38659_Oct_27_26_solicitation_doc.pdf

This Request for Proposal (RFP) is issued by the Town of Montville, Connecticut for a Preliminary Engineering Report funded through a USDA Water & Waste Disposal Predevelopment Planning Grant. The solicitation seeks proposals for three primary components: a sanitary feasibility study for the Meadows Apartments (114 units, 187 bedrooms) located at 90 and 91 Leffingwell Road to evaluate on-site system viability versus connection to the Town's sanitary system; conceptual planning for housing expansion on the Meadows Apartment site to support affordable housing goals; and analysis of wastewater treatment facility capacity and strategic positioning to inform future expansion. The scope assumes three days of field testing, six percolation tests, and four in-person project meetings with a final presentation to Town Council. A mandatory pre-bid site visit is scheduled for September 9, 2026 at 10:00 a.m. at the Montville Water Pollution Control Authority facility on Pink Row. Proposals are due October 26, 2026 at 12:00 p.m., with questions required by September 22, 2026 at 12:00 p.m. The project completion target is April 1, 2027. Proposals must be submitted in ten bound copies plus a USB drive to the Finance Director.

Bidders must submit detailed scopes of work, lump-sum fee proposals itemized by service component with all assumptions and materials quantified, hourly rates, team resumes identifying roles and responsibilities, relevant project experience in housing development and wastewater planning, firm overview, subconsultant lists, three municipal or quasi-public agency references from work completed within the past five years, and a detailed project schedule with milestones. The Town will supply existing reports, GIS mapping, and backhoe with operator for site work. Evaluation criteria emphasize scope of work accuracy and thoroughness (25 points), fee proposal and hourly rates (25 points), project schedule (25 points), firm technical expertise and team experience (15 points), project understanding (15 points), regulatory and planning requirements knowledge (10 points), and USDA grant requirements knowledge (10 points). Delivery terms are Free On Board Destination with payment terms vendor-specified. All vendors are eligible to respond.