PAGE OF PAGES

THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDE

1. REQUEST NO.

2. DATE ISSUED

3. REQUISITION/PURCHASE REQUEST NO.

4.

CERT. FOR NAT. DEF.

RATING

UNDER BDSA REG. 2

AND/OR DMS REG. 1

5A. ISSUED BY

6. DELIVER BY (Date) 5B. FOR INFORMATION CALL: (No collect calls)

7. DELIVERY

NAME

TELEPHONE NUMBER

FOB DESTINATION

(See Schedule)

OTHER

AREA

CODE

NUMBER

9. DESTINATION

a. NAME OF CONSIGNEE

8. TO:

a. NAME

b. COMPANY

b. STREET ADDRESS

c. STREET ADDRESS

c. CITY

d. CITY

e. STATE

f. ZIP CODE

d. STATE

e. ZIP CODE 10.

PLEASE FURNISH QUOTATIONS TO THE ISSUING OFFICE ON

OR BEFORE CLOSE OF BUSINESS (Date) This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

ITEM NO.

SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(a) (b) (c) (d) (e) (f)

a. 10 CALENDAR DAYS %

b. 20 CALENDAR DAYS %

c. 30 CALENDAR DAYS %

d. CALENDAR DAYS

NUMBER

PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

14. SIGNATURE OF PERSON AUTHORIZED TO SIGN QUOTATION

15. DATE OF QUOTATION

a. NAME OF QUOTER

b. STREET ADDRESS

16. SIGNER

a. Name (Type or print)

b. TELEPHONE

c. COUNTY

AREA CODE

d. CITY

e. STATE

f. ZIP CODE

c. TITLE (Type or print)

NUMBER

IMPORTANT:

11. SCHEDULE (Include applicable Federal, State and local taxes)

12. DISCOUNT FOR PROMPT PAYMENT

(THIS IS NOT AN ORDER)

AUTHORIZED FOR LOCAL REPRODUCTION

STANDARD FORM 18

REV. 6-95)

Previous edition not usable Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

REQUEST FOR QUOTATIONS

X 36S79726Q0005 02-23-2026

VA NAC / 003B6A

PO Box 76 1st Ave., One Block N of 22nd Hines IL 60141 Michelle Williams 708.786.7565 Bldg 215 5000 5th Ave S Hines

IL

60141 03-31-2026 See CONTINUATION Page Professional services to provide installation of approximate approximately (6,357 SF) of commercial grade epoxy flooring (6,700 SF) of commercial grade vinyl composite tile (VCT) / Luxury vinyl tile/planking (LVT) and approximately one thousand seven hundred fifty linear feet (1750 LF) of cove base molding.

Site Visit schedule for 2/26/2026 @ 9am cst Please send you name and company to be added to the site visit list to michelle.williams4@va.gov & mary.tai@va.gov By Tuesday 2/24/2026 4:00 pm CST.

X Table of Contents

A.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Installation of Epoxy & Vinyl Flooring PRINCIPAL NAICS CODE: 238340 - Tile and Terrazzo Contractors PRODUCT/SERVICE CODE: Y1AB - Construction of Conference Space and Facilities

Page 1 of Page 1 of

B.3 PERFORMANCE WORK STATEMENT

Flooring Replacement Hines ITC Floor One

1. BACKGROUND

The VA Office of Information Technology (OIT), End User Services (EUS), Space and Facilities Management (SFM) has a requirement to procure professional services to provide installation of approximately (13,200 SF) of flooring at the Hines Information Technology Center (HITC) located at 5000 5th Ave South, Building 215, Hines, IL.

2. SCOPE OF WORK

The purpose of this procurement is to engage a contractor with the expertise to provide professional services to provide installation of approximately (6,357 SF) of commercial grade epoxy flooring, (6,700 SF) of commercial grade vinyl composite tile (VCT) / Luxury vinyl tile/planking (LVT) and approximately one thousand seven hundred fifty linear feet (1750 LF) of cove base molding. The contractor shall provide slip resistant materials for building safety of the occupants. The scope of this project will include a large area of flooring that is currently impacted by an asbestos abatement project, which has left the raw concrete floor exposed. The asbestos abatement project will be complete, and the area of the asbestos abatement project will be tested and cleared before the work of this contractor begins. The contractor shall include the required preparation of the existing exposed concrete floor for the areas specified in the PWS. The contractor shall be responsible for the storage of all materials for the project per OSHA/EPA requirements. The contractor shall remove all waste debris and trash generated by the project and dispose of all containers per EPA requirements off-site.

Portions of the work areas are currently accessible and unoccupied. The contractor will be required to break the work in this PWS down into smaller work packages as all work cannot be completed concurrently. The contractor must coordinate with the COR and SFM Facility Manager to develop a schedule which allows for coordination flooring replacement at the end of each abatement project segment.

The Scope of Work for this project includes all labor, management, equipment, materials, and disposal of waste materials for the flooring installation project in Building 215. All provided measurements/dimensions are approximate. Contractor must field verify all measurements/dimensions and quantities.

All work must be completed within 365 days. Work shall be performed in a manner least likely to interfere with the daily operations of the facility.

Any deviation from this scope of work requires the written authorization of the Contracting Officer (C.O.). The Contracting Officer Representative (COR) does not have any authority to authorize changes to this scope of work.

3. SPECIFICATIONS

In the performance of the tasks associated with this Performance Work Statement, the Contractor shall comply with the documents listed below. Additional documents may be listed in individual task orders:

a. 09 05 16 Subsurface Preparation for Floor Finishes MASTER CONSTRUCTION SPECIFICATIONS (PG-18-1) - Office of Construction & Facilities Management

b. 09 06 00 Schedule for Finishes MASTER CONSTRUCTION SPECIFICATIONS (PG-18-1) - Office of Construction & Facilities Management

c. 09 65 13 Resilient Base and Accessories MASTER CONSTRUCTION SPECIFICATIONS (PG-18-1) - Office of Construction & Facilities Management

d. 09 65 19 Resilient Tile Flooring MASTER CONSTRUCTION SPECIFICATIONS (PG-18-1) - Office of Construction & Facilities Management

e. 09 67 23.20 Resinous (epoxy base) with Vinyl Chip Broadcast (Res-2) MASTER CONSTRUCTION SPECIFICATIONS (PG-18-1) - Office of Construction & Facilities Management

f. Reference Attachments 1 & 2 for floor plan areas and outlines

4. CONTRACT TYPE

This is a firm fixed price contract.

5. PERIOD OF PERFORMANCE

The period of performance for this contract must be for one, 365-day base period with no option periods.

Base Period: TBD

All work shall take place on weekends (7:00 am – 5:30 pm) or after normal work hours for HITC staff. After hours at HITC are from 5:00 pm until 5:00 am, Monday through Friday, scheduled work during federal holidays must be coordinated with the COR and SFM (Note: All work performed in rooms 124 & 132 must be coordinated with the COR for scheduling). Rooms 124 and 124A MUST be performed on weekends and coordinated with SFM staff.

There are eleven (11) Federal holidays set by law (USC Title 5 Section 6103) that VA follows:

Under current definitions, five (5) are set by date:

If any of the above falls on a Saturday, then Friday shall be observed as a holiday. Similarly, if one falls on a Sunday, then Monday shall be observed as a holiday.

The other six are set by a day of the week and month:

6. PLACE OF PERFORMANCE

The tasks under this PWS shall be performed at the following locations.

7. TRAVEL N/A

8. Travel reimbursement is not authorized under this contract.

9. SITE VISIT

The Contractor will be afforded an opportunity for a site visit. The Contractor is urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. The Contractor shall schedule the site visit in advance with Contracting Officer’s Representative (COR) and SFM staff. The Contractor shall submit all request for information (RFI) within five business days of the site visit and the VA shall respond within five business days after receipt of the RFI’s. The RFI’s shall be logged by the contractor and responses shall be included for review prior to the kick-off meeting.

10. KICK OFF MEETING

The Contractor shall conduct a project kick-off meeting briefing with the VA team and go over the Contractor’s overall approach to completing the tasks described in this PWS. This meeting will be conducted with the VA Facility team and the COR within 5 business days after award of contract. The Contractor shall use the meeting for introductions, discuss scheduling requirements, and the method of procedures for the work required under this contract.

11. TASK STATEMENT

Tasks performed shall be of a non-personal nature. VA organizations will not provide supervision of contractor personnel. Contractor personnel shall at no time allow an employer-employee relationship to develop with VA organizations or their staff. VA organizations will refrain from any activities that create the appearance of such a relationship.

Contractors shall not perform inherently governmental functions including decision-making, supervision of Government employees, supervision of other contractors on other contracts, and activities that create the appearance of performing such functions.

11.1. Risk Assessment and Method of Procedure

The contractor shall provide a written risk assessment and method of procedure prior to starting the work. The risk assessment and method of procedure shall be submitted electronically in a PDF format to the COR and SFM.

Deliverable:

· Risk Assessment

· Method of Procedure

· Required state/local notifications.

· Safety Data Sheets (SDS) for all materials

11.2. Schedule

The contractor shall coordinate with the contracting officer or COR to develop a schedule for completion of work. Work shall be scheduled to occur in coordination with completion of asbestos abatement work that is currently in process. The schedule shall be approved by the CO/COR and SFM prior to beginning work (rooms 124, 124A, 132, 132A & 132B require coordination with the COR for installation).

Deliverable:

· Schedule

11.3. Flooring Installation – Room 124, Room 124A, Room 132, Room 132A, 132B, Hall L12, and Hall C14 Epoxy Flooring The contractor shall recommend and install a commercial grade, self-leveling, epoxy floor covering to the following project areas. The contractor shall include preparation of the concrete sub floor, filling of spalls, cracks and holes. The floor covering shall include anti-slip additives to reduce the risk of slips and falls. The contractor shall present a palette of color for the floor covering. Flooring selection and colors shall be pre-approved by the COR and SFM. The Contractor shall apply the epoxy floor cover in accordance with manufacturer’s recommendations and Construction Specifications Index (CSI).

· Room 124 (3,317 SF) – This is a mail processing room.

· Room 124A (850 SF) – This a file/storage area.

· Room 132 (1,652 SF) – This room is a mail storage and processing room. This room has direct access to the loading dock.

· Room 132A (400 SF) – This room is a vault storage area.

· Room 132B (138 SF) – This room is an office space.

Tile Flooring The contractor shall install an industrial / commercial grade vinyl composite tile (VCT) that is either identical to or complements the existing floor tiles in the following project area. The contractor shall include the required preparation of the concrete subfloor for the installation. Flooring selection and colors shall be pre-approved by the COR and SFM.

· Hall L12 (443 SF) – This is a hallway.

· Hall C14 (1,329 SF) – This is a hallway.

The Contractor shall provide all equipment necessary to provide appropriate ventilation of fumes produced by the work materials. Work shall be completed in accordance with applicable standards and regulations. All waste materials shall be disposed of in accordance with applicable standards and regulations.

Deliverable:

· Complete Flooring Installation, Room 124 and Room 124A

· Complete Flooring Installation – Room 132, Room 132A, and 132 B

· Complete Flooring Installation – Hall L12 and Hall C14

11.4. Flooring Installation – Hall C11, Hall C12, Hall C15, Hall C16 and C17 Tile Flooring The contractor shall install an industrial / commercial grade vinyl composite tile (VCT) that is either identical to or complements the existing floor tiles in the following project area. The contractor shall include the required preparation of the concrete subfloor for the installation. Flooring selection and colors shall be pre-approved by the COR and SFM.

· Hall C11 (963 SF) – This is an accessible hallway.

· Hall C12 (495 SF) – This is an accessible hallway.

· Hall C15 (250 SF) – This is an accessible hallway.

· Hall C16 (870 SF) – This is an accessible hallway.

· Hall C17 (1098 SF) – This is an accessible hallway.

The Contractor shall provide all equipment necessary to provide appropriate ventilation of fumes produced by the work materials. Work shall be completed in accordance with applicable standards and regulations. All waste materials shall be disposed of in accordance with applicable standards and regulations.

Deliverable:

Complete Flooring Installation, Hall C11, C12, C15, C16, and C17 Luxury Vinyl Tile (LVT) Flooring The contractor shall install an industrial / commercial grade Luxury vinyl composite tile/planking (LVT) that complements the existing floor tiles in the following project area. Flooring selection and colors shall be pre-approved by the COR and SFM. The contractor shall include the preparation of the concrete subfloor, LVT tiles/ planking shall have a ramp “R” rating of 13 for slip resistance, wear layer of 25 – 30+ mils. and rated for heavy foot traffic.

· .Hall L11 (1,175 SF) – This is an accessible lobby/hallway Deliverable:

Complete Flooring Installation, L11

12. DELIVERY SCHEDULE

NLT end of PoP; Schedule to be determined.

13. KEY PERSONNEL

Skilled experienced professional and/or technical personnel are essential for successful contractor accomplishment of the work to be performed under this effort. These are defined as individuals crucial to the successful performance of the orders issued and the programs being supported by those orders and are those persons identified as key personnel in accordance with solicitation requirements. The Contractor agrees that the key personnel shall not be removed, diverted, or replaced from work without prior notification of the CO. Contractor staff shall be fully qualified and have the level of experience necessary to accomplish the requirements of this PWS, as well as those requirements outlined in Section 7.0. The Contractor must provide the following minimum qualifications.

1) The Contractor must provide employees that have at least (5) years of experience in industrial / commercial epoxy flooring installation.

2) The Contractor must provide employees that have at least (5) years of experience in industrial / commercial vinyl composite tile (VCT) / Luxury vinyl Tile (LVT) / planking installation.

3) Documented experience, training, or certifications which demonstrate equivalent levels of knowledge, professionalism, and aptitude.

The Contractor shall provide additional supporting evidence, through past performance, of experience, capability, and willingness to commit the resources necessary to plan, organize, and execute tasks in an expeditious and efficient manner.

The Contractor shall have full responsibility for their staff and shall make direct contact with COR, Project Manager, or Project Coordinator to ensure that all arrangements are mutually understood concerning logistical and/or technical requirements.

Substitution of Personnel: Any personnel the contractor offers as substitutes shall have the ability and qualifications, including educations and experience, equal to or better than the key personnel whose biography was submitted with the successful proposal. Requests to substitute personnel shall be provided to the CO for review and approval. All notification of substitutions in key personnel shall be submitted to the CO at least 15 calendar days prior to making and change in key personnel, to the maximum extent practicable. The notification shall be in writing and shall provide a detailed explanation of the circumstances necessitating the proposed substitution. The contractor shall submit a complete biography/resume for the proposed substitute, and any other information requested by the CO. The CO will evaluate such requests and promptly notify the contractor of approval or disapproval thereof in writing.

14. OTHER DIRECT COSTS

The contractor must provide all tools, supplies, materials, equipment, labor, supervision, transportation, and project management to complete the work described in this PWS.

15. GOVERNMENT- FURNISHED EQUIPMENT/ MATERIALS/ FACILITIES/ INFORMATION

SFM will provide the Contractor with the following information no later than 3 days after the contract award unless otherwise noted (Documents will be provided electronically whenever possible).

· None

The contractor shall adhere to all VA security requirements.

16. QUALITY ASSURANCE SURVEILLANCE PLAN

Performance Standards define required performance for specific tasks. The Government performs surveillance to determine if the contractor exceeds, meets, or does not meet these standards. The Government may utilize the Performance Based Service Assessment Survey, or other methods to compare contractor performance to the Acceptable Levels of Performance (ALPs).

16.1. METHODS OF SURVEILLANCE

Various methods exist to monitor performance. The COR shall use any or several of the surveillance methods listed below in the administration of this QASP.

· 100% Inspection (evaluates all outcomes) - Each month, the COR shall review all the contractor’s performance/generated documentation and document results accordingly. This assessment shall be placed in the COR’s QA file.

· Random Sample - The COR shall review a random sampling of the contractor’s performance/generated documentation and document your results accordingly. This assessment shall be placed in the COR’s QA file.

· Validated Customer Complaint or Validated Below Average ALP in a Specific Area - Each month, the COR shall review the contractor’s performance/generated documentation.

· corresponding to a validated customer complaint or validated inability to perform in accordance with the ALP in a specific area and document your results accordingly. This assessment shall be placed in the COR’s QA file.

16.2. FREQUENCY OF MEASUREMENT

During task order performance, the COR will periodically analyze whether the negotiated frequency of surveillance is appropriate for the work being performed, and at a minimum shall be twice a year.

16.3. ACCEPTABLE PERFORMANCE LEVELS (APLS)

where less than two business days exist

b. Submits Deliverables in accordance with the deliverable schedule within (+/-) five business days with no more than five incidents of performance slippage

Customer (VA) support satisfaction, having no more than 5 incidents of dissatisfaction.

16.4. DOCUMENTING PERFORMANCE

· Acceptable Performance The Government shall document acceptable performance in accordance with the chart above. Any report may become a part of the supporting documentation for any contractual action.

· Unacceptable Performance When unacceptable performance occurs, the COR shall inform the CO. This will always be in writing although when circumstances necessitate immediate verbal communication, that communication will be followed in writing. The COR shall document the discussion and place it in the COR file.

When the CO determines formal written communication is required, the COR shall prepare a Contract Discrepancy Report (CDR) and present it to the contractor's program manager.

The contractor shall acknowledge receipt of the CDR in writing to the CO. The CDR will state how long after receipt the contractor must take corrective action. The CDR will also specify if the contractor is required to prepare a corrective action plan to document how the contractor shall correct the unacceptable performance and avoid a recurrence. The CO shall review the contractor's corrective action plan to determine acceptability.

Any CDRs may become a part of the supporting documentation for any contractual action deemed necessary by the CO.

17. SECURITY AND PRIVACY REQUIREMENTS

17.1. POSITION/TASK RISK DESIGNATION LEVEL(S)

Position Sensitivity Background Investigation (in accordance with Department of Veterans Affairs 0710 Handbook, “Personnel Suitability and Security Program,” Appendix A)

sensitive or Low Risk positions.

references listed on the application for employment; an interview with the subject, law enforcement check; and a verification of the educational degree.

The position sensitivity and the level of background investigation commensurate with the required level of access for the following tasks within the Performance Work Statement are:

Position Sensitivity and Background Investigation Requirements by Task

The Tasks identified above, and the resulting Position Sensitivity and Background Investigation requirements identify, in effect, the Background Investigation requirements for Contractor individuals, based upon the tasks the Contractor individual will be working.

18. CONTRACTOR PERSONNEL SECURITY REQUIREMENTS

18.1. Contractor Responsibilities:

a. The Contractor will be required to submit to a local identity check to obtain temporary visitor access to the facility.

b. The Contractor shall ensure the following required items must be provided to the Physical Security Officer prior to any contractor obtaining access:

1) For escorted/temporary visitor access:

a) Government issued photo identification.

b) Local background check per the requirements of the facility

18.2. Physical Security and Safety Requirements

The Contractor and their personnel shall follow all VA policies, standard operating procedures, applicable laws, and regulations while on VA property. Violations of VA regulations and policies may result in citation and disciplinary measures for persons violating the law.

a. The Contractor shall follow all physical security procedures for the facility as directed by the designated VA Physical Security Officer. Procedures may vary for each facility.

b. The Contractor and their personnel shall wear visible identification at all times while they are on the premises.

c. Personnel that have not been processed for a background investigation shall submit to 100% escort while in the facility.

d. VA will provide parking a maximum of six (6) spaces at the work site in designated areas; The Contractor must obtain assigned areas from the Physical Security Officer. It is the responsibility of the Contractor to park in the appropriate designated parking areas. VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

e. Smoking is prohibited inside/outside any building other than the designated smoking areas.

f. Possession of weapons is prohibited. It is a violation of federal law to bring weapons onto VA property on your person or in a vehicle. Violations shall be reported to law enforcement.

g. The Contractor shall obtain all necessary licenses and/or permits required to perform the work. The Contractor shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract.

18.3. Confidentiality and Non-Disclosure

a. The contractor is not required have access to sensitive or classified information.

b. The Contractor shall follow all VA rules and regulations regarding information security to prevent disclosure of sensitive information to unauthorized individuals or organizations.

c. The VA CO will be the sole authorized official to release in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this contract. The Contractor shall release no information. Any request for information relating to this contract presented to the Contractor shall be submitted to the VA CO for response.

d. Contractor personnel recognize that in the performance of this effort, Contractor personnel may receive or have access to sensitive information, including information provided on a proprietary basis by carriers, equipment manufacturers and other private or public entities. Contractor personnel agree to safeguard such information and use the information exclusively in the performance of this contract. Contractor shall follow all VA rules and regulations regarding information security to prevent disclosure of sensitive information to unauthorized individuals or organizations as enumerated in this section and elsewhere in this Contract and its subparts and appendices.

e. Contractor shall limit access to the minimum number of personnel necessary for contract performance for all information considered sensitive or proprietary in nature. If the Contractor is uncertain of the sensitivity of any information obtained during the performance this contract, the Contractor has a responsibility to ask the VA CO.

f. Contractor shall maintain physical security at all facilities housing the activities performed under this contract, including any Contractor facilities according to VA-approved guidelines and directives. The Contractor shall ensure that security procedures are defined and enforced to ensure all personnel who are provided access to patient data must comply with published procedures to protect the privacy and confidentiality of such information as required by VA.

Attachments:

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.201-1 ACQUISITION 360: VOLUNTARY SURVEY (SEP 2023)

(a) All actual and potential offerors are encouraged to provide feedback on the preaward and debriefing processes, as applicable. Feedback may be provided to agencies up to 45 days after award. The feedback is anonymous, unless the participant self-identifies in the survey. Actual and potential offerors can participate in the survey by selecting the following link: https:// www.acquisition.gov/360.

(b) The Contracting Officer will not review the information provided until after contract award and will not consider it in the award decision. The survey is voluntary and does not convey any protections, rights, or grounds for protest. It creates a way for actual and potential offerors to provide the Government constructive feedback about the preaward and debriefing processes, as applicable, used for a specific acquisition.

(End of Clause)

2.2 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP 2023)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition—

(1) Is set aside for small business and has a value above the simplified acquisition threshold;

(2) Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(3) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and—

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and product descriptions can be downloaded from the ASSIST website at https://assist.dla.mil.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained from the address in paragraph (i)(1)(i) of this provision.

(2) Most unclassified Defense specifications and standards may be downloaded from the ASSIST website at https://assist.dla.mil.

(3) Defense documents not available from the ASSIST website may be requested from the Defense Standardization Program Office by-

(i) Using the ASSIST feedback module (https://assist.dla.mil/feedback); or

(ii) Contacting the Defense Standardization Program Office by telephone at 571-767-6688 or email at assisthelp@dla.mil.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ‘‘Unique Entity Identifier’’ followed by the unique entity identifier that identifies the Offeror’s name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) [Reserved]

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award; price and technical rating.

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of Provision)

2.3 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

(End of Provision)

2.4 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF THE WORK (NOV 2025) (DEVIATION) (a)(1) The offeror must notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror must request a determination from the Contracting Officer.

(b)(1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the offeror must request a wage determination from the Contracting Officer.

(2) The due date for receipt of offers will not be extended as a result of an offeror's request for a wage determination for a secondary site of the work.

(End of Provision)

2.5 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION MATERIALS (MAY 2014)

(a) Definitions. "Commercially available off-the-shelf (COTS) item," "construction material," "domestic construction material," and "foreign construction material," as used in this provision, are defined in the clause of this solicitation entitled "Buy American—Construction Materials" (Federal Acquisition Regulation (FAR) clause 52.225-9).

(b) Requests for determinations of inapplicability. An offeror requesting a determination regarding the inapplicability of the Buy American statute should submit the request to the Contracting Officer in time to allow a determination before submission of offers. The offeror shall include the information and applicable supporting data required by paragraphs (c) and (d) of the clause at FAR 52.225-9 in the request. If an offeror has not requested a determination regarding the inapplicability of the Buy American statute before submitting its offer, or has not received a response to a previous request, the offeror shall include the information and supporting data in the offer.

(c) Evaluation of offers.

(1) The Government will evaluate an offer requesting exception to the requirements of the Buy American statute, based on claimed unreasonable cost of domestic construction material, by adding to the offered price the appropriate percentage of the cost of such foreign construction material, as specified in paragraph (b)(3)(i) of the clause at FAR 52.225-9.

(2) If evaluation results in a tie between an offeror that requested the substitution of foreign construction material based on unreasonable cost and an offeror that did not request an exception, the Contracting Officer will award to the offeror that did not request an exception based on unreasonable cost.

(d) Alternate offers.

(1) When an offer includes foreign solicitation in paragraph (b)(2) of the clause at FAR 52.225-9, the offeror also may submit an alternate offer based on use of equivalent domestic construction material.

(2) If an alternate offer is submitted, the offeror shall submit a separate Standard Form 1442 for the alternate offer, and a separate price comparison table prepared in accordance with paragraphs (c) and (d) of the clause at FAR 52.225-9 for the offer that is based on the use of any foreign construction material for which the Government has not yet determined an exception applies.

(3) If the Government determines that a particular exception requested in accordance with paragraph (c) of the clause at FAR 52.225-9 does not apply, the Government will evaluate only those offers based on use of the equivalent domestic construction material, and the offeror shall be required to furnish such domestic construction material. An offer based on use of the foreign construction material for which an exception was requested—

(i) Will be rejected as nonresponsive if this acquisition is conducted by sealed bidding; or

(ii) May be accepted if revised during negotiations.

(End of Provision)

2.6 52.228-1 BID GUARANTEE (SEP 1996)

(a) Failure to furnish a bid guarantee in the proper form and amount, by the time set for opening of bids, may be cause for rejection of the bid.

(b) The bidder shall furnish a bid guarantee in the form of a firm commitment, e.g., bid bond supported by good and sufficient surety or sureties acceptable to the Government, postal money order, certified check, cashier's check, irrevocable letter of credit, or, under Treasury Department regulations, certain bonds or notes of the United…