3UG-SCOP_(2026-2029).pdf
PDF 130 KB Posted
- Solicitation number
- IFB197363
- Issued by
- Santa Clara County, Berkeley City, California
About this file
This is a Scope of Work document for the City of Palo Alto's Utilities Department detailing an on-call fiber utility trench and substructure installation contract spanning from the 2026 budget year through 2029. The contractor shall furnish all labor, tools, equipment, materials, supplies, and services required for trenching, boring, excavation, installation of conduits and substructures, backfill, paving, and surface restoration for fiber optic systems and related infrastructure. Individual jobs will be assigned by the City for electric utility customer services, system extensions, replacements to existing underground systems, and installation of communications, street light, traffic signal, and fiber optic conduits. The contractor must respond to service requests within twenty-four hours of initial contact and shall meet with the City project engineer and Utility Underground Inspector prior to commencing work. Normal work hours are 7:30 a.m. to 4:00 p.m., with the contractor responsible for maintaining equipment and material storage space. The contractor shall provide written estimates for each job by bid item number, subject to written approval by the City project engineer before construction begins. Daily reports and receipts must be submitted to the construction supervisor at the end of each working day.
Pricing is structured on a cost-plus-markup basis for materials and disposal fees as covered in section 7 of the construction contract bid package. The contractor shall submit monthly invoices accompanied by detailed daily cost reports broken down by service order number, estimate number, work date, bid item number, unit of measure, work description, quantity, and bill price. Estimating time is not billable unless the job is cancelled, in which case the contractor receives payment for estimating hours. At job completion, the contractor must provide a worksheet detailing estimated versus actual costs per bid item with explanations for significant variances as determined by the City's project manager. The contractor must furnish qualified and competent labor with a minimum of five years of experience in the same type of work, along with relevant certificates applicable to individual trades, and must provide proper personal protective equipment to all workers.
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Other files
| File | Type | Posted |
|---|---|---|
| On-Call_Fiber_Utility_Trench_&_Substructure_Installation_Contract.pdf | ||
| Payment_Bond.docx | DOCX document | |
| Technical_Specifications.pdf | ||
| Performance_Bond.docx | DOCX document | |
| Bid_Bond_Form.docx | DOCX document | |
| Construction_Contract,_General_Conditions,_and_Change_Orders.pdf | ||
| 8._Technical_Specifications_draft.doc | DOC document | |
| 3UG-SCOP_(2026-2029).doc | DOC document | |
| 2._Bid_Form_draft.docx | DOCX document |
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Text version
SCOPE OF WORK OR SERVICES
2026 – 2029 ON-CALL FIBER UTILITY TRENCH & SUBSTRUCTURE INSTALLATION CONTRACT
A. General
1. The work includes utility substructure installation for the fiber section of the Utilities Department of the City of Palo Alto beginning in the 2026 budget year and ending during the 2029 budget year.
2. The Contractor shall furnish all labor, tools, equipment, materials, supplies, manufactured articles, transportation, and services required for trenching, boring, excavation, installation of conduits and substructures, backfill, paving, and other surface restoration required for new electric services, system modifications, and other services as authorized by the Project Manager, or his/her designee,
3. Individual jobs will be given to the Contractor to dig trenches and/or bore, and install conduits and boxes mainly for electric utility customer services, small extensions, replacements to existing underground electric system and to install communications, street light, traffic signal, and fiber optic conduits and foundations.
4. Contractor shall be provided with a written description and/or job sketch of the work desired.
5. Contractor shall provide a written estimate for each job. The written estimate shall list the description of work and price by bid item number. Written estimate shall be approved in writing by the City project engineer prior to commencement of construction.
6. Any additions, deletions, or change in work covered by the Contract shall be authorized by a change order to the Contract. Additions shall be authorized in writing before work is done. Markup of extra work is covered under section 7 of the construction contract (bid package).
7. All materials shall be at cost plus markup covered under section 7 of the construction contract (bid package). Materials include, but are not limited to, asphaltic concrete, hot-mix asphalt, concrete, sand, drain rock, and class 2 aggregate base.
8. The Contractor shall meet with the City project engineer and/or the City Utility
Underground Inspector prior to commencing any work for final instructions. All work performed shall be under the supervision of the City Utility Underground Inspector.
9. Daily reports and copies of necessary receipts shall be provided by the Contractor and submitted to the Utility construction supervisor at the end of each working day.
10. All site conditions shall be restored by Contractor to the satisfaction of the City.
11. City will pay for disposal fees at cost plus markup covered under section 7 of the construction contract (bid package).
12. At the end of each job, the Contractor shall provide a worksheet which depicts the estimated and actual costs per bid item. Contractor shall provide explanation for significant over/under – runs as determined by the City’s project manager.
SCOPE OF WORK OR SERVICES
B. Schedule
1. The Contractor shall respond to service requests within twenty-four (24) hours of initial contact.
2. Contractor shall keep a job log. Column Heading for this report shall be include SO#, JOB ADDRESS, WORK DESCRIPTION, ENGINEER, PLAN RECEIVED, ESTIMATE
SUBMITTED, ESTIMATE APPROVED, AND ESTIMATE AMOUNT.
2. In the event that City implements a 9/80 work schedule, the Contractor shall be required to observe the same work schedule.
3. Normal work hours are 7:30am to 4:00pm. Time starts once contractor reaches the City yard.
- 4. Contractor shall rent space or yard to store their equipment and materials.
C. Invoice
1. The Contractor shall submit invoices on a monthly basis.
2. Invoices shall be accompanied by a report which will provide daily actual costs per bid item per job. Column headings for this report shall include, at a minimum, the City’s SERVICE ORDER NUMBER, the ESTIMATE NUMBER, the WORK DATE, the BID ITEM
NUMBER, UNIT OF MEASURE (UOM), DESCRIPTION OF WORK, QUANTITY, BILL
PRICE, and TOTAL. For non-bid items, there shall be additional headings for VENDOR, AND MARKUP. This report shall be the responsibility of the Contractor.
3. Estimating time is not paid. If job gets cancelled, contractor shall be paid for their estimating time.
4. The Contractor shall provide explanations for cost over-runs and under-runs at the discretion of the City’s Project Manager.
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