4-1. RFP-277-26 Information Packet.pdf

Boulder County Public Works Engineering Division

2525 13th Street, Suite 204 Boulder, CO 80304

REQUEST FOR PROPOSAL

COVER PAGE

Request for Proposal (RFP) Title: On-Call Traffic Data Collection

Documents included in this package:

Cover Page

Overview

Scope of Work

Submittal Instructions

Evaluation Criteria

On-Call Traffic Data Collection

Boulder County Public Works April/2026 Page 2 of 4

OVERVIEW

Boulder County Government, by and through its Board of County Commissioners represented herein by the Public Works Department (The COUNTY) is issuing this solicitation for the purpose of entering into a contract (the CONTRACT) with a contractor (CONTRACTOR) for the provision of prompt and efficient services as specified herein for On-Call Traffic Data Collection as specifically defined in the Scope of Work (SCOPE).

It is the COUNTY’S intent to award one contract deemed in the best interest of the COUNTY for providing quality Traffic Data Collection Services. The COUNTY shall select the CONTRACTOR deemed to be most qualified to perform the required services. Please note that being a selected CONTRACTOR does not obligate the COUNTY to guarantee any work to the CONTRACTOR. This upcoming CONTRACT shall be effective for one (1) year, with an option for the COUNTY to renew the CONTRACT for four (4) additional one (1) year terms at the COUNTY’s sole discretion.

SCOPE OF WORK

The successful CONTRACTOR shall provide and assume full responsibility for all services, materials, equipment, labor, transportation, construction equipment and machinery, tools, appliances, fuel, temporary facilities, and all other facilities and incidentals necessary for performance, testing, start up, and completion of the services outlined in this solicitation.

The COUNTY shall require the CONTRACTOR to perform traffic data collection work that includes, but may not be limited to, the following:

• Multimodal traffic volume, speed, and classification

• Turning movements, queue lengths, etc.

• Video collection and processing for various needs like curb use, helmet use, etc.

All traffic data collection must be documented with an electronic report including the raw data and summary analyses. The reports must include all information as listed below as a minimum:

1. Volume/Speed/Class:

o Exact count location o Date and time of count o Displayed in fifteen-minute intervals by direction o Displayed in fifteen-minute intervals by combined directions o Peak hour factors for each direction o 50th, 85th, 95th percentile speed by direction and combined o FHWA vehicle classifications and & heavy vehicle by direction

2. Turning Movement Counts:

o Exact count location o Date and time of count o Vehicles, bicyclists, and pedestrians (on roadway and in crosswalk by direction) o Displayed in fifteen-minute intervals by interval and movement o Peak hour volumes and total by interval and movement

Boulder County Public Works April/2026 Page 3 of 4 o Peak hour factors for each direction o Intersection diagrams with North clearly indicated

3. Video Collection and Processing o Video collection for analysis including, but not limited to:

▪ Curbside use

▪ Bicycle helmet use

▪ Conflict analysis o Levels of processing and analysis will be defined in each task order.

General Requirements:

• The COUNTY may require mid-block, intersection, or corridor-based data collection

• Work may occur under varying traffic and weather conditions

• The CONTRACTOR shall comply with all applicable safety standards

Task Orders

The COUNTY will provide the CONTRACTOR with a task order and notice to proceed with each traffic data collection need. Pricing will be established by the CONTRACTOR’s cost sheet in the CONTRACT.

SUBMITTAL INSTRUCTIONS

Proposals shall have no maximum number of pages (8.5”x11” or 11”x17”), using no smaller than 11-point font and no less than 0.5” margins, and PDF file type. Proposals shall be compiled and submitted in the following order and respondents shall answer each section with sufficient information to allow the COUNTY to score the responses. Failure to follow this format may result in the proposal being considered non-responsive and ineligible for consideration. Cleary identify each section.

Cover Letter and Executive Summary

• Primary contact information

• Company name and primary office address

• Addresses of any satellite locations used for this contract

• Year established

• Years of experience in traffic data collection

• Primary contact information

Company Qualifications

Provide a list of at least three (3) contracts with local government agencies within Colorado which parallel the SCOPE. Include:

• Local agency name, address, contact person, phone number, and email address

• Description of traffic data collection services provided

• Dates of service and contract term

• Key challenges and how they were addressed

• Designate which contracts can be used for references

Boulder County Public Works April/2026 Page 4 of 4

Quality Assurance / Quality Control (QA/QC) Process

Provide a Quality Assurance and Quality Control (QA/QC) Plan that outlines the procedures used to ensure data accuracy and consistency from equipment deployment through final delivery. Describe the specific checks performed during data collection, processing, and post-processing to identify and correct anomalies, such as equipment failure or atypical traffic patterns. Identify any use of artificial intelligence (AI).

Data Report Examples

Provide representative sample data reports for each collection method offered, including but not limited to, average daily traffic counts, speed and classification data, and turning movement counts.

Services and Pricing

• Provide a detailed fee schedule, including but limited to:

o Volume/speed/class counts o Turning movement counts o Video data collection o Data processing and reporting o Other services provided

• Include any available discount structures

• Please note that pricing will be negotiated for services not clearly identified in contract.

EVALUATION CRITERIA

The proposals will be reviewed by a selection committee. The committee may request additional information from one or more CONTRACTORS.

A scoring matrix with the order and priority of criteria to be used by the COUNTY in its evaluation and selection process is shown below:

Description Points

Cover Letter and Executive Summary 4 @ 10%

Company Qualifications 4 @ 30%

QA/QC Process 4 @ 25%

Data Report Examples 4 @ 10%

Services and Pricing 4 @25%