Amendment for Q and A 36C78626Q50028 0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE PAGE OF PAGES

1 12

2. AMENDMENT/MODIFICATION NUMBER

3. EFFECTIVE DATE

12/16/2025

4. REQUISITION/PURCHASE REQ. NUMBER 5. PROJECT NUMBER (If applicable)

36C786CODE

NATIONAL CEMETERY ADMIN (786)

NATIONAL CEMETERY ADMIN

DEPT OF VETERANS AFFAIRS-CENTRAL CO

5105 RUSSELL RD

QUANTICO, VA 22134

6. ISSUED BY CODE7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NUMBER

36C78626Q50028

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

12/05/2025

10A. MODIFICATION OF CONTRACT/ORDER

NUMBER

10B. DATED (SEE ITEM 11)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended, Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning ____copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

ORDER NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return _______ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Amendment for questions and answers.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print) David Hester

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By (Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV.

11/2016) Prescribed by GSA FAR (48 CFR) 53.243

Questions and Answers

Question from Vendor #1

2. CLIN xxx4- Clean the sand interceptor of the oil/water tank

a. What is the sizes of the referenced inside and outside tanks?

b. Do you have a model number for the units and the baffles?

c. The Task 3 states are they single or Double compartment?

d. How does the facility want the contractor to “Scrape the sides and baffles” can the tanks be entered?

e. Is this an oil water separator or a grease trap?

f. Inlet and outlet pipes cleaned of buildup. Are you referring to hydro jetting?

g. After servicing the unit need to be refilled? Is water onsite to perform this function?

The District has limited information on the oil-water separator (OWS). I’ve attached the drawings we have, which just show the location and capacity/dimensions.

Answers

a. The size of the OWS tank is 550 gallons total. Its dimensions are 3’-6” in diameter, 7’-9” long. There is only the one “outside” OWS (as referenced in Task 2); there is no “inside tank”. Task 4 just provides general guidelines to clean tanks, whether they are inside or outside.

b. We don’t have the model number. We assume it’s a simple two-chamber baffled, gravity-based system without the use of coalescing media.

c. This is a two-chamber tank.

d. The PWS states that the “sides shall be scraped or washed down with water.”

Cleaning operations shall be accomplished from the topside, access from the manholes.

The scope does not intend for the contractor to enter the confirmed space.

e. This is an OWS.

f. The contractor shall propose the best method to clean the inlet and outlet pipes.

That could be hydro-jetting.

g. After emptying the OWS, immediately refill it with clean water to its operating level to ensure proper function in accordance with industry practices. Water is available from a COR-approved connection point to refill, at no cost to the contractor.

Vendor 2 Questions

1. Are the existing drums, tanks, and cabinets in good condition, or will the contractor need to supply new containers or replace damaged ones?

2. Are there any physical access restrictions for vacuum trucks or service vehicles near the oily water separator and sand interceptor?(Height clearance, weight limits, narrow roads, soft ground in rainy seasons.)

3. Will the cemetery provide water for refilling the oil/water separator after cleaning, or must the contractor bring water onsite?

4. Does the cemetery expect any increase in wash bay usage or equipment maintenance that could affect the waste volume estimates?

5. Is emergency spill response or after-hours service ever required, and if so, should this be included in the quote?

6. Does the government require specific formats for disposal manifests, chain-of-custody documents, or waste tracking logs beyond the service ticket described?

7. Is there a designated staging area for equipment or temporary positioning of vacuum trucks during the cleaning and removal process?

8. Do contractors need additional time for security screening or escorts when entering the cemetery, and should this be included in our labor estimate?

9. Is there a current incumbent currently working on this requirement? If so, what is the name of the company?

Answers

1. The cemetery plan on purchasing new 55 gallon drums to replace existing ones, these would be cleaned and pumped out and left onsite.

2. Physical access restrictions that you listed, no however the OWS is in our maintenance yard and is frequently surrounded by vehicles, coordination between the contractor and the cemetery would have to occur to ensure this equipment is placed elsewhere and would not interfere with the OWS operations

3. After emptying the OWS, immediately refill it with clean water to its operating level to ensure proper function in accordance with industry practices. Water is available from a COR-approved connection point to refill, at no cost to the contractor.

4. No we don’t not expect an increase

5. No

6. while there is no designated staffing area as I stated earlier the OWS is directly in our maintenance yard surrounded by equipment, on any given day several pieces of equipment will be moving in and out of this yard, coordination between the contractors and cemetery will be paramount the ensure their is not interruption to operations and place the truck is the most advantageous position possible given this traffic.

7. There is no security measures or escorting needed, the back gate maintenance entrance provided the most direct access to the yard and OWS, this should not add time to labor estimates

8. There is no specific format for disposal manifests. (Under Federal hazardous waste rules, a manifest is not required for universal waste shipments.) For documentation, we require the name and address of the intended receiver/recycler, quantity of each waste type, and date of departure.

9.None under contract in recent history.

1. Can pictures of the area of the oil water separator be taken both inside and outside?

2. Can a picture of the lid of the separator be taken?

3. If the lid can be opened can you take a picture of the inside?

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