36E77619R0040-A00003001.pdf

VHAPM Part 806.3 Other Than Full and Open Competition (OFOC) SOP Attachment 2: Request for Sole Source Justification Format >SAT

OFOC SOP Revision 08 Page 1 of 3 Original Date: 03/22/11 Revision 08 Date: 04/18/2018

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Casework for Patient Rooms

Acquisition Plan Action ID: 36E77619R0040

1. Contracting Activity: Department of Veterans Affairs, Program Contracting Activity

Central (PCAC).

2237 Transaction number is: 636-19-5950-0038.

2. Nature and/or Description of the Action Being Processed:

Select proprietary products to be used on 636-19-305 Convert Dental Conference Room. These sole source proprietary products are:

a) Casework – Midmark Dental Casework.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

This justification and approval are regarding the following system installations required in the above referenced project at the NWI Omaha VAMC campus: Patient Room Casework.

4. Statutory Authority Permitting Other than Full and Open Competition:

(X) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per FAR 6.302-3;

( ) (4) International Agreement per FAR 6.302-4 ( ) (5) Authorized or Required by Statute FAR 6.302-5;

( ) (6) National Security per FAR 6.302-6;

( ) (7) Public Interest per FAR 6.302-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the

Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

Select proprietary products to be used on 636-19-305 Convert Dental Conference Room.

These sole source proprietary products are:

OFOC SOP Revision 08 Page 2 of 3

Revision 08 Date: 04/18/2018

a) Midmark Dental Casework – Midmark Dental Casework is the existing NWI Omaha Dental Building standard throughout all patient rooms. The new casework must match the existing to ensure continuity. All of the equipment that is used regularly is able to be stored neatly inside the casework. VA staff has an on-hand supply of various components that can be used to replace casework parts. Therefore, only this manufacturer’s products are acceptable; no substitutions.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

a) The existing Midmark Dental Casework was procured under a contract awarded through full and open competition. The new casework must match and interface with this fully competed installation.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and

Reasonable:

The anticipated price to the Government for the items requested to be brand name is under the Simplified Acquisition Threshold ($250,000.00).

The items for which brand name approval is being requested are incidental to the overall construction project. This procurement will be competed and awarded based on competition; the Contracting Officer will make a determination of fair and reasonable pricing prior to award.

8. Description of the Market Research Conducted and the Results, or a Statement of the

Reasons Market Research Was Not Conducted:

Market research was conducted for the required items when they were initially installed in the dental building. The items required for the addition are brand name to support current systems, standardization throughout the facility, and the safety of patients and employees. Approval of the items as brand name is critical for the overall efficiency and effectiveness of the addition and the entire facility.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

Standardization of most facility systems according to the preponderance of long term industry data results in substantially reduced costs for parts as well as maintenance and repair labor that far outweigh the potential savings to be had by full and open competition.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Not applicable. It is the responsibility of the offeror awarded the contract to locate suppliers and obtain pricing for all materials and components, including the items listed in this justification.

OFOC SOP Revision 08 Page 3 of 3

Revision 08 Date: 04/18/2018

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

There will be competition for the overall procurement. It will be the responsibility of the offerors to obtain pricing from the suppliers for the items and to submit a competitive proposal for the project

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

_____________________________ _6 June 2019_________________ Zach Hergenrader Date General Engineer NWIHCS Omaha

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Yolanda Ray Date Contracting Officer Program Contracting Activity Centeral (PCAC)

VHACLERayY Text Box 6 June 2019