36C78626Q50127_0003.pdf

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AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE PAGE OF PAGES

1 19

2. AMENDMENT/MODIFICATION NUMBER

3. EFFECTIVE DATE

04/29/2026

4. REQUISITION/PURCHASE REQ. NUMBER 5. PROJECT NUMBER (If applicable)

36C786CODE

NATIONAL CEMETERY ADMIN (786)

NATIONAL CEMETERY ADMINISTRATION

DEPT OF VETERANS AFFAIRS

18434 JOPLIN RD.

TRIANGLE, VA 22172

6. ISSUED BY CODE7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NUMBER

36C78626Q50127

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

04/02/2026

10A. MODIFICATION OF CONTRACT/ORDER

NUMBER

10B. DATED (SEE ITEM 11)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended, Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning __1__copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

ORDER NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return _______ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Purpose of amendment 0003 is to publish answers to vendors' questions, revise the performance statement, and to extend the deadline for quotes to 05/06/2026.

CLOSING DATE/TIME:

05/06/2026 - 12:00 America/Chicago

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print) Ralph Crum

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By (Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV.

11/2016) Prescribed by GSA FAR (48 CFR) 53.243

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Table of Contents

Section Description Page Number

1 SOW 04292026

3 Documents, Exhibits, or Attachments 3 Answers to Vendors Questions 0003

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Statement of Work

Septic Pumping and Inspection Requirement

Tahoma National Cemetery

The National Cemetery Administration (NCA) honors veterans with a final resting place and

Lasting memorials that commemorate their service to our Nation. The standards of appearance and procedures performed by the Contractor at Tahoma National Cemetery shall reflect the nation’s concern for those buried here and exhibit absolute decorum, composure, and stability

The purpose of this Request is to retain septic pumping and inspection services for the Tahoma National Cemetery for 1 year.

1. Period of Performance

(Period of Performance is One (1) Year with a possible One (1) Option Year (If needed), due to the expansion of Tahoma National Cemetery and changes to the scope of Septic services that will be needed in Mid-2027 to 2028. A New Solicitation for Septic Services with a Five (5) Year Period of

Performance will be published before completion of the expansion.)

2. Place of Performance: The contractor shall provide materials, equipment, labor, and supervision necessary to perform septic pumping and inspection services at Tahoma National Cemetery, located at:

Tahoma National Cemetery

18600 SE 240th Street

Kent, WA 98042

3. Type of Contract:

The government will award a definitive quantity firm-fixed price contract.

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4. Scope of Work

The contractor shall provide septic tank pumping and inspection services for three (3) existing septic tanks located at Tahoma National Cemetery. Services shall be performed in accordance with all applicable federal, state, and local health and environmental regulations and shall be limited to the design capacity of each tank.

4.1 Tank Locations and Capacities

Public Information Center (PIC) – Site A - 1750-gallons.

Administration Building – Site B - 1750-gallons.

Temporary Honor Guard Trailer – Site C - 1000-gallons.

4.2 The Contractor shall remove and dispose of all effluent, sewage, liquid, semi-liquid, solid waste matter, debris, trash, and/or any material from the Septic tanks. The Contractor shall clean up all spilled, dropped, and/or leaked materials including but not limited to sewage, water, chemicals, and grease; because of pumping and related activities inside and/or surrounding the pumping access area for the Septic Tanks.

4.3 The septic tanks at site A, B and C all have two access covers, while sites A and B also have an additional cover for the pump chamber. Access to the covers for servicing the tanks should not require any digging, possibly will require some turf removal that occasionally grows over the top between service calls. (See attachments for pictures).

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4.4 CLIN Structure

Contract Line-Item Number

Description Quantity Unit

Pumping of the 1750-gallon septic tank at Site A and B semi-annually – 3 to 7 business days prior to Memorial Day and Veterans Day. Services shall be scheduled with the COR at least 10 working days in advance of the proposed service date.

2 JB

Pumping of the 1000-gallon septic tank at Site C every other month on the first Wednesday. Services shall be confirmed with the COR in writing; at least 10 working days in advance of the service.

6 JB

Inspection of the septic systems at sites A, B and C on an annual basis, during the pumping services performed by the contractor for Memorial Day. During this service the contractor shall also test the septic tank alarm system on the pump tanks as part of this inspection.

Contractor shall report inspection findings to the COR within 3 business days.

1 JB

5. General Requirements

5.1 The contractor (including subcontractors if applicable), shall perform pumping and inspection services using properly licensed personnel and equipment, to include: all required state and local septic hauler licenses and permits for each jurisdiction in which services are performed. All drivers must hold valid commercial driver’s licenses (CDLs) appropriate for the vehicle weight and configuration operated. The Contractor shall comply with all applicable OSHA standards, including but not limited to confined space entry, trenching and excavation, lockout/tagout procedures, and personal protective equipment (PPE) requirements.

Additionally, the Contractor shall ensure that all employees performing work have documented training in confined space hazards associated with septic tanks and vaults, spill prevention and response procedures, traffic control practices when working near roadways or public access

Document Number: 36C78626Q50127 Page 7 of 19 areas, and safe equipment operation and fall protection as applicable. Documentation evidencing the above will be provided upon request by the cemetery.

5.2 The Contractor shall ensure pumping volumes do not exceed the designed tank capacity and shall prevent over-pumping or unnecessary service.

5.3 The Contractor shall be responsible for maintaining satisfactory standards of personnel conduct and work performance and shall administer disciplinary action as required. The

Contractor is expected to remove any staff for cause. Should the Contractor fail to act in this regard, or the reason for removal is immediately required to protect the interests of the

Government, the COR may request removal of contractor staff from the premises.

6. Pumping Requirements

6.1 Pumping shall be limited to removal of septic contents up to the design capacity of each tank.

6.2 The Contractor shall measure and document the volume removed from each tank at the site using calibrated equipment.

6.3 Pumping shall cease once the tank has been fully evacuated to normal operating levels.

6.4 Over-pumping beyond tank capacity or charging for volumes in excess of capacity is prohibited.

7. Inspection Requirements

At the time of pumping, the Contractor shall visually inspect each tank and note:

7.1 Tank condition and accessibility

7.2 Evidence of structural damage or leaks

7.3 Condition of inlet/outlet baffles (if visible)

7.4 Signs of improper operation or prior over-servicing

Findings shall be documented in a written inspection report

7.5 Measurement, Documentation and Verification

For each site, the Contractor shall provide:

• Date and time of service

• Tank location and capacity

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• Volume pumped (in gallons)

• Mehtod of volume measurement

• Disposal facility name and disposal receipt

• Name and license number of personnel performing the work

• All documentation shall be provided to the COR at Tahoma National Cemetery electronically within five (5) business days of service.

8. Environmental and Site Protection

8.1 The Contractor shall prevent spills, leaks, or contamination of cemetery grounds

8.2 Any damage to Government property resulting from Contractor operations shall be repaired at no cost to the Government.

8.3 The site shall be restored to its original condition upon completion.

8.4 When onsite, the Contractor shall assume sole responsibility for the safety of all persons on, or about, the work site in accordance with applicable laws and codes.

8.5 Contractor shall also guard all hazards in accordance with the safety provisions of the latest manual of accident prevention published by the Associated General Contractors of America and

OSHA.

9. Government Oversight

The Government reserves the right to:

9.1 Observe pumping operations on site

9.2 Verify volume measurements

9.3 Reject services that exceed tank capacity or do not comply with this SOW.

10. Deliverables

Pumping and inspection report for each tank

Disposal Documentation

Volume Measurement Records

11. Hours of Operation

The Contractor shall perform all services during normal business hours of Monday through

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Friday, 8:00am to 4:00pm (preferably early morning) and be accompanied by the Contracting Officer

Representative (COR) or designated cemetery personnel.

The Contractor shall ensure continuous operations of septic systems during service operations.

Services shall not interfere with other cemetery operations, such as burial services, grounds maintenance, construction, etc.

12. Quality Assurance Surveillance Plan (QASP)

SOW

Requirement

Performance

Standard

Surveillance

Method

Frequency Acceptable

Quality Level

(AQL)

Proper Licensing and certification

Contractor and personnel possess all required state and local licenses and certifications

Document review Prior to service and annually

100%

Authorized

Personnel Only

Work performed by approved contractor personnel; no unauthorized subcontracting

On-site observation

Each service 100%

Pumping limited to tank capacity

Pumped volume does not exceed capacity of each tank

On-Site verification and document review

Each service 100%

Volume measurement and documentation

Pumped volume measured using calibrated equipment and documented

Report Review Each service 100%

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Inspection performance

Visual inspection conducted and findings documented

On-site observation

Each service 100%

Environmental

Protection

No spills, leaks or contamination of grounds

On-site observation

Each service 100%

Site Restoration Tanks access secured; site returned to pre-service condition

On-site observation

Each service 100%

Disposal

Compliance

Waste disposed at approved facility with receipt provided

Document review Each service 100%

Timely

Submission of reports

Complete service documentation submitted within required timeframe

Document review Each service 100%

Invoice accuracy Invoiced quantities and charges align with tank capacity and service performed

Invoice Review Each Invoice 100%

13. QUALITY CONTROL: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this SOW. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed

Document Number: 36C78626Q50127 Page 11 of 19 change to his QC system. Contractor shall submit quality control plan 10 days post award date to contracting officer and contracting officer representative.

14. QUALITY ASSURANCE: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

END OF STATEMENT OF WORK

LIST OF EXHIBITS

Exhibit Number of Pages

Exhibit A – Site Plan of Tahoma National Cemetery

Exhibit B – Site A

Exhibit C – Site B………

Exhibit D – Site C

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Exhibit A:

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Exhibit B:

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Exhibit C:

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Exhibit C:

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Deliveries or Performance

Section 3 - Documents, Exhibits, or Attachments Title Dates Number of

Pages Statement of Work - DELETED 04/02/2026

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36C78626Q50127 0003

1. Will water be provided by the government?

Answer: Cemetery does not supply water and there is no water hookups close to use.

2. Is there a historical disposal facility being used for this contract?

Answer: Unknown. The last contractor did not disclose a disposal facility.

3. Regarding the Tahoma National Cemetery septic contract (Notice ID 36C78626Q50127), I noticed that pre-approval is required before bringing on a subcontractor. Would it be possible to obtain that approval?

Answer: See the revised performance work statement, specifically subparagraph 5.1.

4. Could you confirm if the alarms to be tested are located on the pump tanks or the septic tanks?

Answer: Overflow alarms are located in the pump tanks at site A and B. As site C is just a holding tank, it’s located in the holding tank.

5. In the event an alarm is triggered or a pump failure is detected during inspection, what is the government's expected response protocol? Who is responsible for the actual repair or replacement of mechanical pump components?

Answer: This is a service contract. Repairs fall under construction. Therefore, any repairs or work that needs to be done will be done by the government, or on a separate contract that would go through the normal solicitation process. There by eliminating the chance of the servicing contractor trying to make work for itself.

6. Many systems of this type utilize baffle screens that require cleaning every six months to ensure proper flow. Does the current scope of work for the annual inspection or bi-monthly service include the cleaning and maintenance of these baffle screens?

Answer: no.

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