S02_Attachment 0001_RFP 36C79126R0011_Price Marix_Fillable.xlsx
XLSX spreadsheet 23 KB Posted
- Solicitation number
- 36C79126R0011
About this file
This is a Price Matrix template and instructions document for Solicitation Number 36C79126R0011, a Veterans Affairs procurement for electro-therapeutic medical devices. Offerors must complete and submit the Attachment 0001 - Price Matrix as a Microsoft Excel spreadsheet (.xlsx format, Excel 2016 or later) as a material condition of proposal responsiveness. All unit prices must be manually entered into orange-colored cells in U.S. dollars and cents, rounded to two decimal places, with no formulas, copy-paste entries, or alterations to locked government cells permitted. The contract uses a Firm Fixed Price (FFP) structure with unit pricing fixed across five periods of performance (Base Year plus four Option Years), and pricing must remain realistic and sustainable throughout the full contract term.
The Price Matrix covers five Contract Line Items (CLINs): X001 (Portable TENS devices with four subordinate Service Line Items for various electrode types); X002 (Portable IFC devices with four subordinate electrode SLINs); X003 (Short Wave Diathermy Thermal); X004 (Short Wave Diathermy Non-Thermal); and X005 (Portable Neuromodulation devices with one subordinate SLIN for alternate electrodes). Offerors must propose complete pricing for parent CLINs and all required subordinate SLINs—partial SLIN pricing is not permitted and results in technical unacceptability. Government Estimated Ordering Quantities are provided in locked cells for each year and CLIN/SLIN for evaluation purposes only and are not guarantees or minimums. The Government calculates Total Evaluated Price (TEP) by multiplying proposed unit prices by estimated quantities across all five periods and summing all offered CLINs/SLINs. Pricing in the Price Matrix must match exactly with product samples submitted to the VA's DLS facility and align with the Technical Capability Statement, FDA 501K clearance documents, OEM Authorized Distributor Letters, and Buy American and Trade Agreement Certificates; any deviations affecting price, quantity, quality, or delivery render the proposal ineligible for evaluation. Offerors proposing multiple Alternative Electrodes must submit a separate Price Matrix for each alternate electrode offering.
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Instructions To Offerors Attachment 0001 – Price Matrix Instructions to Offerors:
1. Offerors must complete and submit a responsive Attachment 0001 – Price Matrix as part of the proposal package for Solicitation Number 36C79126R0011. Submission of a fully completed, accurate, and unaltered Attachment 0001 - Price Matrix is a material condition of responsiveness for all CLINs/SLINs offered for sale to the VA. The Attachment 0001 - Price Matrix supports the LPTA price factor evaluations for CLINs/SLINs X001–X004, the Best Value – Tradeoff price evaluations for CLIN/SLIN X005 and X005AA, the Tiered Set Aside evaluations, and the Government’s calculation of each Offeror’s Total Evaluated Price (TEP) on a per CLIN and per CLIN/SLINs grouping basis.
2. This procurement uses a Firm Fixed Price (FFP) contract structure. All unit prices proposed for every CLIN and every SLIN will be fixed at the time of award and remain fixed across all five (5) periods of performance. Unit pricing must reflect a realistic, sustainable FFP structure that remains viable throughout the full contract term.
3. The Attachment 0001 - Price Matrix is responsive only when all material requirements are met, including:
3.a. Accurate, complete unit prices for every offered parent CLIN and all subordinate SLINs across all five (5) periods of performance;
3.b. Completion of all "ORANGE"-colored cells with the manual entry a unit price that is representative of the unit of issue Each (EA);
3.c. No modified formulas or altered locked cells;
3.d. No blank unit price cells and no “N/A” entries or blank entries, all products offered for sale to the VA will have a unit price entry and all cells of unoffered CLINs and SLINs shall remain “$0.00” entries;
3.e. Full consistency with the Offeror’s Technical Capability Statement submission, full alignment with the shipped/delivered product samples to the VA's DLS facility, and full alignment with all the solicitation attachments. The Attachment 0001 - Price Matrix pricing must match the Offeror's narratives within the Technical Capability Statement, must match the FDA 501K clearance documents, must match the OEM-issued Authorized Distributor Letters, and must match the Attachment 0004 - Buy American Certificate entries and the Attachment 0005 - Trade Agreement Certificate.
3.f. Any deviation affecting price, quantity, quality, or delivery renders the proposal ineligible for evaluation.
3.g. Offerors shall enter the unit price for each product in the applicable, "ORANGE"-colored cells using the unit of issue Each (EA). For CLINs X001 - X005 the unit of issue EA equals one (1) device. For all SLINs X001AA/AB/AC/AD, X002AA/AB/AC/AD, and X005AA the unit of issue EA equals one (1) package containing four (4) electrodes. Unit prices for all SLINs shall be stated on a per package basis, rather than per individual electrode.
4. Offerors shall manually type all Firm Fixed Prices directly into the ORANGE cells. Unit prices shall be expressed as U.S. Dollars and Cents (USD), rounded to no more than two (2) decimal places, and stated per unit of issue Each (EA). Copy and paste entries or formula derived values are prohibited and result in Price Matrix rejection. If you are only submitting for a specific CLIN and its associated SLINs, leave all other “ORANGE” colored cells for all other CLINs/SLINs blank (e.g., $0.00 entries within the “ORANGE” colored cells). Your Total Evaluated Price (TEP) will be automatically calculated for only the unit prices entered for only the CLINs/SLINs you have entered unit prices for, which are only those CLINs/SLINs you are making an offer against.
5. Offerors proposing CLIN X001 must also propose SLINs X001AA, X001AB, X001AC, and X001AD. Partial SLIN pricing is not permitted. Under LPTA evaluation, CLIN X001 is evaluated as one combined TEP containing all required SLINs. Any missing SLIN pricing results in technical unacceptability for CLIN X001.
6. Offerors proposing CLIN X002 must also propose SLINs X002AA, X002AB, X002AC, and X002AD. CLIN X002 is also evaluated as one combined TEP with all required SLINs under LPTA procedures. Incomplete SLIN pricing for CLIN X002 results in technical unacceptability.
7. Offerors proposing CLIN X005 must also propose its required subordinate SLIN X005AA. CLIN X005 and SLIN X005AA constitute a single inseparable Best Value - Tradeoff evaluation package, and both must be priced across all five (5) periods of performance. Missing pricing for either CLIN X005 or SLIN X005AA renders the entire CLIN X005 package being rated as ineligible for evaluation.
8. Offerors proposing CLIN X001 must submit product samples for SLINs X001AA/AB/AC/AD, all product samples must clearly labeled by CLIN and SLIN, to allow verification of device-to-electrode compatibility. Offerors proposing CLIN X002 must submit product samples for SLINs X002AA/AB/AC/AD, all product samples must be clearly labeled by CLIN and SLIN, to allow verification of device-to-electrode compatibility. Offerors proposing CLIN X005 must submit product samples for both CLIN X005 and SLIN X005AA, all product samples must be clearly labeled by CLIN and SLIN, to allow verification of device-to-electrode compatibility. Pricing in the Price Matrix must correspond exactly to the product samples delivered to the DLS facility. Any mismatch between the Price Matrix and delivered product samples will result in the effected CLINs entire proposal package being rated as ineligible for evaluation or technical unacceptability based on the effected CLIN.
9. CLIN X005 under Best Value – Tradeoff will use the Price Matrix to calculate the Offeror’s Normalized Price Score and final adjectival rating. The Price Matrix ensures correct CLIN–SLIN relationships for CLIN X005 and supports the Tiered Set Aside Evaluation Approach.
10. The Government’s Estimated Ordering Quantities shown in LOCKED cells are provided solely to calculate the TEP for evaluation purposes. These quantities are not guarantees, minimums, or enforceable commitments. Offerors must not unlock, overwrite, alter, or tamper with any Government protected cells. Any altered formulas or modified locked cells result in a non-responsive Price Matrix.
11. Attachment 0001 must be submitted only as a functional Microsoft Excel (.xlsx) spreadsheet (Excel 2016 or later). Any submission in PDF or any non-Excel format is unusable for evaluation purposes and will result in the entire proposal package for the effected CLIN(s) being rated as ineligible for evaluation or technical unacceptability based on the effected CLIN. Offerors shall not lock, password protect or restrict access to any portion of the spreadsheet; Price Matrices requiring Government unlocking will result in the entire proposal package for the effected CLIN(s) being rated as ineligible for evaluation or technical unacceptability based on the effected CLIN.
12. The Government calculates TEP by multiplying each proposed unit price by the Government’s Estimated Ordering Quantity for each of the five (5) periods of performance, then summing all CLINs/SLINs offered into a single TEP on a per-CLIN basis.
13. Attachment 0001 must be submitted as a separate Excel file labeled:
“Attachment 0001 – Price Matrix – [Offeror Name]”.
14. Clerical corrections of the Attachment 0001 - Price Matrix may be permitted only when they do not affect the unit pricing or Government formulas; any correction involving unit prices, formulas, or locked cells cannot be accepted and results in proposal rejection.
15. Offerors proposing multiple Alternative Electrodes against SLINs X001AD, X002AD, and X005AA shall submit a separate Attachment 0001 - Price Matrix for each Alternate Electrode offer due to the inseparability of the CLIN/SLINs grouping at the time of Government evaluation and at the time of award. Clearly label each Attachment 0001 - Price Matrix submission so that the Government Evaluators can easily associate the Attachment 0001 - Price Matrix to the correct CLIN/SLINs grouping for evaluations. The submission of multiple Attachment 0001 - Price Matrixes is permissible and encouraged for all Offerors with multiple Alternative Electrode offerings.
ETPMP-TENS Price Matrix
| BASE | OY1 | OY2 | OY3 | OY4 | ||||||||||||||
| CLIN or SLIN | Device Type | Qty. (EA) | Unit Price | CLIN/SLIN Total | Qty. (EA) | Unit Price | CLIN/SLIN Total | Qty. (EA) | Unit Price | CLIN/SLIN Total | Qty. (EA) | Unit Price | CLIN/SLIN Total | Qty. (EA) | Unit Price | CLIN/SLIN Total | CLIN/SLIN SUB-TOTALS ($) | |
| X0001 | PORTABLE TRANSCUTANEOUS ELECTRICAL NERVE STIMULATION (TENS) | |||||||||||||||||
| (HCPCS: E0720 / E0730) | 170,556 | $0.00 | $0.00 | 179,084 | $0.00 | $0.00 | 188,038 | $0.00 | $0.00 | 197,440 | $0.00 | $0.00 | 207,312 | $0.00 | $0.00 | $0.00 | ||
| X0001AA | TENS ELECTRODES 2 in. | |||||||||||||||||
| (HCPCS: A4595) | 951,565 | $0.00 | $0.00 | 999,143 | $0.00 | $0.00 | 1,049,100 | $0.00 | $0.00 | 1,101,555 | $0.00 | $0.00 | 1,156,633 | $0.00 | $0.00 | $0.00 | ||
| X001AB | TENS ELECTRODES 2 in. x 4 in. | |||||||||||||||||
| (HCPCS: A4595) | 36,637 | $0.00 | $0.00 | 38,469 | $0.00 | $0.00 | 40,392 | $0.00 | $0.00 | 42,412 | $0.00 | $0.00 | 44,533 | $0.00 | $0.00 | $0.00 | ||
| X0001AC | TENS ELECTRODES SENSITIVE SKIN | |||||||||||||||||
| (HCPCS: A4595) | 3,822 | $0.00 | $0.00 | 4,013 | $0.00 | $0.00 | 4,214 | $0.00 | $0.00 | 4,424 | $0.00 | $0.00 | 4,646 | $0.00 | $0.00 | $0.00 | ||
| X0001AD | TENS ELECTRODES ALTERNATE OPTIONS | |||||||||||||||||
| (HCPCS: A4595) | 1 | $0.00 | $0.00 | 1 | $0.00 | $0.00 | 1 | $0.00 | $0.00 | 1 | $0.00 | $0.00 | 1 | $0.00 | $0.00 | $0.00 | ||
| CLIN/SLIN PoP Grand Total ($) | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||||||||||||
| X0002 | PORTABLE INTERFERENTIAL CURRENT (IFC) | |||||||||||||||||
| (HCPCS: S8130 / S8131) | 61,220 | $0.00 | $0.00 | 64,281 | $0.00 | $0.00 | 67,495 | $0.00 | $0.00 | 70,870 | $0.00 | $0.00 | 74,413 | $0.00 | $0.00 | $0.00 | ||
| X0002AA | IFC ELECTRODES 2 in. | |||||||||||||||||
| (HCPCS: A4595) | 34,691 | $0.00 | $0.00 | 36,426 | $0.00 | $0.00 | 38,247 | $0.00 | $0.00 | 40,159 | $0.00 | $0.00 | 42,167 | $0.00 | $0.00 | $0.00 | ||
| X002AB | IFC ELECTRODES 2in. x 4 in. | |||||||||||||||||
| (HCPCS: A4595) | 5,102 | $0.00 | $0.00 | 5,357 | $0.00 | $0.00 | 5,625 | $0.00 | $0.00 | 5,906 | $0.00 | $0.00 | 6,201 | $0.00 | $0.00 | $0.00 | ||
| X002AC | IFC ELECTRODES SENSITIVE SKIN | |||||||||||||||||
| (HCPCS: A4595) | 1,020 | $0.00 | $0.00 | 1,071 | $0.00 | $0.00 | 1,125 | $0.00 | $0.00 | 1,181 | $0.00 | $0.00 | 1,240 | $0.00 | $0.00 | $0.00 | ||
| X002AD | IFC ELECTRODES ALTERNATE OPTIONS | |||||||||||||||||
| (HCPCS: A4595) | 1 | $0.00 | $0.00 | 1 | $0.00 | $0.00 | 1 | $0.00 | $0.00 | 1 | $0.00 | $0.00 | 1 | $0.00 | $0.00 | $0.00 | ||
| CLIN/SLIN PoP Grand Total ($) | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||||||||||||
| X0003 | SHORT WAVE DIATHERMY THERMAL | |||||||||||||||||
| (HCPCS: K1004) | 7,696 | $0.00 | $0.00 | 8,081 | $0.00 | $0.00 | 8,485 | $0.00 | $0.00 | 8,909 | $0.00 | $0.00 | 9,355 | $0.00 | $0.00 | $0.00 | ||
| CLIN PoP Grand Total ($) | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||||||||||||
| X0004 | SHORT WAVE DIATHERMY NON-THERMAL | |||||||||||||||||
| (HCPCS: K1004) | 5,131 | $0.00 | $0.00 | 5,388 | $0.00 | $0.00 | 5,657 | $0.00 | $0.00 | 5,940 | $0.00 | $0.00 | 6,237 | $0.00 | $0.00 | $0.00 | ||
| CLIN PoP Grand Total ($) | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||||||||||||
| X0005 | PORTABLE NEUROMODULATION DEVICES FOR HEADACHE DISORDERS | |||||||||||||||||
| (HCPCS: K1023 / VA202 / K1002 / K1020) | 20,357 | $0.00 | $0.00 | 23,411 | $0.00 | $0.00 | 26,922 | $0.00 | $0.00 | 30,960 | $0.00 | $0.00 | 35,605 | $0.00 | $0.00 | $0.00 | ||
| X0005AA | NEUROMODULATION ELECTRODES ALTERNATE OPTIONS | |||||||||||||||||
| (HCPCS: K1023 / VA202 / K1002 / K1020) | 1 | $0.00 | $0.00 | 1 | $0.00 | $0.00 | 1 | $0.00 | $0.00 | 1 | $0.00 | $0.00 | 1 | $0.00 | $0.00 | $0.00 | ||
| CLIN PoP Grand Total ($) | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||||||||||||
| PoP SUB-TOTAL ($) | BASE | $0.00 | OY1 | $0.00 | OY2 | $0.00 | 0Y3 | $0.00 | OY4 | $0.00 | $0.00 | |||||||
| Total Estimated Price (TEP) | $0.00 |
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