3c - Statement of Work.pdf

PR #: 70098PR250007457

STATEMENT OF WORK

LAST UPDATED: 04/18/2025 PAGE 1/4

STATEMENT OF WORK (SOW)

FOR

USCG TRAINING CENTER YORKTOWN

INTERNATIONAL DIVISION

LODGING SERVICES

1.0 GENERAL

1.1 BACKGROUND

The United States Coast Guard’s International Training Division host foreign military officers from around the world to provide military training and cultural awareness of The United States. Some of the training provided takes place away from the primary training location. To facilitate this off-site training, the Coast Guard utilizes commercial lodging services.

1.2 SCOPE

This contract is intended to provide lodging accommodations for the International Maritime Domain

Awareness Course (IMDA) during their off-site training. This will involve a total of 5 nights in

Washington, DC.

1.3 OBJECTIVE

The contractor is responsible for providing lodging services for course participants in the specified cities.

Lodging arrangements should adhere to the following guidelines:

• Comfortable and secure accommodations for the specified number of nights.

• Amenities that meet the standard requirements for comfortable stays.

• Proximity to training venues or convenient transportation options.

The contractor will secure accommodations for participants in the following city ensuring an efficient and smooth check-in and check-out procedures for participants:

• Washington, DC (Number of nights: 5)

1.4 APPLICABLE DOCUMENTS

1.4.1 Reference Documents

The following documents may be helpful to the Contractor in performing the work described in this document:

Technical Exhibit 1 – Geographic Boundaries for Lodging - Washington, DC

2.0 SPECIFIC REQUIREMENTS/TASKS

2.1 TASK ONE:

2.1.1 Washington, DC

The Contractor shall furnish lodging accommodations within Washington, DC. Geographic restrictions require a hotel bound by the following streets: east of 14th ST NW, south of H ST NW, west of 8th ST

NE, and north of E ST SW (see Technical Exhibit 1). Occupancy will be for 5 nights. Check-in will be

02 June 2025, and checkout will be 07 June 2025. The Contractor shall provide rooms and breakfast meal vouchers as follows:

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Description Quantity Nights

0001 Double Room 13 5

0002 Breakfast Meal Vouchers 26 5 = (130 total)

2.2 REQUIRMENT TWO. Rooms:

2.2.1 The sleeping facilities furnished shall be solely based on one individual to a bed with no more than two individuals to a room for double occupancy.

2.2.2 Rooms shall be provided to lodge male guests separately from female guests.

2.2.3 Double occupancy rooms shall contain adequate living and sleeping areas. The contractor must comply with all relevant laws, regulations, and industry standards pertaining to lodging services. No more than two people shall be assigned to a room.

2.3 REQUIRMENT THREE. Furnishing and Equipment:

2.3.1 Furnishing and equipment must be clean and in good repair. The following minimum furnishings are required:

a. Lamp -1 per desk or writing table.

b. Adequate clothes storage drawers and closet space

c. Desk or writing table with chair.

2.4 REQUIRMENT FOUR. Entrance: Hotel must provide safe and suitable area for the standing, loading, and unloading of a standard 55-passenger charter motor coach not more than 50 yards from a hotel entrance where bus can onload and offload without contravention of any parking regulations.

2.5 REQUIRMENT FIVE. Contractor Furnished Service:

2.5.1 SERVICES: The contractor shall provide the following services:

2.5.2 BREAKFAST: The contractor shall provide meal vouchers for breakfast within the hotel restaurant. These vouchers shall be inclusive of all expected costs (including gratuity) and be settled against this contract.

2.5.3 ASSIGNMENT OF QUARTERS/ROOMS: The contractor must be adequately manned to provide a 24 hour check in and check out service, seven days a week. Individuals of the same sex, designated for double room occupancy, shall be billeted in rooms with two beds. If these rooms are not available, single rooms shall be used.

2.5.4 ADDITIONAL DESIRABLE AMENITIES:

a. 24 hours wake up service.

b. Message-taking service

2.5.5 WIRED OR WIRELESS INTERNET SERVICES: Wireless internet shall be made available and included in the daily lodging rate.

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2.6 REQUIRMENT SIX. Regulation and Standards: All lodging facilities provided shall: Meet, at a minimum, the requirements for a Mobil Travel Guide Rating of three stars or AAA Diamond

Rating of three diamonds.

2.7 REQUIRMENT SEVEN. Additional Service: Any additional services, including room service, long distance calls, movies, supreme cable channels, etc., will be the responsibility of each individual guest and will not be paid by the United States Coast Guard.

2.7.1 COMMENCEMENT & COMPLETION: Lodging shall commence with check-in on the start date; and end with normal check-out time (with the option to extend check-out) on the completion date.

2.7.2 CANCELLATION: Due to operational requirements, the United States Coast Guard reserves the right to cancel individual rooms on an as needed basis. The United States Coast Guard will provide the contractor notice of intent to vacate a minimum of 72 hours in advance of any cancellations.

2.7.3 Guest Information and Check-In Process: Ensure that government guests have a smooth check-in process without the need for a personal credit card and address any issues that may arise during check-in promptly. Explicitly inform each hotel at the time of booking and in writing that government guests will not provide a credit card upon check-in. Ensure that hotels are aware of and agree to these billing arrangements prior to the guests' arrival. Maintain records of all communications and agreements with hotels regarding the no credit card policy and make these records available to the government upon request.

2.7.4 TAX EXEMPTION: The United States Coast Guard is exempt from all lodging related state and local taxes and surcharges. The United States Coast Guard Tax Exemption Number is B-239641.

3.0 CONTRACTOR PERSONNEL

3.1 QUALIFIED PERSONNEL

The Contractor shall provide qualified personnel to perform all requirements specified in this SOW.

4.0 OTHER APPLICABLE CONDITIONS

4.1 SECURITY

Contractor access to unclassified, but Security Sensitive Information may be required under this SOW.

Contractor employees must safeguard this information against unauthorized disclosure or dissemination.

Specifically, the contractor shall ensure the itinerary is protected from unnecessary dissemination.

4.2 PERIOD OF PERFORMANCE

The period of performance for this contract is 02 June 2025 through 07 June 2025.

4.3 PLACE OF PERFORMANCE

The primary place of performance will be the contracted lodging facilities in each location listed in SOW.

4.4 POST AWARD CONFERENCE

The Contractor must attend a Post Award Conference with the Contracting Officer/Government

Representative(s) no later than Five (5) business days after the date of award. The purpose of the Post

Award Conference, which will be chaired by the Contracting Officer, is to discuss technical and contracting objectives of this contract. The Post Award Conference will be held at the Government’s facility, located at 1 U.S. Coast Guard Training Center Yorktown, Yorktown VA 23960 or via teleconference.

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4.5 PROGRESS MEETINGS

The Contractor shall be available to meet with the Contracting Officer and the designated Government

Representative(s) upon request to present deliverables, discuss progress, exchange information, and resolve emergent technical problems and issues. These meetings shall take place either virtually or in-person at TRACEN Yorktown.

4.6 PROTECTION OF INFORMATION

Contractor access to information protected under the Privacy Act is required under this SOW. Contractor employees must safeguard this information against unauthorized disclosure or dissemination in accordance with the law and Government policy and regulation.

5.0 GOVERNMENT FURNISHED RESOURCES

The Government will provide all necessary information to the Contractor for work required under this contract.

6.0 CONTRACTOR FURNISHED PROPERTY

The Contractor shall furnish all facilities, materials, equipment, and services necessary to fulfill the requirements of this contract in accordance with Section 2.0 of the SOW.