36E77620R0023-061.docx

Statement of Work (SOW) Design-Build Repair Building 5 Exterior at the Sioux Falls VAMC January 30, 2020

PART I – General:

A. pROJECT bACKGROUND/information The Sioux Falls VA Health Care System has air and water intrusion into the original main hospital building 5. Currently there is an emergency roofing repair under contract to repair the known leaks. This project is to evaluate the remaining structure and prepare construction documents to cure the air and water intrusion. In addition to the repairing the roof, gutters, downspouts, flashing, scuttles, capstone, tuckpointing, and expansion joint to include but are not limited to the possible causes of the water and air intrusion that may require repair or replacement. SOW Attachment A shows the roofing limits of the main hospital building 5. SOW Attachment B shows the location of expansion joint for replacement.

The AE will make enough site visits and investigations to examine the existing conditions to avoid excessive construction changes after the award of the contract. Record drawings of building 5 will be provided to the AE if available. The team shall evaluate roof penetrations and identify locations where louvers, vent pipes, goosenecks, and other unused infrastructure that can be permanently removed during the construction part of the project. The AE shall develop 35%, 95%, and 100% construction documents and construction cost estimates for each submission as outlined in volume c at https://www.cfm.va.gov/til/aeDesSubReq.asp. The design shall also include all safety items to complete the project including fall protection systems. The system shall include the proper interval of system per each phase or fall risk. Inspection of the system will be the contractor’s responsibility during all phases of construction. The design build team will construct the project per the construction drawings. The contractors will follow all OSHA safety requirements and meet all the requirements for working in a hospital per the general requirements specification. A/E team shall evaluate existing roofing penetrations and identify locations where louvers, vent pipes, goosenecks, and any other unused infrastructure that can be permanently removed during the construction project. The design build team may need to work after normal business hours and weekends to prevent disruption to the hospital functions.

B. Definitions Design-Build (D-B) as defined by the Department of Veterans Affairs (VA) is the procurement by the Government, under one contract, with one firm or Joint Venture (JV) for both design and construction services for a specific project.

1. Contracting Officer (CO): A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. “Administrative contracting officer (ACO)” refers to a contracting officer who is administering contracts. “Termination contracting officer (TCO)” refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas.

C. Project Requirements

1. Provide all labor, materials, tools equipment, design and construction services necessary to complete the design and subsequent construction of the project described herein and other specific tasks as further defined by this statement of Work (SOW).

2. A/E shall provide detailed initial inspection and written report of the project area detailing all areas of deficiency and recommendations on replacement and necessary repairs.

3. D-B contractor shall provide temporary waterproofing solutions and repairs to existing roof to minimize water infiltration in areas where construction will not immediately proceed and shall be maintained until work is completed.

4. Replace all Roofing, Gutters, Scuppers, Flashing, Copings, Roof edge metal, fasciae, and expansion joint of Building 5 as indicated on SOW Attachment A

5. Repair or replace existing damaged roofing members and sheathing.

6. Install new plywood roof sheathing and ice/water barrier materials on entire roof area as shown on SOW Attachment A.

7. Replace insulation where damaged or removed

8. Roofing materials shall be:

a. EDCO Arrow Line Slate 1755-294 EDC892C steel shingles. Color to be Charcoal Grey Blend. Shingles shall have a minimum 50-year warranty. Samples shall be provided for approval.

b. Flashing and sheet metal roofing materials shall be Firestone UNA-CLAD KYNAR 5000/HYLAR 5000 Fluorocarbon steel. Color to match the emergency roofing repair contract that is ongoing. Metal roofing materials shall have a minimum 50-year warranty.

9. The expansion joint of building 5 is very old and deteriorating. The AE shall examine the expansion joint and show on the construction drawings the replacement of the expansion joint on the exterior and interior of building 5. The replacement of interior expansion joint shall include floor and wall patching to finished state. SOW Attachment B shows the location of expansion joint for replacement.

10. Masonry brick shall be installed/tuckpointed where metal building material are replaced.

11. Roof scuttles shall be repaired.

12. Lightning protection system shall be evaluated and repaired per to working condition.

13. All capstone and other various architectural stone shall be inspected for cracking and repaired as needed. All joints shall be re-caulked.

14. The screens inside the louvers shall be evaluated and replaced.

15. Contractor shall hire 3rd party inspection services. An inspector will be required to be on site whenever substantial work is being done. Inspector shall provide daily reports to VA COR.

D. General Requirements:

1. Sensitivity of Information: The sensitivity of information relating to this project is emphasized. All the information in this SOW shall be treated as For Official Use Only. This information is not to be distributed without a confirmed need to know as confirmed by the VA.

2. Accuracy of Planning Information: The AE shall conduct a thorough site visit to investigate all aspects of the existing conditions.

3. Permit Requirements: The D-B Contractor is responsible for obtaining all permits and approvals necessary to complete the project, prior to starting Construction.

E. General Drawing and Specification Submission Requirements:

1. The design build team will redline the construction drawings with any change to the construction. Upon completion of the project the AE will revise the construction drawings to incorporate all changes to the project. A submittal of one full size and half size set of record drawings along with the current version of AutoCAD and pdf of the record drawings shall be submitted at completion of the project.

2. Shop Drawing Submission Requirements are available on the internet at the following address: http://www.cfm.va.gov/. As-built drawings for the Medical Center are available. All drawings will be prepared with the VA Standard Title Block and Border. All drawings shall be produced using AutoCAD 2012 or newer. Each individual file on a DVD shall be named by numbers corresponding to the construction documents (i.e. the specs shall be named 00 11 22, 33 44 55, etc. and the drawings shall be E1, E2, etc.) and the final AutoCAD/specifications files shall be exactly as submitted in the final submission.

3. Specifications shall be provided in Microsoft Word, PDF format and hard copy format. The D-B Contractor shall prepare a submittal log based on the specifications. The D-B Contractor shall review with the VA a format for the submittal log based on standard industry practice. See Section 00 01 10 for list of minimum requirements.

4. Accuracy of Planning Information: The D-B Contractor shall visit the project site to investigate the information shown on the GovernmentProvided As-Builts, Guide Plates, etc. This information is the best available, but the Government does not guarantee its accuracy or completeness. The D-B Contractor's investigation shall include validation of all field conditions.

5. Discrepancies in Planning Information: The D-B Contractor shall promptly report to the Contracting Officer in writing any discrepancies between this contract and the planning information provided by the Government. The Contractor shall make no adjustments to his work due to the discrepancy before the Contracting Officer has reviewed the matter and forwarded his determination to the D-B Contractor. The D-B Contractor’s failure to report any such discovered discrepancy or to wait for the Contracting Officer's determination shall be at his risk and expense.

6. Change Orders: Any work that is not addressed by the contract and is considered a change order shall be immediately brought to the attention of the Contracting Officer. No “out-of-scope” or additional work shall be executed by the D-B Contractor prior to approval by the Contracting Officer.

7. Timeliness: The D-B Contractor shall promptly review and approve, disapprove or take other appropriate action as requested by the VA COR.

8. Ownership of Drawings: All designs, drawings, specifications, notes, and other work developed in the performance of this contract shall be and remain the sole property of the Government and may be used on any other work without additional compensation to the D-B Contractor. With respect thereto, the Contractor agrees not to assert any rights and not to establish any claim under the design patent or copyright laws.

8. Minimum requirements for drawing sheets:

a. Cover Sheet

b. Sheet Index, Symbols, Location Map

c. Life Safety Plan

d. Demolition Plan (include infection control measures and haul routes)

e. Construction Plan

f. Structural Plan and Details

g. Mechanical Demolition

h. Plumbing

PART II – Responsibilities A. VA Team:

1. The VA team is comprised of the VHA-PCAC Contracting Officer, the COR who will be located at the construction site and VA Medical Center staff.

2. Use of Advisors: Contractors are advised that VA contractor personnel may assist the Government during the Government’s evaluation of Proposals. The persons shall be authorized access to only those portions of the proposal and discussions that are necessary to enable them to provide specific technical advice on specialized matters or on specific problems. These individuals will be required to protect the confidentiality of any specifically identified trade secrets and/or privileged or confidential commercial or financial information obtained as a result of their participation in this evaluation. They shall be expressly prohibited from scoring, ranking or recommending the selection of a Vendor.

B. Design-Build (DB) Team:

1. The D-B team includes all J/V partners, consultants and sub-contractors to the one firm. The D-B team shall provide Architectural and Engineering disciplines for the preparation of construction documents, and construction contractor capabilities for construction of the project.

2. If the D-B Team A-E and contractor are a J/V (not one and the same firm) engineering and other technical consultants shall be subcontractors of the J/V Architect - not the Design-Build construction contractor or sub-contractors. If the D-B Team A-E and contractor are one and the same firm (not a J/V) those consultants shall be subcontractors of D-B firm not the construction subcontractors.

3. The SOW attachments are intended to define existing conditions, certain required items, and design parameters to be included in the project. It is the contractor's responsibility to visit the site or ascertain the conditions at each site. In addition, the D-B Contractor acknowledges that it has taken steps reasonably necessary to ascertain the nature and location of the work, and that it has investigated and satisfied itself as to the general and local conditions which can affect the work or its cost, the existing conditions, certain required items, and design parameters to be included in the project. It is the D-B Team’s responsibility to complete the documents and construction in a manner consistent with the intent of the RFP documents within the required period of performance.

Part III – Design Build Requirements:

A. Specific Design Services:

1. The VA will use Submittal Exchange during the design and construction phases of this project. The DB team will be expected to utilize this platform as the primary means of document review/transfer.

2. DB/AE shall provide complete design based on the following; The Sioux Falls VA Health Care System has air and water intrusion into the original main hospital building 5. Currently there is an emergency roofing repair under contract to repair the known leaks. This project is to evaluate the remaining structure and prepare construction documents to cure the air and water intrusion. In addition to the repairing the roof, gutters, downspouts, flashing, scuttles, capstone, tuckpointing, and expansion joint include but are not limited to the possible causes of the water and air intrusion that may require repair or replacement. SOW Attachment A shows the roofing limits of the main hospital building 5. SOW Attachment B shows the location of expansion joint for replacement.

3. DB/AE shall review the Repair Building 5 Deficiencies SOW Attachments A and B

4. Architecture

a. The DB/AE shall review necessary design manuals for guidance.

b. The DB/AE shall include hours for consulting with VA staff to clarify work flow and develop an efficient design and layout.

c. The design shall meet or exceed the intent of the VA Design Guides.

d. The DB/AE shall coordinate all design with designated COR and the Sioux Falls VA Medical Center, Ryan Holman.

e. Design shall include all medical equipment. The DB/AE shall label items based on the following system; VV=VA purchased and installed, VC=VA purchased-contractor installed, CC=Contractor purchased and installed, CV=contractor purchased-VA installed.

f. Design shall detail the architectural construction requirements including elevations, sections, details, schedules, and discipline coordination.

5. Structural

a. structural plans, elevations, sections, and details as required. Structural engineer shall include calculations to determine capacity of existing and designed structures related to roof replacement.

6. Mechanical

a. The design shall include all safety components required by the current ANSI/ASHRAE Safety Code related to roof replacement.

7. Electrical

a. DB Electrical engineer shall review all necessary specifications and facilities for guidance as related to roof replacement.

8. Deliverables

a. Construction specifications

(1) 35% design review: Provide Table of Contents including all VHA master specification, indicating which specifications will not be included.

(2) 95% design review: Provide complete edited draft copy of all specification sections.

(3) 100% design review: Provide complete edited draft copy of all specification sections for final review.

(4) Construction Documents: Provide 1 complete set of construction specifications in hard copy, and pdf.

b. Construction drawings (including submittal log).

(1) 35% design review: Provide 2 hard copy size ANSI C, and PDF review sets. Documents shall include site plan, floor plans, structural concepts, and elevations.

(2) 95% design review: Provide 2 hard copy size ANSI C, and PDF review sets. Documents shall include, at a minimum: site plan, architectural floor plans and details, elevations, structural plans and details, mechanical electrical, and plumbing.

(3) 100% design review: Provide complete edited draft copy of all specification sections for final review

(4) Construction Documents: Provide one (1) hard copy size: ANSI E1 and ANSI C complete set of construction drawings. In addition, provide PDF as well as .DWG and RVT

c. Cost Estimates

(1) Provide construction estimates at each review stage (35%, 95%, and 100%). Estimate will be used to confirm compliance with construction budgetary requirements. Provide line item cost estimate at each design milestone. Cost estimate shall include Item Number, Item Description, Quantity, Unit, Material Cost, Labor Cost, Total, and Total including Overhead and Profit.

B. Construction

1. General

a. DB General Contractor shall provide all labor, materials and equipment to accomplish this projectproject.

b. DB General Contractor will work with DB/AE firm and the VA to develop the Project.

c. DB General Contractor will be responsible for project management, site supervision, and management of all subcontractors.

d. DB General Contractor will maintain all ICRA construction perimeter for the safety of VA Staff, Patient, and visitors.

e. Hours of work TBD by the clinical and engineering staff. Many areas will require off duty hours for construction.

2. Demolition

a. Demolition consists of, but is not limited to removal and disposal of the following:

1. Contractor shall completely prepare site for demolition and removal of existing materials and furnish labor and materials and perform work as required by drawings and specifications.

2.

3. New Construction

a. DB General Contractor will provide complete and functional roofing system.

Part IV - A. References:

The DB/AE shall incorporate, but not be limited to references for design, available at http://www.cfm.va.gov/til/spec.asp or from the project engineer, as applicable:

Repair Building 5 Exterior Project Number 618-19-112 Sioux Falls VAMC (1)

(2) Construction Criteria Base or Whole Building Design Guide.

(3) Sioux Falls VA Medical Center Design Standards

(4) Sioux Falls Site Specific Specifications

(5) VA Design Guides/Design Manuals

(6) VA Master Specifications

(7) VHA National CAD Standards and Details

(8) VA BIM Guide

(9) Sioux Falls BIM Management Plan

(10) Sioux Falls VA Revit Model Standards

(11) International Building Codes

(12) State and Federal Regulations

(13) ASHRAE Standards

(14) NFPA and Life Safety Code B. Government Provided Materials:

1. The DB/AE shall visit the project site to field-verify the information shown on the as-builts. The VAMC does not guarantee the accuracy or completeness of the as-builts. The DB/AE shall promptly report any

2. discrepancies to the VAMC COR for clarification.

C. Deliverables:

1. Design shall be completed using AutoCAD 2019.

2. All documents of a digital format shall be uploaded to the Submittal Exchange site – site access will be provided through the VA.

D. Qualifications:

1. Db/AE firm shall provide experienced engineers to prepare the Construction Documents. All aspects of the project design shall be completed by engineers and architects registered/ licensed within VISN 23.

2. All contractors shall have at a minimum OSHA 10 training.

3. At ALL times while work is being completed, Contractor shall have on Site an OSHA 30 Competent personnel authorized to make decisions on behalf of the Prime Contractor. See specifications for additional safety requirements.

PART V –

A. POST AWARD REQUIREMENTS

1. Design Review Submissions:

a. The DB/AE shall prepare and submit complete construction documents for review and approval by the VA in accordance with standard professional practice, the Department of Veterans Affairs Solicitation/ Contract and prevailing codes.

b. All submission packages will be reviewed at 35%, 95% and 100% completion stages. Each submission package shall incorporate all review comments from the previous review. If any package is not complete for the required stage a post review may be required, the cost of which will be borne by the DB Team.

c. Each review submission package shall include the following:

i. 35% design review: Provide two (2) hard copy size ANSI C, and PDF review sets. Upload to VA specified electronic document management system.

ii. 95% design review: Provide two (2) hard copy size ANSI C, and PDF review sets. Upload to VA specified electronic document management system.

iii. 100% design review: Provide two (2) hard copy size ANSI C, and PDF review sets. Upload to VA specified electronic document management system.

The package will include an index of drawings (by sheet number and title) and specifications (by section number and title) submitted. The packages will be distributed to the VA COR, the VA Medical Center and others as determined to be appropriate by the VA COR.

2. Design Review Meetings:

a. The DB Contractor (and A/E if separate entities) shall attend meetings at the time and place requested by the Contracting Officer and COR. Minutes of the meetings shall be taken by the Design-Build Contractor and submitted to the Contracting Officer and COR.

b. A review meeting to resolve design issues will be held for each design review package submitted. The meeting will include discussion of VA comments on functional relationships and technical peer review comments (by others).

1. The VA’s receipt of the design review submission package

2. The review meeting

3. DB teams’ receipt of comments from the VA, either electronically, by fax, or by hard copy delivery

4. Coordination of the review meeting schedules will be the responsibility of the VA COR and the DB Team Project Manager. See section V.

3. Electronic Media:

a. Design review submission drawings and final Construction Document submission drawings will be executed in electronic format ex .pdf and .dwg.

4. Professional Licensing:

5. Approved Construction Documents:

a. Structural drawings including general notes and all calculations.

b. Architectural drawings including floor plans, building elevations, and reflected ceiling plans.

c. Fire protection drawings should there be interaction between the structural elements of the roof and any fire protection piping, etc.

d. Plumbing drawings should there be interaction between the structural elements of the roof and any fire protection piping, etc.

e. HVAC drawings should there be interaction between the structural elements of the roof and any fire protection piping, etc.

f. Electrical drawings and specifications including demolition plans, site, one-line diagrams, panel schedules, equipment schedules, calculations and details.

7. Construction Specifications:

Project specifications shall include specifications for all products, materials, equipment, methods, and systems shown on the construction drawings in accordance with standard professional practice and the VA Solicitation/ Contract. The specification submitted for review shall include:

a. The name of the manufacturer, the product name, model number, or other identification as appropriate to clearly identify the product that will be used in the construction of the project;

b. Other data as appropriate to clearly identify the product that will be used in the construction of the project i.e. shop drawings, product data, and samples as required by the VA Solicitation/ Contract documents; and

c. The required stamp of the licensed architect or engineer of record will be considered as certification of compliance with the Solicitation/ Contract requirements.

9. Design Requirements:

Compliance with codes and standards

a. Project design shall follow applicable standards and codes described in VA Program Guides and design materials included or referenced in the solicitation materials.

b. The DB team shall provide prompt, written notification to the Contracting Officer concerning conflicts with, or recommended deviations from codes, laws, regulations, standards, and opinions of review officials. No work altering the scope of this contract shall be undertaken prior to receipt of written approval from the Contracting Officer.

c. No action may be brought against the DB Team or VA and no fine or penalty may be imposed for failure to carry out any of the previously described recommendations of Federal, state, or local officials. VA and its contractors shall not be required to pay any amount for any action taken by a state or political division of a state in carrying out functions described in this article, including reviewing plans, carrying out on-site inspections, issuing permits, and making recommendations.

d. The DB team shall advise the Contracting Officer of any variances with the applicable Department of Labor, Occupational Safety and Health Standards, for occupancy requirements.

10. Quality Assurance/Quality Control:

a. The DB team shall develop and execute a QA/QC plan that demonstrates the project plans and specifications have gone through a rigorous, thorough review and coordination effort.

b. No later than fifteen (15) calendar days after receipt of Notice to Proceed (NTP), the D-B Team will submit a detailed QA/QC plan describing each QA/QC task that will be taken during the development of the various design submission packages and the name of the D-B Team member responsible for QA/QC.

c. Upon its completion each task shall be initialed and dated by the responsible D-B Team member.

d. A 100% completed QA/QC plan shall be submitted with the final construction document submission package.

A. Construction Period Submittals

constitute a system. When necessary, the DB/ AE will request the DB Construction Contractor to submit related components of a system before acting on a single component. Should this procedure be inappropriate, the DB/ AE shall review all prior submittals for related components of the system before acting on a single component. The DB/ AE shall notify the VA COR in writing of all deviations from the requirements of the construction documents that he has found in the submittals.

B. Project Close-Out The DB team shall comply with the requirements in FAR 4.804 Closeout of Contract Files, for submission of final Solicitation/ Contract as built drawings, manuals, and other documents as noted. Required as built drawings and specifications will be submitted in the same format required for the construction documents.

C. Site-Visits and Inspections During the construction period the DB/ AE shall make visits to the project site when requested by the COR. The COR may also request visits for special purposes. Only registered architects and engineers thoroughly familiar with the project may make these site visits. The COR has the prerogative to determine the professional discipline(s) required for any visit. The DB/ AE shall observe the construction, advise the COR of any deviations or deficiencies or solutions to issues discussed. A site inspection report which includes the purpose of the inspection, items reviewed, deficiencies observed, recommendations and additional actions required, shall be furnished to the COR within three (3) calendar days following the site visit date.

D. Project Duration The DB team may need to work nights and weekends to avoid disruption to the hospital. The DB team shall have 455 calendar days from Notice to Proceed (NTP) to complete the design build project.

· NTP – Day (D)

· 35% Package submitted to VA – D+30 calendar days

· 35% Review completed by VA – D+44 calendar days

· 95% Package submitted to VA – D+100 calendar days

· 95% Review completed by VA – D+114 calendar days

· 100% Package submitted to VA – D+130 calendar days

· 100% Review completed by VA – D+144 calendar days

· Documents Complete – D+150 calendar days

· Mobilization Complete – D+164 calendar days

· Construction Complete – D+455 calendar days after NTP

SOW ATTACHMENTS:

ATTACHMENT 2 – SOW Attachment A ATTACHMENT 2 – SOW Attachment B

*Note that due to file size limitations SOW Attachment B is broken down into two files (Pages 1-2 and Pages 3-4).