36E77619R0017-010.pdf

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval

For Other Than Full and Open Competition

1. Contracting Activity:

Veterans Health Administration (VHA), Program Contracting Activity Central (PCAC)

The proposed procurement, Request For Proposal (RFP) 36E77619R0017 is for the Renovate Pharmacy for USP Design Build project at the Fort Meade and Hot Springs (Black Hills VA Health Care System) VA Medical Centers.

2. Nature and/or Description of the Action Being Processed:

This justification is to support the Renovate Pharmacy for USP Design Build project at the Fort Meade and Hot Springs (Black Hills VA Health Care System) VA Medical Centers that will be awarded as a firm fixed price contract. This justification is for other than full and open competition for the procurement of certain construction materials. The use of a particular brand name for the items listed below accommodates standardization of these items throughout the facility.

The individual brand name items identified are as follows for Fort Meade:

a. Stanley/Best Locks and Door Hardware

i. Mortise Cylinder Lock (Deadbolt)

1. Best/Stanley Security Solutions, 1E 74

ii. Storeroom Door Handle Hardware

1. Best/Stanley Security Solutions, 9K37D 15D S3

iii. Classroom etc. Door Handle Hardware

1. Best/Stanley Security Solutions, 9K37R 15D S3

iv. Entrance Door Handle Hardware

1. Best/Stanley Security Solutions, 9K37AB 15D S3

v. Privacy Door Handle Hardware

1. Best/Stanley Security Solutions, 9K30L 15D S3

vi. Passage Door Handle Hardware

1. Best/Stanley Security Solutions, 9K30N 15D S3

The individual brand name items identified are as follows for Hot Springs:

a. Door access control system (PIV card access), P/N P2000 Security Management System. This included all necessary field equipment i.e. panel considerations, PIV reader, electric locking hardware, door contact, request to exit, cabling

i. Manufacturer: Johnson Controls

b. Camera System, connected to Open Platform Milestone System, (XProtect Corporate Software Revision) and Axis Communications. Quantity (1 2) Axis Model P322(x) LV camera with Milestone XProtect Device License & 1 Yr Care Subscription

i. Manufacturer: Axis Communications, supported by Johnson Controls

c. Panic Buttons, Limited interim panic alarm system (rebranded Inovonics). This includes a panel and 3 4 panic buttons as an extension of the existing system.

i. Manufacturer: Centurion (compatible with existing campus system), supported by

Johnson Controls

d. Key and Core Hardware: Corbin Russwin – CL33** x NZD x 626 x M08 P/N or series, Six (6) pin removeable “BLANK” BEST core. Contractor will provide resident COR BLANK cores to be keyed prior to door installation. Contractor will install cores once keyed by VA.

i. Manufacturer: Must use BEST core, attempt to use Corbin Russwin hardware

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

This procurement is to construct the Renovate Pharmacy for the USP Design Build project at the Fort Meade and Hot Springs (Black Hills VA Health Care System) VA Medical Centers. The scope includes everything necessary to construct a functional building that meets the requirements of the Department of Veterans Affairs. There are brand name items listed for which the VA is not able to accept equal or alternate items. The value of these items are listed below and the VAAR Construction magnitude for the entire project is between $2,000,000.00 and $5,000,000.00.

The individual brand name items identified are as follows for Fort Meade:

A. Stanley/Best Locks and Door Hardware

i. Mortise Cylinder Lock (Deadbolt)

1. Best/Stanley Security Solutions, 1E 74 2.

3. This is the standard lock and provides user set up for locks and keys. It enables standard maintenance and operations of mortise locks.

ii. Storeroom Door Handle Hardware

1. Best/Stanley Security Solutions, 9K37D 15D S3 2.

3. This is the standard lock and provides user set up for locks and keys. It enables standard maintenance and operations of Storeroom Door Handles.

iii. Classroom etc. Door Handle Hardware

1. Best/Stanley Security Solutions, 9K37R 15D S3 2.

3. This is the standard lock and provides user set up for locks and keys. It enables standard maintenance and operations of Classroom, etc. Door Handle Hardware.

iv. Entrance Door Handle Hardware

1. Best/Stanley Security Solutions, 9K37AB 15D S3 2.

3. This is the standard lock and provides user set up for locks and keys. It enables standard maintenance and operations of entrance door handles.

v. Privacy Door Handle Hardware

1. Best/Stanley Security Solutions, 9K30L 15D S3 2.

3. This is the standard lock and provides user set up for locks and keys. It enables standard maintenance and operations of privacy door handles.

vi. Passage Door Handle Hardware

2. Best/Stanley Security Solutions, 9K30N 15D S3 3.

4. This is the standard lock and provides user set up for locks and keys. It enables standard maintenance and operations of passage door handle hardware.

The individual brand name items identified are as follows for Hot Springs:

a. Door access control system (PIV card access), P/N P2000 Security Management System. This included all necessary field equipment i.e. panel considerations, PIV reader, electric locking hardware, door contact, request to exit, cabling

i. Manufacturer: Johnson Controls

ii. Value: One (1) estimated at

iii. Unique Qualifications: Compatible with existing PIV card system

b. Camera System, connected to Open Platform Milestone System, (XProtect Corporate Software Revision) and Axis Communications. Quantity (1 2) Axis Model P322(x) LV camera with Milestone XProtect Device License & 1 Yr Care Subscription

i. Manufacturer: Axis Communications, supported by Johnson Controls

ii. Value: Estimated at

iii. Unique Qualifications: Compatible with existing camera system.

c. Panic Buttons, Limited interim panic alarm system (rebranded Inovonics). This includes a panel and 3 4 panic buttons as an extension of the existing system.

i. Manufacturer: Centurion (compatible with existing campus system), supported by

Johnson Controls

ii. Value: estimated at

iii. Unique Qualifications: Compatible with existing panic system.

d. Key and Core Hardware: Corbin Russwin – CL33** x NZD x 626 x M08 P/N or series, Six (6) pin removeable “BLANK” BEST core. Contractor will provide resident COR BLANK cores to be keyed prior to door installation. Contractor will install cores once keyed by VA.

i. Manufacturer: Must use BEST core, attempt to use Corbin Russwin hardware

ii. Value:

iii. Unique Qualifications: Compatible with existing master key system.

4. Statutory Authority Permitting Other than Full and Open Competition:

(X) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy

Agency Requirements per FAR 6.302 1; 41 USC §253(c)(1) ( ) (2) Unusual and Compelling Urgency per FAR 6.302 2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per FAR 6.302 3;

( ) (4) International Agreement per FAR 6.302 4 ( ) (5) Authorized or Required by Statute FAR 6.302 5;

( ) (6) National Security per FAR 6.302 6;

( ) (7) Public Interest per FAR 6.302 7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

These items have been standardized throughout the VA Black Hills Health Care System (Fort Meade and Hot Springs VA Medical Centers). Installing a different manufacturers’ system will create significant duplication in cost for the facility, and in most cases the equipment will not function properly. The specific impact for not using the brand name items are listed below:

The individual Brand name items identified are as follows for Fort Meade:

a. Mortise Cylinder Lock (Deadbolt)

i. Best/Stanley Security Solutions, 1E 74

ii. This is the standard lock and provides user set up for locks and keys and enables the VA to maintain hardware and key/access control. If we were not to use this product we would either require costly upgrades to continue to provide maintenance and key/access control for our rooms which creates an increased expense to the public without providing any additional benefit. Or we would be required to hire service contracts to maintain hardware and key/access control which creates potential safety and security risks to the public and Veterans.

Additionally, would cause a need to carry increased inventory for maintenance needs which creates an increased expense to the public without providing any additional benefit.

b. Storeroom Door Handle Hardware

i. Best/Stanley Security Solutions, 9K37D 15D S3

ii. If we were not to use this product we would either require costly upgrades to continue to provide maintenance and key/access control for our rooms which creates an increased expense to the public without providing any additional benefit.

Or we would be required to hire service contracts to maintain hardware and key/access control which creates potential safety and security risks to the public and Veterans. Additionally, would cause a need to carry increased inventory for maintenance needs which creates an increased expense to the public without providing any additional benefit.

c. Classroom etc. Door Handle Hardware

i. Best/Stanley Security Solutions, 9K37R 15D S3

ii. If we were not to use this product we would either require costly upgrades to continue to provide maintenance and key/access control for our rooms which creates an increased expense to the public without providing any additional benefit.

Or we would be required to hire service contracts to maintain hardware and key/access control which creates potential safety and security risks to the public and Veterans. Additionally, would cause a need to carry increased inventory for maintenance needs which creates an increased expense to the public without providing any additional benefit.

d. Entrance Door Handle Hardware

i. Best/Stanley Security Solutions, 9K37AB 15D S3

ii. If we were not to use this product we would either require costly upgrades to continue to provide maintenance and key/access control for our rooms which creates an increased expense to the public without providing any additional benefit.

Or we would be required to hire service contracts to maintain hardware and key/access control which creates potential safety and security risks to the public and Veterans. Additionally, would cause a need to carry increased inventory for maintenance needs which creates an increased expense to the public without providing any additional benefit.

e. Privacy Door Handle Hardware

i. Best/Stanley Security Solutions, 9K30L 15D S3

ii. If we were not to use this product we would either require costly upgrades to continue to provide maintenance and key/access control for our rooms which creates an increased expense to the public without providing any additional benefit.

Or we would be required to hire service contracts to maintain hardware and key/access control which creates potential safety and security risks to the public and Veterans. Additionally, would cause a need to carry increased inventory for maintenance needs which creates an increased expense to the public without providing any additional benefit.

f. Passage Door Handle Hardware

i. Best/Stanley Security Solutions, 9K30N 15D S3

ii. If we were not to use this product we would either require costly upgrades to continue to provide maintenance and key/access control for our rooms which creates an increased expense to the public without providing any additional benefit.

Or we would be required to hire service contracts to maintain hardware and key/access control which creates potential safety and security risks to the public and Veterans. Additionally, would cause a need to carry increased inventory for maintenance needs which creates an increased expense to the public without providing any additional benefit.

The individual brand name items identified are as follows for Hot Springs:

a. Door access control system (PIV card access), P/N P2000 Security Management System. This included all necessary field equipment i.e. panel considerations, PIV reader, electric locking hardware, door contact, request to exit, cabling

i. Manufacturer: Johnson Controls

ii. Impact: Not compatible with existing PIV card system

b. Camera System, connected to Open Platform Milestone System, (XProtect Corporate Software Revision) and Axis Communications. Quantity (1 2) Axis Model P322(x) LV camera with Milestone XProtect Device License & 1 Yr Care Subscription

i. Manufacturer: Axis Communications, supported by Johnson Controls

ii. Impact: Not compatible with existing camera system.

c. Panic Buttons, Limited interim panic alarm system (rebranded Inovonics). This includes a panel and 3 4 panic buttons as an extension of the existing system.

i. Manufacturer: Centurion (compatible with existing campus system), supported by

Johnson Controls

ii. Impact: Not compatible with existing panic system.

d. Key and Core Hardware: Corbin Russwin – CL33** x NZD x 626 x M08 P/N or series, Six (6) pin removeable “BLANK” BEST core. Contractor will provide resident COR BLANK cores to be keyed prior to door installation. Contractor will install cores once keyed by VA.

i. Manufacturer: Must use BEST core, attempt to use Corbin Russwin hardware

ii. Impact: Not compatible with existing master key system.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

In accordance with the Competition in Contracting Act (CICA), the components listed above are identified as brand name; however, the overall procurement will be competed as a Service Disabled Veteran Owned Small Business (SDVOSB) Set Aside. This Justification for Other Than Full and Open Competition will be posted to Federal Business Opportunities with the solicitation.

7. Determination by the Contracting Officer that the Anticipated Cost to the Government will be Fair and Reasonable:

The Government estimate was prepared and provided by the Contracting Officer’s Representative (COR). The anticipated price to the Government for the items requested to be brand name is approximately .

The items for which brand name approval is being requested are subsequent components to the overall construction project. This procurement will be competed and based on competition; the CO will make a determination of fair and reasonable pricing prior to award.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

The market research for the equipment was conducted and prepared by the COR and shared with the CO for further review. The CO was in concurrence with information provided in the estimate that supported the brand name items. Approval of the items as brand name only is critical for the overall efficiency of the completed project and the VA Black Hills Health Care System (Fort Meade and Hot Springs VA Medical Centers) facilities as a whole.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

New components must be able to tie into an existing and operational system including the use of software. At this time, there are no competing vendors whose products are fully compatible with the existing system being used at Fort Meade and Hot Springs VA Medical Centers.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Not applicable. It is the responsibility of the offerors and the general contractor awarded the project to locate suppliers and obtain pricing for all materials and components, including the items listed in this justification.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

There will be competition for the overall procurement. It will be the responsibility of the offerors to obtain pricing from the suppliers of the items and to submit a competitive proposal for the project.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Micah Sheldon Date General Engineer Black Hills VA Health Care System

13. Approvals in accordance with FAR 6.304

a. Contracting Officer's Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Donald A. Marsh III Date Contracting Officer VHA Program Contracting Activity Central (PCAC)

28JAN2019

Donald A. Marsh 1489406 Digitally signed by Donald A. Marsh 1489406 Date: 2019.01.28 14:13:31 -05'00'