Attachment B SOW 386369 Warehouse.pdf

Facility Specifications - Rev 0 10/28/2025

Statement of Work

For

Facility Specification

Title: Warehouse Space to Replace 2101M

Date: 10/28/2025

Revision Number: 0

Requisition Number: 386369

Facility Specification - Rev 0 10/28/2025

Table of Contents

INTRODUCTION / BACKGROUND

1.1 OBJECTIVE

1.2 DESCRIPTION OF WORK – GENERAL

1.3 DESCRIPTION OF WORK – SPECIFIC

DELIVERABLES/SUBMITTALS

2.1 Deliverables

2.2 Submittals

PLACE OF PERFORMANCE

3.1 Onsite Work Location/Potential Access Requirements

3.2 Site Access and Work Hours

3.3 Badging

REQUIREMENTS

4.1 Engineering Requirements

4.2 Environmental, Safety, and Health Requirements

4.3 Quality Assurance Requirements

ACCEPTANCE CRITERIA

CONFIGURATION MANAGEMENT

6.1 Configuration Management Requirements

6.2 Applicable Standards

6.3 Verification/Hold Points

QUALIFICATIONS

SPECIAL REQUIREMENTS

8.1 Training

8.2 Use of Government Vehicles

8.3 Government Property

8.4 Hanford System Access Requirements

8.5 Electrical Components

8.6 Section 508 of Rehabilitation Act Applicability

ACCESS AUTHORIZATION/CLEARANCE REQUIREMENTS

MEETINGS

10.1 Meetings

INTERFACE/NOTIFICATIONS

APPENDICES

INTRODUCTION / BACKGROUND

The Department of Energy, Hanford Field Office, (DOE-HFO) manages the Hanford Site working toward protecting the workers, public, and environment by further reducing risk, as well as providing the necessary infrastructure for continued safe and effective cleanup operations, access and use. This is accomplished by work performed by contractors and subcontractors, to ensure the safety of Hanford cleanup.

As a Prime Contractor to the U.S. Department of Energy, Hanford Mission Integration Solutions (HMIS) is responsible for providing direct support to the DOE-HFO and its contractors with cost effective infrastructure and site services integral and necessary to accomplish the Hanford Site environmental cleanup mission.

HMIS Warehousing and Property Management is responsible to receive, inventory, store, stage, ship materials and equipment between all contractors at the Hanford Site. Currently there are three (3) government owned facilities and two (2) leased facilities that HMIS utilizes to manage material. The types of material and equipment stored, and staged project materials and equipment. Each facility may provide one or more of these functions.

1.1 OBJECTIVE

HMIS Warehousing and Property Management requires the services of an experienced subcontractor to provide additional warehousing space and minimal office space to support an exit strategy from an on-site government owned warehouse that is well beyond its design life.

1.2 DESCRIPTION OF WORK – GENERAL

The subcontractor shall provide technically qualified resources that work as a part of a team under the direct oversight of HMIS. Subcontractor resources shall be responsible for independent planning, organizing, and performing a wide variety of non-hazardous specialized administrative/technical duties in support of the successful completion of goals and deliverables. Additionally, the subcontractor shall furnish all necessary labor, technical and professional services, supervision, materials, tools, equipment, consumables, and payment of any applicable taxes to perform all operations necessary and required to perform the scope as directed by HMIS

Unless otherwise approved, the subcontractor shall work in accordance with HMIS subcontract requirements, operating policies and procedures and shall be responsible for execution of the work in accordance with the quality standards and requirements specified for assigned project and facility.

Specifically, HMIS requires a subcontractor to provide:

A. HMIS seeks a minimum of 30,000 square feet to a maximum of 215,000 square feet of contiguous space on a single floor in a warehouse type building. The space will include a minimum of four (4) acres of laydown yard or an opportunity for expansion. The facility will also include a minimum of 5,000 ABOA SF of office space. Office space does not need to be on a single floor.

The required space is to be measured and offered by Offerors in square feet in accordance with American National Standards Institute/Building Owners and Managers Association (ANSI/BOMA) Occupant Area (ABOA) square feet (SF), (hereinafter referred to as “ANSI/BOMA ABOA SF” or “ABOA SF”) of contiguous space within the area of consideration set forth below. Mezzanines are excluded from the area calculation of the size of the space. The space shall have a minimum clear ceiling height of 20 feet.

B. The space shall be located in a modern quality building of sound and substantial construction in good condition and acceptable to HMIS. If not a newer building, the offered space shall be in a building that has undergone, or will complete by occupancy, modernization or adaptive reuse for the space. Unless specifically stated as tenant improvements (TI), Lessor shall perform all work at Lessor’s sole cost and expense.

1.3 DESCRIPTION OF WORK – SPECIFIC

The work products and services to be provided, including any specific HMIS standards and requirements, required for the successful completion of this work activity includes:

A. Warehouse Requirements

1. 30,000 – 215,000 square feet

2. Minimum 20’ height eave

3. Loading Dock or option to build

a. Two (2) loading docks 46-52” high (from ground)

b. Electric bay doors

4. Sprinkler System

5. Heating and cooling systems or option to install at Lessor’s expense.

6. Bay Width: 100’ (the distance from one side of the bay to the other side of the bay in linear feet and inches)

7. Bay Depth: 100’ (the distance from the front of the bay to the back of the bay in linear feet and inches)

8. Column Spacing: Columns shall be at least 50’ linear feet apart, measured from the nearest surface of each.

All dock doors shall include electronic openers as a part of Shell Rent unless otherwise specified in the Agency Special Requirements. Any other upgrades (e.g., security enhancements) to the doors should be considered to be Tenant Improvements.

B. Exterior Requirements (Laydown Yard, Parking)

1. Minimum of 2 acres (est. 80,000 s/f) of fenced laydown yard with option to expand.

2. Laydown surface needs to be a minimum of gravel capable of withstanding normal semi-truck traffic

3. Laydown yard lighting (the cost of lighting fixtures and installation being a part of Shell Rent) in accordance with the same standards set forth for parking areas. Semi-trailer Staging

4. 20 parking spaces for personnel automobiles, located in a well-lit area. The cost of this parking shall be included as part of the rental consideration

5. One (1) parking area is sized for semis and trucks of which five (5) shall be reserved for exclusive use of

HMIS.

6. Two (2) spaces within a 10’ high fenced area

7. Truck turning radius minimum of 50’ sized for semi-trucks for loading docks designed for such sized trucks.

One-way design for service traffic is preferred in order to avoid the need for large turning areas.

8. Delivery route: at least one unobstructed route at least 36” wide having no steps or abrupt changes in level to connect all accessible elements, spaces, buildings, and courses of passage.

Fencing to be considered part of the Shell Rent. In addition, Lessor should provide such additional truck parking spaces as required by the applicable code of the local government entity having jurisdiction over the Property.

All spaces must be secured and lit in accordance with the Security Requirements set forth in this Lease. The cost of this parking shall be included as part of the rental consideration

C. Facility Requirements

1. A fully serviced lease is required (including janitorial service and utilities)

2. Offered Space must be easily accessible to highway

3. Kitchen

4. Restroom

5. Shower(s)

6. Elevator of a multi-floor facility

7. Print/Copy room

8. IT room

9. Ability to install Hanford proximity readers

10. HLAN and wired access points must be able to be installed

11. Minimum of 5,000 s/q of office space

D. Additional Requirements

1. Shall not be in FEMA 100-year flood plan

2. Shall meet Federal and Local Government requirements for fire safety, physical security, accessibility, and sustainability.

3. Space shall not be considered where apartment space or other living quarters are located within the same building

4. Offered space must be compatible for HMIS’s intended use

E. Desired

1. HLAN Capabilities

2. LEED (Leadership in Energy and Environmental Design) certification “silver” or higher

3. Energy Star ® label appliances

4. Electric vehicle charging station

5. Wired for internet and intranet or available fiber optics

6. Offered space must be compatible for HMIS’s intended use

AREA OF CONSIDERATION

HMIS requests space in the area bounded as follows:

North: on Stevens Drive at the Wye Barricade South: Interstate 182 East: Horn Rapids to Stevens Drive to Columbia River West: Highway 240 to Kingsgate then to Stevens Drive

Area of consideration is based on combination of proximity with major highways and travel route, access to the Hanford site, location of DOE-HFO and HMIS leased facilities. This lease is critical to the Hanford Prime Contractors and close proximity is needed to DOE, HMIS, CPCCo, H2C, HLMI and Inomedic.

ASBESTOS

A. Government requires space with no asbestos-containing materials (ACM), or with undamaged, nonfriable ACM. For purposes of this paragraph, “space” includes the 1) space offered for lease; 2) common building area; 3) ventilation systems and zones serving the space offered; and 4) the area above suspended ceilings and engineering space in the same ventilation zone as the space offered. Notwithstanding the preceding, if no offers are received for such space, the Government may consider space with thermal system insulation ACM (e.g., wrapped pipe or boiler lagging), which is not damaged or subject to damage by routine operations.

B. ACM is defined as any material with a trace or more of asbestos quantity present.

C. Space with ACM of any type or condition may be upgraded by the Offeror to meet conditions described in sub-paragraph A by abatement (removal, enclosure, encapsulation, or repair) of ACM not meeting those conditions.

If any offer involving abatement of ACM is accepted by the Government, the successful Offeror will be required to successfully complete the abatement in accordance with OSHA, EPA, Department of Transportation (DOT), state, and local regulations and guidance prior to occupancy.

D. Management Plan and Reinspection Report Submittals. If space is offered which contains ACM, the Offeror shall submit a current asbestos- related management plan or operations and maintenance plan, along with a current asbestos re-inspection report (performed within the past 5 years) for acceptance by the Government prior to lease award. The management plan or operations and maintenance plan, and re-inspection report shall conform to generally accepted industry practice in accordance with EPA guidance.

DELIVERABLES/SUBMITTALS

2.1 Deliverables

Will deliverables be required to be furnished by the Subcontractor: No

Not Applicable

2.2 Submittals

PLACE OF PERFORMANCE

Not Applicable

3.1 Onsite Work Location/Potential Access Requirements

Not Applicable

3.2 Site Access and Work Hours

Hanford personnel at the Hanford Site work a standard 4/10 schedule. The standard work week consist of ten (10) hours of work between 6:00 a.m. and 4:30 p.m. with one-half hour designated as an unpaid period for lunch, Monday through Thursday.

Work performed outside normal operating hours should be coordinated and/or approved through the BTR and/or the Procurement Specialist prior to performing the work.

3.3 Badging

The subcontractor shall wear a Buyer issued security badge identifying themselves. A minimum of two (2) working days advance notice is needed for site badging. Subcontractor employees will be required to submit to vehicle searches and not personally carry or transport certain prohibited articles as outlined in Lease Agreement.

REQUIREMENTS

The requirements listed below are to identify specific standards the subcontractor and subcontractor personnel will be obligated to work to in support of this statement of work.

4.1 Engineering Requirements

Not Applicable

4.2 Environmental, Safety, and Health Requirements

The Subcontractor shall perform work safely, in a manner that ensures adequate protection for employees, the public, and the environment, and shall be accountable for the safe performance of work. The Subcontractor shall comply with and assist the Buyer in complying with environmental and safety requirements of all applicable laws, regulations, and directives.

The subcontractor shall exercise a degree of care commensurate with the work and the associated hazards. The Subcontractor shall ensure that management of environmental and safety functions and activities is an integral and visible part of the Subcontractor’s work planning and execution processes. As a minimum, the Subcontractor shall:

• Thoroughly review the defined scope of work;

• Identify hazards and environmental and safety requirements;

• Analyze hazards and implement controls;

• Perform work within controls; and

• Provide feedback on adequacy of controls and continue to improve safety management.

The Subcontractor shall flow down all environmental and safety requirements to the lowest tier Subcontractor performing work on the Hanford site commensurate with the risk and complexity of the work.

Unique or specific requirements: No

4.3 Quality Assurance Requirements

The work activities for this statement of work have been designated as a Quality Level G - Q Level 0 - GS. The subcontractor shall be responsible for performing quality workmanship and shall conduct the quality control measures necessary to ensure work conforms to referenced codes and standards, and other requirements defined in this SOW.

ACCEPTANCE CRITERIA

Approvals shall be obtained from DOE-HFO’s Certified Realty Specialist and DOE-HFO’s Contracting Officer before the signing of a Real Property Lease Agreement.

CONFIGURATION MANAGEMENT

6.1 Configuration Management Requirements

There are no specific Configuration Management requirements applicable to this SOW.

6.2 Applicable Standards

Building shall meet all applicable requirements of all federal, state, and local applicable laws and regulations.

6.3 Verification/Hold Points

Not Applicable

QUALIFICATIONS

The Subcontractor shall ensure that its personnel meet and maintain the appropriate training, qualifications, and certification requirements to perform the work as specified in this SOW. The subcontractor is expected to provide appropriately trained and qualified staff to perform the type of work associate with their work at the Hanford site.

Additionally, the subcontractor shall perform work in accordance with the specifications, exhibits, and other documents, which made by reference, are a part of the SOW.

In addition to the above, the Subcontractor shall provide qualified personnel throughout the period of performance of the Subcontract. Subcontractor shall be responsible for ensuring its personnel meet and/or maintain current and valid training requirements, certifications and are fully capable to complete the duties described through the entirety of the Subcontract period of performance.

SPECIAL REQUIREMENTS

Not Applicable

8.1 Training

The following types of training are required:

1. Hanford Site Orientation as required for Badging, required yearly.

The subcontractors should maintain training records for their personnel and ensure all required training is completed prior to work. Additionally, as soon as practical after award, the subcontractor shall submit a badge request for personnel required under the various releases so that they may be scheduled for training and medical evaluation so that crews will be eligible for work on site. The badging request is required, because without it an HID# cannot be assigned, and therefore training and medical evaluations cannot be easily coordinated and scheduled.

8.2 Use of Government Vehicles

Not Applicable

8.3 Government Property

Not Applicable

8.4 Hanford System Access Requirements

8.5 Electrical Components

8.6 Section 508 of Rehabilitation Act Applicability

Not Applicable

ACCESS AUTHORIZATION/CLEARANCE REQUIREMENTS

The scope of work will not require access authorization (security clearance).

MEETINGS

10.1 Meetings

After subcontract award, if requested, the subcontractor shall participate in a Project Kickoff Meeting, which may be a conference call, an internet meeting, or a meeting to be held at HMIS Site. The time, date, and agenda for the meeting will be provided to the subcontractor by HMIS.

The subcontractor shall interface with various HMIS (and other) organizations through HMIS’s Procurement Specialist (or designated BTR for in-scope work), as required, or at points and frequency determined by the Procurement Specialist. The person or persons designated by the subcontractor to attend all meetings shall have all required authority to make decisions and commit subcontractor to technical decisions made during meetings.

HMIS will issue meeting notices and prepare an agenda and minutes for each meeting addressed in this Section. When applicable, minutes will identify action items, assigned actioners, and due dates.

INTERFACE/NOTIFICATIONS

A. A BTR will be designated for the subcontract/ subcontract release.

B. Designation of BTR

The BTR is responsible for monitoring and providing technical guidance for this subcontract and should be contacted regarding questions or problems of a technical nature. The BTR is also responsible for appropriate surveillance of the subcontractor’s representative while on site. In no event, however, will an agreement or agreement, modification, change order, or any deviation from the terms of this subcontract be effective or binding upon HMIS unless formalized by proper subcontract documents executed by the Procurement Specialist prior to completion of this subcontract. On all matters that pertain to the subcontract terms, the subcontractor shall contact the Procurement Specialist specified within this subcontract. When in the opinion of the subcontractor, the BTR requests or directs efforts outside the existing scope of the subcontract; the subcontractor shall promptly notify the Procurement Specialist in writing. The BTR does not possess any explicit, apparent or implied authority to modify the subcontract. No action should be taken until the Procurement Specialist makes a determination and/or modifies the contract.

C. The work will be inspected daily/periodically by the BTR.

D. The subcontractor shall immediately notify the field Contract Release BTR (who will contact HMIS Safety) of any injuries or incidents; to include damage to subcontractor-owned property or equipment. The subcontractor will follow this up within 24 hours with a written explanation to the Procurement Specialist of the occurrence.

E. In the event that there is an abnormal or unusual situation associated with this contract work scope, the subcontractor is to immediately contact the BTR. If, after several attempts, the subcontractor is unable to contact either the BTR or the Procurement Specialist, the Contractor is to contact HMIS Occurrence Notification Center at (509) 376-2900, which is available 24 hours a day, seven days a week, and provide them with: Contract Number, Procurement Specialist’s name, BTR’s name and a short summary of the abnormal or unusual situation. If after making contact with HMIS, the subcontractor is advised to suspend activities, the subcontractor is not to proceed until such direction to proceed has been expressly issued by the

Procurement Specialist. If there is an emergency situation, the subcontractor is to make the appropriate immediate emergency call to 911 or 373-0911 for cell phones and then make the notifications to HMIS as set forth herein.

F. Prior to work in the field, subcontractor shall ensure each employee has been cleared by HMIS and verify all training is complete in accordance with this statement of work.

APPENDICES