SON Tahoma National Cemetery Furniture Request 11.10.2026.pdf

STATEMENT OF NEED

Commercial Furniture, Delivery, Assembly and Installation

Tahoma National Cemetery 18600 SE 240th St Kent, WA 98042

Revised 11/10/2026

1. STATEMENT OF SERVICES:

a) This project involves providing furniture and ancillary furniture items to the Tahoma National Cemetery.

The contractor shall procure all identified items in the SON, deliver, assemble and install all new desk systems, tables, seating, wardrobe lockers, and supporting filing and storage cabinets to ensure veteran and administrative safety and a healthy work environment. The furniture is to be used for veteran support and administrative operations in the Administration and Honor Guard Buildings at Tahoma National Cemetery.

b) The contractor shall be responsible for supplying all supervision, labor, materials, equipment, tools, insurance, permits, licenses, transportation, drayage, all other aspects of material handling, safety control, and regulation compliance to provide the required furniture, as outlined below in this SON.

c) All pieces of wood furniture shall be new, free from defects affecting safety, appearance, durability, and serviceability and in conformance with the specifications. All items shall be first quality goods. All exposed surfaces shall be free of splices, loose knots, torn grains, checks, or defects of any kind. Adjacent parts in any piece of furniture shall be closely matched in wood species, color, and grain pattern.

d) The Administration and Honor Guard Building estimated renovation completion date is January

11, 2027. The contractor must coordinate with cemetery representative for the delivery, assembly, installation, and final placement of furniture and equipment, subject to safe site access and coordination.

2. GENERAL REQUIREMENTS

a) The contractor will provide all the items listed below and deliver, assemble and install furniture to

Tahoma National Cemetery.

b) The contractor shall provide commercial furniture.

c) The contractor employees shall behave with appropriate decorum, courtesy, and respect while within the cemetery or at its perimeter or entrances. (See Attachment A, Dignity Clause)

d) Delivery method includes trucks direct to site, contractor removal, new furniture unpackaged, assembled, installed and trash taken away, etc.

e) All personnel delivering material must always be aware of their surroundings to prevent any damages to

Government property.

f) Any material that does not meet the minimum technical requirements will not be accepted.

3. SCHEDULING DELIVERING

a) The contractor shall coordinate the delivery of all items with the Tahoma National Cemetery COR at least fourteen (14) business days prior to the start of work/shipping.

4. INSTALLATION

a) Contractor shall coordinate with the cemetery Contracting Officer Representative (COR) prior to delivering items.

b) Installation shall be during the hours of 8:00 am- 4:30pm, Monday through Friday. (adjusted/modified as needed, approved by COR). All items shall be installed by certified installers in accordance with manufacture’s recommended installation instructions.

c) Installation: No later than 60 calendar days after contract award.

d) A punch list walk through shall be performed with the contractor’s representative. Items on the punch list shall be noted and a response for completion time (expected date of completion) of each item shall be provided from the contractor.

e) The contractor is responsible for the storage of products and contractor’s material/equipment during the installation. The contractor must request prior approval of storage by the COR. The Government is not responsible for the contractor equipment/materials.

f) Workstation components shall be securely interconnected and, when necessary to ensure stability, securely attached to the building in accordance with applicable manufacturer installation instructions and approved by the

COR.

g) Workstation components shall be installed level, plumb, square, and with proper alignment with adjoining furniture

h) The contractor must avoid any damage to the Governments building and must protect doors, doorways, and corridor walls during the delivery and installation.

i) Contractor is responsible for any damage caused by the contractor and must repair the area identified at no cost to the Government.

j) Contractors must be able to complete each room and demobilize according to the expected and approximate timeframes. Contractor must supply detailed staffing and project schedule for each phase of this project.

5. CLEANING

a) The contractor shall remove all packaging material and debris from the site and properly dispose of it.

Packing materials will not be stored in the building for any period exceeding 24 hours.

b) Recyclable cardboard products shall be disposed of in accordance with applicable statutes, in respective containers.

c) Personal trash (food wrappers, drink containers, etc.) shall be removed from the site daily by the contractor.

d) Upon completion of installation prior to the punch list walk through, all products shall be cleaned and dusted, and the area shall be left in a clean condition and ready for occupancy.

e) Any defects in material from installation shall be repaired and damaged products that cannot be satisfactory repaired shall be replaced.

f) Final acceptance by the Government will not occur until all installed items have been wiped cleaned and debris/dust connected with installation is completely removed.

6. DELIVERY, STORAGE, AND HANDLING

a) All delivery, assembly, installation, cleanup, punch-list completion, and acceptance-ready turnover shall be completed no later than 60 calendar days after contract award.

b) Delivery and assembly/installation shall occur concurrently; delivery alone will not constitute completion of this requirement.

c) All products must be delivered to Tahoma National Cemetery, 18600 SE 240th Street, Kent, WA 98042.

The truck offload site will be near the rear entrance of the administrative building. In the event there is a delay in delivery, contractor must notify the COR immediately in writing via email and follow up with a telephone call.

d) Contractor shall provide the COR with scheduled date and time of delivery truck at least twenty-four

(24) hours minimum in advance.

e) Contractor must ensure that the delivery driver has copies of the Bill of Materials/Delivery Orders and shall not attempt to deliver any items before the scheduled delivery date.

f) The preferred delivery schedule is Monday or Tuesday. The Contractor shall complete installation, remove all packaging and debris, and leave all spaces fully ready for occupancy no later than the following Monday, unless otherwise approved in writing by the COR.

g) All rooms will be available for installation. The Contractor may complete installation of all rooms at one time; no phased installation plan is required unless directed otherwise by the COR.

h) Storage of the products for the installation is contractor’s responsibility. There shall not be a staging area provided at the project site. Product is contractor’s responsibility until the Tahoma National Cemetery COR accepts complete installation.

7. PROTECTION OF PROPERTY

a) The Contractor shall perform an inspection of the buildings and grounds with the COR prior to commencing work. Contractor shall protect all items from damage. The contractor shall take precautions against damage to the buildings, grounds and furnishings. The contractor shall repair or replace any items related to buildings or grounds damaged accidentally, or on purpose due to actions by the contractor, utilizing materials of the same quality, size, grade and color, to match existing work.

b) To ensure that the contractor shall be able to repair or replace any items, components, on the buildings or grounds damaged due to negligence and/or actions taken by the contractor. The contractor shall communicate with the COR to resolve all repairs beyond simple surface cleaning. Concurrence of the COR is required before the contractor may perform any significant repair work. In all cases, repairs shall utilize materials of the same quality, size, texture, grade and color to match adjacent existing work.

c) The contractor shall be responsible for the security of the areas in which the work is being performed at all times prior to completion. The contractor shall maintain accountability and control of any keys provided and shall return them to the COR upon completion of the work.

d) Contractor shall provide floor protection while working in all NCA facilities. All material handling equipment shall have rubber wheels.

8. RECEIVE AND UNLOAD

a) The contractor shall verify and inspect all delivered items. All deficiencies (damage/overage/shortages) shall be brought to the attention of the Contracting Officer and COR cemetery in writing, via email, immediately upon identification.

b) The contractor shall maintain a complete file of all documents relating to each discrepancy and copies of all discrepancy reports shall be forwarded to the COR daily.

c) The contractor shall store damaged items in the location designated by the COR.

d) Contractor shall repair or coordinate with the COR for replacement of damaged, defective, or missing items.

e) If the contractor is unable to complete the assembly and placement of all unloaded items before the end of workday, the contractor will be responsible for moving these items to a secure location, until the next available workday.

f) The contractor will be responsible for moving the items from the overnight storage site to its designated position in the building.

9. GENERAL PRODUCT REQUIREMENTS

a) The Contractor shall provide new, commercial-grade furniture items that meet all mandatory requirements of this SON. Products shall be suitable for administrative office and veteran-support operations and shall meet applicable functional, physical, performance, material, safety, compatibility, capacity, finish, installation, and warranty requirements. Refurbished, used, reconditioned, or previously installed products will not be accepted.

b) Before ordering or fabricating products, the Contractor shall submit manufacturer product literature, model numbers, dimensions, finish and material information, color samples or swatches, and a room-by-room bill of materials. The Contractor shall not release products for manufacture or shipment until receiving written approval from the CO or COR.

c) Furniture dimensions specified in this Statement of Need (SON) reflect the government’s desired size, configuration, capacity and functional requirements. Unless expressly identified as exact, minimum, maximum or mandatory ranges, all dimensions are approximate.

d) A 2–4-inch variation from the specified dimensions may be proposed unless a dimensional range is provided in the room specification list. Where a range is listed, the proposed furniture must fall within that range.

e) The administration building walls will be primary white; some have a green accent wall. Contractors should consider this when providing finish and material information/suggestions, color samples or swatches. Final products shall reasonably match the specified material color or finish specified in the room requirements and approved by the CO/COR.

f) The contractor may propose products with comparable dimensions, provided they meet applicable functional, safety, capacity, compatibility, accessibility, room-clearance and installation requirements.

g) Any proposed deviation from a specified requirement must be submitted for review and receive written approval from the contracting officer or COR, as authorized prior to ordering or fabrication.

h) Furniture must be durable, well-constructed, and backed by an adequate manufacturer’s warranty.

i) All finished surfaces shall be free of scratches, marks, dents, or blemishes, and withstand staining, and exhibit flaking, cracking, or loss or adhesion. Furnishings shall have smooth finishes with no hazardous projections, sharp comers, or detail, which can be hazardous and cause personal injury or damage to clothing. Products shall reasonably match the specified material color or finish. Pricing shall include these exact finishes and colors or as chosen by the CO/COR.

j) All contracted personnel must always have identification on them while on site.

k) It is the responsibility of the vendor to confirm correct quantities prior to order.

10. DETAILED ITEM BREAKDOWN

a) Dual Monitor Arms Each workstation shall support two existing monitors on independently height-adjustable monitor arms. Monitor dimensions vary by workstation and range from approximately 20–26 inches wide and 12–18 inches high. Each arm shall be compatible with the installed monitor’s mounting interface, dimensions, and weight, and shall provide sufficient height adjustment for seated and standing use. Contractors shall ensure that the workstation can travel through its full height range with all equipment connected and without obstruction.

b) Acoustical panels: Acoustical panels shall separate employee workstations. Panels shall be arranged to separate employee workstations, provide privacy, improve acoustics, and form a stable surround configuration. Acoustical panels shall have a minimum height of 64 inches. Panel widths may vary, provided the panels separate employee workstations. Panels shall be freestanding workstation-panel components configured to attach to adjacent panels and/or associated workstations or desks as needed to provide a stable, complete, and safe installation. Arrange three workstations along the wall, with enough divider panels between them to provide privacy while maintaining an open layout rather than fully enclosing each station. Wall-mounted and ceiling-mounted panels are not required. Acoustical panels shall have an NRC of not less than 0.40 and shall be installed in accordance with the manufacturer’s written instructions. Workstation panels shall include a tackable surface suitable for attachment of notes and documents with pushpins.

Frameless glass stacker panels are not acceptable. The proposed panel system shall accommodate the overhead storage units specified for each room. The Contractor shall verify final dimensions, clearances, attachment requirements, and compatibility before ordering, fabrication, and installation.

c) Electrical Access: Workstations shall obtain power from existing wall outlets. Open-base workstation panels are acceptable when necessary to provide unobstructed access to existing wall outlets and associated power connections. The Contractor shall verify field conditions and coordinate furniture placement, panel configuration, cable routing, and electrical access before ordering and installation.

d) Overhead storage units: Provide overhead storage units for the designated workstations as part of the furniture scope. Units shall mount to, and be compatible with, the proposed workstation panel system.

Wall-mounted overhead storage units are not permitted. Each enclosed overhead storage unit shall:

Include a locking mechanism. Each overhead storage unit shall provide a clear internal storage space measuring not less than 32 inches wide × 16 inches high to accommodate three-ring binders.

ROOM BY ROOM REQUIREMENTS:

Refer to Attachment B for building layout drawing and maps.

1) Room 110/Directors Office:

a. Quantity of- 1 Executive desk, 72” W × 42” D × 30” H, maple finish, with seven drawers:

three drawers on each side in a box/box/file configuration, plus one center drawer. All drawers must be lockable except the center drawer, which is not required to lock.

b. Quantity of- 1 Credenza work desk, 68–70” W × 24” D, maple finish, with seven drawers:

three drawers on each side in a box/box/file configuration, plus one center drawer. All drawers must be lockable except the center drawer, which is not required to lock.

c. Quantity of- 2 Wardrobe Cabinets, each 70” H × 34” W × 18” D, maple finish. Two doors are preferred. Each unit shall include a center divider and provisions for installing a hanger rod on each side. Both sides shall provide adjustable shelving positions beginning 12 inches above the bottom and ending 12 inches below the top, with equally spaced adjustment positions no more than 6 inches apart, allowing users to configure the interior to their preference. Provide shelving and all necessary hardware to accommodate up to 12 shelves per cabinet.

d. Quantity of- 1 Fireproof Three Drawer Lockable Lateral File 42” W X 18” D Neutral Color.

Provide a minimum one-hour fire-protection rating.

2) Room 109/Assistant Directors Office

a. Quantity of- 1 Height Electric adjustable L-Shaped Standing Desk with Left Return 65” W x

72” D with Two box drawers and one legal Hanging File Drawer Color Cherry

b. Quantity of- 1 Storage Credenza 68"W x 18"D Color Cherry, Overhead bookcase with six drawers total: three on each side, configured box/box/file on both the left and right

c. Quantity of 1 Hutch 68"W x 13"D x 42"H Color Cherry

d. Quantity of 1 matching 5 shelve bookcase 35.3"W × 13"D × 69.8"H Color Cherry

e. Quantity of 2- Guest Chairs Open-arm design with espresso or medium-brown wood arms and charcoal/dark-gray, heavy-duty, commercial-grade polyester fabric upholstery.

Dimensions: 26.7"W × 30"D × 32.2"H.

3) Room 111/Admin Officer:

a. Quantity of- 1 Reversible Electric Height Adjustable L-Shaped Standing Desk with center drawer 60"W x 78"D. Left Return Location.

b. Quantity of- 1 storage credenza with low wall cabinet, 2 sets of outward opening doors with adjustable shelves 72"W x 24"D

c. Quantity of- 1 Three drawer file pedestal one legal drawer and two utility drawers lockable 15- 16"W × 18.1"D × 25"H

d. Quantity of- 1 Storage Hutch – 72W x 15D

e. Quantity of- 1 5-Shelf Bookcase 48"W × 15"D × 68"H

4) Room 115/Procurement and Resource Specialist

a. Quantity of- 1 Reversible Electric Height Adjustable L-Shaped Standing Desk with center drawer 60"W x 78"D. Right Return Location.

b. Quantity of- 1 storage credenza with low wall cabinet, 2 sets of outward opening doors with adjustable shelves 72"W x 24"D x 36”H

c. Quantity of- 1 Three drawer file pedestal one legal drawer and two utility drawers lockable 15.5"W × 18.1"D × 25"H

d. Quantity of- 1 Storage Hutch - 72W x 15D

e. Quantity of- 1 5-Shelf Bookcase 48"W × 15"D × 68"H

5) Room 118/ Program Analyst Office

a. Quantity of- 2 Reversible L-Shaped Desk 66” W x 78” D with Two Utility Drawers and three Hanging File Drawers.

b. Quantity of- 4 Faux (black) Leather Guest Armchairs 24.3"W × 27"D × 32.7"H

c. Quantity of- (6) 60 W x 66-72”H free standing Acoustic Panels

6) Room 116/Foreman Office

a. Quantity of- 1 Corner L Shape Desk 71” x 71” With Full extension legal/letter file and box drawers. Left Return location.

b. Quantity of- 1 Three drawer Pedestal Approximately 15–16 inches W × 20–22 inches D × 27–29 inches H, compatible with standard desk height

c. Quantity of- 1 Two Drawer Pedestal Approximately 15–16 inches W × 20–22 inches D × 21–28 inches H, compatible with standard desk height

d. Quantity of- 1 72” W x 38” D Drafting Table

7) Room 104/ Cemetery Admin Specialist Workstations

a. Quantity of-6- Provide a minimum of six acoustical panels, each a minimum of 64 inches high, arranged to separate employees’ workstations and provide a stable surround configuration.

b. Quantity of- 6 Electric Height Adjustable and Configurable L Shaped workstations with a 60” W Main surface and 48” return (30” D main/ 24” D return)

c. Quantity of- 6 two-drawer mobile/lockable pedestal 15–16 in. W × 20–22 in. D × 22–28 in. H

d. Quantity of (6 Total) One (1) Lockable Flip up Storage Cabinet that include a locking mechanism. Each overhead storage unit shall provide a clear internal storage space measuring not less than 32 inches wide × 16 inches high to accommodate three-ring binders.

e. Quantity of- 6 Dual Monitor computer monitor arms, approximately 20–25 in. per arm;

compatible with height adjustable workstations.

f. Quantity of- 6 Wardrobe Cabinet 36 in. W × 18–24 in. D × 60-72 in. H

8) Room 125/ Caretaker Training Room

a. Quantity of- 6 fixed-height L shaped Desk. Each desk shall have an overall footprint of approximately 66 inches wide × 66 inches deep, a work-surface height of approximately 30 inches, and work-surface depths of approximately 24–30 inches.

b. Quantity of- 6 (one for each work station) Lockable Flip up Storage Cabinets that include a locking mechanism. Each overhead storage unit shall provide a clear internal storage space measuring not less than 32 inches wide × 16 inches high to accommodate three-ring binders. Cabinets shall be designed for attachment to, and compatible with, the specified acoustic panels.

c. Quantity of- 6 Mobile Pedestals. Pedestal shall include two utility drawers and one file drawer and measure approximately 26 inches high × 16 inches wide × 22 inches deep.

Pedestals shall be compatible with and fit beneath the specified L-shaped desks.

d. Quantity of- 6 Dual Monitor Arms- Each assembly shall support two computer monitors, with an approximate reach of 20–25 inches per arm.

e. Quantity of- 6 Black Mesh Mid-Back Task Office Chairs with Arms and Casters, 41-1/2 in. × 26

in. × 28-3/8 in.

f. Quantity of-6 Provide a minimum of six acoustical panels, each a minimum of 64 inches high, arranged to separate employees’ workstations and provide a stable surround configuration.

9) Room 100/ Admin Lobby

a. Quantity of- 1 Reception Desk- 80"W x 38"D

b. Quantity of- 2 Three Drawer File Pedestal 16” W x 18” D compatible with reception desk.

c. Quantity of- 2 Tablet Armchair, one with a left-hand tablet arm and one with a right-hand tablet arm, as viewed from the seated position. Black upholstery in heavy-duty, commercial-grade fabric, with color-coordinated laminate tablet arms. Dimensions: 31"W × 29"D × 33"H

d. Quantity of- 4 Guest Chair 25.5"W × 26"D × 32.5"H Accent Color, Fabric – Heavy Duty Commercial grade. Closed Arm

e. Quantity of- 2 Round 16-19 in Diameter x 19 in H Accent Table

10) Room 103/Family Conference Room

a. Quantity of- 1 6 ft L x 4ft D Rectangular shape Conference Table. No electrical power required.

b. Quantity of - 8 Mid Back adjustable seat height and tilt, rolling chair with arms, black 24.8"W

× 28.8"D × 40.1-45.3"H

11) Room 108/Admin Conference Room

a. Quantity of - 1 8 ft L x 4ft D Rectangular Conference Table. No electrical power required. Base type: No preference; any stable, structurally sound design is acceptable

b. Quantity of 10- Heavy Duty Fabric, Chairs Cantilever Chair 23"W x 23"D x 39"H

12) Room 117/Staff Break Room

a. Quantity of 5 - 48” Diameter Tables 28-30in Height. Standard Heigh Acceptable.

b. Quantity of 30- Heavy Duty Fabric, Padded seat and back, Folding Chairs, Charcoal color.

32"H x 18.75"W x 20.75"D

13) Room 129 / Honor Guard Building / Breakroom

a. Quantity of 1- Rectangular 72” W x 36” D Table

b. Quantity of 2- 48” Diameter Tables 28-30in Height. Standard Height Acceptable.

c. Quantity of 12- Heavy Duty Fabric, Stackable Side Chair with Steel Frame, 17'' H X 20'' W X 19.25'' D

11. WARRANTY ITEMS: Warranty information provided needs to indicate the length, what is covered, and the usage that warranty covers. The warranty must meet or exceed the following criteria:

a) Industry standard minimum.

b) Includes all components and moving mechanisms.

c) Warranty work is performed on location at manufacturer’s expense.

d) Warranties shall be signed by the authorized representative of the contractor. Warranties accompanied by document authenticating the signer as an authorized representative of the guarantor, shall be presented to the owner upon the completion of the project.

e) The vendor will guarantee that the products are free from any defects in workmanship from the date of delivery/installation.

f) All products, including seating and filing cabinets, must include the manufacturer’s standard warranty. Standard manufacturer warranty documentation is acceptable and shall be provided with the quote or upon award.

g) The warranty for items will begin on the date of acceptance of products/services by the Government

COR.

h) The contractor agrees to furnish, without cost to the Government, replacement of all parts and material which are found to be defective during the warranty period. The cost of installation and travel of replacement material and parts shall be borne by the contractor.

ATTACHMENT - A – DIGNITY CLAUSE

DIGNITY CLAUSE

Respect for Headstones and Markers in National Cemeteries; Handling of Markers and Headstones

1. Every action by contractor personnel at a national cemetery must be performed with the special care, reverence, dignity, and respect that acknowledges the cemetery as the final resting place that commemorates the service and sacrifice that service members, Veterans and their families made for our Nation. Critically important is the awareness required of the Contractor employees of the remains buried in the grounds where the work is performed. The utmost care must be given to these remains and the headstones and flat grave markers that mark those gravesites and memorialize the service of individuals.

a. Contractors cannot walk, stand, lean, sit or jump on headstones or markers. Nor can they drive over them.

b. No tools, equipment or other items will be placed or leaned on headstones or markers.

c. Use care not to scratch or damage markers in any manner.

d. Contractor shall be responsible for replacing damaged headstones and markers and for restoring turf damaged during performance of this work.

e. Additionally, should any activity result in the exposure and/or damage to any remains, container for remains (e.g., casket or urn), or outer burial container, the contractor must contact the COR, Director/Assistant Director, or Contracting Officer (CO) for guidance.

2. Any doubts as to proper procedures shall be brought to the attention of the COR, Director/Assistant

Director, or CO for guidance or resolution.

3. The contractor is required to discuss the guidance with employees and/or subcontractors and have each employee sign a statement of compliance and deliver the signed statement to the COR before work may begin.

(END)