4-20312 Final Streamlined Solicitation ALL Parts 250305.docx - Google Docs.pdf

(Rev. 03/05/2025)

Consultant Services Streamlined Solicitation

(Electronic Submission Required)

Preconstruction Engineering

PIN 20312/ F-22238(2)0

7200 West; 3500 South to 4100 South

January 20, 2026

Utah Department of Transportation Streamlined Solicitation

Table of Contents

Part One Consultant Services Solicitation Overview

Part Two Solicitation Method and Requirements

Part Three Project Information and Proposal Evaluation Criteria

PART ONE Rev. 12/12/24

Consultant Services Solicitation Overview

TheUtahDepartmentofTransportation(TheDepartmentorUDOT)issolicitingservicesidentifiedinPart Three (Project Information and Evaluation Criteria) of this document. Consultant Services will follow guidelines outlined in theConsultant Services Manualof Instruction(MOI) and in this Solicitation.

Solicitationis defined as the document used by theDepartment to obtain a Consultant’s Proposal.

Proposalis defined as a Consultant’s response tothe Department’s Solicitation.

1. Communication: Pursuant to Utah Code 63G-6a-1503(3),beginning the date that the solicitation is issued until the selection of a Consultant has been made,Consultants may not contact or communicate with any member or potential member of a Selection Team except through the following official communication process:

Consultants may contact the Department Contract Administrator to schedule one-on-one appointments for project or scope of work discussions with the Department Project Manager (PM) (and Local Government Project Manager) regarding this Solicitation. Consultants may only communicate through these official designated appointments for project-related questions. A date has been designated for appointments for these discussions in the Selection Schedule outlined in Part Three(Project Information and Evaluation Criteria).Consultants desiring to meet with the Department PM or any Department employee must contact the Department Contract Administrator via email to request an appointment PRIOR to the deadline identified in the Selection Schedule outlined in Part Three(Project Information and EvaluationCriteria).

The Department desires to make the most efficient use of resources for all parties involved with the established communication process. The one-on-one meeting with the Department should not be viewed as a marketing tool and is not part of the Consultant Selection process.

Consultants may contact the Department Contract Administrator or other Consultant Services staff with any format or process questions.

1. Subscription to the Department Consultant Services Update Service: The Department recommends Consultants subscribe to theUDOT Consultant ServicesUpdate Serviceon the Department website.

If there are any changes affecting the Solicitation, notice will be sent out via Public Notice within Bonfire.

2. Review of the Solicitation documents: Consultantsmust review and understand all Solicitation requirements. Carefully read each section to ensure compliance. If a Consultant identifies any mistakes, errors, or ambiguities, they must notify the Solicitation Administrator via email during the procurement process.

3. Conflict of Interest: If a potential conflict ofinterest arises, Consultants must either decline to submit for the project or disclose the potential conflict by submitting aUDOT Conflict of Interest or https://drive.google.com/file/d/188_cvDY7UMlv1BdPpL3z_pf_6FyadiiR/view?usp=sharing https://www.udot.utah.gov/connect/about-us/email-notifications/ https://docs.google.com/forms/d/e/1FAIpQLSe9hP_oAvSprxE-YN6bPoHP2w1UiaiHtRTRRf3BA1xai41i8g/viewform

Unfair Competitive Advantage Submission Formprior to submitting a proposal or accepting a contract. The Consultant Services Manager will coordinate with the Department Conflict of Interest Committee for a determination. For additional information, refer to the Department’sConsultant Services Manual of Instruction(MOI). Additional Conflictof Interest requirements may be identified in Part Three of this Solicitation.

4. Applicable Federal and State Regulations: Consultantsmust comply with all applicable federal, state, and local regulations.

5. Conditions of Proposal: Consultants bear all costsrelated to preparing and submitting a Proposal.

The Department assumes no liability for expenses incurred during Pool development, selection, or contract negotiation.

6. Financial Screening: Consultants are required tobe financially screened at the appropriate level for this Solicitation. For additional information on financial screening requirements, refer to the Consultant Services Manual of Instruction(MOI). Thetime it takes a Consultant to complete the Financial Screening process varies and therefore the Department encourages Consultants to submit their Financial Screening Application and associated documentation in a timely manner after notification of selection. Do not include these documents with the proposal submission. For questions related to Financial Screening, please refer to the Consultant Services Financial Screening website or contact the Financial Screening Analyst at csscreening@utah.gov.

A Consultant’s Financial Screening status is effective for the period that follows compliance with Utah Rule R907-66-7(2). Please refer to theConsultantServices Financial Screening web pagefor more information.

7. The Department’s Guidance for Consultant Firms Regarding Coronavirus Pandemic Recovery:In addition to establishing an accepted Indirect Cost Rate with the Department(which is referred to in this section as an “Unimpacted Rate”), the following will apply to a Consultant (and its subconsultants) when a Consultant submits a proposal in response to this Solicitation. If (i) the Consultant (or a subconsultant) has received a loan under the federal Paycheck Protection Program or similarly, has received a credit, loan or other relief in 2020, or thereafter, from a federal program enacted to provide relief during the Coronavirus pandemic, such as the CARES Act, the FFCRA, or other similar federal legislation (collectively a “PPP Loan”); and (ii) any portion of the PPP Loan was forgiven, or applicable law similarly requires the recipient to provide a refund, repayment, credit, or reimbursement to the Department; then (iii) the Consultant must comply with 48 C.F.R. 31.201-5, Utah Code § 72-2-113(3), and other applicable law and guidance. Those legal obligations require calculation of a PPP Loan credit which must be included in the Indirect Cost Rate (referred to in this section as an “Impacted Rate”). See:UDOT Guidanceon Coronavirus Legislation. This section uses the term “firm” when referring to requirements that apply to both the Consultant and subconsultants.

https://docs.google.com/forms/d/e/1FAIpQLSe9hP_oAvSprxE-YN6bPoHP2w1UiaiHtRTRRf3BA1xai41i8g/viewform https://drive.google.com/file/d/188_cvDY7UMlv1BdPpL3z_pf_6FyadiiR/view?usp=sharing https://drive.google.com/file/d/188_cvDY7UMlv1BdPpL3z_pf_6FyadiiR/view?usp=sharing https://drive.google.com/file/d/188_cvDY7UMlv1BdPpL3z_pf_6FyadiiR/view?usp=sharing https://drive.google.com/file/d/188_cvDY7UMlv1BdPpL3z_pf_6FyadiiR/view?usp=sharing https://www.udot.utah.gov/connect/business/consultant-services/consultant-financial-screening/ https://docs.google.com/document/d/1ng6sGf8cmeDhXpWlTEXDpE-u55RoKQ9P/edit?usp=sharing&ouid=114447096392785934726&rtpof=true&sd=true

Whether a firm is the Consultant or a subconsultant, a firm’s accepted Impacted Rate will apply in the manner described in this section during the firm’s Recovery Period to any contract or subcontract whose payment type is cost-plus-fixed-fee. The firm’s “Recovery Period” is the shorter of the following time periods: (i) the time period necessary to recover the required credit amount of the firm’s forgiven PPP Loan (or other repayment obligation); or (ii) 365 days after the date when the Department approved the firm’s Impacted Rate.

A firm’s accepted Unimpacted Rate will be included in all contracts (and related subcontracts) for which the Consultant is selected (which includes any contract awarded in connection with this Solicitation). However, during a firm’s Recovery Period, a firm that has an accepted Impacted Rate must apply a Recovery Credit on each of its invoices for any cost-plus-fixed-fee contracts. A “Recovery Credit” is an amount that is equal to the difference between the firm’s overhead and fixed fee calculated at the Unimpacted Rate, and the firm’s overhead and fixed fee calculated at the Impacted Rate. The firm must show its Recovery Credits using theUDOT OH & FF Credit Adjustment Templatedocument.

When a firm reaches the end of its Recovery Period, the Consultant must submit a notification to the Department Project Manager stating the date when the firm claims recovery was complete (the “Recovery Date”). If the Recovery Date claimed by the firm is less than 365 days after the date when the Department approved the firm’s Impacted Rate then the notification must also include documentation that demonstrates full recovery (subject to the Department’s verification). When the Consultant submits an invoice to the Department, the invoice will not include Recovery Credits for any firms that have reached their Recovery Date.

If upon review the Department is unable to verify that a firm’s required PPP Loan recovery was met, the Department will require the Consultant to pay the amount of any recovery that should have been credited to the Department under the requirements of this section.

The PPP Loan recovery requirements are a federal obligation that is required at every Contract level.

The Consultant must pass down applicable requirements to its subconsultants.

8. Contract Terms and Conditions: Consultants must reviewand comply with the Department’s Terms and Conditions, available on theConsultant ServicesContract Resourceswebpage. The current version applies to all contracts resulting from this Solicitation.

9. Health Reform – Qualified Health Coverage in State Contracts Requirements: As required by UCA 72-6-107.5, the Department will not enter into a contract of $2,000,000 or more with a prime Consultant or $1,000,000 or more with a sub-Consultant without demonstration of compliance regarding the offering of “Qualified Health Coverage” to their employees. Prior to issuing a Notice to Proceed, the Consultant must demonstrate compliance with the provisions of Administrative Rule R-916-5. A Consultant’s inability to adequately demonstrate compliance may be grounds for determining a Proposal non-responsive and the Department moving on to negotiate with the new first-ranked responsive Consultant.

https://docs.google.com/spreadsheets/d/1F_skol_XMJbDd2XKi-Gwpzko2OxXo3lv/edit?usp=sharing&ouid=108806515691965476122&rtpof=true&sd=true https://docs.google.com/spreadsheets/d/1F_skol_XMJbDd2XKi-Gwpzko2OxXo3lv/edit?usp=sharing&ouid=108806515691965476122&rtpof=true&sd=true https://www.udot.utah.gov/connect/business/consultant-services/consultant-contracts-resources/

10. Debarment Certification: As required by 2 CFR Part 180, Consultants, subconsultants, and principals to certify their status regarding debarment, eligibility, indictments, convictions, or civil judgments.

The selected Consultant must complete certification in accordance with contract Standard Terms and Conditions.

11. Right to Cancel or Reject: The Department reservesthe right to cancel the Solicitation at any time when it is in the Department's best interest. The Department also reserves the right to accept or reject any or all Proposals submitted in response to the Solicitation.

12. Required Personnel Qualification: Consultants mustensure proposed personnel have the necessary training, experience, licenses, and certifications for assigned tasks. Consultants must also ensure personnel possess a working knowledge of the Department’s standard practices. T

13. Title VI: The Department, in accordance with theprovisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

14. Participation by Disadvantaged Business Enterprises in Department of Transportation Financial Assistance Programs:The requirements of 49 CFR part26 apply to this contract. It is the policy of the Department to practice nondiscrimination based on race, color, sex, or national origin in the award or performance of this contract. The Owner encourages participation by all firms qualifying under this solicitation regardless of business size or ownership.

15. Proposed Project Staff: The Consultant is expectedto provide a Consultant Proposed Staffing Plan for the project, as outlined in Part Three (Project Information and Evaluation Criteria). The plan should state the certification and education levels of the individuals proposed for use on this contract including sub-Consultants’ personnel. The plan must be included in the Proposal but will not count against the maximum allowed pages.

The Department's requirement for listing current or former Department employees as personnel in a Proposal is as follows:

1. If a Consultant proposes a former Department employee who officially left Department employment prior to the proposal submission, the Consultant will not be disqualified.

2. If the Consultant lists someone who has not yet left Department employment, the Proposal will be disqualified.

3. If a Consultant lists a former or current Department employee who was involved in the development of the Solicitation for this project, the Consultant will be disqualified.

4. These requirements apply to prime and sub-Consultants.

16. Key Personnel: Key Personnel are those individualsidentified in the Proposal as being set forth to effectively manage all aspects of the work in a quality, timely, and efficient manner. When Consultants list Key Personnel, the Consultant agrees to make the personnel available to complete work on the contract at whatever level the project requires.

a. The Consultant may only identify as Key Personnel individuals currently employed by the Consultant or a Subconsultant affiliated with the Consultant for purposes of responding to the Solicitation.

b. The Consultant certifies it or affiliated Subconsultant legally employs individuals identified as Key Personnel in the Proposal on the date of Proposal submission.

c. A Proposal that violates any part of this paragraph is not responsive to the Solicitation and may subject the Consultant or affiliated Subconsultant to suspension or debarment.

17. Audits: Prior to final contract award, an audit maybe conducted by the Department of the selected Consultant. This audit will be for the purpose of ensuring the selected Consultant is financially capable of performing the contract, the cost information and prices quoted are reasonable, and the selected Consultant has adequate accounting practices to ensure accurate tracking of contract costs.

The Department reserves the right to inspect Consultant records associated with this project, including financial records, as deemed necessary during the term of the contract.

Prior to final acceptance of the contract work, the Department may conduct a closing audit of the Consultant. This closeout audit will be performed upon completion of the contract to verify the accuracy of all billings and compliance with the contract provisions.

In the event that a proposing Consultant has failed to pay the Department monies due to the Department for over payment on past projects, the Department has the right to reject and/or disqualify the Consultant’s Proposal. Disqualification will be based on audit findings, determinations, and recommendations made by the Department’s Fiscal Audit Division.

18. Work Site Safety: The Department may request theConsultant submitting a Proposal to provide information about the Consultant's work site safety program, including any requirement that the person imposes on sub consultants for a work site safety program and any other pertinent information.

19. Disposition of Proposals: Proposals and their contentbecome the property of the Department and are treated as non-public records until the Contract has been executed by all necessary officials of the Consultant and the Department. The Proposal of the successful Consultant will be open to public inspection for a period of one year after the Contract has been executed.

20. Consultant Debriefing: Debriefing information mayconsist of scores of the top three ranked firms along with first-ranked Consultant’s proposal/interview and the scores and comments for the Consultant’s own proposal/interview. The selected Consultant’s proposal will be available for review for a period of one year after the Contract has been executed.

21. Notice to Proceed (NTP): NTP will be issued by theConsultant Services division after contract execution. Authorization to begin work from any other source is invalid and will result in non-payment for services provided prior to authorized notification to begin work.

22. Change in Key Personnel During Negotiations or after Notice to Proceed (NTP): If after entering negotiations with the first-ranked Consultant, the Consultant is unable to provide the Key Personnel (prime or sub-Consultant) identified in the Proposal at the levels determined necessary for the project by the PM, the Consultant will be required to notify the PM and the Consultant Services Contract Administrator. The Consultant will then be offered the opportunity to propose a revised Project Team. The Department Selection Team will review the revised Project Team to determine if it is equal to or better than the originally proposed team. If the Department determines the revised Team is equal to or better than the originally proposed team, negotiations will continue. If the Department determines the revised team is not equal to or better than the originally proposed team, negotiations will be discontinued and the Department will move on to the second-ranked Consultant. If the change in Key Personnel is after NTP and the Department does not approve the change, the Department reserves the right to cancel the contract and/or reflect the change on the Consultant Project Evaluation.

23. Protests: All protests with respect to this Solicitationmust be in writing, and will follow the requirements in Utah Code Sections §63G-6a-1602 et seq. Deliver a copy of any protest to:

Executive Director Utah Department of Transportation 4501 South 2700 West, 1st Floor P O Box 141245 Salt Lake City, UT 84114-1245

Any protest not set forth in writing within the time limits specified in §63G-6a-1602 is null and void and will not be considered.

24. Insurance Requirements: Consultants must meet theDepartment’s current insurance requirements detailed on theConsultant Services Insurancewebpage.

25. Required Completion and Acceptance Criteria: Progresspayments will be made for work in progress. Final invoice payment will be made after: all of the work has been completed; the final estimate, project records, and documentation have been received and accepted by the Department as accurate and complete; and a Consultant Evaluation has been performed.

26. Government Records Access and Management Act (GRAMA): The Department maintains a nonpublic process for the duration of this Solicitation. Under§63G-2-305(6)of GRAMA, all records related to this Solicitation, including, but not limited to, Proposals, evaluations, selection procedures, and any records created during the evaluation and selection process will remain nonpublic. Utah Code.,§63G-2-101 et seq., provides guidelines forclassifying and protecting certain records.

https://www.udot.utah.gov/connect/business/consultant-services/consultant-engineering-services-contracts-insurance/ https://le.utah.gov/xcode/Title63G/Chapter2/63G-2.html https://le.utah.gov/xcode/Title63G/Chapter2/63G-2.html

27. Davis-Bacon Act Compliance:This contract is subject to the requirements of the Davis-Bacon Act (40 USC §§ 3141-3144, 3146, and 3147). Under this Act, contractors must pay laborers and mechanics wages at rates not less than those established by the Secretary of Labor as the prevailing wages for corresponding classes of laborers and mechanics employed on similar projects in the locality.

Additionally, contractors must comply with the regulations issued under 29 CFR Part 5, which implements the Davis-Bacon Act. Contractors and subcontractors must also adhere to the provisions of 49 USC § 47112(b) and 2 CFR Part 200, Appendix II(D), which require compliance with all regulations and directives issued by the Secretary of Labor concerning labor standards.

28. Consultant Job Vacancies: The contract resultingfrom this Solicitation will require, for the duration of the contract, CONSULTANT to submit its name, contact information, and information about its job vacancies that become available on the resulting contract's project to the Utah Department of Workforce Services to facilitate job inquiries by the public pursuant to Utah Code Sections 63G-6a-107.7(4) and 35A-2-203(5)(b). This requirement will not apply when filling a vacancy with a current employee and will not preclude CONSULTANT from advertising job openings in other forums throughout the state.

29. Federal Fair labor Standards Act (Federal Minimum Wage): All contracts and subcontracts that result from this solicitation incorporate by reference the provisions of 29 CFR part 201, et seq, the Federal Fair Labor Standards Act (FLSA), with the same force and effect as if given in full text. The FLSA sets minimum wage, overtime pay, recordkeeping, and child labor standards for full and part-time workers. The consultant has full responsibility to monitor compliance to the referenced statute or regulation. The consultant must address any claims or disputes that arise from this requirement directly with the U.S. Department of Labor – Wage and Hour Division.

30. Certification Regarding Lobbying:The Bidder or Offerorcertifies by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that:

(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the Bidder or Offeror, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.

(3) The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

31. Copeland “Anti-Kickback” Act): The consultant must comply with the requirements of the Copeland “Anti-Kickback” Act (18 USC 874 and 40 USC 3145), as supplemented by Department of Labor regulation 29 CFR part 3. Contractor and subcontractors are prohibited from inducing, by any means, any person employed on the project to give up any part of the compensation to which the employee is entitled. The Contractor and each Subcontractor must submit to the Owner, a weekly statement on the wages paid to each employee performing on covered work during the prior week. Owner must report any violations of the Act to the Federal Aviation Administration.

PART TWO

Solicitation Method and Requirements

1. Solicitation: This Solicitation follows the StandardSolicitation processes and procedures outlined herein.

Department Consultant Services staff facilitate Selection Teams through the selection of Consultants to provide engineering services for transportation-related projects. Consultant selection is a Qualification-Based Selection (QBS) process, where the primary factor in selection is the qualification-based criteria created by the Selection Team and outlined in Part Three (Project Information and Evaluation Criteria), rather than the cost of engineering services. Cost is a secondary factor after a Consultant is selected and the contract negotiation process begins.

2. Proposal Deadline & Submission: Submit the requestedinformation for the Proposal as instructed in Part Two (Proposal Instructions and Guidelines) and in Part Three (Proposal Organization) of the solicitation prior to 11:00 am on the submission date identified in the Selection Schedule in Part Three (Project Information and Evaluation Criteria).

3. Qualification Based Selection: This is a QualificationsBased Selection (QBS) process based on United States Code (USC) Title 40, Chapter 11, Sections 1101 – 1104 (Selection of Architects and Engineers, otherwise known as The Brooks Act). Consultant fees are not a factor in the ranking of Consultants to provide the requested services.

4. Consultant Fee Discussion: Consultant fees are nota factor in the selection of a Consultant to provide services. All price or cost related items which include, but are not limited to past, present or future costs or fees associated with Consultant contracts such as; consultant contract amount, direct salaries, wage rates, indirect cost rates, overhead rates and other direct costs are prohibited from being used in Proposals. Consultant fee or cost discussions are not allowed. Do not include any reference to Consultant fees (past, present, or future) in the Proposal.

5. Guidelines for Preparing Proposals: These guidelineswere developed to standardize the preparation and ensure consistency in format and content for Proposals prepared by Consultants for engineering services on a Department project. Submitting a Proposal is the beginning of the selection process and is used as the basis for selecting or for short-listing Consultants. It is highly recommended that Proposals are written and presented to the Department in a clear and concise format which will not distract from the content of the material presented.

The following table outlines the Proposal instructions and guidelines. Any penalty or disqualification actions are clearly identified in the table. Violations that do not result in a penalty or a disqualification action may still affect the Consultant’s overall Proposal score as part of the evaluation process.

Proposal Instructions and Guidelines

Instruction Description of Requirement Violation Penalty or Disqualification

Page Limits Provide only the allowable number of pages as identified in Part Three (Project Information and Evaluation Criteria)

Additional pages will be removed

Page Sizes Provide only the allowable page sizes identified in Part Three (Project Information and Evaluation Criteria)

Pages violating size requirement will be removed

Consultant Proposed Staffing Plan

Provide a copy of theConsultant Proposed StaffingPlanwith no additional information beyond that which is required, as identified on the sample form

If additional information is provided, the

Staffing Plan will be removed or redacted

Fee Discussion Submit a Proposal without any reference to Consultant fees on this project or any past, present or future project

If fees/costs are provided, the information will be redacted

Margins Provide one-inch (1”) margins throughout the Proposal; Consultant Name/Logo and Page Headers/Footers may be within the margins Guideline

Font and Line Spacing Use a 10-point [or greater] Arial or Times New Roman font Guideline

Proposal Submission

Consultants must complete thenew Vendor registrationwithin UDOT’s Bonfire eProcurement Platformand submit proposalsin PDF Format using the above platform link. Do NOT send Proposals directly or indirectly to any known or presumed Solicitation Selection Team members or other Department personnel.

Disqualification

Proposal Deadline Submit proposalspriorto the 11:00 AM (Mountain Time)deadline on the date identified in Part Three (Project Information and Evaluation Criteria).

Disqualification

Interviews If interviews are required, attend the date and time instructed by Consultant Services Disqualification

Proposal Acknowledgment Form

Provide a complete and signed Proposal Acknowledgement Form, including the verbatim Acknowledgement as identified in Part Three (Project Information and Proposal Evaluation Criteria)

Disqualification

Department Staff Provide a team that does not include any current Department employees or former Department employees who were involved in the development of this Solicitation

Disqualification https://drive.google.com/a/utah.gov/file/d/0B9W_3yuzYOuNRVNuUjRYeXlzT0k/view https://udot-utah-gov.bonfirehub.com/portal/?tab=login#:~:text=Create%20your%20free%20Bonfire%20account%20%C2%BB https://udot-utah-gov.bonfirehub.com/portal/?tab=openOpportunities

Financial Screening Complete the Department financial screening process at the appropriate level, identified in Part Two (Solicitation Method and Requirements)

Disqualification

6. The Department’s Right:The Department reserves theright to disqualify a Proposal when the intent of the Solicitation process is violated. Department Consultant Services staff may utilize the provision of Utah Procurement Code 63G-6a-114 to determine an error is immaterial.

7. Selection Team: The Selection Team members will receivecopies of each responsive Proposal submitted. They will review and score the Proposals individually based on the evaluation criteria identified in Part Three (Project Information and Evaluation Criteria) and will submit their scores and comments to the Contract Administrator. The Contract Administrator will compile the scores and comments.

The Selection Team will then meet to discuss the Proposals and comments from individual Selection Team members and determine whether interviews are necessary or whether the selection may be made based on the averaged scores from the Proposals. Final Proposal score results are the average of all voting Selection Team members’ scores.

Streamlined Solicitation selections will be based on the final Proposal scores. If the final scores from the Selection Team determine it is necessary to conduct interviews, the Selection Team will develop the format of the interviews and provide instructions on the interview format to each Consultant invited to participate.

8. Selection Interviews: Interviews will only be conductedin the event the final scores result in a tie in for first place (rounded to the tenth decimal place) for two or more Consultants.

If interviews are conducted, project-specific topics will be provided to each team that is invited to participate in the interview process. The final selection will be based on the interview scores.

9. Selecting By Consent (SBC): The SBC process willbe used to score the interview. SBC is a scoring process which aids the Selection Team in developing the final selection through a collaborative process. In this process each segment and question of the interview is weighted in advance during the Selection Team Meeting. After the interviews are conducted, the Selection Team will score each segment and question by “consent”. Consent is defined as the willingness of all Selection Team members to accept a decision reached by a collaborative process.

10. Qualitative Assessment Guidelines: Throughout thescoring process (for Proposals and interviews) the Selection Team will use the following Qualitative Assessment Guidelines when scoring. These guidelines are used to help ensure consistency in scoring.

Qualitative Assessment Guidelines

9 – 10 The Proposal demonstrates a complete understanding of the criteria and provides qualifications that significantly exceed expectations and the stated requirements.

6 – 8 The Proposal demonstrates a strong understanding of the criteria and provides qualifications that exceed expectations and the stated requirements.

3 – 5 The Proposal demonstrates an adequate understanding of the criteria and provides qualifications that meet expectations and the stated requirements.

1 – 2 The Proposal demonstrates a vague understanding of the criteria and provides qualifications that are below expectations and the stated requirements.

0 The Proposal is unacceptable and fails to meet criteria expectations and the stated requirements.

PART THREE

Project Information & Evaluation Criteria Streamlined Solicitation

Project Information Project Number F-2238(2)0 Project Name 7200 West; 3500 South to 4100 South PIN Number PIN 20312 Requested Services Preconstruction Engineering Anticipated Fee Type Cost Plus Fixed Fee Source of Funding Federal

Contact Information Department Contract Administrator Camber Wilkey

Department Consultant Services Box 148490 4501 South 2700 West Salt Lake City, Utah 84129-5998

(801)885-9177 cwilkey@utah.gov (LG) Project Management Jeff Ray Assistant City Engineer Salt Lake County Department Project Management Preston Adamson Project Manager Utah Department of Transportation Location Region Two

Estimated Consultant Selection Schedule

Date Action

1/20/2026 Posting of Solicitation on the Department Bonfire portal

1/26/2026 Deadline to request a one-on-one discussion meeting

1/27/2026 Appointments to discuss the project

2/12/2026 Proposals are due electronically prior to 11:00 AM (MT)

2/23/2026 Selection Team Meeting

3/5/2026 Consultant Selection Interviews (if necessary)

3/5/2026 Consultant Selection

TBD Pre-Negotiation Meeting with Selected Consultant

Contract Goals:

● Improve safety and connectivity for vehicles, pedestrians and cyclists on and around 7200 West from

4100 South to 3500 South, including signalization of the 4100 South intersection and improvements to the two railroad grade crossings.

● Develop a high-quality set of plans and specifications through the UDOT Project Delivery Network for bid advertisement by Fall of 2027 for the 2028 construction season.

● Maximize project value through efficient design.

Project Background:

7200 West is an aging roadway with incomplete pedestrian facilities, specifically between 4100 South and 3500 South, on the boundary of West Valley City and Magna City, Utah. The Wasatch Front Regional Council (WFRC) Comprehensive Safety Action Plan has assigned this section of 7200 West a composite high-risk score of 4. This means, due to crash history and risk analysis, this roadway is in the top 10% of State Route and Federal Aid Route segments in the WFRC area. The purpose of this project is to significantly improve safety for vehicles, pedestrians, and cyclists on 7200 West.

Scope of Work:

The Utah Department of Transportation (The Department) is seeking preconstruction engineering services for the rehabilitation/reconstruction of the existing roadway along 7200 West, from 3500 South to 4100 South, excluding the canal at 3900 South. This is a federally-funded local government project.

The selected consultant will develop a high-quality set of plans and specifications through the Department’s Project Delivery Network. The scope encompasses roadway and active transportation design, right-of-way document preparation, and engineers' estimates. This project is expected to be advertisement ready by the end of 2027 for the 2028 construction season.

This project will involve full depth reconstruction of the existing roadway from 4100 South to 3500 South. Improvements will include the installation of curb and gutter, sidewalk and park strip, along with drainage infrastructure in areas where these features are currently lacking. Improvements also include possible signalization of the 4100 South intersection (dependent on signal warrant study) and improvements to the two railroad grade crossings (one on 4100 South and one on 7200 West). The railroad improvements will be dependent on the railroad crossing diagnostic.

Additional items of work include traffic signal modifications at the 3500 South intersection, coordination with nearby projects, pedestrian ramp evaluation/design, right-of-way design, new street lighting, and the installation of street trees.

Public involvement will be expected of the consultant throughout the entirety of this project. This will include facilitating communication with property owners during Right of Way (ROW) acquisition and public engagement during construction.

The consultant team's responsibilities and deliverables will include the following:

● Project management and professional design leadership

● Proactive collaboration and communication with the project team and stakeholders

● Field survey, base mapping, and survey control in compliance with Department standards

● Roadway design

● Drainage design, including detailed modeling, assessment of existing storm drain trunkline, and potential new trunkline and laterals

● ROW design and document preparation

● Pavement design

● Traffic signal (including warrant study), ATMS and street lighting design

● Landscape, erosion control, SWPPP, and aesthetic design as needed

● Utility coordination, design, agreements, and SUE investigation. May include overhead power lines, fiber optics, gas, sewer, and water infrastructure

● Maintenance of Traffic (MOT) considerations

● Public Involvement in both Design and Construction

● Design support to address questions during construction

● Coordination with ROW acquisition agents during the design phase (ROW acquisition will be contracted separately)

● Railroad coordination– Work with railroad owners and operators. Foster a spirit of collaboration in all communication. Work through railroad requirements including diagnostics, reviews, agreements, and permits.

Project Documentation or Reference Material (if any):

20312_Environmental.pdf

(If you are not able to access the folder using the provided link, please reference the Public Files that have been made available in Bonfire).

1. Contract Completion: Approximately36months fromNotice to Proceed.

2. Required Percentage of Work for Prime Consultant: The Consultant must perform work valued at not less than 50% of the total contract amount with its own staff.

3. Conflict of Interest Preconstruction and Construction Engineering Services:The Department has determined there is an appearance of a Conflict of Interest when a Consultant performs both design and construction engineering management on the same project. Refer to Section 4: Conflict of Interest of the Consultant Services MOIfor specifics, or visit theConsultant Services Conflict of Interest Webpage.

4. Proposal Organization:

https://drive.google.com/file/d/1_eG1M-U4tsAY6lzXKjCQAS3K1KJ6dUWM/view?usp=sharing https://drive.google.com/file/d/188_cvDY7UMlv1BdPpL3z_pf_6FyadiiR/view?usp=sharing https://udot.utah.gov/connect/business/consultant-services/consultant-conflict-of-interest/

Technical PDF

● Proposal Acknowledgement Form

● Proposal Evaluation Criteria

● Consultant Proposed Staffing Plan

● Form BC (Business Confidentiality), if applicable

5. Proposal Section Requirements:

a. Proposal Acknowledgement Form:TheProposal AcknowledgementFormmust be one page, may use the Prime Consultant's letterhead, but should only include the specified information without additions. The format is flexible as long as all required details are present. Any extra information will be redacted.

b. Proposal: The Selection Team will score Proposals based upon the following criteria:

Criteria Weight

Proposal Evaluation Criteria The Selection Team will score Proposals based upon the following criteria:

Project Team:

Define roles for Key Personnel and outline their qualifications which correlate with the Contract Goals and the outlined Scope of Work.Include a ProjectTeam organizational chart which includes individuals that will be providing key services on the project. The chart should include subconsultant(s) and all technical expertise necessary to perform the outlined Scope of Work.

Relevant Experience:

Highlight recent similar projects completed and/or in progress and discuss in detail what your team did to make that project a success. Include a discussion regarding lessons learned and how those lessons can be applied to this project.

Approach:

Describe the course of action proposed to meet the Contract Goals and Scope of Work. In your approach, detail how your team will maximize project value through efficient design.

Risks:

Identify risks, challenges, and conflicts specific to the Scope of Work and provide potential mitigation for each.

Project Timeline:

Describe how the team will meet the project timeline. Identify critical milestones, determine realistic durations for each activity, and establish an achievable project timeline. The schedule should consider and describe potential constraints and dependencies to ensure timely project delivery.

100 Maximum points available for the Technical Proposal

c. Consultant Proposed Staffing Plan:The Consultantis expected to provide aConsultant Proposed Staffing Plan. Consultants are not required to usethis example form, as long as all necessary information is included. The Staffing Plan must identify the certification and education levels of the individuals proposed for use on the contract, including sub-Consultants’ personnel. When Consultants list personnel on the Proposed Staffing Plan, the Consultant is agreeing to make the personnel available to complete the services in the contract at whatever level the project requires.

https://docs.google.com/document/d/1k8j1ogE4YG0_XohO8O1692P88SNw9AR4/edit?usp=sharing&ouid=115854667325022531494&rtpof=true&sd=true https://drive.google.com/a/utah.gov/file/d/0B9W_3yuzYOuNRVNuUjRYeXlzT0k/view https://drive.google.com/a/utah.gov/file/d/0B9W_3yuzYOuNRVNuUjRYeXlzT0k/view

The Consultant Proposed Staffing Plan must be included in the Proposal, but will not count as one of the allowed pages. No other information is allowed on these pages. If additional information is provided, the Staffing Plan will be removed. No evaluation points are assigned to this section.

d. Claim of Business Confidentiality:The GRAMA, UtahCode Ann., §63G-2-101 et seq., provides in part that certain records are protected if properly classified. Consultants are responsible for determining which information, if any, they wish to be protected under a Claim of Business Confidentiality, and are responsible for taking appropriate action to do so. An entire Proposal may not be protected under a Claim of Business Confidentiality. To protect information under a Claim of Business Confidentiality, the Consultant must, at the time the information is provided to the Department, include aForm BC - Claim of BusinessConfidentiality. It is the responsibility of the Consultant to complete Form BC in accordance with Subsection §63G-2-309 and submit to the Department as an attachment to the Proposal. If nothing in the Proposal is being protected under a Claim of Business Confidentiality, a Form BC is not required.

6. Four (4) Page Maximum. Pages exceeding the maximumlimit will be removed from the Proposal prior to distribution to the Selection Team. The Proposal Acknowledgement Form, Consultant Proposed Staffing Plan and Form BC (if applicable)do not count towards the page maximum.

A page is defined as a single-sided 8.5" x 11" sized page that contains text, pictures, tables, graphs, charts, plan sheets, or any other graphics. There is a maximum ofone (1)11” x 17” page allowed as part of the page maximum.

Do not include a reference or link to additional information. If Proposals contain references or links, Consultant Services will remove them from the Proposal.

7. Reference Items:

● CADD Standards Manual

● Construction Manual of Instruction

● Consultant Services Manual of Instruction

● Drainage Manual of Instruction

● Environmental Process Manual of Instruction

● Project Management and Project Delivery Networks website

● ProjectWise use and information website

● Right of Way Design Manual of Instruction

● Roadway Design Manual of Instruction

● Project Advertising Tools website

● Standard Specifications and Standard Drawings website

● Geotechnical Manual of Instruction

● Sign Manuals

● Utah Transit Authority (UTA) website

● Federal Transit Administration (FTA) website https://drive.google.com/a/utah.gov/file/d/0B9W_3yuzYOuNT2FySUdueTV5NVE/view https://drive.google.com/file/d/13oGYgNjt-9JrNYFnB63pAagMcu2qBwQL/view https://drive.google.com/file/d/1nElpKu7iN8n3KFP4-JQFZptGom4vM3Lz/view https://drive.google.com/file/d/188_cvDY7UMlv1BdPpL3z_pf_6FyadiiR/view https://drive.google.com/file/d/1sxmhKziSdENiN03kQUhUlu8xyAHMdJol/view https://www.udot.utah.gov/connect/business/environmental-consultants/ https://www.udot.utah.gov/connect/business/project-management-project-delivery-tools/ https://www.udot.utah.gov/connect/business/business-applications/projectwise/ https://drive.google.com/file/d/1OZVpIbVQPyqiyX8spFa-TdLBEgVWxlXv/view https://drive.google.com/file/d/1tz6gCuriPX0mfr6FeTZ6k7AmbNu3Iikh/view https://www.udot.utah.gov/connect/business/design/project-advertising-tools/ https://www.udot.utah.gov/connect/business/standards/ https://udot.utah.gov/connect/business/structures-geotechnical-guidance-manuals/geotech-moi/ https://drive.google.com/file/d/1cAZul8X2fBtOqJuO4Btx2oK7owetS31F/view https://www.rideuta.com/Doing-Business/UTA-Design-Information https://www.transit.dot.gov/

● Union Pacific Rail Road At-Grade Roadway Crossings website https://www.up.com/communities/public-projects/crossing-improvement