4-26-22 - Bid Specs - Field Traffic Marking Paint.pdf

REQUEST FOR BID

BID SPECIFICATIONS (THIS IS A FORMAL BID)

PROPOSAL

NUMBER:

26-22

DATE PUBLISHED:

August 26, 2025

GOODS / SERVICE AREA:

Field & Traffic Marking Paint

BID OPENING:

Date: September 9, 2025 Time: 3:00 PM

MEETING ID: PHONE: PIN:

meet.google.com /jum-jqsj-kix

(US)+1 650-487-0194 273 865 767#

CONTRACT PERIOD:

One (1) or more Years from Date of Award

See vendor signature page for details.

ADDRESS INQUIRIES ON:

The Parkway School District Bonfire Portal at https://parkwayschools.bonfirehub.com/

RETURN BID ON:

The Parkway School District Bonfire Portal at https://parkwayschools.bonfirehub.com/

SB-1 GENERAL INFORMATION:

Parkway School District (District) is seeking bids from qualified distributors to supply the district field and traffic marking paint, to be ordered on an “as needed basis”, throughout the term of the contract. The contract is 1-year.

The first 60 days pricing is guaranteed. The remaining 10 Mo, we require two weeks’ notice of any upcoming price increase.

The District estimates that during the term of this agreement it will spend approximately $16,000 for a twelve (12) month period. This is not a guarantee but is listed for vendor guidance in estimating a discount. The District does not guarantee any quantities that it will purchase as a result of this invitation for bid.

The initial term of the contract will be for twelve (12) months. Vendors are encouraged to offer the district multi-year proposals in item number two of the vendor signature section.

SB-2 BID AWARD METHOD:

It is the District's policy to award a bid based on the lowest or best bid. However, the District retains the right to award in whatever manner serves the best interests of the District.

SB-3 CONTACT PERSON:

Any bidder with questions must submit in writing via the bidding platform, Bonfire. Questions are to be submitted through the Opportunity Q&A via the Messages panel. All questions must be submitted by the Bid’s Question Due Date. Every attempt shall be made to ensure that the bidder receives a prompt response if such questions are received in a timely manner. Any questions submitted outside the Bonfire platform shall not be answered.

SB-4 PROPOSAL FORMAT AND CONTENTS

The vendor’s proposal package shall contain a signed RFP cover sheet created by the vendor and the following items in the order listed below and utilize the forms provided. The Vendor is urged to be concise yet thorough in its presentations. Pertinent supplemental information should be referenced and included as attachments. All proposals must be organized and tabbed to comply with the following sections. Where there are no provided bid forms, the vendor is to use company letterhead to address the components of the RFP. Where a discrepancy exists between an amount submitted as figures and words, the amount expressed in words shall govern. Any interlineations, alterations or erasures must be initialed by the signer of the Proposal.

1. PROPOSAL ON COMPANY LETTERHEAD

The vendor shall submit a quote on company letterhead.

2. COMPANY W-9

The vendor shall provide a current signed and dated W-9

3. VENDOR SIGNATURE PAGE

This cover sheet identifies the vendor’s legal name, mailing address, telephone, fax, email address and contact persons. An officer of the vendor’s company must sign the Vendor Signature Page. The vendor must be registered to do business in the state of Missouri.

4. FEDERAL WORK AUTHORIZATION (E-VERIFY) PROGRAM

The vendor shall complete the form.

5. REFERENCES (minimum of 3) On company letterhead provide three references to include the following information:

● company name

● representative’s contact name

● email address

● phone number

6. SPECIFICATION SHEET/MANUALS

The vendor must provide a complete set of comprehensive and easy to understand manuals (as applicable) for service, operation, parts, and repair. All manuals must be written in American English.

7. AFFIDAVIT OF NON-COLLUSION

The vendor shall complete the form.

8. PRICING SHEET

The vendor shall complete the Bonfire 26-22 BidTable (BT-67BR).

SB-5 PRICING:

Prices quoted are to be F.O.B., destination, freight allowed, Parkway School District, 363 North Woods Mill Road, Chesterfield, Missouri 63017. Prices MUST include all handling, freight, assembly, setup, warranty, and any other charges. Equipment must be new. Used, reconditioned, or demonstrator equipment will not be accepted.

SB-6 DELIVERY:

All bids MUST be F.O.B. to the Parkway Warehouse, located at 363 North Woods Mill Road, Chesterfield, Missouri 63017. Deliveries shall be made to Parkway School District Receiving Warehouse, 363 North Woods Mill Road, Chesterfield, Missouri 63017. Deliveries shall be accepted Monday through Friday between 7:00 a.m.

and 2:00 p.m., excluding holidays and during inclement weather events the district is closed.

SB-7 WARRANTY:

The contractor must provide the standard manufacturer’s warranty. The warranty will commence upon written acceptance of the equipment by the Parkway School District or payment of such, whichever occurs first.

SB-8 SUBSTITUTIONS:

No substitution shall be made on any item ordered without authorization from the ordering or purchasing department. No exceptions may be drawn to this clause. All unacceptable material will be returned with no expense to the District.

SB-9 RELATED AND/OR SIMILAR ITEMS:

Parkway School District reserves the right to order similar and/or related items under the same terms and conditions stated herein.

SB-10 CONTACT METHOD:

Any bidder with questions must submit in writing via the bidding platform, Bonfire. Questions are to be submitted through the Opportunity Q&A via the Messages panel. All questions must be submitted by the Bid’s Question Due Date. Every attempt shall be made to ensure that the bidder receives a prompt response if such questions are received in a timely manner. Any questions submitted outside the Bonfire platform shall not be answered.

SB-11 SPECIFICATIONS:

These specifications are intended to illustrate and represent standards for these products and to permit maximum competition in bidding. The bid table in Bonfire shows the additional items specs.

The specifications listed are the MINIMUM acceptable standards and are not meant to be designed to exclude any bidder. Because of necessity, in some instances the specifications may be exceeded, but in all instances, they must be at least equivalent.

VINYL ACRYLIC FIELD MARKING PAINT

PARKWAY SPECIFICATIONS

(Minimum) GENERIC NAME: Vinyl acrylic DRYING TIME: 16 Minutes COVERAGE PER GALLON: 1,050 Sq. ft.

WEIGHT PER GALLON: 12.0 lbs.

VISCOSITY: 100 KU

PERCENT SOLIDS BY VOLUME: 34%

PERCENT SOLIDS BY WEIGHT: 52%

PIGMENT 46%

Consisting of:

Titanium dioxide 50% Aluminum silicas & clays 50%

VEHICLE 54%

Consisting of:

Acrylic resin 20% Vinyl acrylic 80%

FILM DRYING THICKNESS: 2.0 – 2.25

ACRYLIC LATEX TRAFFIC MARKING PAINT

GOVERNMENT/PARKWAY SPECIFICATIONS

(Minimum)

GENERIC NAME: Water base Latex 100% Acrylic DRYING TIME: 10 Minutes

VISCOSITY: 85 – 90 KU

PERCENT SOLIDS BY VOLUME: 55.8% +/- 2%

PERCENT SOLIDS BY WEIGHT: 72.4% +/- 2%

FILM DRYING THICKNESS: Wet - 5.4 mil Dry - 3.0 mil

SB-12 PROCUREMENT TIMELINE:

*all times are CST

Action Date* Bid Published August 26, 2025 - 11:00 AM Q&A End September 2, 2025 - 11:00 AM Intent to bid September 9, 2025 - 2:30 PM Bid Close September 9, 2025 - 3:00 PM Vendor Notified of Award (Tentative) September 13, 2025 - 4:00 PM