38888_Sep_28_26_solicitation_doc.pdf

This is a Request for Proposal (RFP) document issued by the New Milford Board of Education in Connecticut for a turn-key Stage Lighting and Rigging System upgrade at New Milford High School. The project scope includes removal of existing legacy equipment and design, supply, installation, and commissioning of modern lighting fixtures, power/data distribution, control systems, and structural rigging elements. The solicitation number is 38888, with the proposal submission period running from September 8, 2026 at 12:00 PM EDT through October 2, 2026 at 12:00 PM EDT. The vendor question and answer period extends from September 8, 2026 at 1:00 PM EDT through September 25, 2026 at 12:00 PM EDT. A mandatory pre-bid site visit is scheduled for September 23, 2026 at 11:00 AM. Base bid items include removal of fluorescent work lights with installation of new LED work lights, separation and reweighting of existing linesets, removal of an old projector screen, modifications to wing leg configurations, realignment of curtain systems, transfer of upstage traveler track hardware, installation of a main curtain valance pipe, and core drilling for cable pathways. Optional add-alternates include additional masking, side tormentors, and motorized front-of-house trusses, plus unit pricing for additional linesets up to approximately 10 total with 2 included in the base bid. Proposals must remain valid for ninety calendar days from submission.

All pricing must be submitted as separate lump-sum pricing for each base bid item with add-alternate pricing on the itemized bid form, with pricing all-inclusive of engineering, labor, materials, equipment rentals, disposal fees, shipping, permits, and training. The District is tax-exempt and will not pay federal, state, or local taxes, which must be excluded from all pricing. All structural rigging components and overhead hardware must be domestically manufactured, load-rated, and permanently stamped with Working Load Limit markings. The selected contractor must comply with OSHA, NEC, NFPA, and ANSI/ESTA standards and submit a comprehensive Health and Safety Plan for approval before work commencement. Insurance requirements include Worker's Compensation Insurance with Employer's Liability at $500,000 minimum, General Liability Insurance at $1,000,000 per occurrence/$2,000,000 aggregate plus $1,000,000 umbrella coverage, and Property Damage Insurance at $1,000,000 per occurrence and aggregate. Contract award is contingent upon availability of District funding, which may be terminated with thirty days' advance written notice if funds become insufficient. The District reserves the right to phase equipment procurement and does not guarantee purchase of all listed items; all unit pricing must remain fixed regardless of final quantities ordered. Contact information for questions is Jane Cornelis at 860-354-8726 or cornelisj@newmilfordps.org.