2._Bid_Form_draft.docx

BID FORM

City Council/City Manager Name of Company ______________________________ City of Palo Alto Palo Alto, California

In response to this Invitation For Bids (IFB), the undersigned, as Bidder, declares that the only persons or parties interested in this Bid as principals are those named herein; that this Bid is made without collusion with any other person, firm or corporation; that the Bidder has carefully examined the location of the proposed work and the plans and specifications herein referred to; and that the Bidder proposes and agrees, if this Bid is accepted, to contract with the City of Palo Alto (City), to provide all necessary materials, equipment, tools, apparatus, and other means of transport services, and to do all the Work and comply with all the specified requirements in this IFB, in the manner herein prescribed and for the prices stated in the following Bid:

Project Title: On-Call Fiber Utility Trench & Substructure Installation Contract, Invitation for Bids (IFB) Number TBD

A. Base Bid: Provide all labor, equipment material, transportation and applicable taxes, profit, insurance, bonds and other overhead to perform the Work in accordance with the Project Plans and Technical Specifications, herein:

Hourly rate(s) for the labor and equipment for the trenching, excavation, installation of conduit and substructure, backfill, paving, and other surface restoration for new electric services, system modifications and other related services in accordance with the terms, conditions, instructions, requirements and specifications herein, for the thirty-six (36) month period beginning with the date of City’s approval of contract. Price(s) shall be lump sum prices, inclusive of all taxes, and, when applicable, all travel or delivery charges. Prices shall remain firm for the first twelve-month period. Annual incremental increases in bid prices shall be listed for the 2nd and 3rd years of the contract. Quantities are based on prior year’s activity, and on current estimates. City makes no guarantee of quantity of actual work to be authorized.

Bid Item

Approx. Qty./UM.

Description, With Unit Price Written in Words (Price Is Inclusive of All Applicable Taxes)

Unit Price

Extended Price hours

Foreman (Unit Price, in Words)

8000 hours

Laborer hours

Equipment Operator hours

Truck Driver Class A hours Qualified journeyman worker to perform conduit intercepts in an energized duct bank hours

Concrete Finisher hours

Core Driller with operator hours

Concrete Saw with operator hours

Foreman’s Truck

3000 hours

Crew truck, with Hand Tools, and Gas-Powered Cutoff Saw hours

Compressor and Jackhammer hours

Backhoe

hours Ramhoe

hours

End-Dump Truck hours

10-wheel Dump Truck

hours

Directional Boring Rig hours

Arrow Board hours

Vac Trailer – 800 Gallons hours

Mini Excavator hours

Bobcat Skid-Steer hours

Equipment Trailer hours

A/C Roller

hours Estimator

hours 3-5 Yard Dump Truck

hours NON-BID-ITEM Traffic Control Plan (Cost +)

Hours Traffic Control Per Day (Sub-Contracted Cost +)

hours Box Shoring

hours Message Board

hours Pipe Fusing (100')

hours Pipe Grouting

hours 2200 Gallon Vacuum Truck

hours Large Bore Rig

Base Bid Total, Items 001 Through 034 – year one:

B. Optional Bid: Provide all labor, equipment material, transportation and applicable taxes, profit, insurance, bonds and other overhead to perform the Work in accordance with the Project Plans and Technical Specifications, herein:

Overtime rate(s) for the labor and equipment for the trenching, excavation, installation of conduit and substructure, backfill, paving, and other surface restoration for new electric services, system modifications, and other related services in accordance with the terms, conditions, instructions, requirements and specifications herein, for the thirty-six (36) month period beginning with the date of City’s approval of contract. Prices shall remain firm for the first twelve-month period. Annual incremental increases in bid prices shall be listed for the 2nd and 3rd years of the contract. These optional bid items are for reference purposes in the event overtime rates are required. These items will not be used in determining the lowest responsible bidder.

Bid Item

Approx. Qty./UM.

Description, With Unit Price Written in Words (Price Is Inclusive of All Applicable Taxes)

Scheduled Overtime Rate (a)

Emergency Overtime Rate (b)

1 hour

Foreman

Laborer

Equipment Operator

Truck driver

Qualified journeyman worker to perform conduit intercepts in an energized duct bank

Concrete Finisher

Core Driller, with operator

Concrete Saw, with operator

Foreman’s Truck

Crew truck, with Hand Tools, and Gas-Powered Cutoff Saw

Compressor and Jackhammer

Backhoe

Ramhoe

Bobtail Truck

End-Dump Truck

10-wheel Dump Truck

Boom Truck with Flatbed

Directional Boring Rig

Arrow Board

Vac Trailer – 800 Gallons

Mini Excavator

Bobcat Skid-Steer

Equipment Trailer

A/C Roller

Estimator

3-5 Yard Dump Truck

Bid Items year one (1) written in words

Base Bid Items (001-034)- Year two (2) Bid Items year two (2) written in words

Base Bid Items (001-034)- Year three (3) Bid Items year three (3) written in words

Grand Total of the Base Bid Items – For three (3) years

(Grand Total written in words)

D. Addenda:

During the Bid process there may be changes to the Contract Documents, which would require an issuance of an addendum or addenda. City disclaims any and all liability for loss, or damage to any Bidder who does not receive any addendum issued by City in connection with this IFB. Any Bidder in submitting a Bid is deemed to waive any and all claims and demands Bidder may have against City on account of the failure of delivery of any such addendum to Bidder. Any and all addenda issued by City shall be deemed included in this IFB, and the provisions and instructions therein contained shall be incorporated to any Bid submitted by Bidder.

To assure that all Bidders have received each addendum, the following acknowledgment and sign-off is required. Failure to acknowledge receipt of an addendum/addenda may be considered an irregularity in the Bid:

Or, □ _____ No Addendum/Addenda Were Received (check and initial).

E. The Bidder represents that it has not retained a person to solicit or secure a City contract (upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee) except for retention of bona fide employee or bona fide established commercial selling agencies for the purpose of securing business.

F. Bidder's Representations and Warranties. The Bidder represents and warrants:

1. That any information submitted by the Bidder prior to the award of Contract, or thereafter, upon request, whether or not submitted under a continuing obligation by the terms of the Contract to do so, is true and correct at the time such information is submitted or made available to the City;

2. That the Bidder has not colluded, conspired, or agreed, directly or indirectly, with any person in regard to the terms and conditions of the Bidder's Bid, except as may be permitted by this Invitation for Bids;

3. That the Bidder has the power and authority to enter into this Contract with the City, that the individual(s) executing this Contract are duly authorized to do so by appropriate resolution (if applicable), and that this Contract shall be executed, delivered and performed pursuant to the power and authority conferred upon the person or persons authorized to bind the Bidder;

4. That the Bidder has not attempted to exert undue influence with the Purchasing Manager, Contract Administrator, Project Manager or any other person who has directly participated in the decision to award the Contract to the Bidder;

5. That the Bidder has furnished and will furnish true and accurate statements, records, reports, resolutions, certifications, and other written information as may be requested of the Bidder by the City during the term of this Contract;

6. That the Bidder and all its subcontractors performing work on this Project are duly licensed as a contractor with the State of California as required by California Business & Professions Code Section 7028, as amended;

7. That the Bidder has fully examined and inspected the Project site and has full knowledge of the physical conditions of the Project site; and,

8. That there are no claims or disputes between the Bidder and the City which would materially affect the Bidder's ability to perform under the Contract.

Bidder’s Designated Contact Person:

G. Subcontractor Listing. The Bidder will complete the Subcontractor Listing form included below.

H. Bidder Acknowledgement. By submitting a Bid, the Bidder acknowledges that it has received the Instructions to Bidders and agrees to its terms and to the terms of all other Contract Documents.

Firm: ____________________________________________________________________________

Signature*: ________________________________

Name: ________________________________

* The signatory represents and warrants that he or she has the legal capacity and authority to bind the Bidder.