RFP 380329swk.pdf

Fermi National Accelerator Laboratory Procurement Department

Finance Section 630-840-3323 skeske@fnal.gov

Date:

Request for Proposal #:

Proposals Due:

REQUEST FOR PROPOSAL - THIS IS NOT A PURCHASE ORDER

Fermi Forward Discovery Group, LLC (FFDG) anticipates procurement of the following assemblies for Fermi National Accelerator Laboratory (Fermilab). Fermilab Requests your firm-fixed price proposal for the following:

Pg. 1 of 3

ITEM QTY. DESCRIPTION UNIT PRICE DELIV.

Company Name:

Address:

Terms: Net 30 FOB: Fermilab Signature & Date: Spencer W. Keske

Procurement Specialist III

MATERIALS, SUPPLIES OR SERVICES RESULTING FROM

THIS QUOTE ARE FOR WORK DONE UNDER PRIME

CONTRACT NO. DE AC02 07CH11359 WITH THE UNITED

STATES DEPARTMENT OF ENERGY. ANY ITEMS

COVERED BY G.S.A. CONTRACTS SHOULD BE SO

INDICATED.

Exceptions to specifications and extra charges for containers, tooling, etc. must be clearly indicated.

Total Extended Proposal Price:

1 1 SQMS Training Platform Dilution Refrigerator

Notes:

All work to be in accordance with Specification ED0044143

REQUEST FOR PROPOSAL

April 23, 2026 RFP 380329swk

May 19, 2026

Fermi National Accelerator Laboratory / Kirk and Pine Street / P.O. Box 500 / Batavia, IL 60510 / www.fnal.gov / fermilab@fnal.gov Managed by Fermi Forward Discovery Group, LLC for the U.S. Department of Energy Office of Science

RFP # 380329swk Pg. 2 of 3

The 1 unit(s) will ship to: Fermilab Receiving Warehouse 2 Kirk Rd & Wilson Street Batavia, IL 60510 United States

Basis for Subcontract Award

FFDG General Terms and Conditions for Commercial Products and Commercial Services (08.2025)

Offers to include F.O.B. Fermilab delivery terms. All freight charges must be included in your quotation.

The following Representations must be completed and returned with your proposal:

SARC - Subcontractor Annual Reps & Certs (Rev. 6) PUR-466 - Proposal Certifications (Rev. 5)

Proposals shall be submitted by 5pm Central, May 19, 2026.

Questions shall be submitted by 5pm Central, May 11, 2026.

All contractural questions shall be directed to:

Spencer Keske Procurement Specialist II skeske@fnal.gov 630-840-3323 (office)

RFP # 380329swk Pg. 3 of 3

The following terms and conditions shall become a part of any subsequent purchase order/subcontract resulting from this solicitation.

This is a best value trade off source selection. This process permits tradeoffs among cost or price and non-cost factors and allows FFDG to accept other than the lowest priced proposal. All evaluation factors other than cost or price, when combined, are significantly more important (approximately equal to or significantly less important) than cost or price.

Award shall be made to the supplier who is deemed responsible by FFDG, whose proposal conforms to the solicitation's requirements, and is judged to represent best value to FFDG. FFDG intends to award without discussions.

https://procurement.fnal.gov/terms-conditions/

The above referenced terms and conditions are available on the Fermilab Business Services Web Site. They are PDF Format (hard copy forms are available upon request) and can be accessed at the following URL:

The RFP response shall include a completed RFP page, SARC Form (if not completed in the last year), and a PUR- 466 Form.

Please reference specification/SOW document ED0044143 Rev "-" for technical requirements, manufacturing information, and post-award requirements. The bid evaluation criteria are included in Appendix A.

Fermi National Accelerator Laboratory / Kirk and Pine Street / P.O. Box 500 / Batavia, IL 60510 / www.fnal.gov / fermilab@fnal.gov Managed by Fermi Forward Discovery Group, LLC for the U.S. Department of Energy Office of Science https://procurement.fnal.gov/terms-conditions/ https://procurement.fnal.gov/terms-conditions/ https://procurement.fnal.gov/terms-conditions/ https://procurement.fnal.gov/terms-conditions/ mailto:skeske@fnal.gov https://procurement.fnal.gov/terms-conditions/

Appendix A - Bid Evaluation Criteria

Below categories are ranked in order of importance, with most important being highest on the list.

1. Technical Proposal

2. Price

3. Schedule

4. Management Control Plan

5. Past Experience

To demonstrate the ability of the bidder to deliver the assembly with performance that meet or exceed each of the technical requirements detailed in procurement specification ED0044143. Bidder should clearly specify which requirements they cannot satisfy (if any).

Ability to meet a lead time of approximately 15 months, starting from the date that the FFDG Purchase Order is awarded to the bidder running through fabrication, including hold points reported in Table 3 of ED0044143. Supporting documentation, to demonstrate that the bidder will deliver within the specified timeframe.

Example of past projects that closely match the scope in complexity and value, and that best illustrate the bidder’s capability, experience, and performance will be considered for the technical evaluation.

Documentation to demonstrate the ability to ensure the required quality standard throughout the entire execution of the project, including a QAP. Examples of documentation developed for past projects, which demonstrate the ability of performing inspection and testing will be considered for the technical evaluation.

Fermi National Accelerator Laboratory / Kirk and Pine Street / P.O. Box 500 / Batavia, IL 60510 / www.fnal.gov / fermilab@fnal.gov Managed by Fermi Forward Discovery Group, LLC for the U.S. Department of Energy Office of Science

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