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36E77619R0017 ATTACHMENT 1 - SPEC 00 11 21 RFP for Design Build - FINAL - 02-12-2019.docx
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568-19-107 Renovate Pharmacy for USP at FM/HS 02-12-2019
SECTION 00 11 21
REQUEST FOR PROPOSAL TO DESIGN BUILD
A. PART I – General
A1. Scope of Contract: Provide all labor, materials, tools equipment, design and construction services necessary to complete the design and subsequent construction of the project described herein and other specific tasks as further defined by this request for proposal (RFP).
| A. | Project Number: 568-19-107 |
| B. | Project Title: Renovate Pharmacy for USP at FM/HS |
| C. | Project Location: |
1. Fort Meade BLDG 113:
a. Inpatient Pharmacy Rooms
b. Outpatient Pharmacy Rooms
c. Associated mechanical and electrical spaces associated with the above rooms.
2. Hot Springs BLDG 12:
a. Pharmacy Rooms
b. Associated mechanical and electrical spaces associated with the above rooms.
D. Scope of Work: Refer to solicitation SOW - Renovate Pharmacy For USP - Black Hills - FINAL - 2-11-2019
E. Scope of Work common to all tasks:
1. Contractor shall provide Design-Build services to renovate and finish rooms listed above for general upgrades required for USP 795, USP 797, USP 800 and other code compliance upgrades in Fort Meade, SD and Hot Springs, SD. Modifications to each room will be required and shall include but not be limited to the flooring, casework, painting, structural, plumbing, HVAC, electrical and low voltage systems.
2. Design-Build services shall be based on the AE/contractors fully developed construction documents.
3. Please note that the design process is iterative and that both the construction drawings and the any equipment drawings will require updates as customer input is received. The anticipated review process is as follows:
a. Project kick-off on location; including meeting with Engineering, Pharmacy, and Safety/IH, initial site survey, investigation of as-builts, inspection of existing utilities.
b. Schematic Design (SD) based on provided comments and A/E design.
c. Contractor submits SD documents for review by VA.
d. Design Development (DD) based on VA approval and comments.
e. Contractor submits DD documents for review by VA.
f. Final revisions to Contractor DD documents.
g. Contractor submits Construction Document (CD) set.
h. Final VA review and approval of CD set.
i. Initiate construction.
4. Where equipment, temporary installations, ingress/egress restrictions or any other consideration is necessary for infection control purposes such requirements and associated drawings and specifications shall be provided.
5. Provide shop drawings, testing, operating instructions, and all other submittals as appropriate based on the specifications required by the SOW.
6. Dispose of old removed parts and components after checking with VA staff if any should be retained by VA as replacement parts. The equipment vendor shall separately demolish the existing imaging equipment.
7. Clean up and return affected work areas to original condition.
F. General Drawing and Specification Submission Requirements:
1. Shop Drawing Submission Requirements are available on the internet at the following address: http://www.cfm.va.gov/. As-built drawings for the Medical Center are available. All drawings will be prepared with the VA Standard Title Block and Border. All drawings shall be produced using the latest AutoCAD version. Each individual file on a DVD shall be named by numbers corresponding to the construction documents (i.e. the specs shall be named 00 11 22, 33 44 55, etc. and the drawings shall be E1, E2, etc.) and the final AutoCAD/specifications files shall be exactly as submitted in the final submission.
2. See Section 00 01 10 Master Specification List for required Specifications. See the provided SOW for format and submittal log requirements.
| 3. | Accuracy of Planning Information: The Contractor shall visit the project site to investigate the information shown on the GovernmentProvided As-Builts, Guide Plates, etc. This information is the best available, but the Government does not guarantee its accuracy or completeness. The Contractor's investigation shall include validation of all field conditions. |
| 4. | Discrepancies in Planning Information: The Contractor shall promptly report to the Contracting Officer in writing any discrepancies between this contract and the planning information provided by the Government. The Contractor shall make no adjustments to his work due to the discrepancy before the Contracting Officer has reviewed the matter and forwarded his determination to the Contractor. The Contractor’s failure to report any such discovered discrepancy or to wait for the Contracting Officer's determination shall be at his risk and expense. |
| 5. | Change Orders: Any work that is not addressed by the contract and is considered a change order shall be immediately brought to the attention of the Contracting Officer. No “out-of-scope” or additional work shall be executed by the Contractor prior to approval by the Contracting Officer. |
| 6. | Timeliness: The Contractor shall promptly review and approve, disapprove or take other appropriate action as requested by the VA COR. |
| 7. | Ownership of Drawings: All designs, drawings, specifications, notes, and other work developed in the performance of this contract shall be and remain the sole property of the Government and may be used on any other work without additional compensation to the Contractor. With respect thereto, the Contractor agrees not to assert any rights and not to establish any claim under the design patent or copyright laws. |
| 8. | Minimum requirements for drawing sheets: |
a. Cover Sheet
b. Sheet Index, Symbols, Location Map
c. Life Safety Plan
d. Demolition Plan (include infection control measures and haul routes)
e. Construction Plan
f. Ceiling Plan
g. Floor Finish Plan
h. Architectural Details
i. Structural Plan and Details
j. Mechanical Demolition
k. Fire Protection
l. Plumbing
m. Mechanical and Building Automation Systems
n. Mechanical Schedules and Details
o. Electrical Demolition
p. Electrical Plan
q. Lighting and Ceiling Plan
r. Special Systems Plan (IT, Security, Code Blue, Nurse Call, etc.)
G. Incorporated References: The following Department of Veterans Affairs, Office of Construction and Facilities Management, information is incorporated within the SOW by reference, and can be found on the VA web site at http://www.cfm.va.gov/ Master Specifications; Design Guides; Design Manuals; Standard Details; Design Alerts; and Quality Alerts. Specifically, design shall be in accordance with Pharmacy Design Guide dated April, 2018 and the HVAC Design Manual dated November 1, 2017. Design submissions shall follow applicable requirements in A/E Submission Instructions for Minor and NRM Construction Program dated November 2008.
| A2. | Definitions |
| A. | Design-Build (DB) as defined by the Department of Veterans Affairs (VA) is the procurement by the Government, under one contract, with one firm or Joint Venture (JV) for both design and construction services for a specific project. |
| 1. | Contracting Officer (CO): A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. “Administrative contracting officer (ACO)” refers to a contracting officer who is administering contracts. “Termination contracting officer (TCO)” refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. |
| 2. | Contracting Officer’s Representative (COR): The Contracting Officer's written designation of a representative responsible for administering contracts under the immediate direction of the Contracting Officer. For the purposes of this contract the term “COR” will be used herein. |
| 3. | Technical Monitor (TM): This term, as used herein, refers to the person(s) assisting the COR in administering contracts under the immediate direction of the Contracting Officer. |
| 4. | Design-Build Contract: This term, as used herein, refers to the Contract(s) to perform the design and construction of the project. |
| 5. | Contractor: This term, as used herein, refers to the contractor under this contract or the DB team. The contractor or DB team is solely responsible for the management (planning, supervision, and contract coordination), design, and (professional) services and installation (including all labor, equipment, materials, tools, and inspections) to meet the requirements of this contract. |
| 6. | Architect-Engineer (A-E): This term, as used herein, refers to the A-E firm(s) that is a part of the DB team, also referred to as DB A-E. |
| 7. | Project Management: The contractor shall provide an individual in the capacity of a contractor project manager. The contractor project manager shall have legal (on-site signature) authority to represent the Contractor. The Project Manager shall be the initial point of contact for coordinating with the VA. |
| A3. | Pre-Proposal Site Visit (This section shall be removed after award.) |
| A. | The VA will schedule the pre-proposal site visit for Phase II of the Design-Build process. |
Location: TBD Date / Time: TBD
B. All Offerors, consultants, subcontractors, manufacturers and suppliers are invited to attend. The following agenda is furnished for this meeting:
| 1. | Open meeting & Introductions; |
| 2. | Review of project and Design-Build method for construction contracting; |
| 3. | Specifications; |
| 4. | General requirements, Solicitation Documents and Offer Submission Procedure; |
| 6. | Questions and answers; |
| 7. | Close; and |
| 8. | Site walk through – attendance is optional. * |
*Please note that attendance for the pre-proposal conference and/or the site walkthrough is voluntary.
A4. Permit Requirements: The DB Contractor is responsible for obtaining all permits and approvals necessary to complete the project, prior to starting Construction.
A5. Selection Criteria (This section shall be removed after award.)
A. In accordance with FAR Part 15 The Government intends to award a contract resulting from this solicitation to the responsible Offeror whose proposal represents the best value after evaluation in accordance with the factors in the Two-Phase Design-Build solicitation. Responsibility determination will be made in accordance with FAR 9.1, Responsible Prospective Contractors.
B. Evaluations: All Phase I and Phase II proposals shall be subject to evaluation by a team of Government personnel. In Phase I of the Two-Phase Design-Build process, Offerors will submit a Phase I proposal in accordance with the three (3) evaluation factors listed in C.3. Upon receipt of the Phase I proposals, the VA team will evaluate and determine the highest qualified Offerors based on their Phase I proposal submissions. The Phase I proposals will only be evaluated on the three (3) evaluation factors listed.
C. A maximum of four (4) Offerors will be selected to provide a proposal for Phase II. The Phase II proposals will consist of both technical and price factors, which are listed in D.4. The Government reserves the right to award without discussions based on the initial evaluation of the Phase II proposals.
D. Using the lowest price technically acceptable source selection process to obtain the best value, award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors.
B. PART II – RESPONSIBILITIES
| B1. | VA Team: The VA team is comprised of the VHA-PCAC Contracting Officer, VHA-PCAC Contract Specialist and the VA COR who will be located at the construction site and VA Medical Center staff. |
| B2. | Use of Advisors: Contractors are advised that VA contractor personnel may assist the Government during the Government’s evaluation of Proposals. The persons shall be authorized access to only those portions of the proposal and discussions that are necessary to enable them to provide specific technical advice on specialized matters or on particular problems. These individuals will be required to protect the confidentiality of any specifically identified trade secrets and/or privileged or confidential commercial or financial information obtained as a result of their participation in this evaluation. They shall be expressly prohibited from scoring, ranking or recommending the selection of a Vendor. |
| B3. | Design-Build Team: |
| A. | The DB team includes all JV partners, consultants and sub-contractors to the one firm. The DB team shall provide Architectural and Engineering disciplines for the preparation of construction documents, and construction contractor capabilities for construction of the project. |
| B. | If the DB Team A-E and contractor are a JV (not one and the same firm) engineering and other technical consultants shall be subcontractors of the JV Architect - not the Design-Build construction contractor or sub-contractors. If the DB Team A-E and contractor are one and the same firm (not a JV) those consultants shall be subcontractors of DB firm not the construction subcontractors. |
| C. | The RFP documents are intended to define existing conditions, certain required items, and design parameters to be included in the project. It is the contractor's responsibility to visit the site or ascertain the conditions at each site. In addition, the Contractor acknowledges that it has taken steps reasonably necessary to ascertain the nature and location of the work, and that it has investigated and satisfied itself as to the general and local conditions which can affect the work or its cost, the existing conditions, certain required items, and design parameters to be included in the project. It is the DB Team’s responsibility to complete the documents and construction in a manner consistent with the intent of the RFP documents within the required period of performance. |
C. PHASE I PROPOSAL REQUIREMENTS
| C1. | PHASE I General |
| A. | Phase I proposals shall be based on the solicitation documents issued for RFP Solicitation Number 36E77619R0017. Phase I proposals will be in the format stipulated elsewhere in Section C2. Phase I Proposal Format. |
| B. | Phase I proposals shall be received on or before the date listed in Block 13a of the SF 1442. There will be no public opening of the proposals. |
| C. | Submit Phase I proposals via email to: |
| 1. | jamahel.fayall@va.gov |
| 2. | Emails are limited to five (5) MB. |
| 3. | Phase I proposals will only be accepted via email. |
| C2. | PHASE I Proposal Format |
| A. | The Offeror shall submit the Phase I proposal in one (1) PDF document. The proposal shall be labeled with the Offeror’s organization, business address and VA solicitation number. The Offeror shall not include any price or price related material in the Phase I proposal. |
| B. | The Offeror shall submit the Phase I proposal in electronic format only. Include page numbers and the company name in the header or footer of each page. |
| C. | The Offer, including title page, detailed table of contents, preface, for the Phase I proposal shall not exceed a total of 25 (twenty-five) pages in Microsoft Arial size 12 font. The SF 1442 and acknowledged amendments shall all be part of the offer and will not count against the page limitations. Use graphic presentations where such use will contribute to the compactness and clarity of the proposal. |
| D. | A page is defined as each face of an 8.5 X 11-inch sheet of paper containing information. All information (except for document numbers, page numbers, etc.) shall be provided in an image area of 7 X 9 inches. The background color of each page of the submission shall be white or ivory stock only. Excess pages will not be evaluated. Text lines will be single-spaced. A smaller font size for any graphics presented in a proposal is permitted as long as the information is legible to the human eye. Fonts other than Arial are permissible in the presentation of graphic material only. |
C3. PHASE I Proposal Evaluation Factors A. The Phase I proposal shall address the following evaluation factors.
1. Factor 1, Technical Approach: Provide a brief narrative (page limitation: six (6) pages) on the offeror’s proposed technical approach for this design-build project as defined in the solicitation submittal requirements. The assessment of the offeror’s method to manage the project shall be used as a means of evaluating the offeror’s ability to successfully meet the requirements of the solicitation. The following shall be included in the narrative:
· Design Approach: Describe the techniques and methods for an efficient, effective USP 800, 797, and 795 compliant design and;
· Construction Approach: Describe the techniques and methods for this construction project to include coordination with the design packages, projected timelines and phases, coordination of work, working near a sterile environment (infection control), working in/around a Pharmacy that may maintain certain operations during construction.
· Quality Control: Describe quality control processes during design and construction phases that will lead to an effective and successful project that completes on-time and within budget.
2. Factor 2, Technical Qualifications:
a. Key Personnel Experience: The Offeror shall provide a resume for each of the following A-E personnel: Lead Architect, USP Consultant (unless the A-E firm has this experience), Lead Mechanical Engineer and Lead Electrical Engineer. The Offeror shall also provide a resume for each of the following key construction personnel: Project Manager, Project Engineer, Site Superintendent, and any known major subcontractors. For each resume, include company name; name of individual; relevant listing of experience; qualifications such as specialized training, education experience, etc. For any subcontractors identified, provide a resume for that company, identify any key personnel that will be assigned to the contract resulting from this solicitation, and the relevant experience of both the company and any key personnel that were identified. Please delineate the approximate percentage of work the prime contractor will perform and the approximate percentage of work the subcontractors (collectively) will perform. The VA will use the information provided to evaluate, among other things, specialized experience and technical competence.
b. Capability to Perform: The Offeror shall provide a letter from their surety demonstrating the Offeror’s total bonding capacity and current available bonding capacity. Total bonding capacity and current available bonding must be outlined in a letter dated no earlier than the solicitation release date.
C4. Evaluation of Offers (Phase I): The Phase I evaluations will be conducted in accordance with the Two-Phase Design-Build Evaluation process and the methodologies provided below.
A. Phase I Evaluation Factors: The Phase I proposal shall address the following evaluation factors.
1. Factor 1, Technical Approach: Will be evaluated based on the Offeror’s proposed technical approach for this design-build project as defined in the solicitation submittal requirements. The assessment of the Offeror’s method to manage the project shall be used as a means of evaluating the Offeror’s ability to successfully meet the requirements of the solicitation.
2. Factor 2, Technical Qualifications: Will be evaluated on the Offeror’s key personnel experience and capability to perform. Key personnel experience will be evaluated by the resumes provided by the Offeror. Capability to perform will be evaluated based on whether the Offeror has adequate total bonding capacity and available bonding capacity to accommodate the design and construction of the project.
| D. | PHASE II PROPOSAL REQUIREMENTS |
| D1. | PHASE II – General (This section shall be removed after award.) |
| A. | Phase II proposals shall be based on solicitation documents issued for RFP Solicitation Number 36E77619R0017 and the instructions provided by the Contracting Officer in the Phase II Notice of Offerors that they were selected as one of the most qualified Offerors in Phase I. Proposals will be in the format stipulated in Section D2. Phase II Proposal Format. |
| B. | Proposals shall be received on or before the date specified in the Phase II Notice of Offerors. |
| C. | Submit Phase II proposals via email to: |
| 1. | jamahel.fayall@va.gov |
| 2. | Emails are limited to five (5) MB. |
3. Phase II proposals will only be accepted via email.
| D. | Submit the original Bid Bond by mail to: |
| 1. | US Postal Service Deliveries: |
Jamahel Fayall Veterans Health Administration Program Contracting Activity Central (VHA-PCAC) 6150 Oaktree Blvd Suite 300 Independence, OH 44131
2. Commercial Delivery Services / Hand Carry (Monday- Friday, 8:00 AM to 4:30 PM (EDT)) Jamahel Fayall Veterans Health Administration Program Contracting Activity Central (VHA-PCAC) 6150 Oaktree Blvd Suite 300 Independence, OH 44131
3. Failure to furnish the required bid guarantee in the proper form and amount, by the time specified in Block 13 of the SF 1442, may result in rejection of the Phase II proposal. SEE FAR Provision 52.228-1, Bid Guarantee, of this solicitation.
| D2. | PHASE II Proposal Format (This section will be removed after award.) |
| A. | Technical and Price sections of the Offerors Phase II proposals will be evaluated independently; therefore, the Offeror shall submit the Phase II proposal in two (2) Volumes (Volume I: Technical and Volume II: Price). In order that the Volume I Technical may be evaluated strictly on the merit of the material submitted, the contractor shall include NO price information in Volume I. Offeror shall separately bind Volumes I and II. Both Technical and Price volumes, therefore, must be labeled with the Offeror's organization, business address, and VA Solicitation Number. |
| B. | The Offeror shall submit Volumes I and II in electronic format only. No hard copies will be accepted. Include page numbers and the company name in the header or footer of each page. |
| C. | The Offer, including title page, detailed table of contents, preface, for Volume I Technical shall not exceed a total of 30 (Thirty) pages in Microsoft Arial size 12 font. Volume II Price Proposal shall not exceed a total of 20 (Twenty) pages in Arial size 12 font. Use graphic presentations where such use will contribute to the compactness and clarity of the proposal. The SF 1442, Representations and Certifications and acknowledged amendments shall all be part of Volume II and will not count against the page limitations. The J/V documentation, if applicable, will not be counted in the page limit. The cover page, table of contents, preface and tabs will also not be counted in the page limit. |
| D. | A page is defined as each face of an 8.5X11-inch sheet of paper containing information. All information (except for document numbers, page numbers, etc.) shall be provided in an image area of 7 X 9 inches. The background color of each page of the submission shall be white or ivory stock only. Excess pages will not be evaluated. Text lines will be single-spaced. A smaller font size for any graphics presented in a proposal is permitted as long as the information is legible to the human eye. Fonts other than Arial are permissible in the presentation of graphic material only. The font restrictions do not count for the SF1442, SF30, Price Schedule, Bid Bond or Reps and Certs. |
*The Schedule may be submitted on 11X17-inch paper. Each page of the schedule will count as one page. Do not submit a double-sided schedule.
E. Offeror shall include all required Representations and Certifications; and acknowledge receiving amendments (Phase I and II) by filling out section 19 of the SF 1442 and returning a signed copy of the amendment(s) with the offer.
| F. | Offeror shall include their Safety or Environmental Violations and Experience Modification Rating Information as part of Volume II, including filling out ATTACHMENT 8 of the solicitation. It will not be evaluated as part of Volume II Price, but will be used as part of the Responsibility Determination. It will also not count against the page limitations for Volume II. |
| 1. | All Offerors shall submit information pertaining to their past Safety and Environmental record. The information must contain a certification that the Offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years. If such certification cannot be made, an Offeror shall explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of EPA violations and/or the number of serious, repeat, and/or willful OSHA violations, along with a detailed description of those violations. |
| 2. | All Offerors shall submit information regarding their current Experience Modification Rate (EMR). This information shall be obtained from the Offeror’s insurance carrier and be furnished on the insurance carrier’s letterhead. If an Offeror’s EMR is above 1.0, Offeror must submit a written explanation of the EMR from its insurance carrier furnished on the insurance carrier’s letterhead, describing the reasons for the elevated EMR and the anticipated date the EMR may be reduced to 1.0 or below. |
| 3. | Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state-run worker’s compensation insurance rating bureau. |
| 4. | If the NCCI cannot issue an EMR because the Offeror lacks insurance history, Offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier’s letterhead, and include a letter from the NCCI indicating that is has assigned Offeror a Unity Rating of 1.0. |
| 5. | The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make an initial Determination of Responsibility. *The above information is not required for subcontractors. |
6. Failure to provide ATTACHMENT 8 of the solicitation containing the above information, may result in a determination that an Offeror is not responsible and therefore ineligible for award.
| D3. | PHASE II Final Proposal Revisions (FAR 52.215-1) |
| A. | If determined to be necessary, Phase II proposal revisions will be requested from the Phase II proposals received. The CO will identify those Offerors, whose Phase II proposals are within the competitive range, considering the selection criteria identified in this section. Negotiations may be conducted with those Offerors falling within the competitive range, after which Phase II proposal revisions will be requested. Sealed Phase II proposal revisions will be submitted as per Part D1 and D2, above, except as noted below and will be due at a time and place to be determined. |
| B. | Offerors submitting Phase II proposal revisions will not be requested to re-submit any documents which are unchanged from their initial Phase II proposals. They should provide necessary changes to individual paragraphs, as briefly as possible, together with a table of contents, which clarifies where within the initial Phase II proposal the additional information or changed documents would be placed. Phase II proposal revisions shall include a completed SF 1442 that acknowledges receiving all amendments, by number. A new bid bond shall be submitted only if the final Phase II proposal revisions Offeror’s price proposal is greater than its initial price proposal. |
D4. PHASE II Technical Proposal Requirements (VOLUME I) A. The Phase II proposal shall address the following evaluation factors.
1. Volume I, Factor 1, Technical Solution:
Based on the solicitation documents, site visit, and the Offeror’s Phase I Technical Approach, provide a detailed narrative (page limitation: eight pages for detailed narrative plus two pages available for schematic layout suggestions) describing the Offeror’s technical solution to the project to achieve design and construction design objectives as described in the solicitation. If the page limits are exceeded, the pages in excess of the limit will not be read or considered.
The Offeror’s narratives shall include, at minimum, the following technical areas:
· Phasing
· Infection Control
· Structural
· HVAC
· Electrical
· Commissioning of systems
· USP compliant design knowledge
· QC management and solutions
· Safety management The Offeror shall address areas of concern and describe how they will minimize risk in conjunction with the identified areas of concern. The narrative shall indicate that the Design-Build team understands the complexities of high tech equipment site preparation and address how their approach offers constructability advantages in an operational hospital setting.
2. Volume I, Factor 2, Draft Project Schedule: The Offeror shall demonstrate their understanding of the requirement and timeline by submitting a draft project schedule for design and construction that adheres to the requirements outlined in the Project Schedule Specification.
D5. PHASE II Price Proposal Requirements (Volume II) A. Carefully follow “Instructions, Conditions, and Notices to Offerors”. Standard Form (SF) 1442 Solicitation, Offer and Award (Construction, Alteration, or Repair) and the pricing schedule located on page 6 when submitting price offers. Submit a bid guarantee as stipulated in the Section “Instructions, Conditions, and Notices to Offerors”.
B. The prices shall be Firm Fixed Price. The Offeror shall take care not to include remarks that take exception to the Government’s SOW/Specifications or pricing requirements or otherwise preclude the Government from evaluating the offer or render the offer as non-responsive or unacceptable.
C. If the Offeror communicates in its proposal any qualifications, exceptions, exclusions, or conditions to the proposed prices not provided for in the Offerors proposal documents, the Contracting Officer may reject the proposal and exclude the Offeror from further discussions.
D. In addition to the pricing schedule, Offerors shall submit a complete Breakdown of the Division Pricing for CLIN 0001, CLIN 0002, CLIN 0003 and CLIN 0004.
| D6. | PHASE II Evaluation of Offers: The Phase II evaluations will be conducted in accordance with FAR 15.101-2; award will be made to the lowest priced, technically acceptable offer. To receive consideration for award, a rating of Acceptable must be achieved for each of the three (3) Phase II Technical Factors (Non-Price). Acceptable is defined as “Proposal meets the requirements of the solicitation.” |
| A. | Volume I, Factor 1, Technical Solution: The VA will evaluate and use as an aid to help determine that the Offeror understands the complexity and risks of performing USP compliant construction in a pharmacy setting and can perform all of the required elements. The technical solution will be evaluated for inclusion of the technical areas listed in the criteria. The VA will evaluate an Offeror’s specific detail in each of the technical areas regarding design and constructability of design. The Offeror’s narrative should provide enough detail to demonstrate that the scope and complexity of the project requirements are understood and will be successfully completed. |
| B. | Volume I, Factor 2, Draft Project Schedule: The VA will evaluate and use as an aid to help determine that the Offeror understands and can perform all of the required elements to complete the project in the time frame specified with limited impact, to the greatest extent possible, to the Medical Center. (The project schedule submitted with the offer should not be construed as the agreed upon schedule as per FAR 52.236-15, the contractor shall, within twenty-one (21) Calendar days after receiving the Notice to Proceed, submit an interim project schedule which will supersede the project schedule submitted in the Phase II proposal. The interim project schedule will be subject to VA approval and must show the project being accomplished within the time frame specified on the SF 1442 (Block 11). |
| C. | Volume II, Price: The Contracting Officer will evaluate Offers in accordance with the process identified in the Price Schedule. The total evaluated price will be determined by the Offeror’s price for all the CLINs listed. Note: The VA will look at the total evaluated price and non-price factors to determine the best value. |
| E. | PART IV - POST AWARD REQUIREMENTS |
| E1. | Construction Document Preparation |
| C. | Electronic Media: |
| 1. | Design review submission drawings and final Construction Document submission drawings will be executed in the latest AutoCAD version. If completed using Revit, construction documents shall be saved back to latest AutoCAD format if requested by station. |
| 2. | The drawings included in the VA RFP will be available to the DB team in electronic format for use in preparing the construction drawings. The CADD drawing files are provided without warranty or obligation on the part of the VHA as to accuracy or information contained in the files. The user shall independently verify all information in the files. |
| 3. | Design review submission specifications and other 8 1/2 by 11 formatted material and final Construction Document submission specifications and other 8 1/2 by 11 formatted material will be executed in the latest version of Microsoft Word and/or Adobe. |
| 4. | The construction record drawings shall be completed in the latest version of Revit or AutoCAD as specified by station. |
| D. | Professional Licensing: |
| 1. | The DB A/E who prepares the construction documents shall be a professional architect or engineer licensed in the state or one of the states located in VISN 23 (South Dakota, North Dakota, Minnesota, Iowa or Nebraska) in which the design work is completed. |
| 2. | The professional seal indicating such license by the state shall appear on the final construction documents. The architect whose seal is shown will be known as the Architect of Record. The DB A/E shall certify compliance with the VA RFP and all applicable codes. |
| E. | Approved Construction Documents: |
| 1. | The final construction document submission package will be submitted by the DB team for approval by the VA after completion of the CD review cycle for the final package to be submitted by the DB team. The VA will have five (5) calendar days to take approval action. |
| 2. | The final construction documents submission package will include a full set of construction documents including all disciplines/packages. |
| 3. | The final construction documents submission package will incorporate all VA supplied comments from the earlier SD and DD submission package reviews and will comply with the VA RFP. |
| 4. | If the final construction documents submission package is not complete a post submittal may be required the cost of which will be borne by the DB Team. |
| 5. | The approved final construction documents include such details that the project can be constructed and will be used for construction of the project. |
| F. | Construction Drawing Preparation - Mandatory material and equipment schedules and details may be indicated either on the drawings or in the specifications, at the option of the DB team. The construction drawings shall include a coordinated set of the following: |
| 1. | Structural drawings including framing plans, schedules, and details, including general notes and all calculations. |
| 2. | Architectural drawings including floor plans, wall sections, reflected ceiling plans, toilet and bath details, door schedules and details, window schedules and details, room finish schedules, and other details. |
| 3. | Fire protection drawings including ceiling plans, fire protection diagrams, equipment schedules, and details, including general notes and all related calculations. |
| 4. | Plumbing drawings including floor plans, riser diagrams, equipment schedules, plumbing fixture schedules, and details, including general notes, and all related calculations. |
| 5. | HVAC drawings including floor plans, one-line flow diagrams, equipment schedules, and details, including general notes and all related calculations. Also provide sections for mechanical equipment rooms and sequence of operation for all HVAC equipment. |
| 6. | Electrical drawings including floor plans (power, lighting, and other systems), one-line diagrams, panel schedules, equipment schedules, light fixture schedules calculations and details. |
| G. | Construction Specifications - Project specifications shall include specifications for all products, materials, equipment, methods, and systems shown on the construction drawings in accordance with standard professional practice and the VA RFP. The specification submitted for review shall include: |
| 1. | The name of the manufacturer, the product name, model number, or other identification as appropriate to clearly identify the product that will be used in the construction of the project; |
| 2. | Other data as appropriate to clearly identify the product that will be used in the construction of the project i.e. shop drawings, product data, and samples as required by the VA RFP documents; and |
| 3. | The required stamp of the licensed architect or engineer of record will be considered as certification of compliance with the RFP requirements. |
| H. | Design Requirements - Compliance with codes and standards. |
| 1. | Project design shall be in compliance with applicable standards and codes described in VA Program Guides and design materials included or referenced in the solicitation materials. |
| 2. | The DB team shall provide prompt, written notification to the Contracting Officer concerning conflicts with, or recommended deviations from codes, laws, regulations, standards, and opinions of review officials as described above. No work altering the scope of this contract shall be undertaken prior to receipt of written approval from the Contracting Officer. |
| I. | Quality Assurance/Quality Control: |
| 1. | To reduce design errors and omissions, the DB team shall develop and execute a QA/QC plan that demonstrates the project plans and specifications have gone through a rigorous, thorough review and coordination effort. |
| 2. | Within 2 weeks of receipt of Notice to Proceed, the DB Team will submit a detailed QA/QC plan describing each QA/QC task that will be taken during the development of the various design submission packages and the name of the DB Team member responsible for QA/QC. |
| E2. | Construction Period Submittals |
| 1. | The DB team shall distribute the approved construction documents prepared by the DB Team to the VA in accordance with the SOW and SPECs, as approved by the COR. |
| 2. | Other submittals - The DB team shall submit test results, certificates, manufacturer’s instructions, manufacturers field reports, etc. as required by the VA RFP specifications, to the VA COR. |
| 3. | Project record drawings - The DB team will maintain a set of construction documents (field as-built drawings) to record actual construction changes during the construction process as required by the RFP specifications. The project record drawings will be available for review by the VA COR at all times. |
| 4. | Shop drawings and submittals - The DB A/E shall check government furnished and/or the DB construction contractor's shop drawings, detail drawings, schedules, descriptive literature and samples, testing labor-laboratory reports, field test data and review the color, texture and suitability of materials for conformity with the RFP Documents and construction documents. The DB A/E shall recommend approval, disapproval, or other suitable disposition to the VA COR. The VA COR will have final approval authority. The DB A/E shall notify the VA COR in writing of any and all deviations from the requirements of the construction documents that he has found in the submittals. |
E3. Project Close-Out: The DB team shall comply with the requirements in FAR 4.804 Closeout of Contract Files, for submission of final RFP as built drawings, manuals, and other documents as noted. Required as built drawings and specifications will be submitted in the same format required for the construction documents.
E4. Site Visits and Inspections: During the construction period the DB A/E shall make weekly visits to the project site when requested by the COR. The COR may also request visits for special purposes. Only registered architects and engineers thoroughly familiar with the project may make these site visits. The COR has the prerogative to determine the professional discipline(s) required for any visit. The DB A/E shall observe the construction, advise the COR of any deviations or deficiencies or solutions to issues discussed. A site inspection report which includes the purpose of the inspection, items reviewed, deficiencies observed, recommendations and additional actions required, shall be furnished to the COR within five (5) calendar days following the site visit date.
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Spec Section 00 11 21 – Request for Proposal to Design-Build 1
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