36C78625R0011.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

National Cemetery Administration Contracting Services 18434 Joplin Road Triangle VA 22172

POINT OF CONTACT*

Contracting Officer Shane Hilts shane.hilts@va.gov 402-714-8099

PLACE OF PERFORMANCE

FT SHERIDAN NATIONAL CEMETERY

JEFFERSON BARRACKS NATIONAL CEMETERY

DALLAS FORT WORTH NATIONAL CEMETERY

ADDITIONAL INFORMATION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

NATIONAL CEMETERY ADMINISTRATION

HEADSTONE MAINTENANCE FOR:

NORTHWOODS NATIONAL CEMETERY

FT SHERIDAN NATIONAL CEMETERY

JEFFERSON BARRACKS NATIONAL CEMETERY

DALLAS FORT WORTH NATIONAL CEMETERY

INTRODUCTION:

In accordance with Federal Acquisition Regulation (FAR) 52.215-3, “Request for Information or Solicitation for Planning Purposes” this Sources Sought Notice is for information and planning purposes only at this time and shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs (VA).

The Department of Veterans Affairs, National Cemetery Administration (NCA) is conducting a market survey and is seeking potential sources for headstone maintenance Northwoods National Cemetery, FT Sheridan National Cemetery, Jefferson Barracks National Cemetery, Dallas Fort Worth National Cemetery.

PROJECT DESCRIPTION:

The Contractor shall provide all management, manpower, supervision, equipment, materials and supplies necessary to provide headstone maintenance services as described in the attached Scopes of Work. This work was previously solicited as a service (Service Contract Act) and was typically performed in conjunction with the Grounds Maintenance contracts under NAICS 561730. A recent decision from DOL has resulted in these requirements being recategorized as construction (Davis Bacon/Bonding). As a result, we are seeking input from the industry and asking for both interest and advice on which contract type would be most advantageous for both the Government and the Contractors.

PROCUREMENT INFORMATION:

The Department of Veterans Affairs National Cemetery Administration is considering soliciting these projects as either competitive, Firm-Fixed Price/Level of Effort contracts or single award IDIQ contracts.

In accordance with VAAR 836.204, the magnitude of construction is:

Northwoods National Cemetery – Between $100,000 and $250,000 FT Sheridan National Cemetery – Between $500,000 and $1,000,000 Jefferson Barracks National Cemetery – Between $500,000 and $1,000,000 Dallas Fort Worth National Cemetery – Between $250,000 and $500,000

The North American Industry Classification System (NAICS) code 238990 (size standard $19 million) applies to this procurement. The anticipated solicitation date for these requirements is between December 15, 2024, and January 15, 2025. However, the results and analysis of the market research will determine the procurement method/timeline. Delivery of all items under this contract is subject to inspection and acceptance by the NCA Contracting Officer’s Representative (COR). The type of socio-economic set-aside, if any, will depend upon the responses to this notice and any other information gathered during the market research process.

CAPABILITY STATEMENT:

Respondents shall provide a general capabilities statement including the following information:

Section 1: Provide company name, SAM UEI number, company address, Point-of-Contact name, phone number and email.

Section 2: Provide company business size based on NAICS code 238990. Also, provide business type (i.e., Large Business, Small Business, Service-Disabled Veteran Owned Small Business, Small Disadvantaged Business, Women-Owned Small Business, Hub Zone Small Business, etc.).

Section 3: Provide the prime contractor’s available bonding capacity in the form of a letter.

Section 4: Provide a Statement of Interest in the project. Include a description of why you are interested in the project(s) (e.g. demographic, contract type, general interest in working).

Section 5: Provide the preferred contract vehicle type (either Firm-Fixed Price/Level of Effort contracts or single award IDIQ contracts (base plus 4 option years) and rationale with this submission.

It is requested that interested contractors submit a response (electronic submission) of no more than 5 pages that addresses the above information. This response must be submitted as a single PDF document. Please note that hard copies will not be accepted. Responses shall be submitted via email to shane.hilts@va.gov by December 5, 2024, at 10:00 AM CST.

The Capabilities Statement submitted in response to this Sources Sought shall not be considered to be a bid or proposal. This notice is for information and planning purposes only and is neither to be construed as a commitment by the Government nor will the Government pay for information solicited. No evaluation letters and/or results will be issued to the respondents. After completing its analyses, the Government will determine whether to limit competition or proceed with full and open competition.

At this time, no solicitation exists. If a solicitation is released it will be synopsized on SAM at https://sam.gov/. It is the potential offeror's responsibility to monitor this site for the release of any solicitation or synopsis.

LINE ITEMS

NORTHWOODS NATIONAL CEMETERY

FT SHERIDAN NATIONAL CEMETERY

JEFFERSON BARRACKS NATIONAL CEMETERY

DALLAS FORT WORTH NATIONAL CEMETERY

End of Document

Sources Sought Notice