S02_Presolicitation_36C78626B0005_001.pdf
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- Solicitation number
- 36C78626B0005
About this file
This is a Presolicitation Notice for construction services at Fort Custer National Cemetery in Augusta, Michigan. The Department of Veterans Affairs National Cemetery Administration intends to issue an Invitation for Bid (IFB) under FAR Part 14 (Sealed Bidding) for cemetery expansion and site improvements. Solicitation number 36C78626B0005 is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC). The IFB is anticipated to post to SAM.gov on or about April 1, 2026, with bids due approximately 30 calendar days after issuance. The response date/time is 03-23-2026 at 10:00 Central Time. The point of contact is Contracting Officer Shane Hilts at shane.hilts@va.gov or 402-714-8099.
The base bid (CLIN 0001) includes constructing a 3,360-niche columbarium, developing gravesite sections for 3,712 pre-placed crypt burials and 6,821 in-ground cremains interments. Three optional bid items include: CLIN 0002 – maintenance yard pavement replacement (asphalt to concrete); CLIN 0003 – site improvements (Administration Building and PIC/Restroom building renovations, new storage building, and swing space); and CLIN 0004 – irrigation expansion and permanent power to Committal Shelter A. The period of performance is 540 calendar days (18 months) from Notice to Proceed. Contractor responsibilities include performing work during normal business hours (Monday–Friday, 8:00 a.m. to 4:30 p.m.), establishing safety controls, conducting site surveys and utility locating, providing daily progress documentation, submitting shop drawings and as-built documents, and providing one-year warranties. A mandatory pre-bid conference/site visit will be held prior to bid submission. Standard construction bond requirements will apply. Prospective bidders must be registered and active in SAM.gov and, if applicable, hold required VA CVE verification for SDVOSB status at time of bid and award.
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Presolicitation Notice
*=Required Field Presolicitation Notice
SUBJE
CT*
CONS: 909CM3030 Fort Custer NC - Cemetery Expansion and Site Improvements (VA- 26-00046764)
GENERAL INFORMATION
CONTRACTING OFFICE’S ZIP CODE*
SOLICITATION NUMBER*
RESPONSE DATE/TIME/ZONE
ARCHIVE
SET-ASIDE
PRODUCT SERVICE CODE*
NAICS CODE*
PLACE OF PERFORMANCE
POSTAL CODE
COUNTRY
22172
36C78626B0005
03-23-2026 10:00 CENTRAL TIME, CHICAGO,
USA
60 DAYS AFTER THE RESPONSE DATE
SDVOSBC
Y1PZ
237990
Fort Custer National Cemetery
15501 Dickman Rd
Augusta MI
49012
US
CONTACT INFORMATION
CONTRACTING OFFICE ADDRESS Department of Veterans Affairs
National Cemetery Administration
Contracting Services
18434 Joplin Road
Triangle VA 22172
POINT OF CONTACT* Contracting Officer
Shane Hilts shane.hilts@va.gov
402-714-8099
ADDITIONAL INFORMATION
AGENCY’S URL https://www.cem.va.gov/
URL DESCRIPTION National Cemetery Administration
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
PRE-SOLICITATION NOTICE
Project Title: Fort Custer National Cemetery – Cemetery Expansion & Site Improvements Project Number: 909CM3030 Procurement Method: Invitation for Bid (IFB) – Sealed Bidding Agency: Department of Veterans Affairs (VA) National Cemetery (NCA) Place of Performance: Fort Custer National Cemetery, 15501 Dickman Rd, Augusta, Michigan 49012
1. Action
This is a Pre-Solicitation Notice only. No solicitation is currently available. The Department of Veterans Affairs intends to issue an IFB for construction services to expand gravesite capacity and complete site improvements at Fort Custer National Cemetery (Project No.
909CM3030). The procurement will be conducted using FAR Part 14, Sealed Bidding.
2. Project Overview (Summary of Bid Items)
The contemplated contract will include the following work as shown in the construction documents (Drawings & Specifications Volumes 1–3):
CLIN 0001 – Base Bid, General Construction (Cemetery Expansion):
Construct a 3,360-niche columbarium.
Develop gravesite sections for 3,712 pre-placed crypt burials.
Develop gravesite sections for 6,821 in-ground cremains interments.
CLIN 0002 – Option Bid Item 1 (Maintenance Yard Pavement):
Replace asphalt pavement with concrete in the maintenance yard per Bid Alternate in Volume 1.
CLIN 0003 – Option Bid Item 2 (Site Improvements):
Renovations at the Administration Building and PIC/Restroom building.
Construct one new Storage Building in the maintenance area.
Provide swing space as depicted in the plans for Alternate “B”.
CLIN 0004 – Option Bid Item 3 (Irrigation Expansion):
Irrigation improvements at the existing cemetery.
Provide a permanent power source to Committal Shelter A.
3. Period of Performance
Anticipated completion is 540 calendar days (18 months) from issuance of the Notice to Proceed.
4. Contractor Responsibilities (Highlights)
Perform all work during normal business hours (Monday–Friday, 8:00 a.m. to 4:30 p.m., excluding Federal Holidays).
Establish construction limits, safety controls, and fencing; coordinate parking, laydown, and temporary facilities with the Cemetery Director.
Conduct site survey and utility locating; provide erosion/sediment control and maintain site drainage.
Execute site clearing, grading, landscaping (turf and seed), and final restoration; protect existing improvements and vegetation.
Provide daily progress summaries and at least 10 electronic photos documenting progress to the COR.
Submit required shop drawings, submittals, test reports, and as-built documents; furnish O&M manuals (as applicable).
Warranty materials and workmanship for at least one year from final acceptance.
Obtain all necessary permits (including environmental) and dispose of waste off-site in accordance with law.
5. Anticipated Key Dates
IFB Posting to SAM.gov: On or about April 1, 2026.
Site Visit / Pre-Bid Conference: A mandatory site meeting will be held prior to bid submission to review the scope, walk project locations, and clarify requirements. Date/Time/Location: TBD
- Details and registration instructions will be provided in the IFB.
Bid Due Date/Time: On or about 30 calendar days after IFB issuance.
6. Bid Bonds / Payment & Performance Bonds
Requirements will be specified in the IFB (anticipated standard construction bond requirements).
7. Access to Solicitation
The official IFB, drawings, specifications, and any amendments will be posted exclusively on SAM.gov. Interested vendors must monitor SAM.gov for updates. Telephone requests will not be honored.
8. Eligibility & Registration
Prospective bidders must be registered and active in SAM (www.SAM.gov). If a socioeconomic set-aside (e.g., SDVOSB) is used, firms must hold required VA CVE verification at time of bid and award.
9. Questions
All pre-bid inquiries must be submitted in writing via the method provided in the IFB by the stated Q&A deadline. Do not contact the cemetery directly.
10. Disclaimer
This notice does not constitute a request for bids, a commitment, or an obligation by the Government. The Government reserves the right to cancel this notice at any time and is not responsible for any costs incurred by interested parties in responding to this notice.
End of Document
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