36E77619B0005-007.pdf

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval

For Other Than Full and Open Competition

1. Contracting Activity:

Veterans Health Administration (VHA), Program Contracting Activity Central (PCAC)

2. Nature and/or Description of the Action Being Processed:

This justification is to support the use of brand name items for the Correct Mechanical Deficiencies project at the Iowa City VA Health Care System for Project 636A8-18-001, “Renovate 8W for Hematology and Oncology”. Providing for other than full and open competition for the procurement of certain items supports the need for safety and standardization throughout the facility.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

This project is for the construction of aging infrastructure within the Iowa City VA Health Care System campus. The scope of work includes providing all supplies, labor, equipment etc. to construct the referenced infrastructure upgrades that meet the requirements of the Department of Veterans Affairs. There are fifteen (15) brand name items listed for which the VA is not able to accept equal or alternate items. The value of these items is listed below. In accordance with the VAAR, the magnitude of construction for this project is between $2,000,000.00 and $5,000,000.00.

a. Door Hardware Key Systems

i. Best (Stanley Security) CORMAX

ii. Value:

iii. Description: Door hardware key systems are standardized throughout the Iowa City VAMC campus and are Best (Stanley Security) CORMAX Brand. Requirement is estimated at 31 total.

b. Patient Lifts

i. Prism Medical

ii. Value:

iii. Description: This project will install 1 bariatric patient lift in new procedure room 8W15. The Iowa City VAMC currently has Prism Medical patient lifts installed throughout the facility. The system contains components that are not interchangeable without other manufacturers’ systems.

c. Furniture

i. Herman Miller and Amcase

ii. Value:

iii. Description: Herman Miller and Amcase furniture systems are installed throughout the hospital for standardization and aesthetics.

d. Door Closers

i. LCN

ii. Value:

iii. Description: This project will install new door closers in the facility that match existing door closers. LCN door closers are a required standard throughout the Iowa City campus. Requirement is estimated at 22 total.

e. Exit Devices

i. Von Duprin

ii. Value:

iii. Description: Von Duprin Exit Devices are a required standard throughout the Iowa

City Campus. Requirement is estimated at 2 total.

f. Door Hardware

i. Yale Mortise

ii. Value:

iii. Description: Yale Mortise Door Hardware and Cylinders are a required standard throughout the Iowa City campus. This is estimated at 36 total.

g. Fire Alarm System

i. JCI – Tyco Simplex

ii. Value:

iii. Description: JCI – Tyco Simplex Fire Alarm Systems is proprietary and is used throughout the Iowa City campus. This requirement includes all fire alarm devices, required programming and system updates, and all other required components of the Fire Alarm System.

h. Paging Speaker

i. Edward Systems Technology

ii. Value:

iii. Description: EST Overhead Paging Speakers is a propriety system that is used throughout the Iowa City campus. This requirement includes 8 speakers.

i. Distribution Panels and Panelboards Monitoring

i. Square D

ii. Value:

iii. Description: Square D brand is a proprietary system that monitors the Iowa City campus’s overcurrent devices and electrical metering devices (PowerLogic). This includes all devices and all required programming and system updates.

j. Door Operators

i. Stanley

ii. Value:

iii. Stanley Magic Force Door Operators are a required standard throughout the Iowa

City campus. This requirement is estimated at 2 door operators to match existing door operators.

k. Direct Digital Control System Metasys

i. Johnson Controls

ii. Value:

iii. JCI Controls is a proprietary system of components that work with the Iowa City campus’s Direct Digital Control System (Metasys). This system includes controllers, sensors, start/stop controls, monitoring devices, all required programming and system updates, and all other required components of the Direct Control System (Metasys).

l. Signage

i. ASI Sign Systems

ii. Value:

iii. The project requires ASI Sign Systems installation for all room signs, directional signs, stair signs, fire extinguishing signs, and miscellaneous identification signage, as shown on contract documents.

m. Physical Security System

i. Lenel

ii. Value:

iii. The current Physical Security System at the Iowa City campus is Lenel and includes all card readers, panels, software, code green required programming and system updates. All physical security system components related to this project must be Lenel and integrate with the existing system.

n. Nurse Call

i. Ascom Telligence

ii. Value:

iii. Ascom Tellegence is a proprietary Nurse Call System at the Iowa City Campus. This system includes reporting stations, pull stations, dome lights, code blue, all required programming and system updates, and all other required components of the Nurse Call System. All nurse call requirements related to this project must be Ascom Telligence and integrate with the existing system.

o. Push Button Locks

i. Schlage

ii. Value:

iii. Schlage Push Button Locks are a required standard throughout the Iowa City campus for clean and dirty utility security. This requirement is estimated at 2 total.

4. Statutory Authority Permitting Other than Full and Open Competition:

(X) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per FAR 6.302-1; 41 USC §253(c)(1) ( ) (2) Unusual and Compelling Urgency per FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per FAR 6.302-3;

( ) (4) International Agreement per FAR 6.302-4 ( ) (5) Authorized or Required by Statute FAR 6.302-5;

( ) (6) National Security per FAR 6.302-6;

( ) (7) Public Interest per FAR 6.302-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition

Requires the Use of the Authority Cited Above (applicability of authority):

These items have been standardized throughout the Minneapolis VA Medical Center. Installing a different manufacturer’s system will create substantial duplication in cost for the facility, and in most cases the equipment will not function properly. The specific impacts for not using the brand name items are listed below:

a. Best (Stanley Security) CORMAX

i. Impact: The Iowa City campus is in the process of converting to the CORMAX key system throughout the facility. Standardization amongst the medical center’s security system is imperative for the safety and security of staff and patients.

b. Prism Medical Patient Lifts

i. Impact: The Iowa City campus has selected Prism Medical, Inc. to provide patient lift services by a previous contract. No other brand components operate with the current system.

c. Herman Miller and Amcase

i. Impact: The Iowa City campus has Herman Miller and Amcase as the standard systems furniture throughout the hospital. Parts are kept on hand to service this type of furniture. No other brand components operate with the current system and current stored components for future furniture layouts.

d. LCN Door Closers

i. Impact: The Iowa City Campus has LCN Door Closers installed throughout the campus and requires the LCN door closers for standardization and uniformity of parts and maintenance throughout the facility. Adding a new brand of door closers would cause additional maintenance training and cost to stock parts.

e. Von Duprin Exit Devices

i. Impact: The Iowa City Campus has selected Von Duprin Exit Devices through a competitively awarded contract as the standard for uniformity of parts and maintenance throughout the facility.

f. Yale Mortice Door Hardware

i. Impact: Standardization amongst the medical center’s door hardware is imperative for cost savings and maintenance.

g. JCI - Tyco Simplex Fire Alarm System

i. Impact: JCI – Tyco Simplex Fire Alarm Systems is a proprietary system. No other systems or components will operate with the current JCI – Simplex Fire Alarm System. For safety purposes, the fire alarm system components must integrate with the existing system.

h. EST – Paging Speaker

i. Impact: This is a proprietary system - no other system or components will operate with the current paging system. For safety purposes, the paging speaker components must integrate with the existing system.

i. Square D

i. Impact: The Iowa City campus has selected Square D brand that monitors the Iowa

City campus’s overcurrent devices and electrical metering devices (PowerLogic).

This is a proprietary system - no other system or components will operate with the PowerLogic software.

j. Stanley Magic Force Door Operators

i. Impact: The Iowa City campus has selected Stanley Magic Force Door Operators as a standard for all door operators for ease of maintenance and security options. There are no other vendors available who can match the features, durability and appearance.

k. JCI – Johnson Controls

i. Impact: This is a proprietary system of components that work with the Iowa City campus’s Direct Digital Controls (Metasys). No other system or components will operate with the Building Automation System.

l. ASI Signs

i. Impact: Interior signs and wayfinding throughout the Iowa City campus are ASI signs. No other brand or components operate with the current system. These are a requirement for uniformity and safety.

m. Lenel

i. Impact: No other system components will operate with the Lenel physical security system currently installed. For safety and security, any additional components that relate to the physical security system must integrate.

n. Ascom Tellegence:

i. Impact: No other system components will operate with the Ascom Tellegence Nurse

Call System currently installed at the Iowa City campus. For safety and security, any additional nurse call components must integrate into the current system.

o. Schlage Push Button Locks:

i. Impact: The current locks for all clean and dirty utility rooms are Schlage Push

Button Locks and any additional locks must be the same for ease of maintenance and security. There are no other vendors available who can match the features, durability and appearance.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

In accordance with the Competition in Contracting Act (CICA), the components listed above are identified as brand name; however, the overall procurement will be competed as a Service-Disabled Veteran-Owned Small-Business (SDVOSB) set-aside. This justification for other than full and open competition will be posted to Federal Business Opportunities with the solicitation.

7. Determination by the Contracting Officer that the Anticipated Cost to the Government will be

Fair and Reasonable:

The anticipated price to the Government for the items requested to be brand name is approximately

. This procurement will be competed and awarded based on competition; the Contracting Officer will make a determination of fair and reasonable pricing prior to award.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted:

Market research was conducted for the required items when they were initially installed in the main facility and out-buildings. The items required are brand name to support current systems, standardization throughout the facility, and the safety of patients and employees. Approval of the items as brand name is critical for the overall efficiency and effectiveness of the entire facility.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

Standardization of most facility systems according to the preponderance of long-term industry data results in substantially reduced costs for parts as well as maintenance and repair labor that far outweigh the potential savings to be had by full and open competition.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Not applicable. It is the responsibility of the offeror awarded the contract to locate suppliers and obtain pricing for all materials and components, including the items listed in this justification.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

Fair opportunity will be provided for the overall procurement. It will be the responsibility of the offerors to obtain pricing from the suppliers for the items and to submit a competitive proposal for the project.

12. Requirements Certification: I certify the requirement outlined in this justification is a Bona Fide

Need of the Department of Veterans Affairs and the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Rob Siech Date Project Manager Iowa City VA Health Care System

13. Approvals in accordance with FAR 6.304

Contracting Officer's Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Robert W. Siech 365733 Digitally signed by Robert W. Siech 365733 Date: 2019.06.21 07:48:25 -05'00'

Megan Dohm Date Contracting Officer VHA Program Contracting Activity Central (PCAC)

One Level Above the Contracting Officer ( ): I certify the justification meets requirements for other than full and open competition.

Shon Johnson Date Supervisory Contracting Officer

VHA PCAC

Megan A. Dohm 1683809

Digitally signed by Megan A. Dohm 1683809 Date: 2019.06.24 12:14:10 -04'00'

Shon J. Johnson 198386 Digitally signed by Shon J. Johnson 198386 Date: 2019.06.26 09:20:56 -04'00'