4-27-059 Statement of Experience - Attachment B.docx

27-059 Mowing & Trimming of Road Right-of-Ways

Statement of Experience

ENTITY NAME:

BF-10

10/8/19

BID NO. 27-059

MOWING AND TRIMMING OF ROAD RIGHTS-OF-WAY GENERAL REQUIREMENTS

1. REQUIREMENTS:

Mowing of grass, clearing of weeds and small brush by mechanical means (e.g., tractor and mower) of approximately 592 road miles of Harford County road Rights-of-way to include trimming around guardrails and signs with appropriate trimming equipment. Additionally, the Contractor may be required to carry GPS devices on their mowing equipment for tracking purposes. Harford County would provide these devices at no cost to the Contractor.

2. LOCATIONS:

Areas to be mowed and trimmed are broken down into four (4) districts as indicated on Attachment A – Harford County Highway Districts map. The County will designate the exact locations of the road rights-of-way to be mowed. Detailed road lists will be distributed to the Contractor upon contract award.

3. TYPE OF CONTRACT:

A. This is a requirements-type contract under which Harford County secures the services of its normal requirements of road rights-of-way mowing services and trimming from the Contractor. The Contractor is obligated to provide the mowing and trimming services as required by Harford County for its operations.

B. Should the Contractor fail to provide the required services, the County reserves the right to procure the required mowing and or trimming service from other sources to meet said requirements.

4. QUANTITIES:

The quantity stated herein (approximately 592 road miles) is given as a general guide for bidding and is not a guaranteed amount. Sign number and guardrail feet quantities are current quantities and are subject to updates. Actual requirements may be more or less than the quantities estimated in the bid. The County reserves the right to reduce services if it is found that such services are not required during the contract term or if funding is unavailable. Quantities stated in the bid are estimates and are not guaranteed amounts.

5. SCOPE OF WORK:

The Contractor shall furnish all labor, materials, equipment, and supervision necessary to accomplish rights-of-way and road bank mowing, guardrail and sign trimming of designated roads as requested by the County. Roads shall be mowed in the same sequence each cycle to ensure uniform vegetation control throughout the County, including guardrail, sign trimming, and selected area mowing, as requested by the County. One mile of mowing shall consist of a minimum eight (8) foot wide cut on each side of the roadway where allowable. Mowing and trimming height shall be a minimum of two (2) inches and a maximum of four (4) inches. Mowing shall be accomplished with equipment that will prevent and minimize clippings in the roadway, as well as any damage to shoulders or ditch lines. Trimming around signposts and guardrails shall consist of a minimum radius of (2) feet around where allowable. Contractors shall supply and maintain all operable equipment to perform necessary work.

6. EQUIPMENT:

A. The County requires that mowing work under this contract be performed by a tractor with side and/or rear-mounted flail mowers, to avoid throwing grass and debris on private property and in roadways.

B. To qualify for contract award, the bidder must submit with the bid a list of equipment (BF-5) to be used to accomplish the required mowing service, including evidence of leased and/or ownership of the listed equipment (photos of equipment preferred). FAILURE TO SUBMIT A LIST OF EQUIPMENT AND EVIDENCE OF LEASED AND/OR OWNERSHIP OF EQUIPMENT MAY BE A CAUSE FOR REJECTION OF BID.

7. QUALIFICATIONS:

The successful bidder must have at least two (2) years of prior experience in mowing of roads or utility right of way for state, county, municipalities, or private or utility corporations located in the State of Maryland. A statement of experience shall be submitted with the bid. FAILURE TO SUBMIT A STATEMENT OF EXPERIENCE WITH THE BID MAY BE A CAUSE FOR THE REJECTION OF THE BID.

8. WORK SCHEDULE:

The Contractor shall be notified in writing by the County when work is to commence and on which roads the rights-of-way mowing is to be accomplished. The Contractor shall begin work within seven (7) calendar days from receipt of notification at a time frame and cycle agreed upon between the County and the Contractor.

9. TERM OF CONTRACT:

The term of the contract shall be effective December 1, 2026, through November 30, 2027, with the County having the exclusive option of extending the contract for five (5) additional one (1) year periods at the same terms and conditions, provided that the Contractor has established a satisfactory record of performance.

10. CONTRACT TERMINATIONS:

If the Contractor fails to perform or does not satisfactorily perform the contract, the County may terminate the contract for default. Failure by a Contractor to fulfill contractual obligations shall constitute cause for termination of the contract.

11. PAYMENT:

Payment shall be made within thirty (30) days upon receipt and approval of the invoice and verification by the County of the areas mowed.

Invoices must include dates of service, areas and roads serviced, detailed road and guardrail miles, sign totals, and unit cost.

12. TAXES:

The Contractor will be required to pay the Maryland State Tax on all materials and supplies used on this project in accordance with Maryland State Law; however, Harford County is exempt from Maryland Sales Tax.

13. INDEMNIFICATION:

The Contractor shall indemnify and save harmless the County from all suits, actions, damages or costs of every nature and description, to which the County may be subjected or put by reason of injury to persons or property as a result of the work performed hereunder by the Contractor, his servants or agency or to any other causes. So much of the monies due by the County shall be retained until such suits or claims for damages have been settled or otherwise disposed of and satisfactory evidence to that effect furnished to the County.

14. CONTRACTOR'S LIABILITY:

In case any direct or indirect injury or damage is done to public or private property by or because of the work or in consequence of any act or omission on the part of the Contractor, his/her employee or agents, the Contractor shall at his/her own cost and expense restore such property or make good such damage or injury condition satisfactory to the Parties involved. If the Contractor fails to repair, rebuild, or otherwise restore damaged property, the County may proceed to repair, rebuild, or otherwise restore such property as necessary. The cost will be deducted from any monies due or to become due to the Contractor under the contract; or the County may deduct from monies due to the Contractor under the contract a sum sufficient to reimburse the owners of the property damaged or injured. The Contractor agrees to adhere to all applicable and pertinent OSHA and MOSH rules, regulations, and guidelines.

15. BASIS OF AWARD:

The contract will be awarded to the lowest responsive and responsible bidder(s) in accordance with Section 41-26 of the Harford County Code. In addition to price, consideration may be given to the following items when determining the lowest, responsive, and responsible bidder: the best interest of Harford County, Maryland; the quality and performance of the goods and services to be supplied; conformity to specifications; location, equipment, references, delivery time; and other unique requirements outlined in the request.

All bids to be considered must include prices for all Items on the bid form. Partial bids will not be considered for award.

16. RESPONSIBILITY DETERMINATION:

In order to make an award, a determination must be made by the Procurement Agent that the recipient of the award is responsible and that they meet the minimum qualifications required for the contract. Bidders will be required to provide all documents in accordance with the specifications, Equipment Lists, References, Bid and Contractor Affidavits, Proof of Insurance, and any others as required, if applicable (copy of license, etc.). In addition, the Contractor’s information will be sent to Maryland Assessments and Taxation for verification that he/she is cleared of any issues of non-payment. It will be the bidder’s responsibility to clear any outstanding issues promptly upon notification.

A. See Page GR2, #7-Qualifications. References substantiating the vendors experience must be provided timely upon request by the Procurement Agent. References must include the contract value, terms, and a current working phone number for contact (email preferred).

B. Information provided on resumes will be verified, as well as any applicable licenses. In addition, the Contractor’s information will be sent to Maryland Assessments and Taxation for verification that he/she is cleared of any issues of non-payment. It will be the bidder’s responsibility to clear any outstanding issues promptly upon notification.

C. References will be contacted. Only work that can be substantiated may be used for a responsibility determination. The Procurement Agent is not responsible for incorrect or outdated phone numbers or references that fail to respond within seven (7) calendar days.

NOTE: All requirements listed above must be submitted with the Contractor’s bid.

17. COMMUNICATION:

The bidder/Contractor must provide a reliable means of contact throughout the determination of responsibility and the execution of any contract. Failure to respond to any contact (phone, email, letter, etc.) by the Procurement Agent or designee within 24 hours will jeopardize a bidder’s determination of responsibility, and the bid may be rejected. Failure of a Contractor to respond to written notification regarding contractual issues within the designated time will render the contract subject to termination for cause.