Combined Synopsis Solicitation_36C78627Q0023_final.pdf

GENERAL INFORMATION:

Document Type:

Solicitation Number:

Title:

Post Date:

Original Response Date:

Applicable NAICS:

PSC:

Set Aside Type:

Issuing Contracting Office:

Combined Synopsis Solicitation

36C78627Q0023

Janitorial Services for Richmond National Cemetery & Satellite Cemeteries

11/2/2026

11/23/2026 at 4:00 pm EST

561720 – Janitorial Services

S201 – Housekeeping – Custodial Janitorial

Service-Disabled Veteran Owned Small Business (SDVOSB)

Department of Veterans Affairs National Cemetery Administration, Contract Services 18434 Joplin Road Triangle, VA 22172

Place of Performance: Richmond National Cemetery 1701 Williamsburg Rd Richmond, VA 23231

City Point National Cemetery 10th Ave & Davis St Hopewell, VA 23860

Fort Harrison National Cemetery Glendale National Cemetery 8620 Varina Rd 8301 Willis Church Rd Richmond, VA 23231 Richmond, VA 23231

Attachments:

Seven Pines National Cemetery 400 E Williamsburg Rd Sandston, VA 23150

A – Statement of work (pg 10) B - Price Schedule (pg 16) C – SCA Wage Determination 2015-4313 Rev. 35 (pg 20)

This is a combined synopsis/solicitation for commercial services prepared in accordance with FAR Overhaul Part 12.

This announcement constitutes the only solicitation. Quotes are being requested and a written solicitation will not be issued. Solicitation number 36C78627Q0023 is issued as a Request for Quotation (RFQ) for janitorial services at Richmond National Cemetery and its satellite cemeteries.

This solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2026-01 with an effective date of 03/13/2026.

NORTH AMERICAN INDUSTRIAL CLASSIFICATION SYSTEM (NAICS) CODE:

The (NAICS) code for this procurement is 561720. The business size standard in millions of dollars is $22,000,000.

PRICE SCHEDULE: See Attachment B.

DESCRIPTION OF REQUIREMENT: See Statement of Work at Attachment A.

CONTRACT DATES: The period of performance will be a twelve-month base year and four (4) one-year options, if exercised, from January 1, 2027.

DELIVERY/ACCEPTANCE LOCATION: Delivery and acceptance locations will be at the Place of Performance addresses listed on page 1 of this Combined Synopsis/Solicitation.

CONTRACT TYPE: The U.S. Department of Veteran Affairs, National Cemetery Administration, anticipates the award of a Firm Fixed Priced (FFP) contract for janitorial services at Richmond National Cemetery and its satellite cemeteries. This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. This solicitation and the subsequent award is subject to the availability of funding.

PRE-QUOTE SITE VISIT: Quoters are urged and expected to inspect all sites where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance. In no event shall failure to inspect one or all sites constitute grounds for a claim after contract award. If you plan to conduct a site visit/inspection of the cemeteries, the following site visit has been scheduled:

Fort Harrison National Cemetery - Thursday, November 12, 2026 @ 9:00 a.m. EST. After inspecting this location, attendees will be instructed of the next cemetery location to proceed to, and will continue until all locations been inspected.

*No additional site-visits or individual tours will be scheduled.

Interested prospective quoters should attend the scheduled site visit. Please meet Paul Powell outside the front of the lodge. A RSVP is not required for the site visit.

All questions resulting from the site visit should be sent to the Contract Specialist and Contracting Officer by following the instructions in the “RFQ QUESTIONS” section of this Combined Synopsis Solicitation.

The Contracting Officer will then issue an amendment(s) answering all questions that were received on time (by the question due date). Potential Quoters are responsible for checking SAM.gov for issued Amendments to this Combined Synopsis Solicitation.

INSTRUCTIONS TO QUOTERS: All prospective Quoters are required to have an active Federal Government contracts registration in System for Award Management (SAM) website when they submit a quote, and at time of award. If a Quoter does not have an active/current registration with SAM.gov prior to the solicitation close date, and at time of award, it will result in the company being considered non-responsive.

Service-Disabled Veteran Owned Small Business (SDVOSB) socio-economic category concerns MUST also have an active/current registration with SBA Small Business Search (https://search.certifications.sba.gov/) prior to the solicitation close date, and at time of award. Failure to comply will result in the Quoter being considered ineligible.

RFQ QUESTIONS: All questions regarding this solicitation are to be submitted to the Contracting Officer, via email, no later than 4:00 pm EST, Monday, November 16, 2026. No questions will be accepted after this time. Questions pertaining to this announcement shall be sent by email to:

sarah.poole1@va.gov. Telephone inquiries will not be accepted. Amendments will be issued to answer all questions that are submitted.

RESPONSE TO REQUEST FOR QUOTATION (RFQ): Quotes are due to the Contracting Officer no later than 4:00 pm EST on Monday, November 23, 2026. Email responses to sarah.poole1@va.gov and Joselito.Roman@va.gov. Responses to this announcement may result in a Firm Fixed Priced (FFP) contract. The Government intends to make award without discussions. It is the responsibility of the Quoter to submit their best pricing at the time quotes are due. All information submitted in response to this announcement is voluntary and the Government will not pay for information provided nor will it compensate any respondent for any cost incurred in developing information provided for the Government. Quoters are responsible for obtaining any and all https://search.certifications.sba.gov/ mailto:sarah.poole1@va.gov mailto:sarah.poole1@va.gov mailto:Joselito.Roman@va.gov.

amendments or additional information concerning this announcement at SAM.gov. Failure to provide a signed amendment as part of the quotation submission will result in being considered non-responsive and therefore ineligible for award.

QUOTATION FORMAT AND SUBMITTAL INFORMATION: Quotes must be submitted on company letterhead in Adobe pdf platforms and submitted by email to the individual listed in the Response to Request for Quotation (RFQ) section of this Combined Synopsis Solicitation. Quoters are hereby advised that any Quoter-imposed terms and conditions which deviate from the Government’s terms and conditions, shall render the Quoter’s quote non-responsive, and thus ineligible for award.

All quotes shall be submitted in three (3) different documents for each volume listed below. Each title shall include the appropriate Volume. The Volumes are as follows:

Volume A – Administrative

The Quoter shall include the following in Volume A:

o Legal Business/Company Name (as listed in SAM.gov) o Business Mailing Address o SAM Unique Entity ID (UEI) o Point of Contact o Telephone Number o Email Address o Signed and dated copy of each Amendment, if applicable. Failure to comply shall result in the

Quoter being considered non-responsive and thus ineligible for award.

o Completed copy of the following clause is required to be submitted as part of the quote: (Failure to comply shall result in the Quoter being considered non-responsive).

• VAAR 852.219-75 VA Notice of Limitations on Subcontracting – Certificate of Compliance for Services and Construction (OCT 2026) (DEVIATION)

*NOTE – It is the responsibility of the Quoter to ensure the required entity-level representations and certifications are completed on SAM.gov, and that all other (procurement specific & by submission of the Offeror) required representations and certification provisions are submitted with their quotation. (Those listed above must be submitted with the quote, unless disclosure is not required.)

Volume B – Technical Proposal

Quoter shall include the following in Volume B in accordance with the Technical Qualifications criteria listed in the Evaluation Process section of this combined synopsis solicitation:

1. The offeror shall submit a Work Plan with its quote that includes the following:

a. Annual Schedule: A schedule addressing daily cleaning of the public restrooms and Fort Harrison

Lodge, emptying public trash receptacles, and semiannual cleaning of Fort Harrison Lodge.

b. Staffing Plan: The number of employees assigned to each task, their respective roles and responsibilities, and a contingency plan for maintaining required services during employee absences.

c. Background Checks, Training, and Safety: Information describing employee background checks, employee training, and applicable safety requirements.

https://sam.gov/content/home

2. Provide proof of recent and relevant experience for commercial janitorial services within the past five years. To be considered relevant, the contracts shall be similar in size, scope, and complexity. Include a list of prior janitorial contracts within the last five (5) years, along with the name of each company or organization served, the dollar value of each contract, the period of performance, and a brief description of the relevant services provided.

Volume C – Pricing

Quoter shall include the following in Volume C:

o Proposed pricing shall be submitted on the included Price Schedule (Attachment B).

EVALUATION PROCESS: Quotes will be evaluated using FAR RFO Part 12. The Government intends to award a Firm-Fixed-Price Contract resulting from this Combined Synopsis/Solicitation to the responsible Quoter submitting the lowest-priced technically acceptable quote, provided the evaluated price is determined to be fair and reasonable. Price will be evaluated for reasonableness. The quote with the lowest evaluated price will be reviewed for technical acceptability against the stated non-price evaluation factors. If that quote meets or exceeds the applicable acceptability standards, its price is determined to be fair and reasonable, and the Quoter is determined to be responsible, award will be made to that Quoter. A responsible prospective contractor is one that meets the standards in FAR RFO 9.104.

If the lowest-priced quote is not technically acceptable, the next-lowest-priced quote will be reviewed for technical acceptability. This process will continue until a technically acceptable quote is identified. Award remains contingent upon a determination that the evaluated price is fair and reasonable and that the Quoter is responsible.

A technically acceptable quotation, the lowest evaluated price, and a determination of price reasonableness do not, by themselves, constitute a determination of responsibility.

The non-price factors used to evaluate quotations are: Technical Acceptability

Technical Qualifications

Quotes shall be evaluated in accordance with the criteria contained in the Statement of Work and on whether or not the technical qualifications meet the Government requirements. If any of the required information is missing, a Quoter will not be considered technically acceptable. Technical capability will be evaluated on an acceptable/unacceptable basis. The Government will evaluate whether the quoter is technically acceptable on the following:

1. The offeror shall submit a Work Plan with its quote that includes the following:

c. Annual Schedule: A schedule addressing daily cleaning of the public restrooms and Fort Harrison Lodge, emptying public trash receptacles, and semiannual cleaning of Fort Harrison Lodge.

d. Staffing Plan: The number of employees assigned to each task, their respective roles and responsibilities, and a contingency plan for maintaining required services during employee absences.

c. Background Checks, Training, and Safety: Information describing employee background checks, employee training, and applicable safety requirements.

2. Provide proof of recent and relevant experience for commercial janitorial services within the past five years. To be considered relevant, the contracts shall be similar in size, scope, and complexity. Include a list of prior janitorial contracts within the last five (5) years, along with the name of each company or organization served, the dollar value of each contract, the period of performance, and a brief description of the relevant services provided.

A quotation that merely states agreement with the requirements, without providing the requested supporting information, will be determined technically unacceptable.

POST AWARD CONFERENCE: A virtual Post-Award conference will be scheduled by the Contracting Officer to discuss the requirements with the Awardee and all other stakeholders.

CONTRACT CLAUSES AND SOLICITATION PROVISIONS:

DIGNITY CLAUSE

Respect for Headstones and Markers in National Cemeteries

Handling of Markers and Headstones

Every action by contractor personnel at a national cemetery must be performed with the special care, reverence, dignity, and respect that acknowledges the cemetery as the final resting place that commemorates the service and sacrifice that service members, Veterans and their families made for our Nation. Critically important is the awareness required of the Contractor employees of the remains buried in the grounds where the work is performed. The utmost care must be given to these remains and the headstones and flat grave markers that mark those gravesites and memorialize the service of individuals.

a. Contractors cannot walk, stand, lean, sit or jump on headstones or markers. Nor can they drive over them.

b. No tools, equipment or other items will be placed or leaned on headstones or markers.

c. Use care not to scratch or damage markers in any manner.

d. Contractor shall be responsible for replacing damaged headstones and markers and for restoring turf damaged during performance of this work.

e. Additionally, should any activity result in the exposure and/or damage to any remains, container for remains (e.g., casket or urn), or outer burial container, the contractor must contact the COR, Director/Assistant Director, or Contracting Officer (CO) for guidance.

Any doubts as to proper procedures shall be brought to the attention of the COR, Director/Assistant Director, or CO for guidance or resolution. The contractor is required to discuss the guidance with employees and/or subcontractors.

(End of Clause)

FAR CLAUSES

52.212-4 Contract Terms and Conditions-Commercial Items (NOV 2023) (DEVIATION OCT 2025) Addendum to FAR 52.212-4 Clauses in corporate by reference in numeric order starting with FAR and followed by VAAR.

The following solicitation clauses apply to this acquisition:

52.252-2 Clauses Incorporated by References (FEB 1998). The full text of FAR/VAAR clauses may be accessed electronically at:

https://www.acquisition.gov/-far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_2 http://www.va.gov/oal/library/vaar/index.asp

FAR 52.203-6 Restrictions on Subcontractor Sales to the Government ALT I (NOV 2021)) FAR 52.203-17 Contractor Employee Whistleblower Rights (NOV 2023) FAR 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

(JAN 2017)

FAR 52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011) FAR 52.204-13 System for Award Management Maintenance (OCT 2018)(DEVIATION NOV 2025) FAR 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded (JAN 2025)(DEVIATION NOV 2025) FAR 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015)

(DEVIATION NOV 2025)

FAR 52.217-8 Option to Extend Services (NOV 1999)

*Fill-in: 7 calendar days of the current contract expiration date FAR 52.217-9 Option to Extend the Term of the Contract (MAR 2000)

*Fill-ins: a) 30 calendar days of the current contract expiration date

a) 60 calendar days

c) 5 years, 6 months

FAR 52.219-6 Notice of Small Business Set-Aside (NOV 2010)(DEVIATION NOV 2025) FAR 52.219-8 Utilization of Small Business Concerns (JAN 2025)(DEVIATION NOV 2025) FAR 52.219-14 Limitations on Subcontracting. (OCT 2022) (DEVIATION NOV 2025) FAR 52.219-27 Notice of Set-Aside for, or Sole Source Award to, Service-Disabled Veteran-Owned Small Business (SDVOSB) Concerns Eligible Under the SDVOSB Program (FEB 2024)

(DEVIATION)

FAR 52.222-3 Convict Labor (JUN 2003)(DEVIATION NOV 2025) FAR 52.222-35 Equal Opportunity for Veterans. (JUN 2020) (DEVIATION NOV 2025) FAR 52.222-36 Equal Opportunity for Workers with Disabilities (JUN 2020) (DEVIATION NOV 2025) FAR 52.222-37 Employment Reports on Veterans. (JUN 2020) (DEVIATION NOV 2025) FAR 52.222-40 Notification of Employee Rights Under the National Labor Relations Act (DEC 2010)

(DEVIATION NOV 2025)

FAR 52.222-41 Service Contract Labor Standards (AUG 2018)(DEVIATION NOV 2025) FAR 52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 2014)(DEVIATION 2025) FAR 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment

(AUG 2018)(DEVIATION NOV 2025)

FAR 52.222-50 Combating Trafficking in Persons (NOV 2021)(DEVIATION OCT 2025) FAR 52.222-54 Employment Eligibility Verification. (JAN 2025) (DEVIATION NOV 2025) FAR 52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026

(JAN 2022)(DEVIATION NOV 2025)

FAR 52.222-62 Paid Sick Leave Under Executive Order 13706)(JAN 2022) FAR 52.222-90 Addressing DEI Discrimination by Federal Contractors (APR 2026) FAR 52.223-2 Reporting of Biobased Products Under Service and Construction Contracts (MAY

2024) (DEVIATION NOV 2025)

FAR 52.223-5 Pollution Prevention and Right-to-Know Information (MAY 2024) FAR 52.223-23 Sustainable Products (MAY 2024) (DEVIATION NOV 2025) FAR 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024) FAR 52.229-4 Federal, State, and Local Taxes (State and Local Adjustments (FEB 2013)(DEVIATION

SEP 2025)

https://www.acquisition.gov/-far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_2 http://www.va.gov/oal/library/vaar/index.asp

X

FAR 52.228-5 Insurance - Work on a Government Installation (JAN 1997) FAR 52.229-12 Tax on Certain Foreign Procurements (FEB 2021)(DEVIATION SEP 2025) FAR 52.232-18 Availability of Funds (APR 1984) FAR 52.232-33 Payment by Electronic Funds Transfer-System for Award Management (OCT 2018) FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) FAR 52.233-3 Protest After Award (Aug 1996) (DEVIATION NOV 2025) FAR 52.233-4 Applicable Law for Breach of Contract Claim. (OCT 2004) (DEVIATION NOV 2025) FAR 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (APR 1984) FAR 52.237-3 Continuity of Services (JAN 1991) FAR 52.240-91 Security Prohibitions and Exclusions (DEVIATION NOV 2025) FAR 52.252-6 Authorized Deviations in Clauses (NOV 2020)

*Fill-in: VA Acquisition Regulation (VAAR) (48 CFR Chapter 8)

VAAR CLAUSES

VAAR 852.201-70 Contracting Officer’s Representative (DEC 2022) VAAR 852.203-70 Commercial Advertising (May 2018) VAAR 852.232-72 Electronic Submission of Payment Requests (NOV 2018) VAAR 852.237-75 Key Personnel (OCT 2019)

End of Addendum to 52.212-4

VAAR 852.219-75 VA Notice of Limitations on Subcontracting – Certificate of Compliance for Services and Construction (OCT 2026)(Deviation)

(a) Pursuant to 38 U.S.C. 8127(l)(2), the offeror certifies that -

(1) If awarded a contract, it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows:

(i) Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not listed in SBS as

SDVOSBs or VOSBs. Any work that a similarly situated subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(ii) □ General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not certified as SDVOSBs or VOSBs in SBS. Any work that a similarly situated SDVOSB/VOSB subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(iii) □ Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not listed in SBS as SDVOSBs or VOSBs. Any work that a similarly situated SDVOSB/VOSB subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an

Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(3) If VA determines that an SDVOSB/VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(iii) Prosecution for violating section 1001 of title 18.

(b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract.

Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.

(c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate.

This full clause (paragraphs (a) through (d)) should be returned with the offeror’s bid, quotation, or proposal and the certification provided in this paragraph (d) must be completed and executed.

The Government cannot award a contract to any offeror without this completed and executed clause.

The offeror certifies that if awarded the contract, it will comply with the limitations on subcontracting specified in this clause and in the resultant contract. The undersigned certifies that they are authorized to execute this certificate on behalf of the offeror.

Certification

I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror].

Printed Name of Signee:

Printed Title of Signee:

Signature:

Date:

Company Name and Address:

(End of clause)

FAR PROVISIONS

FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services

(SEP 2023)(DEVIATION OCT 2025)

Addendum to FAR 52.212-1 List all provisions incorporated by reference in numeric order starting with FAR and followed by VAAR.

The following solicitation provisions apply to this acquisition:

FAR 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998). The full text of FAR/VAAR Provisions may be accessed electronically at: https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_1 http://www.va.gov/oal/library/vaar/index.asp

FAR 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions

(SEP 2024)

FAR 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements – Representation (JAN 2017)

FAR 52.204-7 System for Award Management (NOV 2024) (DEVIATION NOV 2025) FAR 52.217-5 Evaluation of Options (JULY 1990) (DEVIATION NOV 2025) FAR 52.219-1 Small Business Program Representations. (FEB 2024) (DEVIATION NOV 2025) FAR 52.229-11 Tax on Certain Foreign Procurements – Notice and Representation (JUN 2020)

(DEVIATION SEP 2025)

FAR 52.233-2 Service of Protest (SEP 2006) (DEVIATION NOV 2025) FAR 52.240-90 Security Prohibitions and Exclusions Representations and Certifications

(DEVIATION NOV 2025)

FAR 52.252-5 Authorized Deviations in Provisions (NOV 2020)

*Fill-in: VA Acquisition Regulation (VAAR) (48 CFR Chapter 8

FAR 52.223-1 Biobased Product Certification. (MAY 2024) (DEVIATION NOV 2025)

As required by the Farm Security and Rural Investment Act of 2002 (7 U.S.C. 8101(4)) and the Energy Policy Act of 2005 (7 U.S.C. 8102(a)(2)(F)), the Offeror certifies, by signing this offer, that biobased products (within categories of products listed by the United States Department of Agriculture at https://www.biopreferred.gov/resources/categories.html to be used or delivered in the performance of the contract, other than biobased products that are not purchased by the Offeror as a direct result of this contract, will comply with the applicable specifications or other contractual requirements.

(End of Provision)

VAAR PROVISIONS

VAAR 852.233-70 Agency Protests (OCT 2026)(DEVIATION) VAAR 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008)

End of addendum to 52.212-1 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52%23FAR_52_252_1browse/index/far https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52%23FAR_52_252_1browse/index/far https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52%23FAR_52_252_1browse/index/far http://www.va.gov/oal/library/vaar/index.asp https://www.biopreferred.gov/resources/categories.html

ATTACHMENT A

STATEMENT OF WORK

Scope: The Richmond area National Cemeteries are comprised of five (5) locations:

CEMETERY LOCATION

WASTE RECEPTACLES PUBLIC

RESTROOMS

City Point National Cemetery

10th Avenue and Davis St.

Hopewell, VA 23860

2 Public restrooms 1 trash receptacle

Fort Harrison National

Cemetery 8620 Varina Road

Richmond, VA 23231

1 Public restroom 1 trash receptacle

1 Employee restroom Staffed Historic Lodge

Glendale National Cemetery

8301 Willis Church Rd.

Richmond, VA 23231

2 Public restrooms 1 trash receptacle

Richmond National Cemetery

1701 Williamsburg Rd.

Richmond, VA 23231

2 Public restrooms 1 trash receptacle

Seven Pines National Cemetery

400 E. Williamsburg Rd.

Sandston, VA 23150

1 Public restroom 1 trash receptacle

The Contractor shall furnish all supervision, labor, transportation, equipment, supplies and materials to complete Janitorial Services at the five (5) locations listed.

All work shall be performed in accordance with Description/Specifications/Statement of Work, contained in this contract and in accordance with the NCA Environmental Management System (EMS). Copies of these documents may be obtained from the cemetery director; or online at: http://vaww.nca.va.gov/legreg/legregdirhand.asp

DESCRIPTION / SPECIFICATIONS / WORK STATEMENT

DEFINITIONS

CONTRACTING OFFICER (CO) – The official Government representative delegated authority to administer a contract.

CONTRACTING OFFICER REPRESENTATIVE (COR) – A representative from the requiring activity appointed by the Contracting Officer to perform surveillance and act as a liaison to the Contractor.

DAILY – When used within this Statement of Work, it means Monday through Friday, including national holidays, with the exception of excusable delays.

SCOPE

The contractor shall furnish all personnel, supervision, transportation, equipment and supplies necessary to perform janitorial services at the listed scope of five (5) Richmond area National Cemeteries.

GENERAL REQUIREMENTS

Performance consists of cleaning the eight (8) public restrooms and emptying the trash receptacles located in the restrooms daily Monday - Friday (7:30am-4:00pm) excluding Federal holidays as identified in the table on page one.

Each of the five (5) Richmond area National Cemeteries have public trash receptacles that shall be emptied, and a new receptacle liner be placed daily (7:30am-4:00pm) excluding National holidays, as identified in the table on page one.

The staffed historic lodge shall be cleaned daily. Cleaning includes front porch, 3 office spaces downstairs, kitchen downstairs, one (1) office upstairs and two (2) addition rooms upstairs to include an employee restroom.

The Contractor shall not miss more than a total of four (4) cleanings in a month, and no more than one (1) a week, in any given month. When the Contractor misses a day of cleaning, they will not be paid. If the Contractor misses more than four (4) cleanings in any given month, it will be reflected in their performance evaluation and may result in a Cure Notice being issued after the first occurrence. If the Contractor does not provide a satisfactory reply to the Cure Notice, a Show Cause letter will be issued, followed by consideration of termination of the contract.

A.1 Cleaning of eight (8) public restrooms daily.

PROCEDURES

1. All public restroom interior trash cans shall be emptied and cleaned/sanitized daily. Contractor will leave 2 extra liners in each trash can. Cemetery will provide interior trash cans.

2. All sinks, mirrors, toilet, counter tops, light switches, and door handles shall be cleaned, sanitized and wiped to remove all excess standing water, spills, accumulation of objectionable material daily.

3. All glass and brass surfaces to include but not limited to countertop vanities, door push plates & mirrors shall be cleaned with an appropriate glass cleaner so that the surface is free of grease, dirt, and smudge marks daily. Where windows exist; windows shall be cleaned with glass cleaner inside and outside.

4. Tile and concrete floors shall be swept and wet mopped (heavy bleach solution) daily. Wood floors shall be swept and damp mopped with Mop and Glo is the approved chemical.

5. Contractor will provide, refill, and maintain adequate supply of toilet paper, paper towels and provide soap dispensers daily. Contractor will ensure additional back-up rolls are available for each restroom.

6. All inside & outside entrance doorways and bottom corners will be swept free of bugs, cobwebs, and debris daily. Restroom doors will be wet wiped with a bleach solution inside/outside and top to bottom to include top horizontal surface.

7. Contractor will leave 2 extra liners in each trash can. Cemetery will provide interior trash cans.

8. Agency mandatory requirement - upon the completion of cleaning the restrooms the cemetery restroom daily checklist will be completed for all cemetery restrooms. Cemetery will provide clipboards, pens, and checklists (Attachment A.1).

9. All supplies and equipment may be kept in an organized manner in a designated area within the FHNC building.

10. Contractor shall sign janitorial checklist daily upon completion of services (Attachment A.1).

11. Government reserves right to update towel dispensers (manual or automated) at government’s cost for operational purposes.

COR will notify contractor if this occurs. Contractor shall provide disposable soap dispensers. These disposable soap dispensers shall not be diluted with water or re-purposed in any manner.

Note: No other sprays, scents, cleaning products or toilet tablets are to be utilized outside the specifications herein.

A.2 Clean cemetery lodge including one employee restroom.

GENERAL REQUIREMENTS

Performance consists of cleaning one employee restroom and all offices, rooms, and front porch of the staffed historic lodge. Contractor shall empty trash receptacles located in the restroom daily (7:30am-4:00pm).

NOTE: THIS IS A DAILY ADMINISTRATIVE OFFICE CLEANING TO ENSURE ALL COMMON SURFACES ARE DISINFECTED WITHIN CDC RECOMMENDED GUIDELINES WHICH ENTAILS USE OF A HEAVY BLEACH SOLUTION OR COR APPROVED

DISINFECTING WIPES.

1. All interior trash cans shall be emptied, cleaned/sanitized if accumulation of debris is noticed on or within the receptacle. Contractor will leave 2 extra liners in each trash can. Cemetery will provide interior trash cans. Each of the offices and/or workstations, kitchen/breakroom and one restroom each have a trash receptacle.

2. All sinks, mirrors, toilet, counter tops, light switches, and door handles shall be cleaned, sanitized, and wiped to remove all excess standing water, spills, accumulation of objectionable material daily, including the employee restroom and kitchen. A heavy bleach solution shall be utilized for sanitary requirements for the tile or linoleum floors.

3. Cleaning of All glass and brass surfaces to include but not limited to tabletops leaving no residue and or streaks.

4. Porch at front entrance shall be swept and mopped with a heavy bleach solution daily.

5. Tile and concrete floors shall be swept and wet mopped (heavy bleach solution) daily. Wood floors shall be swept and damp mopped with no visible debris of any kind. Mop and Glo is the approved chemical.

6. Contractor will provide, refill, and maintain adequate supply of toilet paper, paper towels and soap dispensers based on daily usage. Contractor will ensure an additional back-up roll is available for each employee restroom.

7. Carpeted stairs, first floor carpet and entry rugs will be vacuumed daily leaving no visible debris behind.

8. Agency mandatory requirement - upon the completion of cleaning the restrooms the cemetery restroom daily checklist will be completed for all cemetery restrooms. Cemetery will provide clipboards, pens and checklists (Attachment A.1).

9. Contractor shall sign COR janitorial checklist daily upon completion of services (Attachment A.1).

Note: Cemetery employees are responsible for the cleaning of their workstations daily.

Note: No other sprays, scents, cleaning products or toilet tablets are to be utilized outside the specifications herein, without prior approval from the COR.

A.3 Empty five (5) exterior trash receptacles daily and clean receptacles interior and exterior monthly.

Performance consists of emptying five trash receptacles daily and cleaning receptacles monthly at the five (5) Richmond area National Cemeteries. Clin 1 through 7 are combined for public restrooms cleaning/trash removal and separate trash receptacle removal at each National Cemetery.

1. Five exterior public use trash receptacles shall be emptied daily with a new trash liner placed in the receptacle at each National Cemeteries.

2. Five trash receptacles shall be washed internally and externally with soap and water monthly.

A.4 SEMI-ANNUAL CLEANING (Early Spring & Fall)

Performance consists of cleaning all windows internally and externally, shampoo carpet on stairs, Shampoo upstairs carpeted office and 2 carpeted mats, clean air vents and applying Mop and Glow appropriate for the applicable surfaces in the entire building.

Note: Carpet Shampoo service must be completed with a ‘Carpet Cleaning device’ and an industry standard cleaning product.

1. Windows. Contractor shall clean all lodge windows (inside / outside) upstairs and downstairs utilizing the most conventional method to ensure maximum results. Any state, local or federally approved solution may be used. Each window will be scrubbed free of debris and wiped dry upon completion inside and outside where safely feasible. Window seals will be scrubbed free of any stains or debris.

2. Polish any metal handles leaving no streaks or smudges .

3. Vacuum air vents and remove from sockets, when possible, to clean/brush any dust/webs or other debris.

4. Clean and shampoo all carpet and entry rugs twice annually utilizing the wet vacuum-cleaning method.

5. Mop & Glow all wood floors and kitchen tile. Carpeted Mats must be placed on the wood floors only when completely dry to avoid damage to wood floors.

A.5 STANDARDS OF CONDUCT

The Contractor is responsible for the ethical conduct of its employees. These standards and regulations are enforceable under Title 38, U.S.C. Section 1.28.

Contractor personnel shall adhere to the following standards of dress and conduct while performing work at National Cemeteries:

1. Contractor shall maintain satisfactory conduct and work performance of its personnel including administering disciplinary action when determined necessary. It will be at the discretion of the CO to initiate immediate removal of contractor personnel from cemetery grounds if conduct standards are not adhered to during contract performance.

2. Contractor shall remove his/her employee from the cemetery for cause to include but not limited to willful misconduct and/or unacceptable performance of the work required under the contract. Misconduct shall form the basis for immediate contract enforcement action, to include immediate removal from the cemetery.

3. Contractor-furnished personnel, supplies, services, equipment, and materials, including personnel provided and necessary for contract performance shall be consistent and fully compliant with applicable OSHA, Federal, State, County and local ordinance laws & regulations. The contractor is responsible for training its personnel regarding safety precautions and procedures prescribed by OSHA Standards.

4. Contractor personnel appearance and conduct shall be always professional and unobtrusive. Contractor employees will dress in an appropriate organizational clothing with a Name and/or emblem of the company’s name on their clothing. No other clothing with advertisements or lettering shall be utilized. Questions from cemetery visitors shall be politely referred or directed to cemetery personnel.

5. Shirts, T-shirts, long pants, neat jeans or walking shorts are permissible. Contractor personnel shall be fully clothed at all times, to include an upper garment to cover the body from waist to neck. Tank tops as an outer garment are prohibited, as well as many garments which have a message or slogan affixed thereon. This contract is conducted at National Cemeteries and the utmost respect is required during these duties.

6. It is expected that personnel will conduct themselves in a respectful manner, not engaging in loud boisterous behavior or use profane or abusive or otherwise inappropriate language. Radios, headphones, earbuds, recording devices and/or video or otherwise electronic games / devices are not permitted while performing work on the grounds of the cemetery.

7. Consume food and beverages only within areas designated by the COR(s). Use of intoxicating beverages, tobacco, and/or drugs is strictly prohibited. Contractor personnel shall not eat or drink beverages except water or non-alcoholic beverages while in the work area. The use of intoxicating beverages, tobacco, and/or drugs on cemetery premises is strictly prohibited and a violation of Federal Law and will not be tolerated.

8. Contractor personnel shall take all necessary precautions to prevent damage to cemetery property, structures and grounds during performance of this contract. The Contractor shall be liable for replacement costs for property damaged as a result of actions by contractor personnel. There is no limitation on the Contractor’s liability. In no event shall the Government indemnify and hold harmless the Contractor from any or all damages and expenses of any kind for harm incurred by the Contractor, or from all damages, expenses, or claims, which may arise from third party claims.

A.6 USE OF CEMETERY FACILITIES

1. The Government shall not be responsible for any loss, damage, or theft of contractor items, nor shall free telephone service be provided. Contractor shall be responsible for acceptable standards of housekeeping and custodial maintenance of cemetery facilities used by contractor's employees.

2. Contractor employees may park privately owned vehicles in the area designated for parking by the COR.

3. The contractor will be responsible for safely handling any chemicals, cleaning solutions, etc. in accordance with manufacturers recommendations. An SDS (Safety Data Sheet) is required for all chemicals and cleaning solutions prior to the start of performance and whenever any changes to product use is made.

4. Electricity and water will be furnished by the Government.

5. All supplies and equipment may be kept in an organized manner in a designated area within the FHNC building.

A.7 SAFETY & SECURITY

1. The contractor shall, at all times, exercise care and caution in performing the duties described in the statement of work so as not cause injury to themselves or other persons.

2. The contractor shall perform the assigned task and duties in a safe manner in accordance with VA, NCA, and

OSHA regulations and policies.

3. Contractor shall be liable for any damage to personal or public property that occurs during the performance of this contract that is caused by him/her or his/her employee's fault or negligence.

(End of Work Statement)

ATTACHMENT-A.1

RICHMOND AREA NATIONAL CEMETERY DAILY RESTROOM CHECKLIST

(City Point, Fort Harrison, Glendale, Richmond and Seven Pines)

OS-1.1a: Restrooms are inspected daily and determined to be clean and supplied in accordance with Statement of Work (SOW) and COR Daily Checklist.

PUBLIC RESTROOMS

Month:_____________________

Year: ______________________

DATE

1 2 3 4 5 6 7 8 9 1

NOTES

CLEANED

(Y/N)

CLEAN DAILY

DATE 1 2 3 4 5 6 7 8 9 1

INTERIOR

TRASH CANS

BRASS

and

GLASS

IN/OUTSIDE

ENTRY

WAY/DOORS

WIPE/

DISINFECT

GRAVESITE

LOCATOR

TOILET/SINK/

MIRROR/CO

UNTER TOPS

LIGHT

SWITCHES

/DOOR

HARDWARE

FLOOR

(SWEEP/MOP)

STAINLESS

STEEL

SURFACES

SOAP

DISPENSE

R

REFIL

HAND

TOWELS

REFIL

TOILT

PAPER

Completed By:

COR Review

ATTACHMENT B

PRICE SCHEDULE

The schedule price for each CLIN should be all-inclusive, including all supervision, labor (IAW attached wage determination), equipment, materials, and supplies. Pricing shall be FOB Destination and in accordance with the Statement of Work and Terms and Conditions of this Combined Synopsis/Solicitation.

Quoters shall enter the unit price and total amounts for each CLIN as indicated in the schedule below. In the event the Quoter did not add the total estimated price correctly, the Government will utilize the unit price(s) to compute the correct total estimated price.

RICHMOND NATIONAL CEMETERIES

BASE YEAR POP: January 1, 2027 thru December 31, 2027

CLIN Description Qty. Unit Unit Cost Total Cost

Fort Harrison National Cemetery: Daily cleaning of 1 public restrooms and empty public trash receptacle and placing clean liner (daily).

12 MO $ $

City Point National Cemetery: Daily cleaning of 2 public restrooms and empty public trash receptacle and placing clean liner (daily).

12 MO $ $

Glendale National Cemetery: Daily cleaning of 2 public restrooms and empty public trash receptacle and placing clean liner (daily).

12 MO $ $

Seven Pines National Cemetery: Daily cleaning of 1 public restrooms and empty public trash receptacle and placing clean liner (daily).

12 MO $ $

Richmond National Cemetery: Daily cleaning of 2 public restrooms and empty public trash receptacle and placing clean liner (daily).

12 MO $ $

Fort Harrison Historic Lodge: Clean 1 employee restroom, vacuum all downstairs & steps carpet, dry sweep upstairs hardwood floors (3 rooms), Mop porch, kitchen and employee restroom with bleach solution and remove all trash from receptacles (6).

12 MO $ $

Semi-Annual Cleaning (Early Spring & Fall):

Clean cemetery Lodge, interior and exterior windows, deep clean carpets, rugs and sanitize complete interior in accordance with all contract specifications, terms, and conditions.

2 EA $ $

OPTION YEAR 1 POP: January 1, 2028 thru December 31, 2028

CLIN Description Qty. Unit Unit Cost Total Cost

Fort Harrison National Cemetery: Daily cleaning of 1 public restrooms and empty public trash receptacle and placing clean liner (daily).

MO

City Point National Cemetery: Daily cleaning of 2 public restrooms and empty public trash receptacle and placing clean liner (daily).

Glendale National Cemetery: Daily cleaning of 2

Seven Pines National Cemetery: Daily cleaning of 1 public restrooms and empty public trash

Richmond National Cemetery: Daily cleaning of 2

Fort Harrison Historic Lodge: Clean 1 employee restroom, vacuum all downstairs & steps carpet, dry sweep upstairs hardwood floors (3 rooms), Mop porch, kitchen and employee restroom with bleach solution and remove all trash from receptacles (6).

Semi-Annual Cleaning (Early Spring & Fall):

Clean cemetery Lodge, interior and exterior windows, deep clean carpets, rugs and sanitize complete interior in accordance with all contract

EA

OPTION YEAR 2 POP: January 1, 2029 thru December 31, 2029 restroom, vacuum all downstairs & steps carpet, dry sweep upstairs hardwood floors (3 rooms), Mop porch, kitchen and employee restroom with

Clean cemetery Lodge, interior and exterior windows, deep clean carpets, rugs and sanitize

OPTION YEAR 3 POP: January 1, 2030 thru December 31, 2030 restroom, vacuum all downstairs & steps carpet, dry sweep upstairs hardwood floors (3 rooms), Mop porch, kitchen and employee restroom with

Clean cemetery Lodge, interior and exterior windows, deep clean carpets, rugs and sanitize

OPTION YEAR 4 POP: January 1, 2031 thru December 31, 2031 restroom, vacuum all downstairs & steps carpet, dry sweep upstairs hardwood floors (3 rooms), Mop porch, kitchen and employee restroom with

Clean cemetery Lodge, interior and exterior windows, deep clean carpets, rugs and sanitize

(End of Price Schedule)

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