38659_Nov_2_26_solicitation_doc.pdf

This Request for Proposal is issued by the Town of Montville, Connecticut, in partnership with the Montville Water Pollution Control Authority, soliciting proposals for a Preliminary Engineering Report. The scope of work encompasses three primary components: a sanitary feasibility study for Meadows Apartments (114 units, 187 bedrooms) located at 90 and 91 Leffingwell Road to evaluate on-site system viability versus connection to the Town's sanitary system; conceptual planning for housing expansion on the Meadows Apartment site to support affordable housing goals; and analysis of wastewater treatment facility capacity and strategic positioning to inform future expansion. The project scope assumes three days of field testing, six percolation tests, and four in-person project meetings, with a final presentation to Town Council. The solicitation opened August 24, 2026, at 3:00 p.m. EDT, with proposals due October 26, 2026, at 12:00 p.m. EDT. A mandatory pre-bid site visit is scheduled for September 9, 2026, at 10:00 a.m. at the Montville WPCA facility on Pink Row. Questions from bidders are due September 22, 2026, at 12:00 p.m. The project completion target is April 1, 2027. Proposals must be submitted in ten bound copies plus a USB drive to the Finance Director.

The solicitation utilizes a lump-sum fee proposal structure, with bidders required to itemize fees by service component with all assumptions and materials quantified, and provide hourly rates. Bidders must submit detailed scopes of work, team resumes identifying roles and responsibilities, relevant project experience in housing development and wastewater planning, firm overview, subconsultant lists, three municipal or quasi-public agency references from work completed within the past five years, and a detailed project schedule with milestones. The project is funded by a USDA Water & Waste Disposal Predevelopment Planning Grant. Evaluation criteria emphasize scope of work accuracy and thoroughness (25 points), fee proposal and hourly rates (25 points), project schedule (25 points), firm technical expertise and team experience (15 points), project understanding (15 points), regulatory and planning requirements knowledge (10 points), and USDA grant requirements knowledge (10 points). The Town will supply existing reports, GIS mapping, and provide a backhoe with operator for site work. Contact is Patrick Wall at 860-848-6717 or pwall@montville-ct.org.