36E77619R0040-A00004001.pdf

Archi tect /Engineer Statement of Work

Project 636-19-305 Convert Dental Conference Room to Patient

Rooms

Nebraska Western Iowa Healthcare System – Omaha Veterans Affairs Medical Center

4101 Woolworth Ave Omaha, NE, 68105

Nebraska-Western Iowa Health Care System

1. PROJECT SCOPE:

1.1. Detailed Project Description: The purpose of this project is to provide design and construction services to construct dental patient rooms in Building 6 on the NWIHCS Omaha Medical Center campus. This project will renovate approximately 975 square feet in Building 6. Provide all labor, materials, tools equipment, design and construction services necessary to complete the design and subsequent construction of the project described herein.

1.1.1. Project Objectives:

Convert the current Dental conference room in Building 6 into three patient rooms and an EMS closet.

Convert the existing EMS closet into a patient room.

Convert approximately half of the current Dental lab in Building 6 into a patient room and renovate the other half for the Dental lab.

1.1.2. Specific Elements of Design Include:

Design in accordance with VA Master Specifications and Design Guides, applicable laws, regulations, standards, and guidelines.

Thorough investigation of existing site conditions and location of existing utilities.

Full facility design, Architectural, Structural, Civil, Sanitation, Plumbing, HVAC, Electrical, Lighting, and Fire Protection.

Architectural design to blend with and complement existing campus facilities.

Evaluate commercial and emergency power requirements for Dental. Design electrical service sufficient for proposed needs.

Design water supply piping to comply with VA design requirements, including the

Legionella Prevention program.

Provide waste and ventilation piping.

Provide oxygen, suction, compressed air, and all other required items to each renovated space.

Provide structures and finishes, considering sanitation and durability, suitable for the space.

Provide mechanical services to provide appropriate environmental controls and ventilation to the space. All HVAC controls shall be integrated into the existing

Building Management System.

Project shall be phased to allow continuous operation of the Dental Service during construction. Provide phasing plan for work during construction.

Abatement may be required. Building 6 contains asbestos containing, non‐friable, Category 1, 12”x12” VFT and mastic. Building 1 contains asbestos containing, non‐ friable, Category 1, 9”x9” and 12”x12” VFT and mastic.

Adjacent areas must remain accessible during construction.

Design construction barriers, including site boundaries, to maintain Hospital Access and Services during construction. Determine location for construction laydown area to minimize impact on site parking. Maintain unimpeded access to Emergency

Department on west side of facility, both during construction and following construction completion.

Renovated space must be complete and usable at project completion.

Majority of the work shall be performed outside of normal operating hours (7:00AM

– 4:00PM)

1.2. Location of Project: NWIHCS‐Omaha Campus

1.3. SIZE SQ FT OF NEW/RENO: Approximately 975 square feet RENO

1.4. Construction shall be complete within 270 calendar days from Notice to Proceed (NTP).

1.5. Where equipment, temporary installations, ingress/egress restrictions or any other consideration is necessary for infection control purposes such requirements and associated drawings and specifications shall be provided.

1.6. Provide shop drawings, testing, operating instructions, and all other submittals as appropriate based on the specifications required by the SOW.

1.7. Dispose of old removed parts and components after checking with VA staff if any should be retained by VA as replacement parts.

1.8. Clean up and return affected work areas to original condition.

1.9. Please note that the design process is iterative and that both the construction drawings and the vendor equipment drawings will require updates as customer input is received. The anticipated review process is as follows:

a. Project kick‐off at site; including meeting with VA personnel, initial site survey, investigation of as‐builts, inspection of existing utilities.

b. Schematic Design (SD).

c. Contractor submits SD documents for review by VA.

d. VA approval of drawings.

e. Design Development (DD).

f. Contractor submits DD documents for review by VA.

g. VA approval of drawings.

h. Contractor submits Construction Document (CD) set.

i. Final VA review and approval of CD set.

j. Initiate construction.

2. GENERAL DRAWING AND SPECIFICATION SUBMISSION REQUIREMENTS:

2.1. Shop Drawing Submission Requirements are available on the internet at the following address:

http://www.cfm.va.gov/. As‐built drawings for the Medical Center may be available. All drawings will be prepared with the VA Standard Title Block and Border. All drawings shall be produced using AutoCAD. Each individual file on a DVD shall be named by numbers corresponding to the construction documents (i.e. the specs shall be named 00 11 22, 33 44 55, etc. and the drawings shall be E1, E2, etc.) and the final AutoCAD/specifications files shall be exactly as submitted in the final submission.

2.2. Specifications shall be provided in Microsoft Word, PDF format and hard copy format. The

Contractor shall prepare a submittal log based on the specifications. The Contractor shall review with the VA a format for the submittal log based on standard industry practice. See

Section 00 01 10 for list of minimum requirements.

2.3. Accuracy of Planning Information: The Contractor shall visit the project site to investigate the information shown on the Government Provided As‐Builts, Guide Plates, etc. This information is the best available, but the Government does not guarantee its accuracy or completeness.

The Contractor's investigation shall include validation of all field conditions.

2.4. Discrepancies in Planning Information: The Contractor shall promptly report to the Contracting

Officer in writing any discrepancies between this contract and the planning information provided by the Government. The Contractor shall make no adjustments to his work due to the discrepancy before the Contracting Officer has reviewed the matter and forwarded his determination to the Contractor. The Contractor’s failure to report any such discovered discrepancy or to wait for the Contracting Officer's determination shall be at his risk and expense.

2.5. Change Orders: Any work that is not addressed by the contract and is considered a change order shall be immediately brought to the attention of the Contracting Officer. No “out‐of‐ scope” or additional work shall be executed by the Contractor prior to approval by the

Contracting Officer.

2.6. Timeliness: The Contractor shall promptly review and approve, disapprove or take other appropriate action as requested by the VA Project Manager.

2.7. Ownership of Drawings: All designs, drawings, specifications, notes, and other work developed in the performance of this contract shall be and remain the sole property of the Government and may be used on any other work without additional compensation to the Contractor. With respect thereto, the Contractor agrees not to assert any rights and not to establish any claim under the design patent or copyright laws.

2.8. Minimum requirements for drawing sheets:

a. Cover Sheet

b. Sheet Index, Symbols, Location Map

c. Life Safety Plan

d. Demolition Plan (include infection control measures and haul routes)

e. Construction Plan

f. Ceiling Plan

g. Floor Finish Plan

h. Architectural Details

i. Structural Plan and Details

j. Mechanical Demolition

k. Fire Protection

l. Plumbing

m. Mechanical and Building Automation Systems

n. Mechanical Schedules and Details

o. Electrical Demolition

p. Electrical Plan

q. Lighting and Ceiling Plan

r. Special Systems Plan (IT, Security, Code Blue, Nurse Call)

3. INCORPORATED REFERENCES:

3.1. The following Department of Veterans Affairs, Office of Construction and Facilities

Management, information is incorporated within the SOW by reference, and can be found on the VA web site at http://www.cfm.va.gov/ Master Specifications; Design Guides; Design

Manuals; Standard Details; Design Alerts; and Quality Alerts. Design submissions shall follow applicable requirements in A/E Submission Instructions for Minor and NRM Construction

Program dated November 2008.

3.2. Public Laws and Executive Orders: The A/E shall also follow all applicable Federal, State and

Local codes including but not limited to:

Energy Policy Act 2005

Energy Independence and Security Act 2007

Executive Orders 13514 and 13423

All State and Local Jurisdictions enforcing Federal Law

4. POST AWARD REQUIREMENTS:

4.1. Construction Document Preparation

Design Review Submissions:

1. The Design‐Build Team A/E (DB A/E) shall prepare and submit complete construction documents for review and approval by the VA in accordance with standard professional practice, the Department of Veterans Affairs RFP (VA RFP), and prevailing codes.

2. The documents may be divided into multiple review submission packages. The VA will review as many as six (6) package submissions (examples: demolition, civil, architectural, structural, mechanical, Electrical, plumbing etc.) to facilitate the start of construction.

3. All submission packages will be reviewed at SD, DD, and CD completion stages. If any package is not complete for the required stage a post review may be required the cost of which will be borne by the DB Team.

4. Each review submission package shall include 4 hard copy sets and 1 electronic set on Submittal Exchange. The package will include an index of drawings (by sheet number and title) and specifications (by section number and title) submitted. The packages will be distributed to the VA Project Manager.

B. Design Review Meetings:

1. A review meeting to resolve design issues will be held for each design review package submitted. The meeting will include discussion of VA comments on functional relationships and technical peer review comments (by others).

2. Participants will include RFP A/E, VA Staff and DB team members as appropriate for the specific package to be reviewed and others. The DB team members will each allow for (1) full day for each discipline/package design review meeting. DB team management will be present at each review meeting.

3. The DB team shall allow a minimum of ten (10) working days for each review cycle. A cycle includes:

a) The VA’s receipt of the design review submission package.

b) The review meeting.

c) DB teams receipt of comments from the VA.

4. Coordination of the review meeting schedules will be the responsibility of the VA Project Manager (for the VA and RFP AE) and the DB Team Project Manager (for the DB Team).

C. Electronic Media:

1. Design review submission drawings and final Construction Document submission drawings will be executed in the latest AutoCAD version. If completed using Revit, construction documents shall be saved back to latest AutoCAD format if requested by station.

2. The drawings included in the VA RFP will be available to the DB team in electronic format for use in preparing the construction drawings. The CADD drawing files are provided without warranty or obligation on the part of the VHA as to accuracy or information contained in the files. The user shall independently verify all information in the files.

3. Design review submission specifications and other 8 1/2 by 11 formatted material and final Construction Document submission specifications and other 8 1/2 by 11 formatted material will be executed in the latest version of Microsoft Word and/or Adobe.

4. The construction record drawings shall be completed in the latest version of Revit or AutoCAD as specified by station.

D. Professional Licensing:

1. The DB A/E who prepares the construction documents shall be a professional architect or engineer licensed in the state in which the design work is completed.

2. The professional seal indicating such license by the state shall appear on the final construction documents. The architect whose seal is shown will be known as the Architect of Record. The DB A/E shall certify compliance with the VA RFP and all applicable codes.

E. Approved Construction Documents:

1. The final construction document submission package will be submitted by the DB team for approval by the VA after completion of the CD review cycle for the final package to be submitted by the DB team. The VA will have 5 days to take approval action.

2. The final construction documents submission package will include a full set of construction documents including all disciplines/packages.

3. The final construction documents submission package will incorporate all VA supplied comments from the earlier SD and DD submission package reviews and will comply with the VA

RFP.

4. If the final construction documents submission package is not complete a post submittal may be required, the cost of which will be borne by the DB Team.

5. The approved final construction documents include such details that the project can be constructed and will be used for construction of the project.

F. Construction Drawing Preparation ‐ Mandatory material and equipment schedules and details may be indicated either on the drawings or in the specifications, at the option of the DB team. The construction drawings shall include a coordinated set of the following:

1. Structural drawings including framing plans, schedules, and details, including general notes and all calculations.

2. Architectural drawings including floor plans, wall sections, reflected ceiling plans, toilet and bath details, door schedules and details, window schedules and details, room finish schedules, and other details.

3. Fire protection drawings including ceiling plans, fire protection diagrams, equipment schedules, and details, including general notes and all related calculations.

4. Plumbing drawings including floor plans, riser diagrams, equipment schedules, plumbing fixture schedules, and details, including general notes, and all related calculations.

5. HVAC drawings including floor plans, one‐line flow diagrams, equipment schedules, and details, including general notes and all related calculations. Also provide sections for mechanical equipment rooms and sequence of operation for all HVAC equipment.

6. Electrical drawings including floor plans (power, lighting, and other systems), one‐line diagrams, panel schedules, equipment schedules, light fixture schedules calculations and details.

G. Construction Specifications ‐ Project specifications shall include specifications for all products, materials, equipment, methods, and systems shown on the construction drawings in accordance with standard professional practice and the VA RFP. The specification submitted for review shall include:

1. The name of the manufacturer, the product name, model number, or other identification as appropriate to clearly identify the product that will be used in the construction of the project;

2. Other data as appropriate to clearly identify the product that will be used in the construction of the project i.e. shop drawings, product data, and samples as required by the VA RFP documents; and

3. The required stamp of the licensed architect or engineer of record will be considered as certification of compliance with the RFP requirements.

H. Design Requirements ‐ Compliance with codes and standards.

1. Project design shall be in compliance with applicable standards and codes described in VA Program Guides and design materials included or referenced in the solicitation materials.

2. The DB team shall provide prompt, written notification to the Contracting Officer concerning conflicts with, or recommended deviations from codes, laws, regulations, standards, and opinions of review officials as described above. No work altering the scope of this contract shall be undertaken prior to receipt of written approval from the Contracting Officer.

3. All finishes shall be coordinated with VA Interior Design staff for final approval.

I. Quality Assurance/Quality Control:

1. To reduce design errors and omissions, the DB team shall develop and execute a QA/QC plan that demonstrates the project plans and specifications have gone through a rigorous, thorough review and coordination effort.

2. Within 2 weeks of receipt of Notice to Proceed, the DB Team will submit a detailed QA/QC plan describing each QA/QC task that will be taken during the development of the various design submission packages and the name of the DB Team member responsible for QA/QC.

5. CONSTRUCTION PERIOD SUBMITTALS:

5.1. The DB contractor shall distribute a total of 2 sets of the approved construction documents prepared by the DB Team to the VA, as directed by the VA Project Manager.

5.2. Other submittals ‐ The DB team shall submit test results, certificates, manufacturer’s instructions, manufacturers field reports, etc. as required by the VA RFP specifications, to the

VA Project Manager.

5.3. Project record drawings ‐ The DB team will maintain a set of construction documents (field as‐ built drawings) to record actual construction changes during the construction process as required by the RFP specifications. The project record drawings will be available for review by the VA Project Manager at all times.

5.4. Shop drawings and submittals ‐ The DB A/E shall check government furnished and/or the DB construction contractor's shop drawings, detail drawings, schedules, descriptive literature and samples, testing labor‐laboratory reports, field test data and review the color, texture and suitability of materials for conformity with the RFP Documents and construction documents.

The DB A/E shall recommend approval, disapproval, or other suitable disposition to the VA

Project Manager. The VA Project Manager will have final approval authority. The DB A/E shall notify the VA Project Manager in writing of any and all deviations from the requirements of the construction documents that he has found in the submittals.

5.5. The DB team shall comply with the requirements in FAR 4.804 Closeout of Contract Files, for submission of final RFP as built drawings, manuals, and other documents as noted. Required as built drawings and specifications will be submitted in the same format required for the construction documents.

5.6. During the construction period the DB A/E shall make weekly visits to the project site when requested by the COR. The COR may also request visits for special purposes. Only registered architects and engineers thoroughly familiar with the project may make these site visits. The

COR has the prerogative to determine the professional discipline(s) required for any visit. The

DB A/E shall observe the construction, advise the COR of any deviations or deficiencies or solutions to issues discussed. A site inspection report which includes the purpose of the inspection, items reviewed, deficiencies observed, recommendations and additional actions required, shall be furnished to the COR within three work days following the site visit date.

6. REQUIRED DESIGN DELIVERABLES: At each submission, the A/E shall date all material and present the designs on VA standard size drawings that are appropriately labeled, "SCHEMATIC

SUBMISSION", “DESIGN DEVELOPMENT SUBMISSION”, OR “CONSTRUCTION DOCUMENT

SUBMISSION”, in large block letters above or beside the VA standard drawing title block. In each submission, the A/E shall incorporate the corrections, adjustments, and changes made by VA at the previous review.

6.1. SCHEMATIC DESIGN [SD‐1] SUBMITTAL (35% Documents):

Drawings: Provide and present three (3) concept floor plan layouts or variations on a common plan to the VA COR and project users. VA shall provide written comments on which concept or hybrid of concepts to proceed developing. Clearly delineate each Bid Item’s scope and area of involvement.

Design Analysis: As defined in this document.

Economic Analysis: As defined in this document.

Project Budget: Validate Estimated Construction Cost at Award (ECCA).

Cost Estimate: Provide cost estimate for each concept proposal.

Distribution: Provide electronic copy of all submittal items.

6.2. DESIGN DEVELOPMENT [DD‐1] SUBMITTAL (65% Documents):

Mark‐Ups: Report of disposition of marked‐up comments or drawings showing corrective action from prior submittal responding to comments.

Drawings

Phasing Plan

Temporary User and Equipment Relocations

Design Analysis: As defined in this document.

Specifications: Outline Specifications showing what divisions the project shall utilize and the OCFM Technical Information Library (TIL) date of each specification division.

Include the version date of all divisions.

Cost Estimate: Cost Estimate must be within the ECCA validated in the SD‐1 submission. Estimate shall be broken down by all elements of work in RS Means format. Estimate shall closely correlate with Specifications and must include all identified bid items.

Renderings: Provide colored three‐dimensional interior drawings, if required.

Color Boards: Provide 3 proposed finishes schemes for review and selection by COR.

Provide preliminary Energy Analysis.

6.3. CONSTRUCTION DOCUMENTS [CD‐1] SUBMITTAL (95% Documents): This submittal is meant to be an informal review to ensure project is on budget and within scope.

Mark‐Ups: Report of disposition of marked‐up comments or drawings showing corrective action from prior submittal responding to comments.

Drawings

Include all Pre‐Construction Risks Assessment requirements.

Phasing Plan

Provide Temporary User and Equipment Relocations

Design Analysis: As defined in this document.

Specifications: Full Specifications showing all edits.

Cost Estimate: Provide Unit Price/Quantity Take‐Off estimate.

Include any identified alternate deducts.

Submit project for Fire Protection Engineer review.

6.4. CONSTRUCTION DOCUMENTS [CD‐2] PRE‐FINAL SUBMITTAL (Preliminary 100% Documents):

This submittal should represent the A/E’s completed project contract documents. With the exception of VA comments this submittal should adequately represent the entire scope of the project.

Mark‐Ups: Report of disposition of marked‐up comments or drawings showing corrective action from prior submittal responding to comments.

Drawings

Design Analysis: As defined in this document.

Specifications: Full Specifications showing final without markups.

Cost Estimate: Provide Unit Price/Quantity Take‐Off estimate.

Submittal Log Requirements: List of required submittals based on the Specifications.

6.5. CONSTRUCTION DOCUMENTS [CD‐3] FINAL SUBMITTAL (100% Documents): This submittal shall be used for bidding purposes and no additional comments shall be made by the VA. If discrepancies arise before bidding the A/E shall correct and resubmit new bid documents.

Mark‐Ups: Report of disposition of marked‐up comments or drawings showing corrective action from prior submittal responding to comments.

Drawings

Specifications: Full Specifications showing final without markups.

Cost Estimate: Provide Unit Price/Quantity Take‐Off estimate.

Renderings: Provide updated three‐dimensional renderings, if required by design evolution.

Submittal Log Requirements: List of required submittals based on the specifications.

6.6. POST‐CONSTRUCTION SUBMITTAL: The Post Contract Phase is the stage in which assistance in the Government's use and occupancy of the Project is provided. The A/E shall provide Record

Drawings consisting of the following:

6.7. Record Drawings

Obtain information in the form of marked‐up prints, drawings, and other data certified by the construction contractor documenting changes made during the performance of the work.

Review of general accuracy of information submitted and certified by the Contractor.

Prepare As‐Built drawings and provide to the COR.

APPENDIX A TO SECTION 01 00 00

INSTRUCTIONS TO CONTRACTORS

The information in this addendum summarizes key requirements necessary for successful project completion, and clarifies the government’s expectation on when such requirements must be provided. This addendum provides supplemental information and does replace or supersede the requirements in the specifications.

In accordance with the requirements of these specifications, the contractor shall provide the following documents, documentation, and services to the government by the time indicated:

A. Required Before Notice to Proceed: Issuance of a Notice to Proceed by the government is conditioned on the receipt, review, and acceptance of the following.

1. Safety Plan: The contractor shall provide a written safety plan designating a Safety Manager for the work, along with their qualifications. The plan shall include, but is not limited to, the frequency and format of regular Safety Meetings, the identification of risks specific to the work being performed, and a risk mitigation plan for all identified risks. The safety plan shall include measures that will be taken by the contractor to ensure the safety of VA staff, patients, and members of the public.

2. Security Plan: The contractor shall provide a written plan for safeguarding the informational and physical security of government assets. The plan shall include a list of individuals that will require government keys during the performance of work, the secured areas of the Medical Center (e.g., mechanical rooms) that the contractor will need to access during work, and the method the contractor will employ to ensure that all government keys are returned to the COR when they are no longer needed or at the completion of work. The security plan shall also address the security of the work site, government owned equipment in areas under the contractor’s control, and of contractor owned material, supplies, tools, and equipment.

3. Infectious Control Plan: In accordance with the Infectious Control

Risk Assessment conducted by the government and provided to the contractor, the contractor shall provide a written plan of the methods that will be used to ensure effective infectious control processes at all times during the performance of work.

4. Material and Debris Management Plan: In accordance with these specifications, the contractor is required to maintain a work site that is free of debris and clutter. The contractor shall provide a written plan for the delivery and storage of material required for the performance of work. Additionally, the contractor shall provide a written Debris Management Plan providing the method and frequency that debris will be removed from the work site, whether an on-site dumpster will be required, method for preventing blowing debris for any debris temporarily placed in a dumpster, and the estimated schedule for removing debris from government property.

Note: The Safety Plan, Security Plan, Infectious Control Plan, and Material and Debris Management Plan may be submitted as a single document.

5. Key Personnel Contact Information for the Contractor and

Subcontractors: The contractor shall provide a list of key contacts for the project, and shall include office numbers for the contractor and all subcontractors, as well as names, mobile phone numbers, and e-mail addresses for all supervisory contractor and sub-contractor personnel (Project Managers and Site Superintendents).

6. Cost Loaded Critical Path Method (CPM) Construction Schedule: The contractor shall provide a construction schedule in accordance with the specification requirements. The schedule will be developed using

CPM software (e.g., Microsoft Project) and identify links of dependency between work tasks (i.e., tasks that must be completed before follow-on tasks can be accomplished) so that the critical path for project execution is clearly identified and actual progress against the schedule can be evaluated. The schedule shall correlate line item values in the Schedule of Values to the project schedule.

An acceptable CPM schedule will:

a. Organize the schedule into tasks and sub-tasks for clarity.

b. Avoid combining multiple tasks into a single task, especially when dependencies exist between tasks that the contractor is considering combining into a single task. In general, tasks which are scheduled for one or more days, or which combine multiple trades or subcontractors, should be divided into separate tasks in the schedule.

c. Include sub-contractor work as separate tasks or sub-tasks in the schedule.

d. Identify float associated with the performance of schedule tasks

(i.e., early/late start and finish).

7. Approved Submittals: The contractor shall have approved submittals for all material, installation methods, shop drawings, etc., required for the first 30 days of the contract performance period before the government will issue a Notice to Proceed. Additionally, the contractor shall provide submittals required for the first 60 days of the contract performance period and provide a schedule for all future submittals before the government will issue a notice to proceed.

8. Employee IDs: In accordance with the requirements of the specifications, the contractor shall obtain appropriate VA IDs for all employees before the government will issue a Notice to Proceed.

Additionally, the contractor shall provide the information required by the specifications to the COR not less than 2 weeks prior to new employees or sub-contractor employees starting work on site, and shall obtain appropriate IDs prior to those employees being permitted to work on VA property.

B. Required Before Starting Work on Site:

1. Permits: When permits are required by the specifications, the contractor shall obtain such permits and provide a copy to the COR prior to starting work on site.

2. Inspect Area of Work: When work will be conducted in the proximity of existing structures or installations, the contractor shall conduct a thorough survey of the area with the COR and document any existing damage prior to starting work on site.

3. Key Issue: Responsible personnel identified by the contractor shall obtain a Non-PIV ID and government-issued keys before the contractor starts work on-site. Keys shall be requested through the COR not less than 72 hours prior to starting work.

4. Equipment and Material Storage: With the COR, the contractor shall identify an appropriate on-site storage location for material, tools, and equipment prior to starting work on site.

5. OSHA Construction Safety Certificates: The contractor shall provide documentation that all personnel working on-site have OSHA safety certifications, as required by the specifications, before starting work on site.

C. Required Before Starting General Construction and Demolition

Activities:

1. Construction Barrier: The contractor shall fully install a construction fire/smoke/dust barrier (as required by the specifications) and have it approved by the COR prior to starting general construction activities. In general, construction barriers shall be modular or constructed on-site using appropriate rigid material. Poly construction barriers will only be permitted in limited situations, as described in the specifications.

2. Work Area Secured: The contractor shall install a contractor provided door and hardware, rated per the specification requirements, and have a government provided construction lock core installed prior to starting general construction and demolition activities. The work area shall be secured against unauthorized access at all times during construction.

3. Negative Air: For all work in existing facilities and as required by the specifications, the contractor shall establish and demonstrate a negative air-pressure environment in the work area to the COR and/or

VA Infectious Control or Safety personnel, prior to starting general construction and demolition activities.

4. Safety and Information Signs: All construction signs required by the specifications shall be installed before the contractor begins general construction and demolition activities.

5. Noise and Vibration: Any activities generating noise outside of the work area in excess of the contract limits and/or work generating vibration through existing building structures shall be coordinated through and approved by the COR not less than 72 hours prior to conducting the work.

D. Required During Construction:

1. Progress Meetings: Progress meetings, run by the contractor, shall be held weekly at a time and location agreed to with the CO and COR, unless a different progress meeting schedule is agreed to by all parties.

2. Daily Logs: The contractor shall maintain daily logs and activity reports of all work conducted during the performance period. Copies of these logs/reports shall be provided to the COR weekly.

3. Revised Construction Schedule: The contractor shall provide a revised construction schedule showing current progress and potential delays to the CO and COR as necessary during construction, but not less than monthly with the submission of invoices.

4. Updated Shop Drawings: The contractor shall provide updated shop drawings not later than 30 days following the completion of construction phases.

5. Two-Week Look Ahead: The contractor shall provide a two-week, detailed schedule of upcoming work to the CO and COR at the weekly progress meeting.

Records Management Language for Contracts Required

The following standard items relate to records generated in executing the contract and should be included in a typical Electronic Information Systems (EIS) procurement contract:

1. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

2. Contractor shall treat all deliverables under the contract as the property of the U.S.

Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

6. The Government Agency owns the rights to all data/records produced as part of this contract.

7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

8. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

9. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

10. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.