3900 S RFP_FINAL_20230410.docx

Millcreek 3330 South 1300 East Millcreek, UT 84106

Request for Proposals 3900 South: Jordan River to 2300 E AT Concept Plan and Estimate

Due Date and Time: May4th, 2023 at 4:00 p.m. local time

1. Introduction/Background. Millcreek (“City”) in Partnership with The City of Holladay, South Salt Lake, Salt Lake County, UDOT, and with the support of Salt Lake County, West Valley City, Taylorsville City, and WFRC, desires to prepare a concept plan and estimate for the high priority active transportation backbone project – 3900 South: Jordan River to 2300 E (“Project”) – as outlined in the Mid-Valley ATP for 3900 South between the Jordan River and 2300 E. The Project connects residents of the adjacent communities and is a preferred East to West Active Transportation (AT) corridor due to its grade separation from Interstate 15. Additionally, the project provides a transportation link to the disadvantaged communities near the high-density area between US-89 and I-15 to a hospital and other critical services along the corridor as well as recreational opportunities to the canyons.

Millcreek will be the Project Manager for this project. A planning level conceptual design kmz file can be found online at Mid-Valley ATP Design which shows the project overview as defined in the Mid-Valley ATP. Additionally, for your reference, the proposed multi-use path has been constructed on the south side of 3900 South between the UTA TRAX crossing and West Temple in Millcreek.

The City is requesting proposals (sometimes referred to as “Request”, “Proposal”, or “RFP”) from qualified consultants (“Consultant”) to provide preliminary engineering (PE) design services for the Project. The Project will consist of a 30 to 50 percent PE design for a multi-user path along 3900 South and a detailed project cost estimate (identifying Rights-of-Way, utility, construction cost with PE, and construction engineer services to complete the Project). The Project should be broken out into three (3) phases: Jordan River to 700 East, 700 East to Highland Drive, and Highland Drive to 2300 East. Additionally, the City would like the consultant to list potential funding strategies and opportunities with a timeline for submitting for such funding opportunities. It is the City’s intent to seek future funding using the Project design and cost estimate by years end 2023 or sooner.

2. Proposal Requirements. One electronic copy in PDF format of the Proposal is required to be submitted to John E. Miller, P.E., as listed below, no later than 4:00 p.m. local time on Thursday May 4th, 2023. The Proposal, not including cover letter, shall be a maximum of four (4) single sided letter size (8.5x11) pages. Other than the electronic version of the Proposal there is no specific format for use when submitting responses to this Request. Any response, modification, or amendment received after the due date and time is late. No late response, modification, or amendment will be accepted. Except for the PDF copy described above no electronic Responses will be accepted. Proposals must include the following elements and be signed by an authorized representative of the Consultant:

2.1 Introductory Letter. An introductory letter expressing an interest in providing the Services should be included (not included in the four-page count limit). The introductory letter should be addressed to:

John E. Miller, P.E.

Millcreek Public Works Director Millcreek, UT 84106 jmiller@millcreek.us

Include an e-mail address and phone number for the primary contact of the Consultant authorized to enter into contract with the City.

2.2 Qualifications. Provide an organization chart. List qualifications of key staff in their position within the project organization. Provide other general project team information which outlines project team’s abilities.

2.3 Relevant Experience. Provide detailed relevant experience for at least three (3) projects awarded in the last five (5) years. Include the following:

· name of client

· contact person including current phone number

· brief description of project relevance with dates

· awarded contract amount

· any other pertinent information Consultant would like to convey

The City may contact any or all of your referenced clients. Projects completed for local municipalities are preferred, but not required.

2.4 Project Approach. Consultant to provide their approach to completing the 30-50% concept design. Demonstrate innovative ideas and approach to successfully complete the project. Include the following assumption:

· provide an aerial survey from front door to front door with a current image to complete a 30-50% design showing all elements, features, and impacts necessary to provide a cost estimate

· provide a project schedule outlining Project completion.

· include major and minor milestones.

· reference potential funding strategies and grant opportunities and dates for application deadlines.

· Show how Public Involvement (PI) will be incorporated during the design process (assume 3 city council presentations and 1 public open house).

· From the linked Mid-Valley ATP kmz files and Mid-Valley AT Transportation Network link to “Millcreek Final Report” above, determine the number of potential property acquisitions and potential easements (assume a one (1) hour preliminary ROW meeting and one exhibit sheet per impacted parcel).

· Determine the number of utility relocates (assume no more than 40 potholes – justify your number)

· one (1) stakeholder 30-50% plan review meeting.

· Final project deliverable will include applicable CAD files and pdf plan sheets (11x17 format, with concept typical section), and Project cost estimate.

2.5 Rates. Provide hourly rates and hours for proposed project personnel. Summarize all anticipated indirect cost (milage, printing, etc.). Total Project PE costs are not to exceed $700,000 (this allows for a 10% contingency). Anticipate PE cost estimate between $400,000 and $700,000.

3. Evaluation Criteria and Scoring Process. All Proposals received will be reviewed by a team made up by the project manager. Each evaluation criterion has been given a percentage based on its relative value. The criteria and each associated percentage are as follows:

Evaluation Criteria Weight

4. Selection. Consultant submittals will be reviewed by a team made up by at least two stakeholders (Millcreek, The City of Holladay, South Salt Lake, Salt Lake County, UDOT ) and the project manager. Consultants may be invited to an in-person interview. The City intends to enter into contract with the selected Consultant.

5. General Information. The City reserves the right to reject any and all Proposals. The City reserves the right to amend, modify or waive any requirement set forth in this Request. Response to this Request is at the Proposer’s sole risk and expense. All Consultants must comply with applicable federal, state, and local laws and regulations. Except for written responses provided by the contact person described below (“Contact Person”), the City has not authorized anyone to make any representations regarding the subject matter of this Request. All requests for clarification or additional information regarding this Request must be submitted in writing (including email) to the Contact Person no later than Thursday, April 27th, 2023 at 1:00 p.m. The Contact Person will endeavor to respond to such request for clarification or additional information; and if the Contact Person deems, in his sole and absolute discretion, that such response is of general applicability, his response, if any, will be posted on the Utah Public Procurement Place (SciQuest) website (which constitutes a written response) and Millcreek website. Entities responding to this Request are encouraged to review such websites frequently. Responses will be placed in the public domain and become public records subject to examination and review by any interested parties in accordance with the Government Records Access and Management Act (Utah Code Ann. § 63G-2-101, et seq.). All materials submitted in response to this Request will become the property of the City and will be managed in accordance with the Government Record Access and Management Act.

6. Terms of Contract. The successful Consultant will be required to enter into a written agreement with the City to provide the Services outlines in their proposal. If a selected Consultant and the City are unable to negotiate an acceptable agreement, then another negotiation will continue with such other Consultant(s) until an acceptable agreement is completed.

7. Contact Person. For more information on the Proposal, contact John Miller, Millcreek Public Works Director, jmiller@millcreek.us, 3330 South 1300 East, Millcreek, UT 84106 or for American with Disabilities Act (ADA) accommodation, contact Kurt Hansen, Director of City Facilities, khansen@millcreek.us, 3330 South 1300 East, Millcreek, UT 84106.