39183_Oct_19_26_solicitation_doc.pdf

This is a Request for Proposal (RFP) solicitation document issued by the Town of Bethel, Connecticut for the procurement of dry screened sand for road de-icing purposes under Bid 2027-001. The Town is seeking an estimated 4,000 to 6,000 cubic yards of material meeting specified state standards and gradation requirements, including freedom from clay, silt, shale, lumps, soft and flaky particles, and frozen material, with moisture content not exceeding 2.5 percent. Sealed bids are due October 13, 2026 at 9:45 a.m., with public opening scheduled for 10:00 a.m. the same day in Meeting Room A of the Clifford J. Hurgin Municipal Center. A material sample must be made available to the Town's Highway Superintendent for inspection prior to award, preferably through a site visit to the bidder's storage yard. The contract period runs from bid award through April 15, 2027. Supplier deliveries will typically occur in 600-ton increments within five working days of request at a minimum rate of 120 tons per day, with regular weekday service from 7:00 a.m. to 3:30 p.m. and emergency seven-day service from 7:00 a.m. to 7:00 p.m.

Bidders must submit pricing on a per-ton basis and specify minimum delivery amounts using the prescribed Purchasing Proposal and Acceptance of Specifications Form. Each load requires weight slips from third-party certified scales showing gross, tare, and net weights, with invoices payable within thirty days of submission. No set-asides or local vendor preferences are identified. Insurance requirements include workers' compensation ($1,000,000 each accident), commercial general liability ($1,000,000 occurrence / $2,000,000 aggregate), commercial automobile ($1,000,000 each accident), and umbrella liability ($5,000,000 each occurrence and aggregate) from carriers rated A- (IX) or better by A.M. Best, with the Town named as additional insured. The Town reserves the right to accept or reject any or all bids and may terminate with thirty days' written notice. Interested vendors should contact Krista DeOliveira at 203-794-8514 or deoliveirak@bethel-ct.gov for bid specifications and documents, or access materials at www.bethel-ct.gov under the "Bid Information" tab.