4-2026 Scope of Work-State Contract-Public Posting.pdf
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- Attached to
- 2026 Children's Justice Symposium
- Solicitation number
- CS26-13
- Issued by
- Utah
About this file
This Scope of Work and Pricing document is from the Utah Children's Justice Center Program and Utah Attorney General's Office for the 2026 Children's Justice Symposium. The event is a 3-day conference anticipated to host approximately 600 attendees, requiring a comprehensive venue that can accommodate a 600-person ballroom, five breakout presentation rooms ranging from 50-300 seats, registration areas, office/storage space, AV equipment, WiFi access, and on-site free parking. The Snowbird Resort is highlighted as the preferred venue, having successfully managed similar events with the necessary infrastructure and flexibility to meet the symposium's complex logistical requirements.
The estimated total budget for the symposium is $72,833.87, with specific cost allocations including $11,070 for meeting space, $10,767.18 for audiovisual services, $45,999.54 for food, and $4,997.15 for lodging. All food and lodging must adhere to Utah State Per Diem Rates, with the conference providing two breakfasts ($20/person) and one lunch ($22/person). The sleeping room requirements include 3 rooms the night before the conference, 365 rooms on the first night, and 352 rooms on the second night. The venue will waive all resort and extra fees for conference organizers, presenters, and attendees due to their government status, and must provide additional dining options within walking distance for meals not included in the symposium package.
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Utah Children’s Justice Center Program / Utah Attorney General’s Office
2026 Children’s Justice Symposium
Scope of Work and Pricing
General Description:
The venue for this specialized event must be able to manage a group of approximately 600 people attending a 3-day conference with many moving parts. It must have appropriate space to facilitate Keynote Sessions (for the entire group), multiple concurrent Breakout sessions of varying sizes, conference registration area and office/storage room for conference organizers, networking and conversation settings throughout the venue where small groups can gather, on-site free parking, on-site Dining/Food options for the meals provided as part of the event available at the Utah State Meal Per Diem Rates, additional dining options for meals NOT provided as part of the conference either on-site or within short walking distance available at reasonable costs for the demographics of the group, and must be able to provide up to 500 sleeping rooms per night on the 1st and 2nd nights of the event available at the Utah State Lodging Per Diem Rates.
The Snowbird Resort has successfully and repeatedly provided such conference space, food and lodging at a cost that fits into the mandated rates. The staff members at all levels work personally with the event organizers to achieve expectations of the organizers as well as the audience, including managing growth in attendance and dietary considerations, facilitating technological needs for speakers and presentations as well as staying at the cutting edge of technology for the attendees, and providing meeting space before, after and sometimes during conference sessions for small groups congregate so they can continue the discussions of the day and/or to get to know others from across the state who do the same difficult work. We have found no other venues in the greater Salt Lake Valley area that can provide this necessary environment and atmosphere.
Detailed Requirements:
Meeting Space:
One (1) Ballroom which seats approximately 600 people comfortably (either theater, rounds, or a combination)
Five (5) Additional Presentation Breakout Rooms, varying in size with seating for 50 people to 300 people
Office/Storage Space for Conference Organizers
Registration Area (fairly large and in close proximity to office/storage space and the Ballroom)
AV Equipment built into meeting space
WiFi access, available at competitive prices, for ALL conference organizers, presenters and attendees in ALL of the conference meeting space, including inside of all meeting rooms and in all common areas
Parking:
On-site free Parking for Symposium attendees (expected attendance 600)
Food:
ALL food items included as part of this contract MUST be available at the Utah State Per Diem Rates.
The following meals are provided as part of the Symposium:
Two Breakfasts (Current State Rate Pricing: Breakfast – $20/person) One Lunch (Current State Rate Pricing: Lunch – $22/person)
As dinner is not provided as part of the Symposium, additional Dining Options on-site or within short walking distance are necessary
Sleeping Rooms:
ALL sleeping rooms rented by organizers and/or attendees of the Symposium MUST be provided at the Utah State Lodging Rate.
Anticipated Need for Sleeping Rooms (estimate):
3 Rooms on the night prior to the opening of the Conference 365 Rooms on the 1st night of the conference 352 Rooms on the 2nd night of the conference
Sleeping Room Guarantee by Program (estimate):
3 Rooms on the night prior to the opening of the Conference 365 Rooms on the 1st night of the conference 352 Rooms on the 2nd night of the conference
Miscellaneous:
Resort and/or extra fees waived for ALL conference organizers, presenters and attendees due to government status.
Estimated Pricing for the 2026 CJC Symposium Kristen Miller National Sales Manager
801-947-7908
2026 CJC Symposium Estimated Budget Breakdown by General Categories Meeting Space $ 11,070.00 EST Audiovisual $ 10,767.18 EST Food $ 45,999.54 EST Lodging $ 4997.15 EST Total Estimate $ 72,833.87 EST
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