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36E77619R0017 ATTACHMENT 2 - SPEC 01 00 00 -General Requirements - FINAL - 01-12-2019.docx
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02-12-2019
SECTION 01 00 00
GENERAL REQUIREMENTS – Fort Meade and Hot Springs SD
1.1 safety requirements Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.
1.2 GENERAL INTENTION
| A. | Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for Project 568-19-107 Renovate Pharmacy for USP at FM/HS which includes but is not limited to design and construction of the pharmacy air handler system, ante room, vault, temporary compounding room, compounding room, ceiling, floor, casework, lighting, painting, plumbing, electrical and low voltage systems located at Fort Meade VAMC 113 Comanche Rd, BLDN 113, Fort Meade, SD 57741 and Hot Springs VAMC, 500 North 5th Street, Hot Springs 57747 as required by drawings and specifications. |
| B. | Visits to the site by Bidders, Contractors, subcontractors, suppliers / vendors may be made only by appointment or invite with the VA on site Contracting Officer’s Representative (COR). During the solicitation period, site visit is to be made in accordance with the solicitation and Contracting Officer. |
C. In connection with this contract, any in-house personnel, subcontractors, and outside associates or consultants will be limited to individuals or firms that were specifically identified in the Contractor's accepted proposal. The Contractor shall obtain the Contracting Officer's written consent before making any substitution for these designated in-house personnel, subcontractors, associates, or consultants. If the Contractor proposes a substitution, it shall submit the same type of information that was submitted in the accepted proposal to the Contracting Officer for evaluation and approval. The level of qualifications and experience submitted in the accepted proposal or that required by the Solicitation, whichever is greater, is the minimum standard for any substitution.
D. The contractor's construction management key personnel shall be actively involved during the design process to effectively integrate the design and construction requirements of this contract. In addition to the typical required construction activities, the Contractor's involvement includes, but is not limited to actions such as: integrating the design schedule into the Master Schedule to maximize the effectiveness of fast-tracking design and construction (within the limits allowed in the contract), ensuring constructability and economy of the design, integrating the shop drawing and installation drawing process into the design, executing the material and equipment acquisition programs to meet critical schedules, effectively interfacing the construction quality control (QC) program with the design QC program, and maintaining and providing the design team with accurate, up-to-date redline and as- built documentation. The Contractor shall require and manage the active involvement of key trade subcontractors in the above activities.
| E. | All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access. |
| F. | Prior to commencing work, general contractor shall provide proof that an OSHA certified “competent person” (CP) (29 CFR 1926.20(b)(2) will maintain a presence at the work site whenever the general or subcontractors are present. |
G. Meeting Minutes: DB team will be responsible for taking and providing meetings minutes for all meetings relating to the project after award. Meeting minutes shall be provided to the VA with-in three (3) calendar days from meeting completion. The VA will review the minutes with-in seven (7) calendar days. If corrections are needed the timeframe will reset. If no corrections are needed the VA will approve the minutes. Minutes will include at a minimum the meeting participants and roles, date and time of meeting, location or venue (i.e. skype or conference call), meeting purpose and agenda, summary of discussion, decisions and agreements, and all action items.
| H. | Training: |
| 1. | All employees of general contractor or subcontractors shall have the 10-hour OSHA certified Construction Safety course and /or other relevant competency training, as determined by VA COR/CO with input from the ICRA team. |
| 2. | Submit training records of all such employees for approval before the start of work. |
1.3 STATEMENT OF BID ITEM(S)
CLIN 0001: Design & Construction Documents at Fort Mead, SD: Contractor shall provide the complete design of a new pharmacy and temporary compounding areas in accordance with the VA’s master construction guidelines, outlined in the Technical Information Library (TIL), located here: https://www.cfm.va.gov/TIL/spec.asp, and also in accordance with local VAMC construction specifications, and USP 795, 797, and 800 guidelines.
Contractor shall furnish all labor, material, equipment, and supervision to provide the required documents for construction including Drawings, Specifications, construction cost estimates, as-builts and other documents as necessary in accordance with the SOW and all Specifications.
CLIN 0002: Design & Construction Documents at Hot Sprints, SD: Contractor shall provide the complete design of a new pharmacy and temporary compounding areas in accordance with the VA’s master construction guidelines, outlined in the Technical Information Library (TIL), located here: https://www.cfm.va.gov/TIL/spec.asp, and also in accordance with local VAMC construction specifications, and USP 795, 797, and 800 guidelines.
Contractor shall furnish all labor, material, equipment, and supervision to provide the required documents for construction including Drawings, Specifications, construction cost estimates, as-builts, and other documents as necessary in accordance with the SOW an all Specifications.
CLIN 0003: Construction at Fort Mead, SD: Contractor shall provide all construction related activities such as pre-construction, site-prep, general construction, alterations, necessary removal of existing structures, renovations, post-construction services, commissioning, project close-out and any other required elements of work to provide a complete and usable facility.
Contractor shall furnish all labor, material, equipment, and supervision to perform all required elements of work in accordance with the SOW, Specifications and all applicable attachments.
CLIN 0004: Construction at Hot Springs, SD: Contractor shall provide all construction related activities such as pre-construction, site-prep, general construction, alterations, necessary removal of existing structures, renovations, post-construction services, commissioning, project close-out and any other required elements of work to provide a complete and usable facility.
Contractor shall furnish all labor, material, equipment, and supervision to perform all required elements of work in accordance with the SOW, Specifications and all applicable attachments.
1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR
A. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at Contractor's expense.
1.5 CONSTRUCTION SECURITY REQUIREMENTS
| A. | Security Plan: |
| 1. | The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project. |
| 2. | The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations. |
| B. | Security Procedures: |
| 1. | General Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site. |
| 2. | Before starting work the General Contractor shall give one week’s notice to the Contracting Officer so that security arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section. |
| 3. | For working outside the regular hours of 7:00 am to 5:00 pm, the Contractor shall give three (3) calendar days notice to the COR so that arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section. |
| 4. | No photography of VA premises is allowed without written permission of the Contracting Officer. |
| 5. | VA reserves the right to close down or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the Contracting Officer. |
| C. | Key Control: |
1. Only a limited number of keys will be issued to the contractor. Key requests shall be made in writing to the COR.
2. If the Contractor loses a key, a charge will be billed for a replacement key. Charge will be based on type of key and could be as high as $1000.
3. Ensure all doors leading to and from construction are either monitored or locked to prevent access to the area from unauthorized persons.
| D. | Document Control: |
| 1. | The General Contractor is responsible for safekeeping of all drawings, project manuals and other project information. This information shall be shared only with those with a specific need to accomplish the project. |
| 2. | Certain documents, sketches, videos or photographs and drawings may be marked “Law Enforcement Sensitive” or “Sensitive Unclassified”. Secure such information in separate containers and limit the access to only those who will need it for the project. Return the information to the Contracting Officer upon request. |
| 3. | These security documents shall not be removed or transmitted from the project site without the written approval of Contracting Officer. |
| 4. | All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the VA. |
| 5. | Notify Contracting Officer and Site Security Officer immediately when there is a loss or compromise of “sensitive information”. |
| 6. | All electronic information shall be stored in specified location following VA standards and procedures using SPEC 01-33-23 Shop Drawings, Product Data, and Samples. |
| a. | Security, access and maintenance of all project drawings, both scanned and electronic shall be performed and tracked in accordance with SPEC 01-33-23 Shop Drawings, Product Data, and Samples. |
| b. | “Sensitive information” including drawings and other documents may be attached to e-mail provided all VA encryption procedures are followed. |
| E. | Motor Vehicle Restrictions |
| 1. | Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitted 24 hours before the date and time of access. Access shall be restricted to picking up and dropping off materials and supplies. |
| 2. | A limited number of (2 to 5) permits shall be issued for General Contractor and its employees for parking in designated areas only. Additional permits or parking areas require a request and approval of the COR. |
1.6 OPERATIONS AND STORAGE AREAS
| A. | The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance. |
| B. | The Contractor shall, under regulations prescribed by the Contracting Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads. |
| C. | Working space and space available for storing materials shall be as determined by the COR. |
| D. | Workmen are subject to rules of Medical Center applicable to their conduct. |
| E. | Execute work so as to interfere as little as possible with normal functioning of Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and Contractor's personnel, except as permitted by COR where required by limited working space. |
| 1. | Do not store materials and equipment in other than assigned areas. |
| 2. | Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by Department of Veterans Affairs in quantities sufficient for not more than two (2) work days. Provide unobstructed access to Medical Center |
F. Activities that involve significant vibration and noises shall be done after normal working hours. The Contractor shall notify the COR a minimum of three (3) calendar days prior and should notify the COR seven (7) calendar days prior to these activities.
| G. | Phasing: | |
| The Medical Center must maintain its operation 24 hours a day 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur. It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks. The work to be outlined shall include, but not be limited to: | ||
| SD Submission | ||
| SD Review by VA | ||
| DD Submission | ||
| DD Review by VA | ||
| CD Submission | ||
| CD Review by VAMC | ||
| Documents Complete (CD issue) | ||
| Mobilization | ||
| Completion of Phases at each site | ||
| Commissioning | ||
| Construction Complete | ||
| As-Built/O&Ms/Training |
| To ensure such executions, Contractor shall furnish the COR with a schedule of approximate phasing dates on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the COR two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof. Arrange such phasing dates to ensure accomplishment of this work in successive phases mutually agreeable to by COR and Contractor. | |
| H. | When a building and/or construction site is turned over to Contractor, Contractor shall accept entire responsibility including upkeep and maintenance therefore: |
| 1. | Contractor shall maintain a minimum temperature of 4 degrees C (40 degrees F) at all times, except as otherwise specified. |
| 2. | Contractor shall maintain in operating condition existing fire protection and alarm equipment. In connection with fire alarm equipment, Contractor shall make arrangements for preinspection of site with Fire Department or Company (Department of Veterans Affairs or municipal) whichever will be required to respond to an alarm from Contractor's employee or watchman. Exceptions to this would be where fire safety equipment must be protected for demolition purposes. |
| I. | Utilities Services: Maintain existing utility services for Medical Center at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services. Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems (including telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR. |
| 1. | No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of COR. Electrical work shall be accomplished with all affected circuits or equipment de-energized. When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without a detailed work plan, the Medical Center Director’s prior knowledge and written approval. Refer to specification Sections 26 05 11, REQUIREMENTS FOR ELECTRICAL INSTALLATIONS, 27 05 11 REQUIREMENTS FOR COMMUNICATIONS INSTALLATIONS and 28 05 00, COMMON WORK RESULTS FOR ELECTRONIC SAFETY AND SECURITY for additional requirements. |
| 2. | Contractor shall submit a request to interrupt any such services to COR, in writing, seven (7) calendar days in advance of proposed interruption. Request shall state reason, date, exact start time of interruption, expected impacts, and planned duration of such interruption. |
| 3. | Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of Medical Center. Interruption time approved by Medical Center may occur at other than Contractor's normal working hours. |
| 4. | Major interruptions of any system must be requested, in writing, at least fifteen (15) calendar days prior to the desired time and shall be performed as directed by the COR. |
| J. | Abandoned Lines: All service lines such as wires, cables, conduits, ducts, pipes and the like, and their hangers or supports, which are to be abandoned but are not required to be entirely removed, shall be sealed, capped or plugged at the main, branch or panel they originate from. The lines shall not be capped in finished areas, but shall be removed and sealed, capped or plugged in ceilings, within furred spaces, in unfinished areas, or within walls or partitions; ensuring that they are completely behind the finished surfaces and do not create a health or safety risk. |
| K. | To minimize interference of construction activities with flow of Medical Center traffic, comply with the following: |
| 1. | Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles. |
1.7 ALTERATIONS
| A. | Survey: Before any work is started, the Contractor shall make a thorough survey with the COR of areas of buildings in which alterations occur and areas which are anticipated routes of access, and furnish a report, signed by both contractor and COR and sent to the Contracting Officer. This report shall list by rooms and spaces: |
| 1. | Existing condition and types of resilient flooring, doors, windows, walls and other surfaces not required to be altered throughout affected areas of building. |
| 2. | Existence and conditions of items such as plumbing fixtures and accessories, electrical fixtures, equipment, venetian blinds, shades, etc., required by drawings to be either reused or relocated, or both. |
| 3. | Shall note any discrepancies between drawings and existing conditions at site. |
| 4. | Shall designate areas for working space, materials storage and routes of access to areas within buildings where alterations occur and which have been agreed upon by Contractor and COR. |
| B. | Re-Survey: Ten (10) calendar days before expected partial or final inspection date, the Contractor and COR together shall make a thorough re-survey of the areas of buildings involved. They shall furnish a report on conditions then existing, of resilient flooring, doors, windows, walls and other surfaces as compared with conditions of same as noted in first condition survey report: |
| 1. | Re-survey report shall also list any damage caused by Contractor to such flooring and other surfaces, despite protection measures; and, will form basis for determining extent of repair work required of Contractor to restore damage caused by Contractor's workmen in executing work of this contract. |
| C. | Protection: Provide the following protective measures: |
| 1. | Wherever existing roof surfaces are disturbed they shall be protected against water infiltration. In case of leaks, they shall be repaired immediately upon discovery. |
| 2. | Temporary protection against damage for portions of existing structures and grounds where work is to be done, materials handled and equipment moved and/or relocated. |
| 3. | Protection of interior of existing structures at all times, from damage, dust and weather inclemency. Wherever work is performed, floor surfaces that are to remain in place shall be adequately protected prior to starting work, and this protection shall be maintained intact until all work in the area is completed. |
1.8 DISPOSAL AND RETENTION
| A. | Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows: |
| 1. | Reserved items which are to remain property of the Government are identified by attached tags or noted on drawings or in specifications as items to be stored. Items that remain property of the Government shall be removed or dislodged from present locations in such a manner as to prevent damage which would be detrimental to reinstallation and reuse. Store such items where directed by COR. |
| 2. | Items not reserved shall become property of the Contractor and be removed by Contractor from Medical Center. |
| 3. | Items of portable equipment and furnishings located in rooms and spaces in which work is to be done under this contract shall remain the property of the Government. When rooms and spaces are vacated by the Department of Veterans Affairs during the alteration period, such items which are NOT required by drawings and specifications to be either relocated or reused will be removed by the Government in advance of work to avoid interfering with Contractor's operation. Exceptions to these items are stated in the SOW. |
1.9 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES, AND IMPROVEMENTS
| A. | The Contractor shall protect from damage all existing improvements and utilities at or near the work site and on adjacent property of a third party, the locations of which are made known to or should be known by the Contractor. The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the Contractor fails or refuses to repair the damage promptly, the Contracting Officer may have the necessary work performed and charge the cost to the Contractor. |
| B. | Refer to Section 01 57 19, TEMPORARY ENVIRONMENTAL CONTROLS, for additional requirements on protecting vegetation, soils and the environment. Refer to Articles, "Alterations", "Restoration", and "Operations and Storage Areas" for additional instructions concerning repair of damage to structures and site improvements. |
C. Any soiled disturbed shall be finished graded and approved by COTR prior to placing sod to restore damaged landscaping.
1.10 RESTORATION
| A. | Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the COR. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work, shall conform in type and quality to that of original existing construction, except as otherwise shown or specified. |
| B. | Upon completion of contract, deliver work complete and undamaged. Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work. |
| C. | At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workmen to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems (including telephone) which are not scheduled for discontinuance or abandonment. |
| D. | Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price in accordance with clause entitled "CHANGES" (FAR 52.243-4 and VAAR 852.236-88) and "DIFFERING SITE CONDITIONS" (FAR 52.236-2). of Section 00 72 00, GENERAL CONDITIONS. |
1.11 PHYSICAL DATA: Not used
1.12 PROFESSIONAL SURVEYING SERVICES: Not used
1.13 LAYOUT OF WORK: Not used
1.14 AS-BUILT DRAWINGS
| A. | The contractor shall maintain two full size sets of as-built drawings which will be kept current during construction of the project, to include all contract changes, modifications and clarifications. |
| B. | All variations shall be shown in the same general detail as used in the contract drawings. To insure compliance, as-built drawings shall be made available for the COR review, as often as requested. |
| C. | Contractor shall deliver one approved completed set of as-built drawings for each site on ARCH E1 - 30" x 42" Mylar drawings and an electronic version in each of the following formats PDF, Revit, and AutoCAD to the COR within fifteen (15) calendar days after each completed phase and after the acceptance of the project by the COR. |
| D. | Paragraphs A, B, & C shall also apply to all shop drawings. |
1.15 WARRANTY MANAGEMENT
A. Warranty Management Plan: Develop a warranty management plan which contains information relevant to FAR 52.246-21 Warranty of Construction in at least ten (10) calendar days before the planned pre-warranty conference, submit one digital set of the warranty management plan. Include within the warranty management plan all required actions and documents to assure that the Government receives all warranties to which it is entitled. The plan must be in narrative form and contain sufficient detail to render it suitable for use by future maintenance and repair personnel, whether tradesman, or of engineering background, not necessarily familiar with this contract. The term “status” as indicated below must include due date and whether item has been submitted or was approved. Warranty information made available during the construction phase must be submitted to the Contracting Officer for approval prior to each monthly invoice for payment. Assemble approved information in a binder and turn over to the Government upon acceptance of the work. The construction warranty period will begin on the date of the project acceptance and continue for the product warranty period. Include in the warranty management plan, but not limited to, the following:
1. Roles and responsibilities of all personnel associated with the warranty process, including points of contact and telephone numbers within the company of the Contractor, subcontractors, manufacturers or suppliers involved.
1. Furnish with each warranty the name, address and telephone number of each of the guarantor’s representatives nearest project location.
1. Listing and status of delivery of all Certificates of Warranty for extended warranty items, to include roofs, HVAC balancing, pumps, motors, transformers and for all commissioned systems such as fire protection and alarm systems, sprinkler systems and lightning protection systems, etc.
1. A list for each warranted equipment item, feature of construction or system indicating:
1. Name of item.
1. Model and serial numbers.
1. Location where installed.
1. Name and phone numbers of manufacturers and suppliers.
1. Name and phone numbers of manufacturers or suppliers.
1. Names, addresses and phone numbers of sources of spare parts.
1. Warranties and terms of warranty. Include one-year overall warranty of construction, including the starting date of warranty of construction. Items which have extended warranties must be indicated with separate warranty expiration dates.
1. Starting point and duration of warranty period.
1. Summary of maintenance procedures required to continue the warranty in force.
1. Cross-reference to specific pertinent Operation and Maintenance manuals.
1. Organizations, names and phone numbers of persons to call for warranty service.
1. Typical response time and repair time expected for various warranted equipment.
1. Procedure and status of tagging of all equipment covered by extended warranties.
1. Copies of instructions to be posted near selected pieces of equipment where operation is critical for warranty and/or safety reasons.
E. Warranty Tags: At the time of installation, tag each warranted item with a durable, oil and water-resistant tag approved by the Contracting Officer. Attach each tag with a copper wire and spray with a silicone waterproof coating. Also submit two record copies of the warranty tags showing the layout and design. The date of acceptance and the QC signature must remain blank until the project is accepted for beneficial occupancy. Show the following information on the tag.
1.16 USE OF ROADWAYS: nOT USED
1.17 RESIDENT ENGINEER'S FIELD OFFICE: nOT usED
1.18 TEMPORARY USE OF MECHANICAL AND ELECTRICAL EQUIPMENT: NOT USED
1.19 TEMPORARY USE OF EXISTING ELEVATORS
A. Contractor will not be allowed the use of existing elevators, unless written authorization by the COR.
1.20 TEMPORARY USE OF NEW ELEVATORS: nOT usED
1.21 TEMPORARY TOILETS
A. Contractor may have for use of Contractor's workmen, such toilet accommodations as may be assigned to Contractor by Medical Center. Contractor shall keep such places clean and be responsible for any damage done thereto by Contractor's workmen. Failure to maintain satisfactory condition in toilets will deprive Contractor of the privilege to use such toilets.
1.22 AVAILABILITY AND USE OF UTILITY SERVICES
A. The Government shall make all reasonably required amounts of utilities available to the Contractor from existing outlets and supplies, as specified in the contract. Failure to stop leakage or other wastes will be cause for revocation (at COR discretion) of use of utilities from Medical Center's system.
1.23 NEW TELEPHONE EQUIPMENT: not used
1.24 TESTS
| A. | As per specification section 23 05 93 Testing, Adjusting, Balancing for HVAC, the contractor shall provide a written testing and commissioning plan complete with component level, equipment level, sub-system level and system level breakdowns. The plan will provide a schedule and a written sequence of what will be tested, how and what the expected outcome will be. This document will be submitted for approval prior to commencing work. The contractor shall document the results of the approved plan and submit for approval with the as built documentation. |
| B. | Pre-test mechanical and electrical equipment and systems and make corrections required for proper operation of such systems before requesting final tests. Final test will not be conducted unless pretested. |
| C. | Conduct final tests required in various sections of specifications in presence of an authorized representative of the Contracting Officer. Contractor shall furnish all labor, materials, equipment, instruments, and forms, to conduct and record such tests. |
| D. | Mechanical and electrical systems shall be balanced, controlled and coordinated. A system is defined as the entire system which must be coordinated to work together during normal operation to produce results for which the system is designed. For example, air conditioning supply air is only one part of entire system which provides comfort conditions for a building. Other related components are return air, exhaust air, steam, chilled water, refrigerant, hot water, controls and electricity, etc. Another example of a system which involves several components of different disciplines is a boiler installation. Efficient and acceptable boiler operation depends upon the coordination and proper operation of fuel, combustion air, controls, steam, feedwater, condensate and other related components. |
| E. | All related components as defined above shall be functioning when any system component is tested. Tests shall be completed within a reasonably short period of time during which operating and environmental conditions remain reasonably constant and are typical of the design conditions. |
| F. | Individual test result of any component, where required, will only be accepted when submitted with the test results of related components and of the entire system. |
1.25 INSTRUCTIONS
| A. | Contractor shall furnish Maintenance and Operating manuals (hard copies and electronic) and verbal instructions when required by the various sections of the specifications and as hereinafter specified. |
| B. | Manuals: Maintenance and operating manuals and one compact disc (one hard copy and one electronic copy each) for each separate piece of equipment shall be delivered to the COR coincidental with the delivery of the equipment to the job site. Manuals shall be complete, detailed guides for the maintenance and operation of equipment. They shall include complete information necessary for starting, adjusting, maintaining in continuous operation for long periods of time and dismantling and reassembling of the complete units and subassembly components. Manuals shall include an index covering all component parts clearly crossreferenced to diagrams and illustrations. Illustrations shall include "exploded" views showing and identifying each separate item. Emphasis shall be placed on the use of special tools and instruments. The function of each piece of equipment, component, accessory and control shall be clearly and thoroughly explained. All necessary precautions for the operation of the equipment and the reason for each precaution shall be clearly set forth. Manuals must reference the exact model, style and size of the piece of equipment and system being furnished. Manuals referencing equipment similar to but of a different model, style, and size than that furnished will not be accepted. |
| C. | Instructions: Contractor shall provide qualified, factorytrained manufacturers' representatives to give detailed training instructions to assigned Department of Veterans Affairs personnel in the operation and complete maintenance for each piece of equipment. All such training will be at the job site. These requirements are more specifically detailed in the various technical sections. Instructions for different items of equipment that are component parts of a complete system, shall be given in an integrated, progressive manner. All instructors for every piece of component equipment in a system shall be available until instructions for all items included in the system have been completed. This is to assure proper instruction in the operation of inter-related systems. All instruction periods shall be included in the DB schedule approved by the COR and shall be considered concluded only when the COR is satisfied in regard to complete and thorough coverage. The contractor shall submit a course outline with associated material to the COR for review and approval prior to scheduling training to ensure the subject matter covers the expectations of the VA and the contractual requirements. The Department of Veterans Affairs reserves the right to request the removal of, and substitution for, any instructor who, in the opinion of the COR, does not demonstrate sufficient qualifications in accordance with requirements for instructors above. |
1.26 GOVERNMENT-FURNISHED PROPERTY:
| A. | The Government shall deliver Governmentfurnished equipment / Contractor Installed, either currently in use or newly purchased to the Contractor at either the Fort Meade or the Hot Springs VA Campus. Contractor will be prepared to move the Government-furnished equipment from any BLDG on the VA Campus to the required install location. |
| B. | Compounding equipment furnished by Government to be installed by Contractor will be furnished to Contractor at the Fort Meade or Hot Springs Medical Campus. |
C. Storage space for Government Furnished Equipment / Contractor installed will be provided by the Government and the Contractor shall be prepared to receive, load, transport, and install such equipment from the storage space on the Medical Campus.
| D. | Notify Contracting Officer in writing, sixty (60) calendar days in advance, of date on which Contractor will be prepared to receive equipment furnished by Government. Arrangements will then be made by the Government for delivery of equipment. |
| 1. | Immediately upon delivery of equipment or prior to demolition, Contractor shall arrange for a joint inspection thereof with a representative of the Government. At such time the Contractor shall acknowledge receipt of equipment described, make notations, and immediately furnish the Government representative with a written statement as to its condition or shortages. |
| 2. | Contractor thereafter is responsible for such equipment until such time as acceptance of contract work is made by the Government. |
| E. | Equipment furnished by the Government will be existing equipment or delivered in a partially assembled (knock down) condition in accordance with existing standard commercial practices, complete with all fittings, fastenings, and appliances necessary for connections to respective services installed under contract. All fittings and appliances (i.e., couplings, ells, tees, nipples, piping, conduits, cables, ect.) necessary to make the connection between the Government furnished equipment item and the utility stubup shall be furnished and installed by the contractor at no additional cost to the Government. |
| F. | Completely assemble and install the Government furnished equipment in place ready for proper operation in accordance with specifications and drawings. |
1.27 RELOCATED EQUIPMENT
| A. | Contractor shall disconnect, dismantle as necessary, remove and reinstall in new location, all existing items are to be indicated by symbol "R" or otherwise shown to be relocated by the Contractor. |
| B. | Perform relocation of such equipment or items at such times and in such a manner as approved by the COR. |
| C. | Suitably cap existing service lines, such as steam, condensate return, water, drain, gas, air, vacuum and/or electrical, at the main whenever such lines are disconnected from equipment to be relocated. Remove abandoned lines in finished areas and cap as specified herein before under paragraph "Abandoned Lines". |
| D. | Provide all mechanical and electrical service connections, fittings, fastenings and any other materials necessary for assembly and installation of relocated equipment; and leave such equipment in proper operating condition. |
| E. | Contractor shall employ services of an authorized representative of the manufacturer for required items identified in the Scope of Work and attachments. |
| F. | All service lines such as noted above for relocated equipment shall be in place at point of relocation ready for use before any existing equipment is disconnected. Make relocated existing equipment ready for operation or use immediately after reinstallation. |
1.28 STORAGE SPACE FOR DEPARTMENT OF VETERANS AFFAIRS EQUIPMENT: Not used
1.29 CONSTRUCTION SIGN: Not used
1.30 SAFETY SIGN: Not used
1.31 PHOTOGRAPHIC DOCUMENTATION
A. The Contractor will collect video or pictures at the milestones that are in the phasing plan approved by the COR/CO. The milestone video or pictures will be separated into their own folders with a README PDF (non-editable) index document indicating date and time of the dataset collection, including a file directory listing including file name, size, date, etc. The video or pictures will include a minimum of two look angles to maximize coverage. The video or pictures may be rejected if the quality does not provide enough detail to document the milestone properly.
1.32 FINAL ELEVATION Digital Images: not used
1.33 HISTORIC PRESERVATION
Where the Contractor or any of the Contractor's employees, prior to, or during the construction work, are advised of or discover any possible archeological, historical and/or cultural resources, the Contractor shall immediately notify the COR verbally, and then with a written follow up.
1.34 VA TRIRIGA CPMS: Not used
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File details come from the government source that posted it.