36C78625B0018.docx

36C78625B0018

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE

DOCUMENTS (

Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C78625B0018 X 04-10-2025

TBD

804CM3021

36C786 Department of Veterans Affairs National Cemetery Administration Contracting Services 18434 Joplin Road Triangle VA 22172 Invitation for BID (IFB) Electronic Bid Opening, See Section: INSTRUCTIONS

CONDITIONS, AND OTHER STATEMENT TO

BIDDERS/OFFERORS

Sheryl Palacio-Davis 1-703-630-9343 Beverly Natl Cem | The Department of Veterans Affairs, Natl Cem Adm. (NCA), anticipates Awarding a Firm, Fixed Price Contract; In Accordance With FAR Part 14, Sealed Bidding; for Beverly Natl Cem, under Project No. 804CM3021. The Construction Contractor shall provide labor, material, tools, equipment, and professional supervision required for the Repairs & Improvements Admin Bldg, Rostrum Historic Site; In Accordance With the Solicitation Plans, Statement of Work , Drawings, Specs and Construction Documents for this Said Project, located at the Beverly National Cemetery, NJ.

This is a 100% competitive Set-Aside for Service-Disabled Veteran Owned Small Business (SDVOSB) In Accordance With (IAW) the Veterans First Program, 38 USC 8127 and 8128. Only SDVOSB firms verified eligible in Vetbiz.gov, with the Certified Veteran Enterprise (CVE) Seal on their registration will beconsidered. The Vetbiz database will be checked both upon receipt of an BID and prior to Award. Firms must also havecurrent registration in the System for Award Management (SAM.gov) database at www.Sam.gov and have completed online Representatives and Certifications prior to Award.

NOTE: Bidders Shall complete below information, failure tofill out required Fill-Ins may result in your BID submission being determined Non-Responsive and or Unacceptable and your BID may be removed for further consideration.

DUNS NO. _________________________ | UEI NO. __________________________

TAX ID NO.____________________

E-MAIL:_

______________________________________ | PHONE#________________________

An organized Site Visit is scheduled for 01 May 2025 @ 2:00 P.M. (EST) in the Admin Bldg. at the Beverly Nalt Cem, 916 Bridgeboro Road, Beverly, NJ 08010. Please See Clause 52.236-27 for Site-Visit information Questions shall be submitted to sheryl.palacio-davis@va.gov, NLT, 12 May 2025 (NO Exception) at 4:00 P.M. (EST), after the Site-Visit.

Email subject line must contain line must contain the following in the subject line: Solicitation Number, Proj. Name & Project No. Questions received after 12 May 2025 WILL NOT be WILL NOT be accepted. Telephone inquiries are not accepted during the Solicitation phases. Answers will be posted through an Amendment to the Solicitation.

1.) BID DUE DATE & TIME: 27 May 2025 @ 13:00 (1:00P.M.) EST. Electronic BIDs received after 13:00 (1:00 PM) EST.

WILL NOT Be Accepted.

2.) The Period of Performance is Two Hundred and Forty (240) Calendar Days after Notice to Proceed (NTP).

3.) IAW VAAR 836.204(f)(1); THE MAGNITUDE OF CONSTRUCTION IS BETWEEN $500,000.00 AND $1,000,000.00.

4.) The North American Industry Classification System (NAICS) Codes: 237990 and Business Size Standard is $45 Million.

5.)

Virtual Public BID Opening is on 27 May 2025 @ 1300 – EST.

a) SUBMITTAL OF BIDS: All Bid

MUST

be emailed to CO:

sheryl.palacio-davis@va.gov | The eMail Subject Line

MUST

be addressed as Follows:

BID for Beverly National Cemetery | IFB No. 36C78625B0018 | Company’s Name | Project No. 804CM3021 - FY-25 NOTE: 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING - CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION

(MUST BE FILLED OUT & SIGN).

Contract Award will be made to the Responsible Bidder whose Bid, conforming to the Invitation, will be most advantageous to the Government, considering only Price and Price-Rated Factors included in the Invitation.

Unless otherwise noted, all references to "day(s)" throughout the solicitation documents shall be Calendar Days.

***This Procurement is a 100% Competitive Set-Aside for Service-Disabled Veteran Own Small Business (SDVOSB)*** X 52.211-10 X 13:00

EDT

05-27-2025 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

BIDDERS'

SHALL FILL OUT SECTION A.4 PRICE/COST

SCHEDULE:

Base Contract = Base BID $______________.

OPT 01: New Concrete Floor at Rostrum $_______________.

OPT 02: New Drywell & associated other work $___________.

$0.00 36C786 Department of Veterans Affairs National Cemetery Administration Contracting Services 18434 Joplin Road Triangle VA 22172 http://www.tungsten-network.com/customer -campaigns/veterans-affairs/

1-877-752-0900 Sheryl Palacio-Davis (ACO) Admin Contracting Officer

A.3 IFB SOLICITATION DESCRIPTION | BEVERLY NATL CEM

PROJECT LOCATION: BEVERLY NATIONAL CEMETERY

916 BRIDGEBORO ROAD.

BEVERLY, NJ 08010

PROJECT TITLE: REPAIRS & IMPROVEMENT, ADMIN BLDG. ROSTRUM (HISTORIC SITE).

PROJECT NUMBER: 804CM3021

STATEMENT OF WORK SUMMARY:

Contractor shall furnish all tools, labor, materials, equipment, and professional supervision to perform work described in the Statement of Work (SOW), Specification & Drawings, for the REPAIRS & IMPROVEMENT, ADMIN BLDG. ROSTRUM (HISTORIC SITE); located at the Beverly National Cemetery, NJ.

· Burlington in the State of New Jersey.

TABLE OF CONTENTS

A.4 PRICE/COST SCHEDULE

Contractor shall provide all labor, tools, materials, equipment, services, testing. submittals, approvals, and professional supervision related work for the Construction Project, Under Project No. 804CM3021; ADMINSTRATION BUILDING ROSTRUM REPAIRS & IMPROVEMENT (HISTORIC SITE), located at the Beverly National Cemetery, NJ. The work Shall be completed In Accordance With (IAW) the Scope of Work (SOW), Specifications, Drawings, and this Solicitation.

ITEM INFORMATION

Base BID: Administration Building and Rostrum Repairs & Improvements

1.

JB

New Concrete Floor at Rostrum. 1. JB $_____________

New Drywell & Associated Other Work 1. JB $______________

TOTAL PRICE WRITTEN

TOTAL LUMP SUM

A.5 SBA ACT 8(d)(13)(B)

(B) NOTICE. —

(i) IN GENERAL.—A Prime Contractor for a covered contract shall notify in writing the Contracting Officer for the covered contract if the Prime Contractor pays a reduced price to a Subcontractor for goods and services upon completion of the responsibilities of the Subcontractor or the payment to a Subcontractor is more than 90 days past due for goods or services provided for the covered contract for which the Federal agency has paid the Prime Contractor.

(ii) CONTENTS. —A Prime Contractor shall include the reason for the reduction in a payment to or failure to pay a Subcontractor in any notice made under clause (i).

A.6 DIGNITY STANDARDS

1. Every action by contractor personnel at a National Cemetery must be performed with the special care, reverence, dignity, and respect that acknowledge the cemetery as the final resting place that commemorates the service and sacrifice those service members, Veterans, and their families made for our Nation. Critically important is the awareness, required of the contractor employees, of the remains buried in the grounds where the work is performed. The utmost care must be given to these remains and the headstones and flat grave markers that mark those gravesites and memorialize the service of individuals.

a. Contractors cannot walk, stand, lean, sit or jump on headstones or markers. Nor can they drive over them. Contractor personnel should use tools approved by the Contracting Officer Representative (COR), such as shovels, pry bars or pinch bars to lift flat markers out of the ground; pick axes are not an acceptable tool.

b. No tools, equipment or other items will be placed or leaned on headstones or markers. Once headstones/markers are removed from the socket, do not place on dirt piles or mud; they should be carefully placed on each associated gravesite and protected in such a way as to prevent any soiling and be out of the way of any other work.

c. Headstones shall be removed from their sockets using wooden and/or metal clamps. If metal clamps are used, the area that contacts the headstone must be protected with a rigid fabric that will prevent damage to and marking of the headstone. Clamps may be attached to a skid steer loader (i.e., Bobcat®) or similar machine to extract the headstone from the socket. When headstones are removed from their sockets, they shall be carefully stored on each associated gravesite; do not lean headstones against each other. Use care not to scratch or damage headstones in any manner. The headstones shall be laid with front inscription side up while the headstone is lying horizontally on the ground. The headstone shall be protected from direct ground contact while lying horizontally. The protection method shall be as approved by the COR and shall be free of deterioration in weather. An approved method is to support each headstone with two wood 4X4’s. Alternate methods can be approved. Cardboard shall not be used. Wood or other suitable appropriate and attractive material shall be used to keep the headstones from contact with the soil while lying horizontally during the construction period. This also shows respect towards the families visiting the gravesites and the remains that are buried.

d. Contractor shall be responsible for replacing damaged headstones and markers and for restoring turf damaged during performance of this work.

e. Additionally, should any activity result in the exposure and/or damage to any remains, container for remains (i.e., casket or urn), or outer burial container, the Contractor must contact the COR, Director/Assistant Director, and Contracting Officer (CO) for guidance.

1. Any doubts as to proper procedures shall be brought to the attention of the COR, Director/Assistant Director, and CO for guidance or resolution.

1. The Contractor is required to discuss the guidance with their employees and have each employee sign a statement of compliance and deliver the signed statement to the COR before work may begin.

A.7 CONTRACT ADMINISTRATION DATA

1) CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

a) CONTRACTOR: (TBD) _____________________

Unique Entity ID: (TBD) _____________________

DUNS NUMBER: (TBD) _____________________

Contact Person: (TBD) _____________________ Telephone No: (TBD) _____________________ e-Mail Address: (TBD): _____________________ Tax Identification Number: (TBD) _____________________

b) GOVERNMENT:

Contracting Officer (CO): Sheryl Palacio-Davis U.S. Department of Veterans Affairs National Cemetery Administration (NCA) Contracting Service (43C) 18434 Joplin Rd Triangle, VA 22172 Business NO. 1-703-630-9343 Sheryl.palacio-Davis@va.gov

2) CONTRACTOR REMITTANCE ADDRESS: Effective January 1, 1999, all payments by the Government to the Contractor will be made in accordance with Federal Acquisition Regulation (FAR) Clause 52.232-34, Payment by Electronic Funds Transfer. Contractor must be registered in the System for Award Management (SAM) database in accordance with FAR Clause 52.212-1(k).

3) INVOICES: Invoices shall be submitted within ten (10) business days after performance and acceptance of services and must include the VA Project Number, Contract Number, Purchase Obligation Number, Dates of Service, Detailed description of the services provided and Total Amount Due. Payment for services provided under the terms of this contract will be made in arrears, within thirty (30) calendar days, upon receipt of properly executed invoice(s) in accordance with:

· 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2012)

· UPON ACCEPTANCE OF SERVICES

· In order to comply with the Improper Payment Elimination and Recovery Act of 2010 (IPERA), the VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with OB10 e-Invoicing network, for submissions of all electronic invoices to VA. OB10 electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with OB10 by submitting an email to VA.Registration@ob10.com or calling 1-877-752-0900 option 2 for Enrollment.

· Contractor shall submit an electronic invoice within ten (10) business days after performance and acceptance of services to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.tungsten-network.com/Login.aspx . For questions regarding the submission of VA electronic invoices, OB10 customer service may be contacted at 1-877-489-6135.

· All invoices shall reference the vendor’s name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity provided, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

· For questions regarding invoice receipt or payment, please call VAFSC directly at 1-877-353-9791 or email vafsccshd@va.gov.

4) GOVERNMENT INVOICE ADDRESS: All invoices from the Contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 “Electronic Submission of Payment Requests.” to the following web address: http://www.fsc.va.gov/einvoice.asp.

5) FACSIMILE, E-MAIL, AND SCANNED DOCUMENTS ARE NOT ACCEPTABLE FORMS OF SUBMISSION FOR PAYMENT REQUESTS.

For assistance setting up e-Invoice, the below information is provided:

*Tungsten Network e-Invoice Setup Information: 1-877-489-6135 *Tungsten Network e-Invoice email: VA.Registration@ob10.com http://VA.Registration@ob10.com/>

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov <http://va.gov/>

6) ACQUISITION: Total (100%) Service-Disabled Veteran Owned Small Business Set-Aside: This is a solicitation for construction services prepared in accordance with the format in FAR Part 14 and FAR Part 36. The contract will be awarded by Government to furnish those construction tasks as stated in the SOW, Specs and Drawings. The Government anticipates awarding this solicitation as a fixed-price contract

7) HISTORICAL DATA:

Incumbent Contractor: NONE

8) TYPE OF CONTRACT: This is a Firm Fixed-Price Contract in accordance with FAR 52.216-1 Type of Contract.

9) CONTRACT AWARD: The contract will become effective as soon as practical with no additional cost to the Government for any elapsed time from the original effective date. It is also, understood and agreed that the effective date of this contract will be contingent upon the availability of appropriated funds and in the event, appropriations are not available.

10) CONTRACT AUTHORITY: The Contracting Officer acting within the scope of the contract and his/her duties and responsibilities is the only person authorized to approve changes or modify any of the requirements of this request. The Contractor shall communicate with the Contracting Officer on all matters pertaining to Contract Administration. Only the Contracting Officer is authorized to make commitments or issue changes that affect pricing, quantities or quality of performance, delivery terms and conditions, or the term of the contract.

11) CONTRACTING OFFICER’S REPRESENTATIVE: Notwithstanding the Contractor’s responsibility for total management during the performance of the contract, the administration of the contract will require maximum coordination between the Government and the Contractor. The Contracting Officer will designate a Contracting Officer’s Representative (COR) for the project, of which all work coordination shall be made through the COR. The Contractor shall be provided a copy of the COR’s Delegation of Authority letter outlining the scope of the COR’s duties and responsibilities. No other person shall be authorized to act in such capacity unless appointed in writing by the Contracting Officer.

12) SITE VISIT: See 52.236-27 for Site Visit information

13) PRE-CONSTRUCTION CONFERENCE: Prior to commencement of work, Contractor shall attend a pre-construction conference to assure that all parties understand all contractual obligations and the role that each party serves.

14) FEDERAL HOLIDAYS:

Including any other day specifically declared by the President of the United States to be a national holiday.

15) RELEASE OF CLAIMS: After completion of work and prior to final payment, the Contractor shall furnish the Contracting Officer with a release of claims against the United States relation to the contract. The Release of Claims form provided by the CO shall be used for this purpose. The form provides for exception of specified claims from the operation of release. Request a copy from the CO.

16) SUBMITTAL OF BIDS: All Bid must be emailed to Contracting Officer Ms. Sheryl Palacio-Davis at sheryl.palacio-davis@va.gov. The eMail subject line MUST be addressed as follows:

BID for Beverly National Cemetery | IFB No. 36C78625B0018 | Company’s Name | Project No. 804CM3021 - FY-25.

17) VIRTUAL BID OPENING: A public Virtual Bid Opening will occur by telephone conference using the following: (See Attachment).

Call Line: 1-872-701-0185 Conference ID: 148 958 504#

0. All bids shall be submitted electronically via email to the attention of the Contracting Officer at his/her respective Government’s email address.

0. All Interested Bidders should register on the Department of Veterans Affairs eCMS Vendor Portal at https://www.vendorportal.ecms.va.gov.

0. Bidders who require registration shall proceed to the Vendor Portal’s Login section and shall click on Request a user account to register

0. DO NOT wait until the last day to submit bid documents. Bidders are highly encouraged to submit bid packages 3-4 hours in advance of the time specified to avoid system lock outs.

0. Document /transmittal naming convention. Solicitation number, Project Description, and Company name.

EXAMPLE: 36C78623B0022, _ Shrines, _ ABC 123 Corp.

0. Bid package shall be one (1) pdf document combining the following minimum required documents:

· Completed blocks 14-20c on the back of the SF 1442, ensuring full completion of all blocks;

· Completed Contract Administration Data sheet identifying the Company name and address, POC name, Phone number, eMail address, and Company’s Unique Entity ID / DUNS numbers;

· Completed Price/Cost Schedule;

· Completed Contractor Cost Estimate Worksheet (Attached).

· Completed, signed and attached SF30 Amendments (if applicable);

· Completed Past Performance sheet, (Attached).

· Completed Attachment - Limitations of Subcontracting Cert (Attached).

· Attached scanned digital copy of the Bid Bond (if applicable); (ensure to lightly darken raised seals).

NO FAX/ FACSIMILE SUBMITTED BIDS WILL BE ACCEPTED.

· Bids shall be subject to the terms and conditions of the solicitation.

18) QUESTIONS: All questions regarding this solicitation must be submitted in writing (email is acceptable) to: Ms. Sheryl Palacio-Davis at sheryl.palacio-davis@va.gov. Any prospective bidder desiring an explanation or interpretation of the solicitation, drawings, specifications, etc., must request it in writing. No phone responses will be accepted. NOTE: All questions must reference the Solicitation number, Project number (if applicable) and the Description of the project in the Header or Opening Statement.

19) CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM:

a. FAR 42.1502 directs all Federal agencies to collect Past Performance information on contracts. The Department of the Interior (DOI) has implemented the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One (1) or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

b. The Past Performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

c. It is requested that you furnish the Contracting Officer (CO) with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than thirty (30) calendar days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official (AO). Information in the report must be protected as source selection sensitive information not releasable to the public.

d. When your Contractor Representative(s) are registered in CPARS, they will receive an automatically generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at https://www.cpars.gov/.

e. Within sixty (60) calendar days after the end of a performance period, the AO will complete an interim or final past performance evaluation, and the report will be accessible at https://www.cpars.gov/.

1. Contractor Representatives may then provide comments in response to the evaluation or return the evaluation without comment.

2. Your comments should focus on objective facts in the AO's narrative and should provide your views on the causes and ramifications of the assessed performance.

3. All information provided should be reviewed for accuracy prior to submission.

4. If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating "No comment" in the space provided, and then selecting “Accept the Ratings and Close the Evaluation”.

5. Your response is due within sixty (60) calendar days after receipt of the CPAR. On day fifteen (15), the evaluation will become available in PPIRS-RC marked as “Pending” with or without comments and whether or not it has been closed.

6. If you do not sign and submit the CPAR within sixty (60) days, it will automatically be returned to the Government and will be annotated: "The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment."

f. The following guidelines apply concerning your use of the past performance evaluation:

1. Protect the evaluation as source selection information. After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the CO for instructions. Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

2. Prohibit the use of or reference to evaluation data for advertising, promotional material, pre-award surveys, responsibility determinations, production readiness reviews, or other similar purposes.

g. If you wish to discuss a Past Performance evaluation, you should request a meeting in writing to the CO no later than seven (7) calendar days following your receipt of the evaluation. The meeting will be held via telephone or other means during your sixty (60) calendar day review period.

h. A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been finalized.

(END OF ADMINISTRATION DATA)

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

· INFORMATION REGARDING:

· AMENDMENTS

· BIDDING MATERIAL |BID GUARANTEE |BONDS

· VIRTUAL BID INSTRUCTIONS

1. AMENDMENTS: Amendments to Solicitation will be posted at https://sam.gov/search?index=opp. Paper copies of the amendments will NOT be individually mailed. Register to the receive email notifications list at https://sam.gov/search?index=opp, and potential bidders will be notified by e-mail of any new amendments that have been issued and posted. No other notification of amendments will be provided. Potential bidders are advised that they are responsible for obtaining and acknowledging any amendments to the solicitation. Failure to acknowledge an amendment may result in your bid being considered non-responsive.

a) BID SUBMISSION: All Bid must be emailed to Contracting Officer Ms. Sheryl Palacio-Davis at sheryl.palacio-davis@va.gov. The eMail subject line MUST be addressed as follows:

BID for Beverly National Cemetery | IFB No. 36C78625B0018 | Company’s Name | Project No. 804CM3021 - FY-25.

b) BID package shall be submitted via email to the Contracting Officer as detailed above. Late or incomplete Bids WILL be considered to be Nonresponsive. Offers are NOT authorized to submit bid packages by US mail; CD versions; Fax.

c) DOCUMENT NAMING CONVENTION. BID for Beverly National Cemetery | IFB No. 36C78625B0018 | Company’s Name | Project No. 804CM3021 - FY-25.

a.) BID package shall be One (1) PDF document combining the following minimum required documents in the following order:

· Company’s cover letter with Solicitation number, POC name, phone number, email address, and DUNS number.

· Completed front and back blocks 14-20 of the SF 1442 and signed block 20b

· Completed Price Cost Schedule “A.4” Pricing for each CLIN and grand total.

· Completed Attachment of the IFB Contractor Cost Estimate Worksheet.

· Complete and signed SF30 Amendments.

· Scanned digital copy of the Bid Bond. (Ensure to lightly darken all raised seals)

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 STATEMENT OF WORK | BEVERLY NATIONAL CEMETERY

SCOPE OF WORK (SOW) BEVERLY NATIONAL CEMETERY FY 25 REPAIRS AND IMPROVEMENTS DESIGN PROJECT 804CM3021

PROJECT SCOPE FOR CONSTRUCTION

DEPARTMENT OF VETERANS AFFAIRS

NATIONAL CEMETERY ADMINISTRATION OFFICE OF CONSTRUCTION MANAGEMENT

JANUARY 2025

1. GENERAL

1.1. This Scope of work (SOW) identifies the goal and objectives of this construction project.

1.2. The construction contractor shall provide all labor, materials, tools and equipment, and services necessary to construct this project per the construction documents and specifications.

1.3. The construction contractor shall be responsible for the quality and completeness of the construction project. Complete and accurate coordination between the trades and quality control of all sub-contractor’s work shall be required.

2. PROJECT GOAL

2.1. Beverly National Cemetery facility repairs and improvements at the Administration Building, Rostrum, and Site.

3. BACKGROUND

3.1. Beverly National Cemetery is located at 916 Bridgeboro Road, Beverly, NJ. Cemetery is closed to new interments. Cemetery is managed by staff at Washington Crossing National Cemetery. The original cemetery was 1 acre, purchased in 1863 and expanded over time. Cemetery is listed in the National Register of Historic Places.

4. OPERATIONAL CONSIDERATIONS 4.1.

4.1 Each national cemetery is managed by VA National Cemetery Administration (NCA) personnel in conformance with national and regional (North Atlantic District) policies, priorities, goals, and objectives. The functions of a national cemetery include the operation and maintenance of all aspects of the cemetery. Typically, this includes burial of veterans and eligible family members, the interment of cremated remains, and the placement and maintenance of a headstone or grave marker. Cemetery operations include the conduct of Memorial Day and other special ceremonies, as well as the care of graves, structures and grounds. Beverly National Cemetery is operated and maintained by the Washington Crossing National Cemetery staff. Operating hours are Monday through Friday, 8:00 am – 4:30 pm. Closed federal holidays except Memorial Day and Veterans Day.

4.2. All work must take place during normal operating hours. Any request to work over these hours must be requested in writing and approved by Cemetery Director in conjunction with COR a minimum of 24 hrs. in advance. Also, the Cemetery hosts numerous ceremonies and events. Work that interferes with these ceremonies will cease during ceremonies. Notice will be provided by the Cemetery staff 5 days in advance of scheduled ceremonies whenever possible. Occasionally events are scheduled with less than 5 days’ notice in which case the Cemetery will provide as much notice as is possible.

4.3. Parking is limited. Construction staff vehicle parking areas are to be coordinated with the COR and cemetery director. Off-site parking may be required, VA NCA will not reimburse for such parking.

4.4. No smoking inside cemetery grounds.

4.5. Proper attire and professional conduct are required at all times.

4.6. All work must cease during the time an internment is taking place near the construction site. Special care must be taken to accommodate visitors and to ensure work does not interfere with their visit and ensure that there are no safety hazards present. It is unlikely that any interments will be done, the cemetery is closed to new interments.

5. ENVIRONMENTAL COMPLIANCE

5.1. Based upon Department of Veterans Affairs “Environmental Effects of VA Actions,” 38 CFR Part 26, the project is “categorically excluded” from the need for environmental documentation, specifically Section 26.6 of said code paragraph (b)(2). The contractor shall not be responsible for environmental compliance under NEPA.

6. HISTORIC COMPLIANCE

6.1. This project is located at the Beverly National Cemetery, which is listed in the National Register of Historic Places (NRHP). The scope of work for this project is subject to compliance with Section 106 of the National Historic Preservation Act (P.L. 89-665, as amended). Work on historic resources must meet the Secretary of the Interiors Standards for the Treatment of Historic Resources.

7. SPECIAL CONSIDERATIONS

7.1. Hazardous Material: See 804CM3021 Beverly National Cemetery ACM-LBP-PCB HazMat Report attached as part of this solicitation.

7.2. Hazmat scope for Asbestos abatement and disposal is as follows:

· Exterior Windows to be replaced; Windowpane glazing compound contains asbestos, hazmat disposal of windows required.

· Exterior Windows: Sealant at perimeter of windows contains asbestos, abatement and disposal required.

· Administration building entrance door and window, encapsulate asbestos glazing compound and perimeter sealant.

· Windows adjacent to Administration building entrance door require replacement of all glazing stop trim, provide asbestos abatement and disposal if required.

· Utility Room do not anticipate any selective demolition work for ceiling.

· Interior rest room/staff toilet, existing floor finish mastic requires asbestos abatement and disposal.

· Exterior toilet rooms, men and women, lobby, office, storage room/closet/IT room, cubicle room/general office, vestibule - do not anticipate any selective demolition work for the ceilings.

· Lobby Office, no work being done on wood flooring

· Storage room/closet/IT room, cubicle room/general office – no work being done on wood flooring

· Exterior toilet rooms, men and women – Mirror mastic requires asbestos abatement and disposal.

7.3. Hazmat mitigation scope required for lead paint abatement and disposal and/or encapsulation is as follows:

· Wood Window Casings, yes

· Metal Window Casings, yes

· Metal Flag Sign Plate, no work

· Wood Door Casings, yes

· Wood Front Desk Casing, yes

· Wood Shelf, yes

· Metal Railings at Rostrum, yes

7.4. The contractor must follow OSHA "Lead in Construction" standards in conjunction with dust control and containment to prevent lead contamination of the surrounding areas. The contractor must use personal protective clothing to protect workers during removal of lead materials.

7.5. Abatement contractor must be licensed in the local municipality and dispose of contaminated materials in an approval disposal facility. Disposal tickets must be presented to the VA NCA for each disposed batch of hazardous material.

8. PROJECT SCOPE - VA NCA requires the offeror to submit a price breakdown in proposal which includes cost detail for each scope of work item as listed below. Items are broken down into Base Contract and contract options 01 thru 02. Drawing set indicates work associated with each contract option 01 thru 02.

· 8.1. Base Contract = Base Bid

· 8.2. Contract Option 01 = (New Concrete Floor at Rostrum)

· 8.3. Contract Option 02 = (New Drywell and associated other work near lodge)

9. GOVERNMENT PROVIDED CONSTRUCTION DOCUMENT PACKAGE

9.1. The following construction documents are attached for your use.

· 804CM3021 Beverly NC BID Dwgs

· 804CM3021 Beverly NC BID Specs

· 804CM3021 Beverly National Cemetery ACM-LBP-PCB HazMat Report

10. CONSTRUCTION CRITERIA- See government provided construction document package, section 9 above.

11. CONSTRUCTION PERFORMANCE SCHEDULE:

· 11.1. Base Contract = 210 calendar days from notice to proceed

· 11.2. Options 01 thru 02 = 30 calendar days

· 11.3. Total P.O.P. = 240 calendar days for base contract including options 01 and 02.

END OF SOW

2.2 VIRTUAL BID OPENING | BEVERLY NATIONAL CEMETERY | IFB NO 36C78625B0018 | PROJECT NO 804CM302.

1.) VIRTUAL PUBLIC BID OPENING: A Virtual Public BID Opening is on 27 May 2025 @ 1300 – EST, for the Beverly National Cemetery, under Project Number 804CM3021, will occur by phone conference on Bid Opening Date specified within this Solicitation.

2.) Full Name, Company Represented, Phone Number, and Email of those you wish to be on the call.

3.) PLEASE NOTE BELOW:

· A VIRTUAL PUBLIC BID OPENING | BEVERLY NATIONAL CEMETERY | IFB SOL NO. 36C78625B0018 | PROJECT NO.804CM3021.

4.) SUBMITTAL OF BIDS: All Bid MUST be emailed to Contracting Officer Ms. Sheryl Palacio-Davis at sheryl.palacio-davis@va.gov. The eMail Subject Line MUST be addressed as Follows:

BID for Beverly National Cemetery | IFB No. 36C78625B0018 | Company’s Name | Project No. 804CM3021 - FY-25.

MICROSOFT TEAMS MEETING | 27 MAY 2025 @ 1300 (EST)

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2.3 QUESTIONS & ANSWERS FROM PREVIOUS RFI’S (AMENDMENTS) FOR BEVERLY NATIONAL CEMETERY

NOTE: Below are previous Questions and Answers of the Government’s responses, for your reference.

BEVERLY NATIONAL CEMETERY

PROJECT NO. 804CM3021

· Please confirm if any permits are required for this project.

Generally, for a project on Government land permits are not required other than environmental permits, this project will have no environmental impact since it is mainly a historic renovation type project, that being said check with the local building permit office to confirm no-permits are required for federally owned historic renovation project.

· What are the procedures for halting work during burial services, and how much advance notice will be given?

Read SOW, 4.2

· Are there specific working hours or operational constraints, especially regarding visitor access and burial ceremonies?

Read SOW, 4.1

· Are there any as-built drawings available to aid in verifying existing conditions, or should discrepancies be assumed and addressed via additional RFIs?

I have 1957 drawing for the Administration Building, 1938 drawings for the rostrum, and 1997 drawings for the Admin. Renovation projects. The design team was working with these to generate this bid set.

· What is the preferred method for handling unknown or unverified underground utilities? Should additional geophysical surveys such as New Jersey One Call be conducted?

This is means and methods, not for me to answer, typically call before you dig, common sense.

· Is there a designated staging area for materials?

This can be coordinated with cemetery staff, we will designate a space for staging, the last project used the cul-de-sac and garage building adjacent to the historic lodge.

· If unsuitable material is encountered during excavation, what is the process for remediation?

Not likely to happen unless contractor is fishing for a mod pre-bid!

· The drawings state "assume 100 SF" of roof sheathing replacement. Can we confirm that any additional sheathing replacement beyond this quantity is outside the scope of work?

The construction scope includes 100 SF of sheathing if required.

· Are there any specific constraints on how water should be discharged from the new gutters and downspouts?

All downspouts get elbow and extension to new splash blocks that will direct water away from building, some minor regrading may be required to make this work.

· The drawings indicate replacing some windows while refinishing others. Can the government provide a schedule or confirmation on which windows require full replacement versus refinishing that is more detailed than the one on A601?

All windows are to be replace except those flanking the main entry door, see A-101, look at the drawings.

· The concrete specifications reference ASTM standards for testing concrete , but there is no mention of soil testing requirements for the subbase. Can the government confirm if soil compaction testing is required prior to concrete placement?

Of course, any time to place concrete on soil and sub-base it needs to be compacted and tested for that compaction.

· The specifications require field verification of existing conditions, including routing for electrical conduits. If conflicts arise with existing utilities, does the government have a preferred rerouting plan, or should we propose an alternative?

Means and methods, typically a contractor would locate and mark existing utility lines in the areas of new work by whatever means required. If conflicts between existing to remain and new work to be placed, they will have to be resolved on site during construction by the construction and design team.

· The spec references flashing and sheet metal requirements under Section 07 60 00 . Can the government confirm whether new flashing is required at all roof transitions, or are existing flashing elements to be reused where possible?

A new roof requires all new roof accessories, this includes all new flashing, drips, pipe boots, etc. Your roofer is going to be up there with a demolition shovel, need I say more. Scope is pretty clear on A-102.

· Are there existing panel schedules available to confirm if the new electrical loads (lighting, HVAC fans, etc.) can be accommodated without modifications to the service panel?

We are not increasing the existing electrical load.

· The documents mention coordinating active rooftop utilities during roofing work. Please confirm that the exhaust vent protruding from the roof is the only roof utility to account for.

Contractors are welcome to visit the site any time to verify field conditions during open hours, all we ask is that you call Washington Crossing National Cemetery and tell then when you plan to visit and what you will be doing at Beverly National Cemetery.

· Are there any nominated/required subcontractors for this project? No.

· Are there any active warranties on the admin building roof? No.

CONT:

RFI QUESTIONS & ANSWERS:

1. The specifications require abating/removing glazing but not removing the window/door unit. The glass would likely be damaged or broken. Please advise. See demolition plans, all windows are being demolished and replaced except for the windows that flank the main entry door. Glazing stops on the windows to remain are to be replaced, they are wood strips that may have glazing compound behind them.

1. Are we just performing an asbestos abatement on the admin building or are there other buildings that require abatement? Read the hazmat survey report included with the solicitation. The asbestos abatement is only for the administration building. Please study the hazmat report included with the solicitation.

1. Are all items in the asbestos report being abated/removed?

Study the drawings, asbestos abatement will only be required were asbestos containing materials are to be removed or selectively demolished for new work per construction documents.

All finishes are existing to remain in rooms other than the 3 restrooms and the utility room 107 see demo plan A-101. All new interior light fixtures are surface mounted.

All windows except those flanking the main entrance door are to be replaced, existing glazing compound, sealant, and caulk are ACM.

Existing mirror mastic is ACM, mirrors in Men’s and…