3UG-SCOP_(2026-2029).doc
DOC document 60 KB Posted
- Solicitation number
- IFB197363
- Issued by
- Santa Clara County, Berkeley City, California
About this file
This is a Scope of Work document for an On-Call Fiber Utility Trench & Substructure Installation Contract issued by the Utilities Department of the City of Palo Alto, California. The contract covers utility substructure installation services for the fiber section beginning in the 2026 budget year and concluding in the 2029 budget year. The Contractor shall furnish all labor, tools, equipment, materials, supplies, manufactured articles, transportation, and services required for trenching, boring, excavation, installation of conduits and substructures, backfill, paving, and surface restoration for new fiber services, system modifications, and other services authorized by the Project Manager. Work includes trenching and boring for electric utility customer services, small extensions, replacements to existing underground systems, and installation of communications, street light, traffic signal, and fiber optic conduits and foundations. The Contractor must respond to service requests within twenty-four hours of initial contact and normal work hours are 7:30 a.m. to 4:00 p.m. Individual jobs will be assigned with written descriptions or sketches, and the Contractor must provide written estimates for each job prior to commencing work, subject to approval by the City project engineer. All work shall be performed under the supervision of the City Utility Underground Inspector, and daily reports with receipts must be submitted to the Utility construction supervisor at the end of each working day.
Pricing for this contract is structured on a cost-plus-markup basis for extra work and materials, as covered under section 7 of the construction contract bid package. All materials, including asphaltic concrete, hot-mix asphalt, concrete, sand, drain rock, and class 2 aggregate base, shall be provided at cost plus markup. Disposal fees are paid by the City at cost plus markup. Monthly invoices must be accompanied by detailed reports providing daily actual costs per bid item per job, including service order number, estimate number, work date, bid item number, unit of measure, description of work, quantity, bill price, and total. For non-bid items, vendors and markup must be listed. At the conclusion of each job, the Contractor shall provide a worksheet depicting estimated and actual costs per bid item with explanations for significant over-runs and under-runs. The Contractor must possess a minimum of five years of experience performing the same type of work and hold relevant certificates applicable to their trade. Proper personal protective equipment must be provided to all workers. The Contractor is responsible for renting space or yard to store equipment and materials and must maintain a job log with specified column headings.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| On-Call_Fiber_Utility_Trench_&_Substructure_Installation_Contract.pdf | ||
| 3UG-SCOP_(2026-2029).pdf | ||
| Payment_Bond.docx | DOCX document | |
| Technical_Specifications.pdf | ||
| Performance_Bond.docx | DOCX document | |
| Bid_Bond_Form.docx | DOCX document | |
| Construction_Contract,_General_Conditions,_and_Change_Orders.pdf | ||
| 8._Technical_Specifications_draft.doc | DOC document | |
| 2._Bid_Form_draft.docx | DOCX document |
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Text version
SCOPE OF WORK OR SERVICES
2026 – 2029 ON-CALL FIBER UTILITY TRENCH & SUBSTRUCTURE INSTALLATION CONTRACT
A.
General 1.
The work includes utility substructure installation for the fiber section of the Utilities Department of the City of Palo Alto beginning in the 2026 budget year and ending during the 2029 budget year.
2.
The Contractor shall furnish all labor, tools, equipment, materials, supplies, manufactured articles, transportation, and services required for trenching, boring, excavation, installation of conduits and substructures, backfill, paving, and other surface restoration required for new electric services, system modifications, and other services as authorized by the Project Manager, or his/her designee, 3.
Individual jobs will be given to the Contractor to dig trenches and/or bore, and install conduits and boxes mainly for electric utility customer services, small extensions, replacements to existing underground electric system and to install communications, street light, traffic signal, and fiber optic conduits and foundations.
4.
Contractor shall be provided with a written description and/or job sketch of the work desired.
5.
Contractor shall provide a written estimate for each job. The written estimate shall list the description of work and price by bid item number. Written estimate shall be approved in writing by the City project engineer prior to commencement of construction.
6.
Any additions, deletions, or change in work covered by the Contract shall be authorized by a change order to the Contract. Additions shall be authorized in writing before work is done. Markup of extra work is covered under section 7 of the construction contract (bid package).
7.
All materials shall be at cost plus markup covered under section 7 of the construction contract (bid package). Materials include, but are not limited to, asphaltic concrete, hot-mix asphalt, concrete, sand, drain rock, and class 2 aggregate base.
8.
The Contractor shall meet with the City project engineer and/or the City Utility Underground Inspector prior to commencing any work for final instructions. All work performed shall be under the supervision of the City Utility Underground Inspector.
9.
Daily reports and copies of necessary receipts shall be provided by the Contractor and submitted to the Utility construction supervisor at the end of each working day.
10.
All site conditions shall be restored by Contractor to the satisfaction of the City.
11.
City will pay for disposal fees at cost plus markup covered under section 7 of the construction contract (bid package).
12.
At the end of each job, the Contractor shall provide a worksheet which depicts the estimated and actual costs per bid item. Contractor shall provide explanation for significant over/under – runs as determined by the City’s project manager.
B.
Schedule
1. The Contractor shall respond to service requests within twenty-four (24) hours of initial contact.
2. Contractor shall keep a job log. Column Heading for this report shall be include SO#, JOB ADDRESS, WORK DESCRIPTION, ENGINEER, PLAN RECEIVED, ESTIMATE SUBMITTED, ESTIMATE APPROVED, AND ESTIMATE AMOUNT.
2.
In the event that City implements a 9/80 work schedule, the Contractor shall be required to observe the same work schedule.
3. Normal work hours are 7:30am to 4:00pm. Time starts once contractor reaches the City yard.
· 4. Contractor shall rent space or yard to store their equipment and materials.
C.
Invoice
1. The Contractor shall submit invoices on a monthly basis.
2. Invoices shall be accompanied by a report which will provide daily actual costs per bid item per job. Column headings for this report shall include, at a minimum, the City’s SERVICE ORDER NUMBER, the ESTIMATE NUMBER, the WORK DATE, the BID ITEM NUMBER, UNIT OF MEASURE (UOM), DESCRIPTION OF WORK, QUANTITY, BILL PRICE, and TOTAL. For non-bid items, there shall be additional headings for VENDOR, AND MARKUP. This report shall be the responsibility of the Contractor.
3. Estimating time is not paid. If job gets cancelled, contractor shall be paid for their estimating time.
4. The Contractor shall provide explanations for cost over-runs and under-runs at the discretion of the City’s Project Manager.
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