36C78626B0005.docx
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- Solicitation number
- 36C78626B0005
About this file
This is a Presolicitation Notice for Fort Custer National Cemetery's cemetery expansion and site improvements project. The Department of Veterans Affairs National Cemetery Administration intends to issue an Invitation for Bid (IFB) under FAR Part 14 Sealed Bidding for construction services at Fort Custer National Cemetery, located at 15501 Dickman Road, Augusta, Michigan 49012. The project number is 909CM3030, and the solicitation number is 36C78626B0005. The IFB is anticipated to be posted to SAM.gov on or about April 1, 2026, with a presolicitation response deadline of March 23, 2026, at 10:00 a.m. Central Time. The procurement is set aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) firms.
The contemplated contract includes four contract line items: a base bid for general construction (CLIN 0001) comprising a 3,360-niche columbarium, 3,712 preplaced crypt burial gravesite sections, and 6,821 inground cremains interment sections; Option Bid Item 1 (CLIN 0002) for maintenance yard pavement replacement; Option Bid Item 2 (CLIN 0003) for site improvements including building renovations and a new storage building; and Option Bid Item 3 (CLIN 0004) for irrigation expansion and power provision to Committal Shelter A. The anticipated period of performance is 540 calendar days (18 months) from the Notice to Proceed. Contractor responsibilities include performing work during standard business hours (Monday–Friday, 8:00 a.m.–4:30 p.m.), establishing site safety and controls, conducting utility location, managing erosion and drainage, providing daily progress documentation with electronic photos, submitting shop drawings and as-built documents, and providing one-year warranty on materials and workmanship. A mandatory site visit and prebid conference will be held prior to bid submission. Bids are due approximately 30 calendar days after IFB issuance. Standard construction bond requirements are anticipated. Prospective bidders must be registered in SAM.gov and possess required VA CVE verification for SDVOSB eligibility at time of bid and award. The Contracting Officer is Shane Hilts at shane.hilts@va.gov or 402-714-8099.
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| File | Type | Posted |
|---|---|---|
| S02_Presolicitation_36C78626B0005_001.pdf |
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Presolicitation Notice Presolicitation Notice
| SUBJECT* |
| CONS: 909CM3030 Fort Custer NC - Cemetery Expansion and Site Improvements (VA-26-00046764) |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 22172 |
| SOLICITATION NUMBER* |
| 36C78626B0005 |
| RESPONSE DATE/TIME/ZONE |
| 03-23-2026 10:00 CENTRAL TIME, CHICAGO, USA |
| ARCHIVE |
| 60 DAYS AFTER THE RESPONSE DATE |
| SET-ASIDE |
| SDVOSBC |
| PRODUCT SERVICE CODE* |
| Y1PZ |
| NAICS CODE* |
| 236220 |
| PLACE OF PERFORMANCE |
| Fort Custer National Cemetery |
15501 Dickman Rd
Augusta MI
| POSTAL CODE |
| 49012 |
| COUNTRY |
| US |
CONTACT INFORMATION
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
National Cemetery Administration Contracting Services 18434 Joplin Road Triangle VA 22172
POINT OF CONTACT*
Contracting Officer Shane Hilts shane.hilts@va.gov 402-714-8099
ADDITIONAL INFORMATION
| AGENCY’S URL |
| https://www.cem.va.gov/ |
| URL DESCRIPTION |
| National Cemetery Administration |
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
PRE‑SOLICITATION NOTICE
Project Title: Fort Custer National Cemetery – Cemetery Expansion & Site Improvements Project Number: 909CM3030 Procurement Method: Invitation for Bid (IFB) – Sealed Bidding Agency: Department of Veterans Affairs (VA) National Cemetery (NCA) Place of Performance: Fort Custer National Cemetery, 15501 Dickman Rd, Augusta, Michigan 49012
1. Action This is a Pre‑Solicitation Notice only. No solicitation is currently available. The Department of Veterans Affairs intends to issue an IFB for construction services to expand gravesite capacity and complete site improvements at Fort Custer National Cemetery (Project No. 909CM3030). The procurement will be conducted using FAR Part 14, Sealed Bidding.
2. Project Overview (Summary of Bid Items) The contemplated contract will include the following work as shown in the construction documents (Drawings & Specifications Volumes 1–3):
CLIN 0001 – Base Bid, General Construction (Cemetery Expansion):
Construct a 3,360‑niche columbarium.
Develop gravesite sections for 3,712 pre‑placed crypt burials.
Develop gravesite sections for 6,821 in‑ground cremains interments.
CLIN 0002 – Option Bid Item 1 (Maintenance Yard Pavement):
Replace asphalt pavement with concrete in the maintenance yard per Bid Alternate in Volume 1.
CLIN 0003 – Option Bid Item 2 (Site Improvements):
Renovations at the Administration Building and PIC/Restroom building.
Construct one new Storage Building in the maintenance area.
Provide swing space as depicted in the plans for Alternate “B”.
CLIN 0004 – Option Bid Item 3 (Irrigation Expansion):
Irrigation improvements at the existing cemetery.
Provide a permanent power source to Committal Shelter A.
3. Period of Performance Anticipated completion is 540 calendar days (18 months) from issuance of the Notice to Proceed.
4. Contractor Responsibilities (Highlights) Perform all work during normal business hours (Monday–Friday, 8:00 a.m. to 4:30 p.m., excluding Federal Holidays).
Establish construction limits, safety controls, and fencing; coordinate parking, laydown, and temporary facilities with the Cemetery Director.
Conduct site survey and utility locating; provide erosion/sediment control and maintain site drainage.
Execute site clearing, grading, landscaping (turf and seed), and final restoration; protect existing improvements and vegetation.
Provide daily progress summaries and at least 10 electronic photos documenting progress to the COR.
Submit required shop drawings, submittals, test reports, and as‑built documents; furnish O&M manuals (as applicable).
Warranty materials and workmanship for at least one year from final acceptance.
Obtain all necessary permits (including environmental) and dispose of waste off‑site in accordance with law.
5. Anticipated Key Dates IFB Posting to SAM.gov: On or about April 1, 2026.
Site Visit / Pre‑Bid Conference: A mandatory site meeting will be held prior to bid submission to review the scope, walk project locations, and clarify requirements. Date/Time/Location: TBD - Details and registration instructions will be provided in the IFB.
Bid Due Date/Time: On or about 30 calendar days after IFB issuance.
6. Bid Bonds / Payment & Performance Bonds Requirements will be specified in the IFB (anticipated standard construction bond requirements).
7. Access to Solicitation The official IFB, drawings, specifications, and any amendments will be posted exclusively on SAM.gov. Interested vendors must monitor SAM.gov for updates. Telephone requests will not be honored.
8. Eligibility & Registration Prospective bidders must be registered and active in SAM (www.SAM.gov). If a socioeconomic set‑aside (e.g., SDVOSB) is used, firms must hold required VA CVE verification at time of bid and award.
9. Questions All pre‑bid inquiries must be submitted in writing via the method provided in the IFB by the stated Q&A deadline. Do not contact the cemetery directly.
10. Disclaimer This notice does not constitute a request for bids, a commitment, or an obligation by the Government. The Government reserves the right to cancel this notice at any time and is not responsible for any costs incurred by interested parties in responding to this notice.
End of Document
| *=Required Field |
| Presolicitation Notice |
Presolicitation Notice
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