontractor shall, within five (5) working days, submit a proposed corrective action plan that details the mitigation method including a schedule for the correction of the noncompliance. Reference Attachment B.

Notification of punch list items: The FRA Construction Coordinator will notify the Subcontractor of deficiencies and/or discrepancies in the quality of the construction.

These notifications will include:

Date Identified;

Identifier;

Location;

Description, including specification or drawing reference.

As-Builts (Record Documents):

The Subcontractor shall maintain a set of prints of the Subcontract drawings in the construction office at the project site;

A daily record, in red, shall be kept on these prints of the work installed with all modifications or changes thereon. This set of prints shall be available to FRA for

GENERAL REQUIREMENTS Project No. 4-3-3F 010010 - 13 inspection at all times and print copies provided upon request to FRA within 24 hours of the request being made;

The FRA Construction Management Office and the Subcontractor's Field Superintendent should review the as-built drawings prior to the Monthly Construction Schedule Updates described elsewhere, in order to determine if the as-built mark-up set is current and accurate. The processing of the monthly payment request is contingent of the up-to-date status of the as-built documentation;

Prior to Final Acceptance described elsewhere in article 3.4, the Subcontractor shall transmit the complete set of marked-up prints to FRA.

The Final Acceptance submittal shall include a statement from the Subcontractor that indicates that the work was installed as shown thereon;

Final Acceptance of the work is contingent on the receipt and approval of the complete as-built documentation.

Final Acceptance Documentation: Final Acceptance of the work is contingent on the receipt and approval of the following documentation:

As-built documentation as described elsewhere in the subcontract documents.

Shop drawing record set as described in (Specifications and Drawings for

Construction) in accordance with FRA General Terms and Conditions for Construction.

Warranty documentation.

Spare stock (material and consumables), if required by the technical specifications/drawings.

Operations and Maintenance manuals.

1.18 SUBCONTRACTOR’S REQUESTS FOR INFORMATION (RFI)

When the Subcontractor is unable to determine from the Contract Documents, the exact material, process or system to be installed; or when the items of construction are required to occupy the same space (interference); or when an item of work is described differently at two places in the Contract Documents; or when other clarification is required; FRA shall be requested to make a clarification of the indeterminate or interfering item through the RFI procedure given shall be the method for requesting the clarification.

RFIs shall be submitted on a form found in Attachment A or FRA approved Subcontractor’s form. Each RFI shall be given a discrete, consecutive number. Each page of the RFI and of attachments to the RFI shall bear the RFI number and Project number. Resubmitted RFIs with additional information shall be RFI number with a .01 prefix for the first resubmitted RFI, .02 for the second, and so on.

RFIs from sub-subcontractors shall be submitted through, reviewed by, given a number, and signed by the Subcontractor prior to submittal to FRA. The Subcontractor shall keep a log of the RFIs. RFIs submitted directly by sub-subcontractors would be returned unanswered to the sender and the Subcontractor. Subcontractor shall be responsible for delays resulting from the necessity to resubmit an RFI.

Subcontractor shall carefully study the subcontract documents to assure that the requested information is not available therein.

In all cases where RFIs are issued to request clarification of coordination issues (e.g., pipe and duct routing, clearances, specific locations of work shown diagrammatically, apparent

GENERAL REQUIREMENTS Project No. 4-3-3F 010010 - 14 interference and similar items) the Subcontractor shall furnish all information required for FRA to analyze and/or understand the circumstances causing the RFI in order to prepare a clarification or direction as to how Subcontractor shall proceed.

RFIs shall not be used for the following purposes:

To request approval of submittals.

To request approval of substitutions.

To request changes which entail additional cost or credit.

To request different methods of performing work than those indicated on the drawings and/or specified.

In the event the Subcontractor believes that a clarification by FRA results in additional cost, Subcontractor shall not proceed with the work indicated by the RFI until authorized by FRA Procurement Administrator to proceed by an approved Change Order.

FRA will return RFIs to the Subcontractor within 10 calendar days of receipt. RFIs received after 12:00 noon shall be considered received on the next regular workday for the purpose of establishing the start of the 10-calendar day response period.

PART 2 PRODUCTS - Not Used

PART 3 EXECUTION

3.1 NOTICE TO PROCEED

The Notice To Proceed (NTP) represents the basis of the start of the project duration. The following describes the requirements for the NTP:

The NTP is issued by the FRA Procurement Administrator;

The issuance of the NTP establishes the start of work on the Fermilab Site.

A project kickoff meeting may be required prior to the issuance of the NTP.

Submittals Required Prior to NTP. Within ten (10) business days after subcontract award, the Subcontractor shall submit the following to FRA for acceptance. These items must be submitted and accepted by FRA prior issuance of NTP.

Insurance Certificates Payment and Performance Bonds Project Hazard Analysis Cost-loaded Construction Schedule Quality Control Plan (if required in Article 3.3) Reference 013100 for ES&H Submittals.

3.2 CONSTRUCTION SCHEDULE

PRELIMINARY CONSTRUCTION SCHEDULE: The Subcontractor will submit with the proposal, a Preliminary Construction Schedule that includes, at a minimum, the anticipated durations of the milestones shown in Section 3.2 above that describe how the project milestones will be met.

GENERAL REQUIREMENTS Project No. 4-3-3F 010010 - 15

The Preliminary Construction Schedule is intended to document that the Subcontractor is able to accomplish the work scope within the time frame submitted and Allocated Funding Limit.

See Section H8 of Subcontract for additional funding availability information.

The Preliminary Construction Schedule will depict the Subcontractor’s plan to achieve the milestones contained in Section 3.2 above as well as a logical sequence to complete the work activities.

The Preliminary Construction Schedule forms the basis for the Construction Schedule submittal specified herein and must include all of the required Plan and Program preparations, submissions and approvals identified in the Subcontract (for example, Quality Control Plan, Safety Plan, and Environmental Protection Plan) as well as any Subcontractor design activities, the planned submissions of all early packages, permitting activities, review conference activities and other non-construction activities intended to occur within the first 90 calendar days after Notice of Award.

The Preliminary Construction Schedule must be early start and late finish constrained and logically tied as specified in this section and include all Subcontract milestones and access constraints.

MILESTONES: This project includes the following milestones:

Note: The milestones in red XX below indicate a pacing milestone that the Subcontractor will incorporate into the Preliminary Construction Schedule and Construction Schedule.

This duration of these milestones will be determined by the Subcontractor. The AUP, Substantial Completion and Project Complete milestones are shown in calendar days from NTP and are the latest date acceptable for this project. Earlier completion dates for these milestones are acceptable and encouraged.

1. Milestone 01 – 0 Calendar Days – Notice-To-Proceed This milestone marks the point when the Subcontractor may begin material submittals, procurement activities and construction on site.

2. Milestone 02 – XX Calendar Days from NTP – Material Submittals Complete This milestone marks the point when significant materials submittal reviews are complete.

3. Milestone 03 – XX Calendar Days from NTP – Temporary Partition In Place This milestone marks the point when the Subcontractor has installed the temporary partitions/protective measures to allow for the demolition/removal of the existing coiling door and associated work.

4. Milestone 04 – XX Calendar Days from NTP – Weather Tight This milestone marks the point when the new coiling door, personnel door and metal siding panels are installed and weather tight.

5. Milestone 05 – XX Calendar Days from NTP – Substantial Completion This milestone marks the point of completion of the project when the work is complete and in accordance with the terms of the Subcontract except only for completion of minor items which do not impair FRA’s ability to occupy and fully and safely utilize the building for its intended purpose.

6. Milestone 06 – XX Calendar Days from NTP – Project Complete (Final Acceptance)

GENERAL REQUIREMENTS Project No. 4-3-3F 010010 - 16

This milestone marks the point of completion of the project including punchlist, clean-up, acceptance testing, and operations & manual and as-built drawing submittals.

2.2 CONSTRUCTION SCHEDULE REQUIREMENTS

This Project Complete milestone marks the completion of the project including punch list items, clean-up and acceptance of as-built drawings and if required, submittals.

Weekly progress meetings will be held to coordinate the work with Subcontractor and FRA.

The roles and responsibilities of the participants are as follows:

FRA Construction Coordinator:

Responsible for chairing the weekly progress meetings.

Responsible for meeting documentation.

Identification of the work completed since the previous progress meeting.

Identification of deficiencies in the quality of construction.

FRA ES&H Safety Coordinator:

Responsible for discussion on corrective action and preventative actions on

ES&H items.

Can provide guidance on safe work practices and answer questions related to

ES&H by the subcontractor.

FRA Design Coordinator or FRA Construction Coordinator:

Submittal status;

Status of Request for Information.

FRA Procurement Administrator Provide status on any sub-contractual changes.

Any administration concerns related to the subcontract.

Subcontractor’s Field Superintendent:

Prior to the weekly progress meeting, the Subcontractor shall submit a “two week look ahead” schedule that will present the status of activities that are currently in progress or expected to begin within two (2) calendar weeks from the date of the weekly progress meeting.

Subcontractor’s Environment, Safety and Health observations.

Submit Quality Control documents (if required by article 3.3).

Status of deficiency list of those items of the work that do not conform to the subcontract documents.

Providing a summary of the work-hours worked during the previous week.

Identification of any impact to the project cost or schedule due to the activities of Fermilab operations.

Identification of any work activities commenced or expected to commence that are outside the scope of the subcontract.

Monthly construction schedule update meetings shall accurately reflect the execution of the project. This is required for payment. The construction schedule update shall include the following:

Actual start and completion dates for activities that finished during the update period.

Percent complete and predicted completion date for those activities that are in progress.

Any necessary changes to the schedule required to accurately reflect the actual sequence of work.

Clear identification of the critical path work activities and logic ties.

GENERAL REQUIREMENTS Project No. 4-3-3F 010010 - 17

The FRA Construction Coordinator and the Subcontractor shall jointly review all construction schedule updates prior to formal submittal.

The date of the update will be selected by FRA to coincide with accepted FRA financial accounting periods.

The construction schedule shall reflect all subcontract changes that have been issued via supplemental agreement.

A revision summary of the changes shall be maintained on the schedule.

The Subcontractor shall submit a Schedule Variance (SV) report when any of the projected FRA specified milestones are behind schedule by more than 5% (SV=0.95 or less) of the total remaining project schedule. This report shall identify those activities that are contributing to the schedule variance.

When the construction schedule indicates that an FRA-specified milestone will be late by more than 5% of the total remaining schedule the Subcontractor shall submit a recovery schedule that will mitigate the schedule variance. This recovery shall identify those activities that are contributing to the schedule variance and the actions the Subcontractor is proposing to mitigate.

3.3 QUALITY CONTROL AND CONTROL OF INSTALLATION

The Subcontractor is responsible for all activities necessary to manage, control, and document that work complies with the Subcontract documents. The Subcontractor’s responsibility includes ensuring adequate Quality Control services are provided for work accomplished on- and off-site by his/her organization, suppliers, sub-tier contractors, technical laboratories, and consultants.

For critical projects, the Subcontractor shall furnish a project specific Quality Control plan which identifies the personnel, procedures, controls, instructions, test, records, and forms to be used specific to this project at Fermilab. Section 014100 provides additional guidance and expectations for this plan, as well as how to determine if a project is deemed critical from a Quality perspective.

The work activities include safety, submittal management, testing and inspection, and all other functions relating to the requirement for quality construction. Subcontractor is responsible to respond to Non-Compliance Notices that may be issued by the Subcontractor or by FRA. Further, the Subcontractor shall contain procedures for tracking construction deficiencies from identification through acceptable corrective action. The Subcontractor shall track and log deficiencies on form found in Attachment B or FRA approved Subcontractor’s form.

Subcontractor shall perform periodic inspection for potential suspect counterfeit materials.

The most common suspects counterfeit materials found at US Department of Energy facilities have been threaded fasteners fraudulently marked as high strength bolts. Also included are electrical circuit breakers with false certifications. If the subcontractor suspects any counterfeit material being utilized, contact the Construction Coordinator immediately. Suspect/Counterfeit Items (S/CI) should be removed from the material supply inventory, labeled as S/CI, and quarantined to prevent inadvertent use until the nature of the item has been determined.

If required by article 1.3, reference Section 014100 for additional quality requirements.

GENERAL REQUIREMENTS Project No. 4-3-3F 010010 - 18

3.4 ACCEPTANCE

Authorization to Use and Possession (AUP) prior to completion: An interim inspection process used when FRA assumes responsibility for portions of the work. The following details concern Authorization to Use and Possession:

1. The Subcontractor shall provide a 10-day notice to the FRA Construction Coordinator before this inspection is performed.

2. The Subcontractor’s punch list with status noted shall be attached to the AUP documentation.

3. The FRA Construction Coordinator will complete the AUP form.

4. For further information, reference (Use and Possession Prior to Completion) of FRA

General Terms and Conditions for Construction.

Final punch list Inspection: An inspection of the uncompleted items of the subcontract documents. The following describes the punch list process:

When the Subcontractor believes the work is substantially complete, the Subcontractor shall update the deficiency list for presentation to the FRA Construction Coordinator.

The Subcontractor shall provide a 10-day notice to the FRA Construction Coordinator in order to make arrangements for the final inspection of the construction project with FRA personnel.

The FRA Construction Coordinator will arrange for a final inspection visit of FRA stakeholders to verify the accuracy of the Subcontractor’s deficiency list and to add, as necessary, those items of work that are not complete.

The FRA Design Coordinator will develop a comprehensive punch list and issue it to the Subcontractor after the final inspection.

The Subcontractor and the FRA Construction Coordinator will sign off on the completion of each punch list item.

Final Acceptance: This inspection will document the completion of the project scope. The following describes this process:

The Subcontractor shall provide a five (5) day notice prior to the Final Acceptance inspection;

The Subcontractor shall submit documentation that the work associated with the punch list is complete;

The FRA Construction Coordinator will coordinate the final inspection walkthrough with FRA stakeholders;

The FRA Construction Coordinator will develop and issue the final acceptance documentation when the punch list items have been completed.

END OF SECTION

010010 RFI 1

ATTACHMENT A

010010 RFI 1

REQUEST FOR INFORMATION

Date:

Project Name: RFI No.:

To: Project No.:

Subject: Submitted By:

Spec.. No.: Article/Par.: Drwg. No.: Detail:

Request:

Response:

ATTACHMENT B

010010 QA/QC 1

QA/QC Punch List Item Status

Item# Room/ Location Description Author

Initials Subcontractor

Responsible Date

Inspected Date Due Date Completed

Subs Initials

Closed/ Confir med By Notes

QA/QC Punch list Items Status

<Subcontractor> Assigned Items Closed Items Open

Items % Closed % Open

0 0 0 #DIV/0! #DIV/0!

Totals

PIP-II CPB Overhead Door Mods 30 August 2024

ES&H REQUIREMENTS 013100 - 1 Project No. 4-3-3F

SECTION 013100 – ENVIRONMENT, SAFETY, AND HEALTH REQUIREMENTS

PART 1 GENERAL

1.1 LABORATORY’S ES&H POLICY

1.2 SUMMARY

1.3 REFERENCES

1.4 DEFINITIONS

1.5 SUBMITTALS

1.6 STOP WORK AUTHORITY

1.7 ENFORCEMENT

1.8 CONSTRUCTION ES&H CERTIFICATION

1.9 SUBCONTRACTOR’S ENVIRONMENT, SAFETY, AND HEALTH PROGRAM

1.10 JOB SITE ORIENTATION

1.11 HAZARD ANALYSIS

1.12 EXISTING UTILITIES, EQUIPMENT, AND STRUCTURES

1.13 ENVIRONMENTAL ISSUES AFFECTING THE WORK

1.14 ADVANCE NOTICE OF WORK ACTIVITIES

1.15 SUBCONTRACTOR’S PROJECT TEAM & PERSONNEL

1.16 IDENTIFICATION BADGING

1.17 FERMILAB TRAINING

1.18 WASTE DISPOSAL/RECYCLING

PART 2 PRODUCTS - Not Used

PART 3 EXECUTION

3.1 PERMITS

3.2 PRECONSTRUCTION MEETING

3.3 REPORTING…