Attachment A - Statement of Work - Fort Gibson Remove Spoils.pdf

STATEMENT OF WORK

FORT GIBSON NATIONAL CEMETERY

1. GENERAL SCOPE OF WORK: The Contractor shall furnish all labor, supervision, materials, and equipment services to perform monthly removal of spoil and spoils debris from within Fort Gibson National Cemetery and dispose of it offsite. Work includes, but not limited to removal and disposal (or recycling) of soil and buried vegetative debris mixed in with the soil.

The Fort Gibson National Cemetery is located at 1423 Cemetery Road, Fort Gibson, Oklahoma 74434.

2. DESCRIPTION OF SERVICES:

a. Contractor shall furnish all labor, materials, equipment, and supervision necessary to receive, transport, and dispose (or recycle) of soil and vegetative debris mixed with the soil from the existing soil spoils debris sites located within the material laydown area South of Section 23b. There is an existing spoils pile (approximately 2,000 cubic yards, CY) and the Cemetery generates excess spoils daily in the course of burial excavations (approximately 55 CY per month). The intent of this contract is to remove all new spoils the Cemetery generates monthly plus an additional amount each month to reduce the existing spoils pile. Remove soil and buried vegetative debris will be measured in truckload. (A truckload is measured in 10-15 cubic yards)

b. All disposal and permit fees shall be paid by the Contractor. Contractor shall log and submit documentation to the Contracting Officer’s Representative (COR) for verification of quantity of material removed. All spoils shall be removed and disposed of offsite in compliance with State and Local ordinances. All material removed from the Cemetery shall be recorded and disposal tickets provided to the COR. Disposal ticket shall indicate weight (tonnage or cubic yard) and destination address of recycling center or landfill.

c. The Government shall maintain proper slopes and drainage of the site to prevent ponding on the site and soil erosion/runoff into other areas of the cemetery after soil is removed.

d. The truck haul route through the Cemetery shall be as indicated in Attachment 1: through the Maintenance parking lot gate, straight into spoils area.

e. All work shall be coordinated with the Contracting Officer’s Representative (COR). Work will be conducted in such a manner to minimize the impact on the Cemetery operations.

The method and scheduling pick-up shall be approved by the COR. Pick-up will be accomplished between the hours of 9:00am and 3:30pm, Monday through Friday, except Federal Holidays.

f. Contractor shall not block site access to the spoils area to ensure access usage by the cemetery and other contractors.

GENERAL REQUIREMENTS

1. SAFETY AND ENVIRONMENTAL PROTECTION

a. The Contractor shall be responsible to ensure all work shall be done in a manner that safeguards all VA visitors, employees, and public. The Contractor shall be solely responsible for any and all actions initiated and/or completed by his/her employees. The Contractor shall assume sole responsibility for safety of all persons on or about the construction site, in accordance with applicable laws and codes. Guard all hazards in accordance with the safety provisions of the latest manual of accident prevention published by the Associated General Contractors of America and OSHA.

b. Matters related to safety, and any actions of the Contractor shall meet all safety requirements, Department of Veterans Affairs, OSHA, and the State. It is incumbent upon the Contractor to be familiar with these requirements.

c. Adequate warning devices, barricades, guards, flagmen or other necessary precautions shall be provided by the Contractor at all work sites to eliminate hazards and for the protection, safety, and warning of all public visitors, pedestrians, cemetery employees, and vehicular traffic within the area.

d. Furthermore, the contractor and his/her employees shall have a clear understanding of, and be sensitive to, such environmental issues as ground water contamination, wetlands, etc., and be consistent and fully compliant with all applicable Federal, State, County and City laws, ordinances, Right-to-Know laws, EPA guidelines, and regulations.

e. Spill Prevention, Containment, and Clean-up: The Contractor shall contain, clean up, and report all spills on Government property in a manner that complies with all applicable Federal, State, and Local laws and regulations or otherwise stated herein, and the installation spill control plan at no cost to the Government.

2. DISPOSAL AND RETENTION

a. The Contractor shall dispose of all hazardous waste in accordance with the Resource Conservation and Recovery Act (RCRA) and all other applicable Federal, State, and Local law and regulations. No on-installation storage or disposal of hazardous waste is allowed.

3. PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT,

UTILITIES, AND IMPROVEMENTS

a. Damage to Government property: The Contractor (including his or her employees, subcontractors, consultants or the like) shall be responsible for repair or replacement of any contractor damaged cemetery structure, to include: turf, curb, road pavement, headstones or markers, valve boxes, grid monument control markers, trees, plant beds, etc, which are chipped, marred, damaged and/or ruined at the fault of the Contractor. The Contractor shall bear all costs associated with replacement and reinstallation. Any such damage shall be brought to the immediate attention of the COR prior to repair, replacement, or installation. Contractor shall be responsible for damages to utilities, above and below ground.

b. The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass) on or adjacent to the work site that are not to be removed and which do not unreasonably interfere with the work required under this contract.

c. The Contractor shall protect from damage all existing improvements and utilities at or near the work site and on adjacent property of a third party, the locations of which are made known to or should be known by the Contractor. The Contractor shall immediately notify the COR of any such occurrence and repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the Contractor fails or refuses to repair the damage promptly, the Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

4. HISTORIC PRESERVATION

Where the contractor or any of the contractor's employees, prior to, or during the construction work, area advised of or discover any possible archeological, historical and/or cultural resources, the contractor shall immediately notify the COR verbally, and then with a written follow up.

5. STANDARDS OF EMPLOYEE CONDUCT

Contractor personnel shall be required to adhere to the following standards of dress and conduct, as briefly mentioned here, while performing work in the National Cemetery. These standards and regulations are enforceable under Title 38, U.S.C., Part I, Chapter 9, Section 901.

a. Clothing shall be presentable and suitable to the work while maintaining proper appearance and decorum indicative for a National Shrine. Clothing shall be clean and cleanliness and personal hygiene are imperative. T-shirts and/or tank tops as outer garments are prohibited.

Protective/safety clothing and shoes shall meet or exceed OSHA and state requirements.

b. Behavior and language must be appropriate, reverent, and respectful at all times.

c. Eating and drinking (except water) is prohibited in the work areas and within sight of a committal shelter during a service.

d. Use of intoxicating beverages, any tobacco products, and illegal drugs on the Cemetery premises is strictly prohibited.

e. Contractor personnel shall not lean, sit, or stand on or against headstones or monuments.

No tools, equipment or other items will be placed or leaned on headstones or monuments.

6. PERMITS AND LICENSES

The Contractor shall be responsible for obtaining all necessary and current licenses, permits, vehicular insurance and registration, Workman’s Compensatory Liability Insurance, property liability insurance etc., prior to the commencement of work. The contractor shall provide the Contracting Officer copies of these required documents with his/her proposal or as other times where the COR deems necessary during the duration of the project.

7. THE GOVERNMENT’S RESPONSIBILITIES

a. Upon award of the contract, the Government will inform the Contractor prior to commencing the work, of any known damages to the cemetery grounds, headstones/markers or any other areas that the Contractor is unaware of and not responsible for. In addition, upon award of the contract, a walk-through of the cemetery grounds by the Contracting Officer, the COR, and Contractor shall be scheduled to occur.

b. The Government will load the trucks using current asset and will coordinate with the driver to ensure proper loading procedures and safety requirements are adhere to.

c. The Government shall not be responsible for any loss, damage, or theft of Contractor items.

Contractor shall be responsible for acceptable standards of housekeeping and custodial maintenance of Cemetery facilities used by Contractor's employees.