3900023262SalesReport.xlsx

XLSX spreadsheet 9 MB Posted

Attached to
Industrial & Commercial Supplies and Equipment
Contract number
23262
Issued by
New York

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3900023262HowToUse.pdf PDF
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3900023262AllContractor.xlsx XLSX spreadsheet
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3900023262PLUpdate.pdf PDF

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Instructions

Attachment 3 - Report of Contract Usage
Award 23262 - Industrial and Commercial Supplies and Equipment (Statewide)
Instructions
1The black, blue, gray and white shaded cells in the Contract Usage sheet provide the Contractor with additional information in a read-only format. Only those shaded yellow cells provided for entering information are to be accessed by the Contractor.
2The Attachment 3 – Report of Contract Usage will be based on calendar year quarters (January - March, April - June, July - September and October - December). If the Contract period begins or ends in a fractional portion of a reporting period, only the actual Contract sales for this fractional period should be included in the applicable quarterly report.
3Contractor shall include in Attachment 3 – Report of Contract Usage the total sales to Authorized Users of this Contract made by the Contractor, and all Authorized Resellers, Dealers and Distributors, if any.
4The Report of Contract Usage (A/K/A Sales Report) is to be submitted electronically via e-mail in Microsoft Excel no later than one (1) month after the close of each calendar quarter. The email submission willl be to OGS Procurement Services at the e-mail adress provided on the front page of the Contract Award Notification, and to the attention of the individual listed above on that same document. Said e-mail shall reference the Contract Group Number, Award Number, Contract Number, Sales Period, and Contractor's name.
5Only those items that were sold under this Contract to Authorized Users and that appear on the Contractor's approved OGS Centralized Contract Price at time of purchase during the quarter being reported should appear on the Sales Report. The prices the items were sold for must be equal to or better than the NYS Contract Price that is on the approved Price List at time of purchase.
6This template is set to allow the Contractor to report the sales for up to one hundred thousand (100,000) Products per quarter. If Contractor requires reporting space for more than one hundred thousand (100,000) Products they may do so by including additional rows on the templated document as necessary.
7New York State Office of General Services Procurement Services reserves the right to reject any Report of Contract Usage submission or portion(s) thereof determined to have been altered/modified from the original format by the Contractor. Such alterations/modifications include but are not limited to any change(s) to document header(s), footer(s) and/or cell(s); unprotecting worksheet(s)/workbook(s); hiding/unhiding cell(s)/column(s)/row(s)/worksheet(s); and locking/unlocking cell(s).
8The Contract Usage sheet of Attachment 3 – Report of Contract Usage contains cells to provide the minimum information required. Additional related sales information, such as detailed user purchases may be required by OGS and must be supplied upon request.
9Failure to submit reports on a timely basis may result in Contract cancellation and designation of Contractor as non-responsible.
INSTRUCTIONS FOR EACH SHEET OF ATTACHMENT 3 - REPORT OF CONTRACT USAGE
ITEM #:SHEET NAME:CELL REFERENCE:INSTRUCTIONS AND PURPOSE:
1InstructionsAllProvide information and instructions to Contractor on how to complete this document. Worksheet currently being viewed.
2Contract UsageContractor Name - Cell C3Contractor shall enter their Legal Entity Name as it appears on the Contract.
Contract Number - Cell E3Contractor shall enter their Contract Number.
Contract Reporting Period - Cell H3Contractor shall use the drop down list provided to indicate the quarter they are providing the usage report for.
Totals - Extended Price - Cell R3This cell shall not be accessed by the Contractor. This cell contains a formula that will automatically calculate the sum of the Extended Prices as listed between R8:R100007.
Totals - Additional Discount - Cell S3This cell shall not be accessed by the Contractor. This cell contains a formula that will automatically calculate the sum of the Additional Discounts as listed between S8:S100007.
Totals - Total Cost to Authorized User - Cell T3This cell shall not be accessed by the Contractor. This cell contains a formula that will automatically calculate the sum of the Total Cost to Authorized User as listed between T8:T100007.
Sold By - B8:B100007Contractor shall use the drop down list provided to indicate if the Contractor sold the Product or if a Reseller sold the Product.
Reseller (If Applicable) - C8:C100007If the Product is sold by the Contractor, these cells will automatically populate to reflect the Contractor's Name as shown in Cell C3. Otherwise the Contractor shall enter the name of the Authorized Reseller/Distributor/Dealer that performed the sale of the Contract Item to an Authorized User.
SBE, MWE, WBE or SDVOB (If Applicable) - D8:D100007Contractor shall use the drop down list provided to indicate if the entity who sold the product is a Small Business Enterprise (SBE) as defined in Section 131 of the New York State Economic Development Law, a NYS Certified Minority-Owned Business (MBE), a NYS Certified Women-Owned Business (WBE) or a NYS Certified Service-Disabled Veteran-Owned Business (SDVOB). If more than one designation applies to the seller then select the designation that reflects if/how the Contractor will be reporting the sale for its goals. If none of the designations apply then Contractor shall select "N/A".
Contractor's or Reseller's Invoice # - E8:E100007Contractor shall enter the invoice number on Contractor's or Reseller's invoice (as applicable) to the ordering Authorized User.
Invoice Date - F8:F100007Contractor shall enter the date on Contractor's or Reseller's invoice (as applicable) to ordering Authorized User.
Authorized User - G8:G100007Contractor shall either use the drop down list provided to select or manually enter the name of the Authorized User who placed the Purchase Order.
Authorized User Zip Code - H8:H100007Contractor shall either use the drop down list provided to select or manually enter the Zip Code of the Authorized User who ordered the product.
Ordering Entity PO # - I8:I100007Contractor shall enter the purchase order number on the Authorized User's purchase order.
Contractor's Part # - J8:J100007Contractor shall enter the Part Number used for ordering. This number must be identical the Part Number that is shown for the Product on the Contractor's approved Price List at time of purchase.
Item Description - K8:K100007Contractor shall enter a description of the Product. This description should match the Item Description that is shown for the Product on the Contractor's approved Price List at time of pruchase.
Product Category - L8:L100007Contractor shall use the drop down list provided to select the Product Category the Product appears under on the Contractor's approved Price List at time of purchase.
Unit of Measure - M8:M100007Contractor shall enter the packing size of the Product. The Unit of Measure must match the Unit of Measure that is shown for the Product on the Contractor's approved Price List at time of purchase.
Price Charged Per Unit of Measure - N8:N100007Contractor shall enter the Unit Price for the Product that the Authorized User was invoiced per said Unit of Measure. This amount must be equal to or better than the NYS Contract Price as shown for the Product on the Contractor's approved Price List at time of purchase.
Unit Per Unit of Measure - O8:O100007Contractor shall enter the number of units included within the packing size of the Product. The Units Per Unit of Measure must match the Units Per Unit of Measure that is shown for the Product on the Contractor's approved Price List at time of purchase.
Quantity of Unit Per Measure - P8:P100007Contractor shall enter the number/quantity of the Product sold at the Unit of Measure shown in Column M which was purchased by the Authorized User.
Extended Quantity - Q8:Q100007These cells shall not be accessed by the Contractor. These cells are automatically populated. These cells contain a formula that will automatically calculate the Unit Per Unit of Measure times the Quantity of Unit Per Measure to get the total number of individual units sold.
Extended Price - R8:R100007These cells shall not be accessed by the Contractor. These cells are automatically populated. These cells contain a formula that will automatically calculate the Price Charged Per Unit of Measure by the Quantity Of Unit Of Measure.
Additional Discount - S8:S100007Contractor shall enter a negative dollar amount to account for any additional discounts that were applied to the Extended Price.
Total Cost To Authorized User - T8:T100007These cells shall not be accessed by the Contractor. These cells are automatically populated. These cells contain a formula that will automatically calculate the sum of the Extended Price and Additional Discount.
&"Arial,Regular"&8Attachment 3&"Arial,Regular"&8Group 39000, Award 23262
Industrial and Commercial Supplies and Equipment (Statewide)&"Arial,Regular"&8Report of Contract Usage - &A

&"Arial,Regular"&8&F &"Arial,Regular"&8Page &P of &N

Contract Usage New York State - Attachment 3 - Report of Contract Usage - Group # 39000 - Award # 23262 - Industrial and Commercial Supplies and Equipment (Statewide)

Contractor Name:Contract Number:Contract Reporting Period:Totals:$ - 0$ - 0$ - 0
ITEM #SOLD BY:RESELLER:
(If Applicable)SBE, MBE, WBE OR SDVOB:
(If Applicable)CONTRACTOR'S OR RESELLER'S INVOICE #:INVOICE DATE:AUTHORIZED USER:AUTHORIZED USER ZIP CODE:ORDERING ENTITY PO #:CONTRACTOR'S PART #:ITEM DESCRIPTION:PRODUCT CATEGORY:UNIT OF MEASURE:PRICE CHARGED PER UNIT OF MEASURE:UNIT PER UNIT OF MEASURE:QUANTITY OF UNIT OF MEASURE:EXTENDED QUANTITY:
EXTENDED PRICE:ADDITIONAL DISCOUNT:TOTAL COST TO AUTHORIZED USER:OPTIONAL - METHOD OF PRODUCT EXCHANGE

(Such as Shipped, Delivery, or Authorized User Pick-Up)

Drop DownManual Entry or Auto Calculation based on selection in column BDrop DownManual EntryManual EntryDrop Down or Manual EntryDrop Down or Manual EntryManual EntryManual EntryManual EntryDrop DownManual EntryManual EntryManual EntryManual EntryAuto Calculation based on O & PAuto Calculation based on N & PManual Entry of a Negative Dollar AmountAuto Calculation based on Q & RManual Entry
EXAMPLEResellerI Resell StuffN/ASample: ABC12310/1/2015DOT - Department of Transportation0123412-12345A1234Claw HammerEach$ 13.5000111$ 13.5000$ - 0$ 13.5000Authorized User Pick - UpEXAMPLE
EXAMPLEResellerRoad Runner IncSDVOBSample: DEF45610/1/2015County of Albany12240678910B5678Power DrillPair$ 50.0000224$ 100.0000$ (25.0000)$ 75.0000ShippedEXAMPLE
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