39-6000 Qatar Scrap.pdf

DEFENSE LOGISTICS AGENCY

DISPOSITION SERVICES

74 WASHINGTON AVENUE NORTH

BATTLE CREEK, MICHIGAN 49037-3092

INVITATION FOR BID (IFB)

FOR SALE OF

SCRAP METAL AND RESIDUE FROM OTHER MUTILATED COMMODITIES

IFB 39-6000

SEALED BID

TERM SALE

For

DLA Disposition Services Qatar

Offer Closing Date/Time: May 21, 2026, 1:00 p.m., local time Battle Creek, Michigan, USA

Inspection by photograph only upon request.

Sales Contracting Officer: Scott Rogers

EMAIL: Scott.Rogers@dla.mil

PHONE: 269-961-5015

DEFENSE LOGISTICS AGENCY (DLA) DISPOSITION SERVICES

74 Washington Ave. North

Battle Creek, Michigan 49037-3092 mailto:Scott.Rogers@dla.mil

A INTRODUCTION

A.1 Base Access Requirements:

A.2 Useful Websites:

A.3 Item Description and Bidding:

A.4 Table 1:

A.5 Inspection:

A.6 Packing:

A.7 Loading:

A.8 Removal:

B TERMS AND CONDITIONS OF SALE

B.1 FAR Provision 52.204-24:

B.2 FAR Provision 52.204-25:

B.3 Additional Processing May Be Required:

B.4 Processing Operations:

B.5 Equipment:

B.6 Personal Protective Equipment (PPE):

B.7 Title:

C SALE BY REFERENCE (SBR)

C.1 SBR Part 1:

C.2 SBR Part 2:

C.3 SBR Part 3:

C.4 SBR Part 4:

C.5 SBR Part 5:

C.6 SBR Part 6:

C.7 SBR Part 7:

C.8 SBR Part 8:

C.9 SBR Part 9:

C.10 SBR Part 10:

D BID EVALUATION AND CONTRACT AWARD

D.1 Bidding Process:

D.2 Identification of Sales Purchaser:

D.3 How to Bid:

D.4 A Responsive Bid:

D.5 How to Modify/Cancel Bid:

D.6 Bid Acceptance Period:

D.7 Bid Evaluation:

D.8 Ineligible Bidder:

D.9 Screening and Assessment of Apparent High Bidder:

D.9.1 Environmental Responsibility Determination (ERD):

D.10 Necessary Licenses, Permits and Certifications Shall be Reviewed:

D.11 Contract Award:

D.12 Post-Award Conference:

E PARTIES TO THE CONTRACT

E.1 Purchaser Information:

E.2 Transfer and Hypothecation:

E.3 Contract of Sale:

E.4 Authority of Sales Contracting Officer (SCO):

E.5 Authority of Sales Point of Contact (SPOC):

F CONTRACT FINANCIAL RETENTION & INSURANCE AND BOND REQUIREMENTS

F.1 Prepayment:

F.2 Liability and Insurance:

G CONTRACT PERFORMANCE

G.1 Performance Period:

G.2 Option Quantities:

G.3 Regulatory Compliance:

G.4 Environmental and Safety Notice:

G.5 Right to Appeal:

G.6 Records:

G.7 Standard Form (SF) 364 Report of Discrepancy (ROD):

H PAYMENTS

H.1 The Billing Cycle:

H.2 Types of Acceptable Payments:

H.3 Payment Confirmation:

H.4 Consequences of late or short payments:

I PRODUCT POOL, MATERIAL REFERRALS, TITLE TRANSFER, RETURNS AND MATERIAL

BREACH

I.1 Product Pool:

I.2 Material Flow:

I.3 Material Referral:

I.4 Classified Material:

I.5 Material Potentially Presenting an Explosive Hazard (MPPEH):

I.6 Radioactive Property:

I.7 Hazardous Property:

I.8 Demilitarization Code Assignment:

I.9 Foreign Attachment:

I.10 Miscellaneous Debris and Dunnage:

I.11 Title Transfer:

I.12 Termination:

I.13 Agency Remedies for Material Breach by Purchaser:

J COMPLIANCE WITH GOVERNMENT REGULATIONS

J.1 Bureau of Industry and Security (BIS):

K PURCHASER RESPONSIBILITIES

K.1 Scrap Yard Activity:

K.2 Weighing:

K.3 Letter of Authorization (LOA):

K.4 Purchaser Shall Not be Allowed to Sell Material at Agency Locations:

K.5 Purchaser Use of Subcontractors:

L CONTRACT COMPLIANCE, AUDITS AND REVIEWS

L.1 Compliance with Applicable Laws and Regulations:

L.2 Licenses and Permits:

L.3 Duties of Care and Loyalty:

L.4 Prohibited Activities:

L.5 Purchaser Record Retention:

L.6 Records Maintenance:

L.7 Inspection of Records and Workplace by Government:

L.8 Contracts with Third Parties:

M DISPUTES AND CLAIMS

M.1 Disputes:

M.2 Alternative Dispute Resolution (ADR):

N MISCELLANEOUS PROVISIONS

N.1 Notices:

N.2 Severability:

N.3 Headings:

N.4 Survival:

N.5 Waiver:

N.6 Force Majeure:

N.7 Use of the Agency Name and Public Communications:

N.8 Tense and Gender:

N.9 Entire Agreement and Modification:

N.10 Computation of Time:

N.11 Electronic Communication:

N.12 No Reimbursements:

N.13 Market, Resale and/or Export:

N.14 Government Liability:

O GOVERNMENT REQUIRED REPORTS

O.1 Government Use of Purchaser Reported Information:

O.2 Performance Measure Requirements and Reports:

P ADDITIONAL CONTRACT ADVISEMENTS

P.1 Chemical Agent Resistant Coating (CARC) Paint:

P.2 Refrigerant:

Q DEFINITIONS

A INTRODUCTION

Defense Logistics Agency (DLA) Disposition Services (hereinafter, the “Agency”) is offering a five (5) year term contract for metallic scrap through this Invitation for Bid (IFB). The options associated with the five (5) year term period do not relate to additional periods of performance in reference to time as one observes in a traditional contract, but the Agency’s discretion to issue additional weight if the original base period quantity weight maximum is reached. In the only period of performance, i.e., the five (5) year term period, the additional weight provided in the exercise of each option occurs without extending the five (5) year term period of performance.

See note section in A.4 Table 1.

A.1 Base Access Requirements:

Personnel Access: Require Qatari identification, Passport and 2 passport photos.

Equipment/Vehicle Access: Company Commercial registration, Vehicle registration and Proof of registration.

All locations where property is located may have strict rules that may prohibit access to some individuals. To access our facilities, an Apparent High Bidder (AHB) or their agent shall be required to obtain base access through the host installation. The local Disposition Services location will be able to provide information on how to obtain base access. However, Purchaser is solely responsible for determining installation access requirements and complying accordingly. If necessary, the SCO can confirm that Purchaser has been awarded a contract under this IFB.

Purchaser is responsible to obtain all base badging for laborers and transportation drivers. The Awardee must have base access for personnel within 60 calendar days of contract award unless an extension is granted by the SCO.

The local site and SCO will provide the necessary documentation to confirm base access requirements. It is the Purchaser’s responsibility to be aware of all changes and comply as needed. (Purchaser will provide a list of personnel who will work on base prior to start of work). Failure to obtain base access within 60 calendar days will be considered a material breach and is grounds for immediate termination.

A.2 Useful Websites:

DLA Disposition Services: https://www.dla.mil/DispositionServices.aspx DLA Auction Site: https://www.sales.dla.mil/dlab2b/init.do System for Award Management: https://sam.gov/ Bureau of Industry and Security: https://www.bis.doc.gov/ U.S. Department of the Treasury: https://home.treasury.gov/ Consolidated Screening List Search Engine: https://legacy.export.gov/csl-search Joint Contracting and Contingency Services (JCCS): https://www.jccs.gov/olvr/default.aspx

A.3 Item Description and Bidding:

During the five (5) year term period of this contract, the Government estimates that it will provide 25,167,500 lbs. of total material subject to the variation in weight Identified in A.4. Table 1.

Bidders are advised that removals may vary in both quantity and type. The only quantity the USG guarantees a Purchaser will receive/remove is the stated overall minimum of 12,000,000 which may be comprised of any combination of the Items/SCLs in this offering.

The estimated 25,167,500 lbs. of material may be comprised of material from each of the Items/SCLs below. The government does not guarantee any specified quantity for any Item/SCL and there are no maximum or minimums for any specific Item/SCL. The Government segregates Items by SCL and the purchaser will load https://www.dla.mil/DispositionServices.aspx https://www.sales.dla.mil/dlab2b/init.do https://sam.gov/ https://www.bis.doc.gov/ https://home.treasury.gov/ https://legacy.export.gov/csl-search https://www.jccs.gov/olvr/default.aspx

Items and weigh Items by SCL. Material with different SCLs may not be loaded and weighed together. Each load will be sold at the bid price provided from the awardee for that Item/SCL.

The future volume, quality, or market value of any Item/SCL cannot be predicted. Applicable statutes, regulations, policies, and agreements govern whether the disposition of items of material is processed through DLA Disposition Services or through other disposition methods. The volume and nature of the property referred for sale under this contract could be affected by such changes and are not guaranteed. The specific amounts are unknown as this is a sales contract for future generation of scrap. The generation for these items will fluctuate due to dependence on operational aspects of the worldwide USG mission. Bidders awarded a term scrap sales contract should not assume that they will receive volumes of scrap with the same or similar quantities and types that have been tendered to any other previous awardee under any other contract.

If Qatari Customs will not allow import of any Item offered below for purposes of re-sale, the Purchaser shall be relieved of any responsibility for removal of that Item and purchase of such Item and the Government shall be entitled to reduce the guaranteed Minimum quantity offered under the contract using historic generation data for one

(1) year for that Item. Purchaser must provide a written decision from Qatari Customs for any Item that is denied for import for purpose of re-sale. Upon presentation of a written decision from Qatari customs, the contract will be modified, and the Item will be removed from the contract. This provision will not apply to situations where Qatari Customs will permit the import of Items for re-sale, but the Item is currently not marketable for re-sale as scrap in Qatar. Purchaser is solely responsible for any disposal costs that are ultimately incurred to dispose of an Item after title has transferred if Qatari Customs has approved the Item for import for the purpose of re-sale.

All material offered for sale in this IFB is mutilated prior to being released for sale. All property will be in a scrap condition.

The awardee shall be responsible for obtaining any necessary licenses, permits, visas, registrations etc. required to perform this contract and for complying with any laws, codes, and regulations applicable to the performance of work in the host nation.

ALL OR NONE BIDDING

The bidder awarded this contract will be awarded all seven (7) of the Items or none of the Items. Bidders must place a bid on each individual Item to be considered for award. Purchaser will be expected to pay the Unit Bid Price for each Item upon removal based on weight.

The bid will be determined by using the highest total price for all seven (7) items.

Item 1 – Mixed metals - Unit Bid Price * 17,500,000 lbs. = $A

Item 2 – Irony Aluminum – Unit Bid Price * 3,250,000 lbs. = $B

Item 3 - Brass - Unit Bid Price * 17,500 lbs. = $C

Item 4 - Copper wire/cable - Unit Bid Price * 500,000 lbs. = $D

Item 5 - Rubber - Unit Bid Price * 2,150,000 lbs. = $E

Item 6 – Textile/Rags – Unit Bid Price * 750,000 lbs. = $F

Item 7 – Electronic residue – Unit Bid Price * 1,000,000 lbs. = $G

$A + $B + $C + $D + $E + $F + $G= $X

$X = Highest Total Amount in US dollars for the estimate of 25,167,500 lbs. comprised of the 7 Items offered for sale.

The bidder with the highest total amount in US Dollars will be considered the AHB and will be vetted prior to award in accordance with provisions in Section D below. It is expected that the awarded company will remove all the items in this IFB or none of the items in this IFB. The awarded company must possess all appropriate licenses for all items or have subcontractors with appropriate licenses to remove all Items. Award will not be made to a bidder who demonstrates a capability to remove some, but not all, of the items listed in the IFB.

ITEM DESCRIPTIONS

Item 1: Iron and steel scrap – This item consists of metal derived from military equipment and commercial items that have been mutilated or demilitarized. Metal compositions will vary and may include, but are not limited steel scrap (light and heavy). Examples include metal and other residue derived from the DoD mutilation or demilitarization process, including cut armor, mutilated or demilitarized vehicles and mutilated “white goods” or commercial appliances. Items that contain concentrations of Brass and Copper are being segregated and sold under a separate line item. SCL E1L will be used on the DL 1367 for this item.

Item 2 – Irony Aluminum. This item will primarily be made up of aluminum foil, aluminum screen, aluminum solids. Pure old cable, sheet, sheet utensils, old castings, and forgings free of non- aluminum attachments, logged/bundled aluminum, and irony aluminum that has already been mutilated or demilitarized. SCL D1D will be used on the DL 1367 for this item.

Item: 3 Brass – This item will be primarily residue from shredding or deforming inert Brass, fired, to include blanks and all cartridge cases. Other items that are primarily made up of brass content will also be included. The government uses SCL FBCQ to segregate brass shell casings and it is defined as, “brass, fired, to include blanks and all cartridge cases not specifically listed.” SCL FBCQ will be used on the DL 1367 for this item.

Item 4: Copper wire/cable– This item will be primarily electronic and communication cables and wires to include but not limited to CAT3/5/6 cable, telephone wire, coaxial cable. And this item is defined as Insulated copper wire and cable. Copper cable lead covered, tinned and un-tinned copper wire, cable and pieces covered w/rubber, plastic, paint, enamel, fabric, and other insulation. Other items that are primarily made up of copper content will also be included. The government uses SCL D4C to segregate this material. SCL D4C will be used on the DL 1367 for this item. The Government neither warrants nor represents a minimum copper content for this item. Past purchasers have noted removals that allegedly netted out at below 30% total copper content although, presumably, some removals would have had a higher copper content.

Item 5: Rubber – This item will primarily be made up of tires. The tires will be mutilated, damaged, shredded, or cut. The tires will be in various sizes and shapes with or without rims. Other items that are primarily made up of rubber content will also be included. The government uses SCL G05 to segregate this material and it is defined as “Rubber scrap not otherwise classifiable, rubber inner tubes, aircraft/vehicular, shredded rubber tires.” SCL G05 will be used on the DL 1367 for this item. Bidders/Purchasers are advised that there have been difficulties in obtaining permission from Qatari Customs with this Item in the past. The awardee will be required to follow procedures in A3 above to have this item removed from the contract.

Item 6: Textiles/Rags– This item will primarily be made of rags, clothing and tentage. These items will be mutilated, damaged, shredded, or cut. Other items that are primarily made up of cloth content will also be included. The government uses SCL C03 to segregate this material and it is defined as “Textile scrap, miscellaneous, webbing, rope, nylon, rayon, wool, cotton rags, burlap. Includes osnaburg, canvas, polyester, poncho scrap baled/shredded, leather, mattresses, hawser scrap, and sleeping bags.” SCL C1A will be used on the DL 1367 for this item.

Item 7: Electronic scrap residue – This item will be the residue remaining after electronic equipment has been shredded. The government uses SCL D4RA to segregate this material and it is defined as “Electrical and electronic residue not containing precious metals (PM) property with no further DEMIL, MUT or Demanufacturing restrictions.” Bidders/Purchasers are advised that there have been difficulties in obtaining permission from Qatari Customs with this Item in the past. The awardee will be required to follow procedures in A3 above to have this item removed from the contract if it is unable to obtain customs clearance to remove the item from the installation.

A.4 Table 1:

Table 1 provides specific information for the location, material, and quantity.

Base/Option Line Items Location Site Material Total QTY

(LBS.)

Minimum Guaranteed

QTY (LBS.)

Maximum Allowed QTY

(LBS.)

Base QTY Qatar Qatar Items 1-6 25,167,500 12,000,000 38,000,000

Option QTY 1 Qatar Qatar Items 1-6 N/A N/A 38,000,000

Option QTY 2 Qatar Qatar Items 1-6 N/A N/A 38,000,000

Note: Only the initial term quantity has a guaranteed minimum. Once the minimum in the initial base quantity is reached and any option quantity is bilaterally exercised by the Agency and Purchaser in a contract modification.

The option quantities do not have an “estimated quantity”, or a guaranteed minimum quantity associated with the option. The option quantities just allow the Agency to issue additional weight once the base quantity maximum 38,000,000 total pounds is reached.

A.5 Inspection:

Inspection of property is by photographs only. No physical inspection available. Photographs reflect the quality and type of property in the current accumulation which may vary significantly over the contract period.

A.6 Packing:

Property has already been mutilated and/or demilitarized. The mutilated and/or demilitarized property is loose on the ground and sorted into different piles according to items listed in A.3 above.

A.7 Loading:

Sunday-Thursday 07:00 -11:00 Arabia Standard Time (AST) excluding federally recognized holidays and base closures.

Government will assist with loading processed material into Purchaser provided containers, flatbed, lowboy trailers or vehicles.

Pick up locations:

DLA Disposition Services Qatar SPOC(s): Ronald Jenkins, Phone: 328-707-6707, Email: Ronald.Jenkins@dla.mil Clifford Rodgers, Phone: 328-707-6707. Email: Clifford.Rodgers@dla.mil

A.8 Removal:

Sunday-Thursday 0700 -1100 Arabia Standard Time (AST) excluding federally recognized holidays and base closures.

B TERMS AND CONDITIONS OF SALE

Certain contents and provisions of this IFB, including Appendices, Attachments and Schedules, are described in general. Any weight offered or described in this auction are based on historical information from previous sales and are estimates only.

B.1 FAR Provision 52.204-24:

FAR Provision 52.204-24 is applicable.

mailto:Ronald.Jenkins@dla.mil mailto:Clifford.Rodgers@dla.mil

PROHIBITION ON CONTRACTING FOR CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (AUG 2020)

Full clause text included in attachment. The provision at FAR 52.204-24 requires an offeror to represent, on an Offer-by-offer basis, whether it will or will not provide any “covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation.”

The Representation that must be signed will be sent at the same time the Statement of Intent (SOI) is sent to AHB as part of the pre-award process.

Full clause text included in attachment.

B.2 FAR Provision 52.204-25:

FAR Provision 52.204-25 is applicable.

FAR Provision 52.204-25 titled, “Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment” is incorporated by reference from the Federal Acquisition Regulation.

https://www.acquisition.gov/far/52.204-25

Full clause text included in attachment.

B.3 Additional Processing May Be Required:

Additional processing: It is understood that Qatari Customs may require additional processing prior to or after removal, i.e., Qatari customs law may require a more significant degree of mutilation to allow the property to be released as scrap to enter Qatari customs territory, transit through Qatar, or be exported from Qatar. Unless other arrangements are made with Qatari customs officials, further processing may need to be performed by the purchaser prior to removal from the Disposition Services yard. Purchaser is authorized to further process material required by Qatari Customs or downsize material to the point the material can fit into the Purchaser’s conveyance. No harvesting of material will be allowed and all material or residue from further processing or downsizing must be removed that same day. Purchaser is responsible for any cleanup and removal of all material and/or cleanup of any environmental spills that may arise from the downsizing and/or removal process. Spill kits and dry sweep/oil absorbent removal of debris are the responsibility of purchaser and all costs associated to the cleanup.

Additional requirements: The USG cannot predict or anticipate what those requirements will be. Qatari customs requirements may vary depending on whom the successful purchaser is and what they intend to do with the material.

This is a matter of compliance with Qatari law and all costs associated with Qatari customs additional requirements above USG DEMIL/ MUT requirements is the sole responsibility of the Purchaser.

Arranging meetings with Customs: The USG does not assume responsibility for arranging meetings between the Purchaser and Qatari Customs Officials and will not act as liaison between Qatari agencies/agents/representatives and a purchaser. Purchaser has the sole responsibility to process material in accordance with the USG and Qatari requirements.

Contacting Customs: Prospective purchasers are strongly encouraged to contact Qatari customs officials or a knowledgeable trade advisor prior to bidding. Scrap is defined as property that has no value except for its basic material content. Resulting residue MAY contain items that appear in condition other than Scrap. By the USG determination, no further processing is required to meet the definition of scrap items. However, Qatar may determine additional scrapping or mutilation is required to meet their definition of scrap or to be eligible for tariff/duties assessment at the desired rate, or to be entered into their customs territory. The USG restates, it is the Purchaser’s responsibility to set up all meetings with Qatari customs or other Qatari officials and to determine the applicable requirements and negotiate any desired arrangements.

https://www.acquisition.gov/far/52.204-25

B.4 Processing Operations:

Purchaser must obtain and provide permits for processing and transportation. If an oversized vehicle or load is required, site will provide base permitting contact information.

Purchaser will not be provided with permanent indoor or outdoor storage space for property or equipment (including material handling equipment (MHE)). Temporary storage may be requested from the Area Manager in writing as the need arises to support productivity.

Anyone observing an unsafe act or condition will halt the operation. Notify the SCO immediately. Operations will not resume until authorized by the SCO.

B.5 Equipment:

Purchaser must supply all equipment and personnel for any additional processing of the property. Additionally, personal protective equipment (PPE), equipment and supplies to react to leaks, spills, and clean-up of work area at the end of each day must be provided by the Purchaser.

Equipment may include, but is not limited to a shear, scrap knuckle boom, shredder, torch machine, plasma cutter and Personal Protective Equipment.

B.6 Personal Protective Equipment (PPE):

In accordance with host nation standards, Purchaser must provide employees Personal Protective Equipment (PPE) to protect from lethal projectiles, hot metal, sparks, flames, and other hazards.

B.7 Title:

Title shall transfer when the DLA Form 1367 released by the Government and accepted by the Purchaser, or their agent as indicated by their respective signatures and when removed from Government premises. A Certificate of Release, SF 97, is not provided for any item released under the terms and conditions of this contract.

C SALE BY REFERENCE (SBR)

The following general information, instructions and special conditions of sales contained in DLA Disposition Services pamphlet entitled the “Sale by Reference Instructions, Terms and Conditions Applicable to Department of Defense (DoD) Personal Property Offered for Sale by DLA Disposition Services”, published July 2012, are hereby incorporated by reference and become a part of this IFB and any contract resulting from acceptance of a bid submitted pursuant to this IFB as fully as though such instructions, terms and conditions had been specifically set forth herein:

The Terms and Conditions of this IFB supersede the Sales by Reference wherever conflicted.

Note: The following SBR Parts have been amended to: DRMS Form 1427 has been redesignated as DLA Form 2541.

- Part 1, Paragraph 4

- Part 2, Paragraph 29

- Part 7, Article U

C.1 SBR Part 1:

General Information and Instructions: All conditions apply except:

Paragraph 5, 12

Modified: Paragraph 4 is amended to Notice of Award (NOA)

C.2 SBR Part 2:

Sale of Government Property General Sale Terms and Conditions: All conditions apply except:

Paragraph 1 is included but modified to note on-site inspection not permitted at this site.

Paragraph 3(b) is included, but the bid acceptance period is modified from 60 calendar days to 120 calendar days.

Paragraph 12 Paragraph 13(c) Paragraph 28 Paragraph 29 Paragraph 33 DISPUTES is changed to read “Any contract awarded as a result of this sale is subject to the Contract Disputes Act 1978 (41 U.S.C. 7101-7109)” Paragraph 34

C.3 SBR Part 3:

Sale of Government Property Special Sealed Bid Conditions: All conditions apply.

C.4 SBR Part 4:

Sale of Government Property Special Sealed - Term Conditions: All conditions apply except:

Paragraph 5

C.5 SBR Part 5:

Additional Special Circumstance Conditions - Miscellaneous: All articles apply except:

Article A, E, G, H, L

C.6 SBR Part 6:

Additional Special Circumstances Conditions - Demilitarization and Mutilation: Does not apply.

C.7 SBR Part 7:

Additional Special Circumstance Conditions - Hazardous and Dangerous Property: All articles apply except:

Article A, C, F, G, H, I, J, K, M, N, R, U, X, Y

C.8 SBR Part 8:

Additional Special Circumstance Conditions - Foreign Excess Personal Property: All conditions apply except:

Article D, K

C.9 SBR Part 9:

Special Spot Bid Conditions of Sale of Government Property: Does not apply.

C.10 SBR Part 10:

Sale of Government Property Special Auction Conditions: Does not apply.

D BID EVALUATION AND CONTRACT AWARD

D.1 Bidding Process:

The AHB bid will be determined by using the cumulative average price bid on all seven (7) items. Bidders will be required to pay the Unit Bid Price that is submitted to determine the cumulative average for each Line Item. Unit bid price must be specified in U.S. currency. Be advised certain risk factors could affect a bidder’s assessment of this contract and the calculations supporting the resulting bid. Under no circumstances is the Agency or the Government responsible for any assumptions, planning factors, or decisions related to determining the bid.

The Government expects all the terms and conditions of the contract to be met at the Unit Bid Price submitted for each Line Item. At no time will the Government pay the Purchaser to take material offered. There shall be no reimbursement to the Purchaser under this contract except for the limited circumstances related to reimbursement of actual expenses incurred for return of property directed by the Government. The Government is not responsible for any indirect, inconsequential, or completeness (through assumption of sales value, act, or omission of factors) of expenses related to performance under this contract. The measure of the Government’s liability, in any case where liability of the Government to the Purchaser has been established, shall not exceed refund of such portion of the purchase price as the Government may have received.

Vendor vetting, and vendor validation and registration, two (2) separate processes, are important steps after bid is submitted and can take up to four (4) weeks to complete. Joint Theater Support Contracting Command has a process of evaluating the security risk of companies. Additionally, the Joint Contingency Contracting System (JCCS) Business Advisor will assist companies to register online in JCCS, and review/validate the vendors JCCS Profile, along with the vendor's uploaded business registration documents. While an active profile does not mean a contract will be awarded, without an active, current profile a contract award is prohibited. No waivers for requirements are possible. Companies may be asked to complete the process. A request for completing the process does not guarantee or confirm contract award. The registration process is the responsibility of the bidder.

D.2 Identification of Sales Purchaser:

Bidders should take care to ensure that their bid submission indicates whether they are submitting the bid as an authorized representative of a legal entity such as a corporation or limited liability company, or in their individual capacity or as owner of a sole proprietorship. The legal entity designated as the bidder on the SF 114 is the entity to whom the contract will be awarded upon receiving an affirmative responsibility assessment. Individuals or companies may use subsidiaries, affiliates or partners in a joint venture as subcontractors with SCO approval as per the contract terms (however such entities may also require an ERD) but may not substitute such entities as a party to the DLA sales contract. AHBs should ensure the SOI and other pre-award documentation identify any subcontractors that will be performing removals or processing materials on its behalf so that the appropriate reviews may be conducted.

D.3 How to Bid:

Use the SF114 and SF114A provided with this IFB to submit a bid. Enter the bid amount as a price per unit of issue not to exceed five (5) decimal places (example 0.01005). The minimum acceptable bid is .01000 per unit of issue.

Multiply your bid price by the quantity specified for extended bid amount to verify the worksheet calculations are correct.

Do not email bids or call-in bids directly to the SCO. Email bids to: dla.sales@dla.mil

D.4 A Responsive Bid:

Complies with the terms and conditions of the sales offering and satisfies the requirements as to the method and timeliness of the submission. Only responsive bids will be considered for award. A responsive bid submission shall contain at a minimum:

• SF114 completed and signed.

• SF114A

• JCCS proof of registration.

• Bids and all documents above must be in the possession of the Agency’s Public Sales Contracting Division by the Offer Closing Date and Time specified in this IFB to be considered responsive.

• Copies of the four host nation licenses identified in D.5. below. All licenses must be current/valid and in the name of the bidder or the bidder must provide a written statement explaining who holds the license and mailto:dla.sales@dla.mil stating that the individual holding the license will be used as a sub-contractor or otherwise explaining how a bidder is permitted to operate under the license.

D.5 COMPLIANCE WITH LAWS, RESTRICTIONS, LIMITATIONS, OBTAINING LICENSES,

ETC:

Bidders are cautioned that there may be local laws, regulations, restrictions, etc., or that various countries may require licenses, permits or clearances relative to the purchase, payment, importation, exportation, transportation, resale, etc., of the property herein offered for sale. Purchasers assume full responsibility to ascertain and comply with all such laws, regulations, and requirements. All potential bidders WILL include with their bid copies of the following specific permits/ licenses.

• Industrial License from State of Qatar: Information regards this license may be obtained from Ministry of Energy and Industry Department of Industrial Development https://www.moci.gov.qa

• Commercial Registration from State of Qatar. Information regards this registration may be obtained from Ministry of Economy and Commerce https://www.moci.gov.qa

• Commercial License from State of Qatar. Information regards this license may be obtained from Ministry of Commerce and Industry https://www.moci.gov.qa

• Environmental License/ Permit from State of Qatar. Information regards this license may be obtained from Ministry of Municipality and Environment https://www.mme.gov.qa

D.6 How to Modify/Cancel Bid:

In addition to SBR Part 4, Paragraphs 3 and 4, to modify a bid, submit a new bid in the same manner as the previous bid. Separately, without disclosing bid amounts, notify the SCO of the modification. To cancel a bid, submit a zero

(0) bid in the same manner as the original bid. Notify the SCO of the bid cancellation (specify date, time, and method of bid submission).

D.7 Bid Acceptance Period:

The bid must remain valid 120 calendar days from the bid opening unless otherwise modified or cancelled.

D.8 Bid Evaluation:

A responsible bidder is one that has the necessary organization, experience, financial resources, accounting process, operational controls, technical equipment and facilities, or the ability to obtain them, to perform the requirements of the sales contract, and has no disqualifying factors (i.e., is not suspended, debarred or an ineligible transferee). A responsive bidder is one that has complied with all instructions for properly submitting a bid. A responsible bid is one that is able to pass the vetting process and is determined through the screening process to be an eligible transferee. Submitting the highest bid price does not convey any special right nor does it imply that the Purchaser shall be the primary removal company or exclusively allowed to remove throughout the term of this contract. The Government reserves the right to reject any bids that are not in the best interest of the Government. The general standards in FAR Part 9 on Purchaser responsibility determinations that are applicable to procurement contracts are not directly applicable to sales contracts awarded under 40 U.S. Code § 704 but may be considered by the Sales Contracting Officer in evaluating bidder responsibility.

Submitting the highest cumulative average bid price does not convey any special right nor does it imply that the Purchaser shall be exclusively allowed to remove throughout the term of this contract. The Government reserves the right to reject any bids that are not in the best interest of the Government. The general standards in FAR Part 9 on contractor responsibility determinations that are applicable to procurement contracts are not directly applicable to sales contracts awarded under 40 U.S. Code § 704 but may be considered by the Sales Contracting Officer in evaluating bidder responsibility.

https://www.moci.gov.qa/ https://www.moci.gov.qa/ http://www.moci.gov.qa/ https://www.mme.gov.qa/

D.9 Ineligible Bidder:

Bidder will not be eligible for award if they are:

• Excluded from Federal programs by the General Services Administration.

• Subject to denial, suspension, debarment, or other sanctions pursuant to export control and related laws, regulations, or orders administered by the DOS, DOC, DHS, or USTD. The DOS, DOC, DHS, and USTD name these entities, individuals, and countries in the Federal Register and at the following website: Consolidated Screening List Search Engine (https://legacy.export.gov/csl-search).

• Not registered as a vendor with the Joint Contracting and Contingency Services (JCCS) at time of bid submission or not able to receive and/or maintain an acceptable rating in the JCCS system. For more information, please refer to the JCCS page at: https://www.jccs.gov/olvr/default.aspx

• Unacceptable to host nation customs officials or host nation ministries responsible for the licenses described in the clause entitled COMPLIANCE WITH LAWS, RESTRICTIONS, LIMITATIONS, OBTAINING LICENSES, ETC Note: an acceptable review or statement of no objections by USG or host nation officials as part of the responsibility assessment prior to award shall not thereafter preclude the CO nor any of the referenced agencies or officials from determining that the Purchaser is not in compliance with applicable laws or restrictions or that its licenses are otherwise invalid or inapplicable. The responsibility to remain compliant with host nation laws and requirements at all times remains upon the purchaser throughout the period of the contract.

D.10 Screening and Assessment of Apparent High Bidder:

Be advised that the pre-award screening and providing documents to the Government is part of the evaluation to determine responsibility and is not a guarantee of contract award.

The Agency will conduct a pre-award assessment of only the AHB as part of the responsibility determination. The SCO will provide notification to the AHB and provide Statement of Intent (SOI) DLA Form 2536 with notification.

The SOI must have parts 1-6 completed and signed. A Pre-Award survey for an Environmental Responsibility Determination may be conducted at the AHB’s facility.

Complete and return FAR Provision 52.204-24.

The Pre-Award screening and assessment may include but is not limited to Department of Justice Anti-Trust Division approval, a review of facilities, equipment, financial capability, quality assurance, safety, environmental responsibility, operational or business plan, transportation capabilities and The SCO may request information in writing or may have individuals from the local site conduct physical inspections of facilities.

The AHB must cooperate in the pre-award process by coordinating arrangements for a facility inspection and/or by providing requested information in a timely manner. Failure to meet deadlines established by the SCO for coordination and/or submission of information may result in a non-responsibility determination.

If the Agency determines the AHB is not responsible, the next highest bidder will begin the same pre-award screening process. This same process of vetting the next highest bidder will continue until a responsible bidder is identified.

D.10.1 Environmental Responsibility Determination (ERD):

The Environmental Support Branch of Disposition Services will conduct an ERD on sale destinations to verify if the DoD purchased property will be managed in accordance with the Invitation for Bid, Statement of Intent, Department of Defense policies, host nation laws and local regulations. All downstream facilities receiving Government property to be processes shall be listed in the Statement of Intent. Downstream recipients of Government property which has already been processed need not be listed.

ERDs may take up to 20 business to complete. Any findings annotated by the Government during an ERD must be corrected prior to a proposed destination/facility’s use. Purchaser is not authorized to process Government material at a site other than those listed on the SOI. Should Purchaser desire to use an alternate or additional destination at https://www.jccs.gov/olvr/default.aspx any time during the performance period, Purchaser will provide an updated SOI. Purchaser is not authorized to use a facility that has not been through the ERD process.

Should Purchaser desire to use an alternate or additional destination at any time during the performance period, Purchaser will provide an updated SOI. Purchasers are not authorized to use a facility that has not been through the ERD process.

The Purchaser represents and warrants that the ultimate destination, use, and disposition of the property shall be in accordance with the SOI submitted and approved by the SCO.

D.11 Necessary Licenses, Permits and Certifications Shall be Reviewed:

Prior to the award of a contract, the Agency shall determine whether the potential Purchaser has the necessary permits/licenses, experience, organization, and technical qualifications (either through its own facilities or facilities of a subcontractor) to meet the terms and conditions and is capable of complying with the applicable DOD installation regulations and host nation laws, ordinances, and regulations.

D.12 Contract Award:

The SCO shall determine if each bid is responsive prior to award of the contract. The contract shall be awarded to the highest responsive bid submitted by a responsible bidder. In the event of termination of the original Purchaser, the SCO may award the contract to the next highest responsive, responsible bidder if bids have not expired, and such award is otherwise determined to be in the Government's best interest.

A pre-payment of 20% of the estimated total price for one year’s removal of property will be required. In accordance with Condition No. 4 of the General Sale Terms and Conditions entitled “Payment”, the 20% pre-payment submitted by the Purchaser will be retained by the Government and applied against the last delivery effected under the contract.

When payment has posted and is confirmed by the SCO, the SCO will formally award the contract and schedule the post-award conference/start of work meeting.

D.13 Post-Award Conference:

The Government shall conduct a post-award conference/start of work meeting within 10 business days after award. The purpose of the conference is to ensure the Purchaser fully understands the terms and conditions of this contract. The Agency shall determine the method, date, time, and location of the post award conference. The Purchaser is responsible for any cost incurred by their organization and staff. The Government shall not provide any compensation for costs incurred to attend meetings. After this meeting processing and removals will be authorized.

E PARTIES TO THE CONTRACT

E.1 Purchaser Information:

Within 10 calendar days of the date of contract award, the Purchaser shall provide the Agency the following information: Designation of key persons, to include their full name, title, telephone number, email address and a synopsis of their duties under the contract. Purchaser shall provide the SCO notification of any changes to the above within 10 calendar days of the change.

E.2 Transfer and Hypothecation:

General Prohibition - Except as specifically provided herein or specifically approved by the Agency in writing, the Purchaser shall not directly or indirectly sell, transfer, assign, pledge, offer as collateral or otherwise hypothecate all or any part of its rights or obligations under the contract.

Attempted Transfer - Any attempted transfer in violation of the provisions of this Article shall be invalid and shall constitute a material breach of this contract.

E.3 Contract of Sale:

Relationship of Parties - This contract is an agreement for the sale of the material by the Agency as seller to the Purchaser. Purchaser and the Agency expressly disavow the creation of any other relationship, including without limitation principal-agent, master-servant, employer-employee, general or limited partnership, or joint venture, between the Agency and the Purchaser.

Parties to the Contract: The parties to this contract are the Agency and the Purchaser.

E.4 Authority of Sales Contracting Officer (SCO):

On behalf of the Agency, the SCO has the authority to represent the Agency and to commit the Agency to take such actions as permitted or required and to extend or waive timing requirements or deadlines as may reasonably be required under the performance of this contract. The exclusive representative of the Agency for all purposes under this contract is the SCO, and all notices, demands, requests, consents, approvals, declarations, reports, and other communications to the Agency from the Purchaser shall be deemed invalid unless addressed to the SCO.

Communications from the Purchaser to anyone other than an SCO shall not be deemed received by the Agency.

E.5 Authority of Sales Point of Contact (SPOC):

The SCO designates the SPOC to provide direct oversight of the Purchaser and/or their agents to ensure they meet the terms and conditions of the contract. The SPOC does not have the authority to make binding contractual obligations, such as adding, deleting, or modifying terms and provisions in this IFB. All changes or modifications to contractual provisions in this IFB must be approved in advance by the SCO.

F CONTRACT FINANCIAL RETENTION & INSURANCE AND BOND

REQUIREMENTS

F.1 Prepayment:

The Agency shall retain the prepayment until the completion of the contract closure period, no later than 90 calendar days after the end of the performance period. The prepayment shall be applied to any unpaid billings or to offset any other claim that the Agency may have against the Purchaser. The Agency shall return any available balance of the prepayment, without interest, to Purchaser at the completion of the contract closure process.

F.2 Liability and Insurance:

Comply with the following or Qatari requirements, whichever are greater.

Prior to contract performance the Purchaser shall, at no expense to the Government, furnish the Contracting Officer with the following Certificates of Insurance, effective throughout the term of the contract or any extensions thereof.

(1) WORKERS’ COMPENSATION INSURANCE (DEFENSE BASE ACT) (APR 1984) The Contractor shall:

(a) provide, before commencing performance under this contract, such workers' compensation insurance or security as the Defense Base Act (42 U.S.C. 1651 et seq.) requires and

(b) continue to maintain it until performance is completed. The Contractor shall insert, in all subcontracts under this contract to which the Defense Base Act applies, clause similar to this clause (including this sentence) imposing upon those subcontractors this requirement to comply with the Defense Base Act.

G CONTRACT PERFORMANCE

G.1 Performance Period:

The performance period of the contract resulting from the IFB shall consist of a five (5) year term period. The contract contains two (2) contract quantity options to add additional weight (not time for the period of performance) to the contract under the same terms and conditions of the base contract. The Government is not obligated to exercise any contract options, and there is no “estimated quantity” or guaranteed minimum for the “quantity-based” options that may be exercised. The option quantities simply allow the Government to order additional scrap removals up to the 38,000,000 lbs. maximum (per option). Contract option quantities may be exercised at any point during five (5) year term (period of performance). While the overall five (5) year contract has a guaranteed minimum, once that minimum term quantity is reached the Government will have fully met its obligations to tender property under the contract. The Government intends that a single award will be made to a single responsive and responsible bidder who bids the highest cumulative total for all seven (7) Items listed in A3.

G.2 Option Quantities:

The option quantities included in this contract are exercised at the Government’s discretion and will be executed via a bi-lateral contract modification, meaning both parties must agree to exercising an option quantity. The terms and conditions of the contract remain the same and in full effect upon exercise of any option contained herein. Each individual option quantity may be exercised at any time during the contract’s five (5) year term (period of performance). The Government’s obligation under this contract is limited to the guaranteed minimum noted in section A.4 of this Invitation for Bid.

G.3 Regulatory Compliance:

The Purchaser shall assume full responsibility and liability for compliance with all Host Nation laws and regulations, and applicable US laws and DoD regulations pertaining to the health and safety of personnel and environmental management during operations.

G.4 Environmental and Safety Notice:

It is the responsibility of the Purchaser to ensure that the ultimate end use of the property is environmentally compliant. Prior to the award facility(ies) may be subject to inspection by a Government representative. Purchasers are advised that they must comply with all Host Nation laws and regulations and applicable US laws and DoD regulations, etc. with respect to human safety and the environment during the processing, use, or disposal of material purchased from the DoD.

G.5 Right to Appeal:

The Purchaser shall have the right of appeal, under the Disputes clause (see SBR Part 2, paragraph 33), from any final decision made by the SCO.

G.6 Records:

Unless otherwise provided in this contract or by statute, the Purchaser shall maintain all records and documents relating to the terminated portion of this contract for six (6) years after final settlement. This includes all books and other evidence bearing on the Purchaser’s costs and expenses under this contract. The Purchaser shall make these records and documents available to the Government, at the Purchaser’s office during normal business hours without charge. Records and documents may be digitally scanned for electronic storage at no cost to the Government.

G.7 Standard Form (SF) 364 Report of Discrepancy (ROD):

When the Purchaser identifies any discrepancy or questionable item for which it believes an adjustment is, or may be warranted, the Purchaser shall initiate a SF 364 ROD (i.e., shipping, packaging, non-conforming tenders, billing errors, etc.) Purchaser shall complete SF 364 ROD and submit it to the SCO. The property in question must be segregated and stored, by the purchaser until the SCO has completed their determination. The Purchaser must submit with their ROD any evidential matter that supports their ROD. This documentation could include, but would not limited to, MROs and 1367s that apply to the discrepancy, photos, weight tickets from a certified scale.

No adjustment(s) will be made unless the Purchaser notifies the Sales Contracting Officer of any discrepancy or questionable item by written notice, within 30 calendar days after removal of the property. If the discrepancy relates to an alleged billing error and cannot be discovered until receipt of the billing statement, the foregoing shall apply except the Purchaser shall have 30 days from receipt of the billing statement to file a ROD. Failure to submit the written notice within 30 days will result in your discrepancy or questionable item being rejected without any action taken by the SCO.

The SCO will provide a decision within 30 days on the ROD being submitted by the purchaser.

H PAYMENTS

H.1 The Billing Cycle:

The Billing Cycle runs from the 25th to the 24th.