4-07. Cleaning Bid 2027.pdf

I. PURPOSE OF THIS BID

Dauphin County Facility Maintenance invites qualified, licensed, and experienced service providers to provide janitorial/cleaning service at various Magisterial District Judges (MDJ) offices & Adult

Probation Building (APO).

II. CONTRACT PERIOD

The initial term of janitorial/cleaning contract resulting from the bid shall be two (2) years from

January 1, 2027 (or from the date the contract is fully executed) to December 31, 2028, with the option to renew for an additional year. Either party can terminate these services by giving a 30-day written notice, with or without cause.

III. SCOPE OF SERVICES

The contractor shall satisfactorily perform the following janitorial/cleaning services on a daily basis, Monday through Friday except for County’s holiday. The cleaning should include the following:

• Thoroughly clean and disinfect bathroom toilets, including the exterior and base of toilets

• Thoroughly clean and disinfect bathroom urinals, including the exterior and base of urinals

• Wipe and sanitize bathroom walls, counters, door handles and other surfaces

• Clean bathroom mirrors

• Sweep and mop bathrooms floors

• Wipe down corners and base boards

• Sweep and mop kitchen area (clean behind easily moveable items)

• Empty trash throughout the MDJ buildings

• Replace trash can liners daily

• Clean and disinfect trash cans as needed and lids

• Sweep and mop floors beneath moveable items throughout the MDJ & APO buildings

• Vacuum all carpets and rugs daily

• Clean all sinks and water fountains

• Clean all interior lobby glass windows and all glass doors interior/exterior

IV. ATTACHMENTS

The attachments below are included with this bid for your review and submittal.

Appendix A- Cleaning Specifications

Appendix B- Pricing Sheet

Appendix C- Vendor Identification

Appendix D- Cleaning References

V. INSTRUCTIONS TO PROPOSERS

A pre-proposal meeting will be held November 5, 2026, at 10am

Dauphin County Magisterial Judge Mikaela Sloan Bldg.

1520 Walnut Street

Lobby

Harrisburg, Pa. 17103

*All prospective proposers are strongly encouraged to attend. *

VI. MINIMUM QUALIFICATION REQUIREMENTS

Qualified and competent bidders should have a minimum of five (5) years’ expertise and experience in providing janitorial cleaning, sanitizing, and disinfection services for multiple sites, preferably commercial buildings.

VII. CERTIFICATIONS

Dauphin County Facility Maintenance require the selected contractor to provide the following for their employees assigned to each MDJ Buildings & APO Building.

• Criminal background (PSP) checks for each employee performing services.

• FBI Fingerprinting process (which is performed by Dauphin County)

VIII. FACILITIES AND EQUIPMENT

Dauphin County Facility Maintenance will provide all cleaning products and paper products for each

MDJ Buildings. There will be a vacuum and mop bucket available at each site. Except as otherwise provided, contractor shall, at its sole cost and expense, provide all MDJ Buildings & APO Building supplies necessary to perform the services required by this agreement.

IX. INSURANCE REQUIREMENTS

Workers’ Compensation, and related coverages under the General Conditions: State: Statutory

Federal, if applicable (e.g., Longshoreman’s): Statutory Employer’s Liability: Bodily injury, each accident $ 1,000,000 Bodily injury by disease, each employee $ 1,000,000 Bodily injury/disease aggregate $ 1,000,000 Foreign voluntary worker compensation Statutory 2. Contractor’s

Commercial General Liability under the General Conditions: General Aggregate $ 2,000,000 Products

Completed Operations Aggregate $ 1,000,000 Personal and Advertising Injury $ 1,000,000 Each

Occurrence (Bodily Injury and Property Damage) $ 1,000,000. Property Damage: Combined Single

Limit of $ 1,000,000 4. Excess or Umbrella Liability: Per Occurrence $ 2,000,000. Employee

Dishonesty coverage is required with a minimum limit of $100,000 per occurrence.

X. LEGAL

General Conditions:

The prices quoted in the bid shall constitute a final offer unless revoked in writing by the submitter. All costs and expenses incurred by the submitter, including time and materials, associated with preparing or bid in response to the bid shall be borne solely by the submitting organization. Dauphin County shall not be liable for any such expenses of any kind whatsoever. Dauphin County reserves the right not to take action on any bid. Dauphin County shall NOT be obligated to accept the lowest priced quote, nor shall Dauphin County be obligated to accept any of the quotes submitted in response to the bid and may, if it so chooses contract with a Provider independent of bidding process as permitted by law.

Submission Rights:

All submitted bids become the property of Dauphin County. Dauphin County reserves the right to retain all bids submitted and to use any ideas in a bid regardless of whether that bid is selected. Submission of a bid indicates acceptance by the submitter of the conditions contained in the bid, unless clearly and specifically noted in the bid submitted and confirmed in the contract between Dauphin County and the organization selected.

Negotiation of Contract:

Upon selection of the successful Consultant, a written contract will be negotiated and executed between the parties based upon the terms and conditions stated in this bid, on representations made by the selected Consultant in its bid and on such other terms and conditions as is typically required by Dauphin County. The time frame for negotiation and execution of the contract is set forth in Contract Period of this bid. Consultant shall not begin work nor is Dauphin County responsible for any payment to consultant until said contract is executed by Consultant and the Dauphin County Board of Commissioners. Responders are hereby informed that the terms of any contract resulting from this award will become public information

Evaluation of Bid:

Bids will be evaluated, in large part but not exclusively, on the factors listed below. These factors serve only as a guide to Dauphin County and shall not alone determine the successful Consultant. Irrespective of the rating factors listed below, Dauphin County is free to select for contracting that submitter which it feels best meets the stated objectives of this bid and is best suited to this relationship.

XI. INVOICES

Contractor shall submit invoices monthly during the term of this Agreement, based on the contracted pricing.

XII. MONTHLY PAYMENT

Dauphin County Facility Maintenance shall make monthly payments, based on invoices received, for services satisfactorily performed, Dauphin County Facility Maintenance shall have 15-30 days from the receipt of an invoice to pay Contractor.

XIII. SITE VISITS

Those proposers who are interested in visiting various locations/sites will take place on November

5, 2026, at 10am. First site will be at Magisterial District Judge Mikaela Sloan, 1520 Walnut Street, Harrisburg, Pa. 17103.

XIV. SUBMISSION OF BIDS

All bids shall be submitted online through PennBid by November 24, 2026 by 2:00pm.