The file's text, extracted by GovTribe without its formatting.
36C78626Q50256 Questions and Answers
Q: I know you say splotchy gras but be honest have you seen Ft. Sam Cemetery’s grass? I do a lot and it is all over the place dead spots, weeds, different colors of grass, and different grasses. 99% of it is Bermuda grass but there are differences, I do not think you are getting registered grass or have been getting registered grass for a long while.
Do you intend of the contractor to provide certificates of registered grass with each delivery?
A: A certificate is only required with the first delivery from a supplier. Subsequent deliveries from the same supplier do not require a certificate. If the supplier changes or the supplier’s certification status changes, a new certificate would be required.
Q: Please provide the actual square footage ordered under the prior contract (36C78622D0021) for each year, split by installation and delivery-only.
A: Cemetery used approximately all quantities available in both CLINs (install and delivery) during OY3 and OY4.
| Q: | Will sod purchased from a supplier be treated as materials and excluded from the 50% services limitation? |
| A: | Sod is considered a direct cost but not the principal purpose of the contract and can therefore be excluded from the 50% threshold. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6. [Ref: VAAR 852.219-75 (a)(1)(i)] |
| Q: | Contract Ceiling: Can you confirm the maximum contract value and whether the estimated quantities in the pricing schedule are guaranteed or subject to individual task orders? |
| A: | The guaranteed minimum amount for the life of the contract is $5,000. The maximum aggregate value of the contract, inclusive of the Five One-Year ordering periods, shall not exceed $750,000. Orders will be placed via Task Orders as needed. |
| Q: | Delivery Access: Will the government provide a designated unloading area for sod delivery trucks? |
| A: | Yes, a designated unloading area may be coordinated with the COR. |
| Q: | Site Visit: Will there be an opportunity to conduct a site visit before submitting our quotation? |
| A: | A site visit is scheduled for October 21st and 22nd as outlined in the RFQ description. |
| Q: | Is a certificate of receipt of registered grass required with each shipment received at the facility? |
| A: | A certificate is only required with the first delivery from a supplier. Subsequent deliveries from the same supplier do not require a certificate. If the supplier changes or the supplier’s certification status changes, a new certificate would be required. |
| Q: | Factor 2 (Past Performance): If the offeror proposes a subcontractor to perform the sod delivery and installation, may the subcontractor's past performance projects satisfy the 3-project requirement? If the offeror has no past performance of its own, is a "Neutral" rating considered technically acceptable under the LPTA evaluation? |
| A: | Subcontractor’s past performance cannot be used to satisfy the 3-project requirement. A neutral rating is considered technically acceptable. |
| Q: | Limitations on Subcontracting (VAAR 852.219-75 / FAR 52.219-14): For this requirement, may the cost of the sod itself, purchased from a grower, be excluded from the 50% limitation as the cost of materials? Or does the full amount paid to the grower count as subcontracted services? |
| A: | Sod is considered a direct cost but not the principal purpose of the contract and can therefore be excluded from the 50% threshold. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6. [Ref: VAAR 852.219-75 (a)(1)(i)] |
| Q: | FAR 52.228-5 (Insurance, Work on a Government Installation): The notice does not state the required coverage types or minimum amounts. Please specify the minimum general liability, automobile liability, and workers' compensation limits the contractor must carry. |
| A: | Workers’ Compensation - Applicable state law requirements—at least $100,000 |
Comprehensive General Liability - $500,000 per occurrence (bodily injury); $1 million aggregate compared to single‐occurrence Comprehensive Automobile Liability (owned, non‑owned, hired vehicles) - $200,000 per person bodily injury; $500,000 per accident bodily injury; $20,000 property damage per accident
| Q: | Who is the current incumbent, and what was the previous contract number and award amount? |
| A: | The incumbent contractor is Legacy Rock Corporation, contract # 36C78622D0021, $342,600.00 base and all options value. |
| Q: | Can you confirm the exact bid submission deadline and whether any amendments have been issued? |
| A: | Original Offer due date is 10/28/2026 at 3pm Eastern Time, extended to Wednesday, 11/4/2026 at 3pm Eastern via this amendment. |
| Q: | The pricing schedule lists Option Year 2 as December 2028–February 2029. Is this correct? |
| A: | No, the correct Period of Performance for Option year 2 is 12/01/2028 – 11/30/2029. |
| Q: | Are historical annual sod quantities or previous unit prices available? |
| A: | The current contract is # 36C78622D0021, valued at $342,600.00 base and all options. Cemetery used approximately all quantities available in both CLINs (install and delivery) during OY3 and OY4. |
| Q: | Are there any additional subcontracting requirements or restrictions specific to this solicitation? |
| A: | All subcontracting restrictions are outlined in FAR clause 52.219-14 and VAAR clause 852.219-73 and 852.219-75. |
| Q: | Is the site visit optional, and will any notes or site information be available to contractors unable to attend? |
| A: | The site visit is optional. All questions must be submitted to the Contracting Officer and will be answered via solicitation amendment. |
| Q: | Are there any additional proposal requirements beyond those listed in the solicitation? |
| A: | No, all proposal requirements are outlined in the RFQ on SAM.gov. |
