culpepr amendment 2.pdf

Document Number: 36C78626Q50021 PROCESSED Page 1 of 7

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE PAGE OF PAGES

1 7

2. AMENDMENT/MODIFICATION NUMBER

3. EFFECTIVE DATE

12/05/2025

4. REQUISITION/PURCHASE REQ. NUMBER 5. PROJECT NUMBER (If applicable)

36C786CODE

NATIONAL CEMETERY ADMIN (786)

NATIONAL CEMETERY ADMIN

DEPT OF VETERANS AFFAIRS-CENTRAL CO

5105 RUSSELL RD

Triangle, VA 22134

6. ISSUED BY CODE7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NUMBER

36C78626Q50021

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

11/26/2025

10A. MODIFICATION OF CONTRACT/ORDER

NUMBER

10B. DATED (SEE ITEM 11)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended, Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning __1__copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

ORDER NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return _______ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Please see the answers to additional contactor questions. Per Amendment 1, the due date for quote responses is December 12, 2025, by 4 PM Eastern. Please include a signed copy of this amendment with quote response.

CLOSING DATE/TIME:

12/12/2025 - 04:00 ET US/Eastern

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print) Marshand Boone

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By (Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV.

11/2016) Prescribed by GSA FAR (48 CFR) 53.243

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Table of Contents

Section Description Page Number

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36C78626Q50021

Culpeper National Cemetery

Additional Q&A

1, Performance and Scheduling Requirements

• Are specific service or pickup times mandated to avoid interference with burial services? No

• Will the Government provide a burial schedule (weekly or monthly), or is daily coordination required? No burial schedule will be provided. The weekly disposal should be recurring on the same day every week. The roll-off pick-up and delivery will be coordinated with the COR.

• Are any traffic routes, sections, or areas restricted during certain hours or during committal services? Yes.

2. On-Site Access and Procedures

• Will contractor personnel require cemetery badges, gate passes, or a formal check-in procedure upon arrival? No.

• Where are contractor vehicles authorized to park while performing services? N/A

• Are designated staging or temporary container placement areas identified by the Cemetery?

No.

3. Compliance, Conduct, and Operational Standards

• Are there cemetery-specific conduct or operational rules beyond those stated in the RFQ? No.

• Are there additional environmental, disposal, EPA, or recycling requirements applicable to this contract? No.

• Will the Safety Officer require contractor participation in an orientation, safety briefing, or recurring compliance audits? No.

4. Containers, Equipment, and Installation Please see statement of work and clin structure

• Is the contractor responsible for furnishing all containers?

• Are specific container sizes, construction standards, or placement locations required?

• What is the required timeframe for delivery and installation of containers following award?

Please see statement of work and CLIN structure for this information.

5. Inspection, Documentation, and Reporting

• How frequently will performance inspections be conducted by the COR? Every time the contractor is onsite.

• What is the process for reporting, documenting, and correcting deficiencies? COR will work with Contracting Officer.

• Is there a required format, template, or frequency for daily, weekly, or monthly service reports? N/A

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6. Communication Protocols

• Who will be designated as the primary point of contact for contract administration (COR or alternate)? COR

• Is there a preferred method for reporting issues or service disruptions (email, telephone, or designated platform)? Email and telephone.

7. Weather, Emergencies, and Service Adjustments

• In the event of severe weather, snow, or ice, will service schedules be modified or delayed?

Not by cemetery personnel.

• Are there formal emergency or contingency procedures the contractor must follow? In this event, procedure will be communicated by COR.

8. Insurance, Licenses, and Documentation

• Beyond state requirements, are additional insurance limits or endorsements required by the Cemetery or VA?

• Should proof of insurance be submitted at the time of award or prior to commencement of services? Please see FAR Clause 52.228-5 Insurance-Work on a Government Installation (Jan 1997) in

Section 2 of the solicitation

9. Personnel Standards and Uniform Requirements

• Must uniforms display company identification, or is clean and consistent professional attire acceptable? Please see statement of work

• Are background checks required for contractor personnel prior to performing work on the grounds? No.

10. Protection of Government Property

• What procedures apply for reporting accidental damage to government property and facilitating repairs or reimbursement? All accidents must be reported immediately to the COR and Director.

11. Pre-Proposal Site Visit

• Will the Government offer a site visit or walkthrough prior to proposal submission?

A site visit will be held at Culpeper National Cemetery on Wednesday, December 10, 2025.

Contractor attendance must be confirmed with Contracting Officer for time and contact information.

12. Subcontracting Limitations

• If subcontractors are utilized, are there specific limitations or requirements for their use under this RFQ? No

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13. Is there a current or previous contract for these same services? No current contract in place.

Cemetery is currently using purchase card for monthly pickups.

If so, could you please confirm the contract number and incumbent contractor name? Prior Contractor, CHP Solutions LLC, contract number 36C78620D0087

For historical pricing or contract documents, could you please advise the proper FOIA office or link where we should submit a formal FOIA request?

The last task order for service, 36C78625M0390 (Dates: 4/1/2025—10/15/2025) was for $12,300.22.

FOIA contact: Tyra Lee, tyra.lee@va.gov

14. Can a 10yd. dumpster be used in place of the 6yd. dumpster? Yes, as long as it is emptied every week and there is no additional cost for the larger dumpster.

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