4-2026-002 Envelopes M1.pdf
PDF 793 KB Posted
- Attached to
- 2026-002 Envelopes
- Solicitation number
- US.230028
- Issued by
- Lehigh County, Allentown City, Pennsylvania
About this file
This is a Minority Business Enterprise/Women Business Enterprise (MBE/WBE) Subcontractors and Supplier Solicitation and Commitment Form issued by the City of Allentown Purchasing Office for Quote Number 2026-002, which pertains to the procurement of recycled commercial envelopes. The form serves as the mechanism for determining whether bidders have engaged in non-discriminatory subcontractor and supplier selection practices. Bidders are required to solicit MBE and WBE vendor participation for any subcontracted work or supplies necessary to perform the contract. The form mandates that bidders contact certified MBE/WBE firms a minimum of ten days prior to the bid opening date of April 24, 2026, at 2:00 PM to allow adequate time for quote preparation. Bidders must document all solicited and unsolicited quotes received from MBE/WBE vendors within the scope of work and provide copies of these quotes with their bid submission. The form requires completion of both pages and must be submitted with the bid.
Failure to complete and submit this form with bids exceeding $40,000 constitutes sufficient cause for bid rejection as non-responsive. Bidders must identify whether the prime contractor is itself a certified MBE or WBE, or if no subcontractor participation is needed. For each MBE/WBE quote received, bidders must document the vendor's certification status, the specific work or materials to be supplied, the total dollar amount quoted, and whether the quote was accepted or rejected with reasons for rejection if applicable. Bidders must ensure that solicited MBE/WBE firms possess appropriate certifications matching the work scope; for example, quotes from electrically certified firms cannot be credited toward MBE/WBE participation goals if they are providing plumbing supplies.
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Text version
MBE/WBE SUBCONTRACTORS AND SUPPLIER
SOLICITATION AND COMMITMENT FORM
CITY OF ALLENTOWN
PURCHASING OFFICE
435 HAMILTON STREET
ALLENTOWN, PA 18101
QUOTE NO. 2026-002
PAGE M1
No subcontractor needed _______ Prime Contractor is a MBE or WBE _______
INSTRUCTION FOR COMPLETION OF THE MBE/WBE SUBCONTRACTOR AND SUPPLIER SOLICITATION AND COMMITMENT FORM
The purpose of this form is to determine whether the bidder has discriminated in the selection of subcontractors and suppliers. Bidders must solicit MBE and WBE vendor participation for any work the bidders intend to subcontract or for any supplies/materials required to perform the contract.
1. Provide the company names, address, telephone number, fax number, email address and contact person.
2. Provide subcontractors name, address, zip code, telephone number and contact person.
3. Indicate whether the firm is a certified MBE or WBE. Place an (X) in the appropriate column. If the firm is certified MBE and WBE, the bidder will receive credit for the firm as either MBE or WBE.
4. Briefly describe the specific work to be performed and/or materials to be supplied by the certified MBE or WBE. In order to count towards reaching the MPLs, bidders must solicit certified MBE’s/WBE’s in the areas which they are certified. For example, if an MBE/WBE is certified for electrical supplies and the bidder lists plumbing supplies, the bidder will not receive credit.
5. Enter the total dollar ($) amount of the quote received. If the quote was received in the form of unit prices or hourly rates, a total dollar amount must still be provided. If the subcontractor did not respond to the bidder, the bidder must indicate “No Response”. Copies of all MBE/WBE quotes must be submitted with the bid.
6. Enter acceptance or rejection of the quote.
7. If quote is rejected complete the reason for rejection of the quote.
8. The bidder must complete both pages and submit form Page M1 with its bid.
9. The bidder must include on Page M1 all solicited and unsolicited quotes received by the bidder from MBE’s and WBE’s as long as the quotes are within the scope of work.
10. The bidder’s contact with MBE/WBE subcontractors and suppliers should be a minimum of (10) days prior to the bid opening date. This will ensure that MBE/WBE’s have sufficient time to prepare a quote. Ten days is a guide. However, adequate time must be provided to all subcontractors and suppliers to respond.
If additional forms are needed, you are permitted to photocopy form.
IMPORTANT NOTICE: FAILURE TO COMPLETE THIS FORM AND SUBMIT IT WITH BIDS OVER $40,000.00 WILL BE SUFFICIENT CAUSE FOR
REJECTION OF THE BID AS NOT RESPONSIVE.
COMPANY NAME: ______________________________________________ FAX NUMBER: _________________________________________________
ADDRESS:_____________________________________________________ E-MAIL ADDRESS:______________________________________________
_____________________________________________________ CONTACT PERSON: _____________________________________________
TELEPHONE: ___________________________________________________
| No subcontractor needed: |
| Prime Contractor is a MBE or WBE: |
| COMPANY NAME: |
| FAX NUMBER: |
| Textfield-1: |
| EMAIL ADDRESS: |
| CONTACT PERSON: |
| TELEPHONE: |
File details come from the government source that posted it. Updated .