REQUEST FOR QUALIFICATIONS (RFQ)

Issued by

Greene County Board of Supervisors

For Energy Savings Performance Contracting Services

INTRODUCTION

The Greene County Board of Supervisors, Leakesville, Mississippi (hereinafter referred to as “Customer”) seeks specific qualifications from interested Energy Services Companies (ESCOs) that can provide comprehensive energy management for facilities owned or managed by the Customer.

ESCO RESPONSE REQUIREMENTS

The Customer seeks an open and transparent form of procurement when selecting an ESCO to perform energy conservation services. Only firms with approval from MDA Energy Division to perform such services will be considered. All aspects of this RFQ and approach shall be conducted in accordance with Section 31-7-14 of the Mississippi Code, the Mississippi Development Authority-Energy Division’s Policy and Procedures for Energy Performance Contracting and the Request for Qualifications.

Proposals may not be withdrawn for a period of sixty (60) days from the date of the submission deadline.

The Customer reserves the right to accept or reject any proposal or item listed therein.

The Customer reserves the right to waive any informality in proposals received.

Objective:

The objective in issuing this Request for Proposals for Qualifications is to solicit proposals and qualifications from companies that have the experience, capability, and track record to provide guaranteed, paid from savings upgrades to existing facilities and infrastructure through a performance-based contracting methodology.

The selected performance-based contractor shall develop and implement utility savings measures, develop cost reduction strategies, and identify any available funding opportunities for the Customer. The funding generated from such strategies shall be utilized to provide infrastructure improvements and upgrades. The selected firm shall:

a) Design and implement infrastructure improvements that utilize proven technologies to provide a state-of-the-art environment that will serve the Customer’s present and future needs;

b) Provide training of personnel in the operation and maintenance of installed systems;

c) If requested, assist with securing a viable financing mechanism acceptable to the

Customer;

d) Be able to provide a written guarantee that total program costs shall be one hundred percent (100%) covered by the performance enhancements of the system and operating cost reductions based in utility unit reductions, equipment accuracy, funding opportunities, and agreed upon operational savings.

e) Provide a contract that includes a provision for measuring and verification of any guaranteed savings or funding. Provide a contract life of the program not to exceed twenty (20) years. The Customer intends to structure the program’s implementation schedule in a manner to minimize capital needs.

All utility conservation measurements or infrastructure enhancements proposed by qualified performance-based contracting service provider shall be proven, commercially available, and verifiable.

Proposal Content:

Proposal submissions should contain the following information and be limited to no more than one hundred (100) pages with a minimum font size of 11. Provide six (6) printed copies and one

(1) electronic copy on a USB media (such as a flash drive) of the following:

Firm Profile The official name and official address of the performance-based contracting service provider. (Provide a web-link/address to contracting service provider’s website.)

Evidence of financial stability (financial statements may be provided in an appendix and do not count toward the page limit).

Firm’s performance-based contracting experience:

o Firm must provide a review of the firms overall performance-based contracting experience.

o Firm must provide pertinent team member resumes and experience.

o Firm must provide (3) Mississippi performance-based contracting references, including contact information, that have used the performance-based contracting vehicle on projects.

o Firm must provide a sample project cash flow from a recent, similar project.

o Firm must provide a list of all (if any) ESPC customers, with contact information, that have past or pending lawsuits, arbitration, or litigation regarding a performance-based contract savings guarantee (list reason).

Project team qualifications and experience.

The Customer is interested in benefiting from an unbiased, value-based program to address its needs through a vendor-neutral performance-based contractor. Therefore, the performance-based contractor must demonstrate its willingness and experience in implementing projects that deploy solutions incorporating equipment, controls, and related products and field services independent of its own specific business portfolio or brand.

Contract Award:

The Contract will be awarded to the firm which, in the Customer’s opinion, has submitted the best overall proposal and will be the best fit for the district. Criteria to be used in the evaluation process will include, but not be limited to, qualifications and experience of the firm, as well as, specific team members to be assigned to the project; financial stability, financing options and resources of the firm. The Customer reserves the right during the solicitation process to request additional information or seek clarification for any aspect of the proposal from any and all firms.

When services and fees are agreed upon, the selected firm shall be offered a contract subject to the Customer’s approval.

Should negotiations be unsuccessful, the Customer may enter negotiations with the next, highest ranked firm. The process may continue until an agreement is reached with a qualified firm.

This RFQ does not commit the Customer to pay for any direct and/or indirect costs incurred in the preparation of a response.

Submission of Proposals

All proposals responding to this solicitation should be submitted in a sealed envelope and marked ENERGY RFQ, to the following address no later than 9:00AM CDT, September 3, 2026:

Greene County Board of Supervisors ATTN: Kristin Mott

Purchasing Clerk 413 Greene Avenue

Leakesville, MS 39451 kmott@greenecountyms.gov

(601) 394-5922

The Greene County Board of Supervisors is an equal opportunity employer and hereby notifies all bidders that it will affirmatively insure that, in any contract entered pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, sex, age, disability or national origin in consideration for an award.

The Greene County Board of Supervisors reserves the right to reject any and/or all submittals, waive technicalities, informalities or irregularities in the submittals received, solicit new submittals or to choose that submittal which is deemed to be in the best interest of the County.

The “Restricted Period”

During the “restricted period” (defined below), prospective firms, (including any representative, lobbyist, or any of the firm’s customers) are PROHIBITED from attempting to influence the governmental procurement by contacting anyone other than the designated customer contact, Kristin Mott at kmott@greenecountyms.gov.

The “restricted period” is essentially a blackout period which begins with the earliest written notice of the County’s solicitation of RFQ and ends upon approval and public disclosure of the most qualified firm for the Customer.

SITE INFORMATION: Due to the limited availability of staff by the Customer, site visits are not necessary before the qualifications submission deadline to ensure minimal disruption to the operations of the facilities. Any information about the size, conditions, etc. of the facilities can be requested by email to the above point of contact. The Customer will attempt to supply information requested to the proposing ESCO’s to assist in the response to the solicitation, however, only request received via email communication will be responded to prior to selection.

PROPOSED PROJECT SCHEDULE

The following schedule is the proposed schedule and may change during the project.

Activity Dates

Advertise/Issue RFQ August 13, 2026 & August 20, 2026

Written Qualifications Due September 3, 2026 @

9:00 AM

Approval of ESCO Selection September 8, 2026

RFQ Evaluation Criteria for Energy Services Performance Contracts

Submissions will be evaluated based on the following weighted criteria. The goal is to identify a qualified Energy Services Company (ESCO) with a demonstrated capability to deliver comprehensive energy/mechanical/electrical solutions, with preference given to firms that offer the greatest financial value to the customer.

1. Company Qualifications and Experience (20 point max)

• History and years of experience in delivering ESPC/mechanical/electrical projects.

• Track record of successful ESPC/mechanical/electrical implementations of similar size and complexity.

• Vender-neutral in the selection of products and solutions for the customer.

• References and client satisfaction from past projects.

• Evidence of required licenses, insurance, and bonding.

• History of litigation or default on ESPC contracts.

• Compliance with applicable local, state, and federal laws.

• ESCO headquarters in MS

2. Project Team and Personnel (10 point max)

• Qualifications, certifications, and experience of key personnel.

• Number of employees/resources locally based & available to service/support customer.

• Organizational structure and assignment of responsibilities.

• Experience of team members with self-performed work on ESPC projects.

3. Self-Performance Capability and Approach (30 point max)

• Percentage of work anticipated to be self-performed versus subcontracted.

• Description of in-house capabilities (e.g., engineering, construction, commissioning).

• Benefits and risk mitigation are associated with self-performing work.

• Evidence of internal quality control and safety management systems.

• Prior examples of self-performed work on ESPC projects, including metrics such as cost savings and timeliness.

4. Technical Approach and Methodology (10 point max)

• General approach to identifying and implementing energy conservation measures (ECMs).

• Innovation, sustainability, and life-cycle cost analysis considerations.

• Measurement and verification (M&V) strategies for guaranteed savings.

5. Financial Capability and Project Management (10 point max)

• Financial stability and bonding capacity.

• Approach to project scheduling, budgeting, and risk management.