36C78624B0018_1.docx

36C78624B0018

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C78624B0018 X 04-30-2024 7884-000010

788-MM24-0003

36C786 Department of Veterans Affairs National Cemetery Administration Contracting Services 18434 Joplin Road Triangle VA 22172 Department of Veterans Affairs National Cemetery Administration Contracting Services clarelle.sylvain@va.gov

Clarelle De Sylvain 352-467-9329

Repair / Upgrade Automated Irrigation System, Memphis National Cemetery The Department of Veterans Affairs, National Cemetery Administration has a requirement for a Firm Fixed Price (FFP) contract for a Contractor to provide all Management and Supervision, Labor, Equipment, Material, Supplies, etc., necessary and required to Repair and Upgrade existing Automated Irrigation System at the Memphis National Cemetery as defined and described in accordance with applicable Local, State and Federal laws and regulations, and in accordance with the Scope of Work and Specifications herein.

This Invitations for Bids (IFB) procurement opportunity is 100% Set-Aside for Service-Disabled Veteran-Owned Small-Business, (SDVOSB) firms; Authority 38 U.S.C. 8127 (Public Law 109-461).

Bidders must be SBA VetCert verified prior to submitting a bid in accordance with VAAR 819-7003(B) AND FAR PROVISION 52.204-7(a).

Bidder must represent that it is a SDVOSB concern under NAICS code assigned to this acquisition and is SBA VetCert verified for eligibility in the https://veterans.certify.sba.gov/ - database.

In accordance with VAAR 819.7003 (b), SDVOSB firms must be verified in the SAB VetCert database, https://veterans.certify.sba.gov.

Prospective bidders must also be registered in Vendor Information Pages (VIP) at https://www.vip.vetbiz.va.gov/, Vets 4212 at https://www.dol.gov; and System for Award Management (SAM) at https://www.sam.gov/SAM at the time of Bid submission and at time of award.

The Product / Service Code (PSC) for this procurement isY1NE – Construction of Water Supply Facilities The North American Industry Classification System (NAICS) code for this procurement is 221310 – Water Supply and Irrigation System.

The Size Standard for this procurement is $41.0 million dollars.

The project magnitude of construction range is estimated to be between $250,00.00 and $500,00.00

There is an organized pre-bid site visit scheduled. See 52.236-27 Site Visit for detailed site visit information.

Interested Bidders are strongly encouraged to attend the Pre-Bid Site Visit Conference.

Interested bidders will be required to furnish a Bid Bond; and the awarded Contractor will be required to provide Performance and Payment Bonds.

All Requests for Information (RFI) must be sent in writing to the Contracting Officer. See section A.3 8 QUESTIONS

X X 52.211-10 X

10 AM

EDT

06-04-2024 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Grand Total Base Bid: $ ________________________

788--3216 CM3924 0111B5 20242028 16

36C786 Department of Veterans Affairs National Cemetery Administration Contracting Services 18434 Joplin Road Triangle VA 22172 http://www.tungsten-network.com/customer -campaigns/veterans-affairs/

1-877-752-0900 X Clarelle Sylvain

Table of Contents

Memphis National Cemetery is in need to repair and upgrade the existing Hunter Automated Irrigation System. Repairs will consist of remove/replace and upgrade old Hunter irrigation controllers, electrical control wiring, electric control valves, sprinklers and decoders with new Hunter irrigation parts and materials to bring system up to fully functional and operational condition in its entirety of the cemetery (approx. +/- 44 acres).

A.3 CONTRACT ADMINISTRATION DATA

1. CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individual(s):

a. CONTRACTOR: ____________________________________

Unique Entity ID: _______________________________ DUNS Number: __________________________________ Tax Identification Number: _________________________ Contact Person: __________________ Telephone #: __________________ e-Mail Address: __________________

NOTE: Starting Monday, April 4, 2022, the new Unique Entity ID from SAM.gov will be the official, Federal Government-wide identifier used for Federal contract awards.

b. GOVERNMENT: Contracting Officer (36C786) Department of Veterans Affairs, National Cemetery Administration Contracting Service

2. CONTRACTOR REMITTANCE ADDRESS: Effective January 1, 1999, all payments by the Government to the Contractor will be made in accordance with Federal Acquisition Regulation (FAR) Clause 52.232-34, Payment by Electronic Funds Transfer. Contractor must be registered in the System for Award Management (SAM) database in accordance with FAR Clause 52.212-1(k).

3. INVOICES: Invoices shall be submitted within ten (10) business days after performance and acceptance of services and must include the VA Project Number, Contract Number, Purchase Obligation Number, Dates of Service, Detailed description of the services provided and Total Amount Due. Payment for services provided under the terms of this contract will be made in arrears, within thirty (30) calendar days, upon receipt of properly executed invoice(s) in accordance with:

· 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2012)

· UPON ACCEPTANCE OF SERVICES

· In order to comply with the Improper Payment Elimination and Recovery Act of 2010 (IPERA), the VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with OB10 e-Invoicing network, for submissions of all electronic invoices to VA. OB10 electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with OB10 by submitting an email to VA.Registration@ob10.com or calling 1-877-752-0900 option 2 for Enrollment.

· Contractor shall submit an electronic invoice within ten (10) business days after performance and acceptance of services to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.tungsten-network.com/Login.aspx. For questions regarding the submission of VA electronic invoices, OB10 customer service may be contacted at 1-877-489-6135.

· All invoices shall reference the vendor name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity provided, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

· For questions regarding invoice receipt or payment, please call VAFSC directly at 1-877-353-9791 or email vafsccshd@va.gov

4. GOVERNMENT INVOICE ADDRESS: All invoices from the Contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 “Electronic Submission of Payment Requests.” to the following web address: http://www.fsc.va.gov/einvoice.asp.

FACSIMILE, E-MAIL, AND SCANNED DOCUMENTS ARE NOT ACCEPTABLE FORMS OF SUBMISSION FOR PAYMENT REQUESTS.

For assistance setting up e-Invoice, the below information is provided:

*Tungsten Network e-Invoice Setup Information: 1-877-489-6135 *Tungsten Network e-Invoice email: VA.Registration@ob10.com <http://VA.Registration@ob10.com/> *FSC e-Invoice Contact Information: 1-877-353-979 *FSC e-invoice email: vafsccshd@va.gov <http://va.gov/>

5. CONTRACT AUTHORITY: The Contracting Officer acting within the scope of the contract and his/her duties and responsibilities is the only person authorized to approve changes or modify any of the requirements of this request. The Contractor shall communicate with the Contracting Officer on all matters pertaining to Contract Administration. Only the Contracting Officer is authorized to make commitments or issue changes that affect pricing, quantities or quality of performance, delivery terms and conditions, or the term of the contract.

6. CONTRACTING OFFICER’S REPRESENTATIVE: Notwithstanding the Contractor’s responsibility for total management during the performance of the contract, the administration of the contract will require maximum coordination between the Government and the Contractor. The Contracting Officer will designate a Contracting Officer’s Representative (COR) for the project, of which all work coordination shall be made through the COR. The Contractor shall be provided a copy of the COR’s Delegation of Authority letter outlining the scope of the COR’s duties and responsibilities. No other person shall be authorized to act in such capacity unless appointed in writing by the Contracting Officer.

7. SUBMITTAL OF BIDS: All bids must be submitted to the attention of the Contracting Officer identified No Later Than the date/time specified. E-mail bids will be acceptable at clarelle.sylvain@va.gov.

A public bid opening will occur by telephone conference using the following:

Call Line: 872-701-0185 Conference ID: 238 646 443#

a. All bids shall be submitted electronically via the Department of Veterans Affairs eCMS Vendor Portal by the due date and time outlined in the solicitation. All Interested Bidders must be registered with the Department of Veterans Affairs eCMS Vendor Portal at https://www.vendorportal.ecms.va.gov.

b. Bidders who require registration shall proceed to the Vendor Portal’s Login section and shall click on Request a user account to register. In the event an Offeror is unable to submit a proposal through the vendor portal domain, prior to the proposal closing date, contact the VAAS helpdesk at 1-877-634-3739, or via email at VA.Acquisition.Systems@va.gov.

c. DO NOT wait until the last day to upload bid documents. Bidders are highly encouraged to submit bid packages 2-3 days in advance to avoid system lock outs:

If an Offeror experience difficulty in submitting its bid via the Vendor Portal the Contracting Officer may accept an Offeror’s quote via email under the following circumstances:

1. Bidder must provide evidence that an email discussions or verbal discussion with the VAAS helpdesk could not resolve registration issues.

2. Bid submitted must meet the time constraints as set forth in the solicitation.

3. Bids submitted via email without set requirements will not be accepted and will be considered to be NONRESPONSIVE.

4. Late or incomplete Bids will NOT be considered and deemed to be nonresponsive.

d. Document /transmittal naming convention. Solicitation number, Project Description, and Company name EXAMPLE: 36C78624B0018, Construction Services, ABC 123 Corp.

e. Bid package shall consist of the following minimum required documents:

· Company cover letter identifying the Solicitation number, Project Description, Company name and address, POC name, Phone number, eMail address, and Company’s Unique Entity ID number;

· Completed blocks 14-20c of the back of the SF 1442, ensuring full completion of all blocks;

· Completed Price/Cost Schedule;

· Completed IFB Contractor Cost Estimate Worksheet;

· Completed, signed and attached SF30 Amendments (if applicable);

· Attached scanned digital copy of the Bid Bond (if applicable); (ensure to lightly darken raised seals)

NO FAX/ FACSIMILE SUBMITTED BIDS WILL BE ACCEPTED.

Bids shall be subject to the terms and conditions of this solicitation.

8. QUESTIONS: All questions regarding this solicitation must be submitted in writing (email is acceptable) to: Clarelle Sylvain (Clarelle.sylvain@va.gov). Any prospective bidder desiring an explanation or interpretation of the solicitation, drawings, specifications, etc., must request it in writing. No phone responses will be accepted. NOTE: All questions must reference the Solicitation number, Project number (if applicable) and the Description of the project in the Header or Opening Statement.

9. CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM:

a. FAR 42.1502 directs all Federal agencies to collect Past Performance information on contracts. The Department of the Interior (DOI) has implemented the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One (1) or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

b. The Past Performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

c. It is requested that you furnish the Contracting Officer (CO) with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than thirty (30) calendar days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official (AO). Information in the report must be protected as source selection sensitive information not releasable to the public.

d. When your Contractor Representative(s) are registered in CPARS, they will receive an automatically generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at https://www.cpars.gov/.

e. Within sixty (60) calendar days after the end of a performance period, the AO will complete an interim or final past performance evaluation, and the report will be accessible at https://www.cpars.gov/.

1. Contractor Representatives may then provide comments in response to the evaluation or return the evaluation without comment.

2. Your comments should focus on objective facts in the AO's narrative and should provide your views on the causes and ramifications of the assessed performance.

3. All information provided should be reviewed for accuracy prior to submission.

4. If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating "No comment" in the space provided, and then selecting “Accept the Ratings and Close the Evaluation”.

5. Your response is due within sixty (60) calendar days after receipt of the CPAR. On day fifteen (15), the evaluation will become available in PPIRS-RC marked as “Pending” with or without comments and whether or not it has been closed.

6. If you do not sign and submit the CPAR within sixty (60) calendar days, it will automatically be returned to the Government and will be annotated: "The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment."

f. The following guidelines apply concerning your use of the past performance evaluation:

1. Protect the evaluation as source selection information. After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the CO for instructions. Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

2. Prohibit the use of or reference to evaluation data for advertising, promotional material, pre-award surveys, responsibility determinations, production readiness reviews, or other similar purposes.

g. If you wish to discuss a Past Performance evaluation, you should request a meeting in writing to the CO no later than seven (7) calendar days following your receipt of the evaluation. The meeting will be held via telephone or other means during your sixty (60) calendar day review period.

h. A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been finalized.

(End of Administration Data) Page 1 of Page 1 of

A.4 PRICE/COST SCHEDULE

Contractor shall provide and furnish all Management, Supervision, Labor, Materials, Parts and Equipment required to Repair/replace ‘old, automated irrigation lines/system’ that encompasses the cemetery with a new automated irrigation system (approx. +/- 44 acres).

Contract Ultimate Completion time is 365 Calendar Days After issuance of the Government’s Notice to Proceed Notification.

NOTICE TO BIDDERS: An award will be made to the responsible bidder who submitted the lowest responsive bid. A single award will be made on the Base Bid, subject to available funding.

Page 1 of Page 1 of Page 1 of Page 1 of

Memphis National Cemetery Irrigation Repair/Replacement Project SOW

General Information The Department of Veterans Affairs, National Cemetery Administration honors veterans with a final resting place and lasting memorials that commemorate their service to our Nation. National cemeteries are national shrines. The standards of maintenance, appearance and operational procedures performed by the contractor at this cemetery shall reflect this nation’s concern for those interred there. For this reason, the contractor’s strict adherence to the specifications shall be required and shall be essential.

General Scope of Work Memphis National Cemetery is in need to repair and upgrade the existing Hunter Automated Irrigation System. Repairs will consist of remove/replace and upgrade old Hunter irrigation controllers, electrical control wiring, electric control valves, sprinklers and decoders with new Hunter irrigation parts and materials to bring system up to fully functional and operational condition in its entirety of the cemetery (approx. +/- 44 acres).

Supplies, Services and Prices/Costs:

Contractor shall provide all labor, supervision, equipment; materials and supplies to repair the currently in place Hunter automated irrigation system at Memphis National Cemetery as recommended by manufacturer and/or supplier for the automated Hunter irrigation system that encompasses the Memphis National Cemetery.

Place of Performance Memphis National Cemetery 3568 Townes Ave Memphis, TN 38122

SEE ATTACHMENTS AND BURIAL SECTION DRAWINGS.

General Requirements:

The Contractor’s Superintendent” provided by the shall be at / on the jobsite whenever work is being performed (inclusive work being done by subcontractors); and at all times when any work is being performance by employees of the Contractor or subcontractors (this person must have the capability of receiving instructions in the English language, fluently speaking the English language and explaining the work operations to persons performing the work in the language that those performing the work are capable of understanding. The “Superintendent” must have a minimum of five (5) years’ experience as a direct supervisor of a commercial landscaping operation that included surveying, soil excavation, and site construction in industrial, commercial, or public sites. The “Superintendent” will ensure all specifications are being met, ensure contract work does not conflict with ceremonies and funerals, and ensure employees are adequately supervised and proper conduct is maintained. The Contracting Officer has the authority and right to determine whether the proposed Superintendent has sufficient technical and bilingual capabilities, and the Contractor shall immediately replace any individual deemed not acceptable by the Contracting Officer.

Work Hours: Normal working hours are from 7:00 a.m. to 5:00 p.m. CST Monday through Friday. All work will be scheduled within normal work hours of the work week, Monday through Friday only.

Contractor Response Times:

· During Normal Working Hours. The Contractor shall be prepared to shift workers and work areas as necessary to safeguard the cemetery and its visitors and restore the work area(s) to a safe condition. The Contractor shall respond to all normal working hours’ requests made by the COR within 30 minutes of the initial notification.

· Calls by other Government employees other than the COR shall not be acted upon but shall be referred to the COR for review. Repairs shall begin as expeditiously as circumstances allow and should normally be completed within (24) hours of the initial emergency call. The Contractor shall keep the COR fully informed of the situation and what action will be taken to secure and correct the situation.

· Scheduled Ceremonies and Events. The COR shall provide a list of scheduled ceremonies the week prior to the event, and a list of scheduled funerals and other events will be provided the day prior to the service. The Contractor is responsible for staying abreast of all such events and when in doubt, shall contact the COR for clarification.

· Disruption of ceremonies, funerals, and other special events. The Contractor is responsible for ensuring that no contract work causes any funeral, ceremony, procession, or visitation to be delayed, altered, or otherwise impacted in such a way that the dignity or security of the event is compromised.

· Meetings. The Contractor shall coordinate with the COR on a regular basis to ensure that work in proceeding satisfactorily and that the work will not interfere with any scheduled ceremonies, funerals, or processions. Meetings will be scheduled at least as frequently as shown below and may be requested by either party at any time. Participants in these meetings are not limited to the Site Manager and COR but may include additional Contractor or Government Personnel as required.

· Record Keeping and Reporting. The Site Manager or his designee shall provide the COR with weekly written accurate reports identifying work completed during the past seven days including the following: All upright headstone/markers that will be raise/realigned as well as all floral vases that were removed/replaced and the sq. yards. of turf renovation (gravesite renovation) shall be recorded per gravesite location and a proposed plan of work for the upcoming week.

· Licenses: Permits; Vehicle, Liability and Workman’s Compensation Insurance. The Contractor shall be responsible for obtaining all necessary and current licenses, permits, vehicular insurance and registration, Workman’s Compensatory Liability Insurance, property liability insurance etc., prior to the start date of this service. The contractor shall provide the Contracting Officer copies of these policies before commencing work.

· Utility Location. Prior to commencing any excavation or turf removal operations, the Contractor shall confirm the location of any utilities in the work area. Utilities include potable water systems, electrical power, gas, and water and sewer lines. A utility locator company may be brought in to assist in this process at the sole expense of the Contractor.

· Repair/ replacement of Irrigation System. Contractor will test system and provide to COR certification that the repair/ replacement of newly installed irrigation system is functioning according to company specs. No turfgrass is to be laid until the new irrigation system has been installed and fully functioning and approved by the COR. (*Note: If the water system of the cemetery is not functioning properly or insufficient water is not available on-site, contractor must secure other water sources and supply needed water by Water truck or other means at contractors’ choice.)

· Contractor Equipment. The Contractor shall not operate trucks, tractors, and other heavy equipment more than five tons on any turf area except when authorized in writing by the COR.

· Erosion Control. Contractor shall Install and maintain erosion control material/methods to meet local requirements. Copies of these requirements may be reviewed by contacting the COR.

· The Contractor shall provide adequate warning devices, signage, barricades, guards, flagmen or other necessary precautions, as determined by the COR for the protection, safety, and warning to all pedestrians and vehicular traffic within the area. At least four signs will be provided and erected by the Contractor on the perimeter of the burial section being worked on to indicate to the public of work in progress.

· The Contractor is responsible to ensure that all work shall be done in a manner that safeguards all VA visitors, employees, and public. The Contractor shall be solely responsible for any and all actions initiated and/or completed by his/her employees. Furthermore, the contractor and his/her employees shall have a clear understanding of, and be sensitive to, such environmental issues as ground water contamination, wetlands, etc., and be consistent and fully compliant with all applicable Federal, State laws, ordinances, Right-to-Know laws, EPA guidelines, and regulations.

· The Contractor shall schedule an on-site session(s) with the COR to review site conditions; handling, numbering, placement of floral vases; and any other Contractual requirements as determined by either the Contractor or COR prior to beginning work.

Work Scheduling:

· Upon receiving Notice to Proceed (NTP) under this contract, the Contractor and shall contact the COR to visit the site and plan the work schedule. The Contractor will have all work/services for the base project completed, not to exceed 365 calendar days.

· In planning the work schedule, the following standards will apply:

· Provide schedule of Irrigation repair installation to include location, employees, and equipment.

· All contract work MUST be completed as required under this contract in the Burial Section/Border Areas (designated on the contract drawings and provided to the Contractor by the Contracting Officer and/or COR.

· Work Activity Sequence: In burial sections where work consists of irrigation installation and Repairs -- The Contractor shall submit proposed sequence of work activities to COR for approval prior to starting work.

· The contractor shall provide a schedule of re-surveying of any permanent gravesite control monumentation that has been disrupted in each section from the turf renovation or irrigation installation process.

· The contractor shall provide a schedule of any headstone miss-alignment problem cause by the irrigation repair process. The COR will supply contractor headstone spec (height and tolerances per request). Any adjustment to headstones caused by the turf renovation process as well as any cleaning of headstones will be at the contractor’s expense pending investigation of cause. (*Note: No headstone shall be removed or leave the individual gravesite).

· “Work Hours: Work shall be performed between the hours of 8:00 a.m. to 4:30 p.m., Monday through Friday, except for Holidays, unless otherwise directed by the COR. At Contractor request and with the written permission of the COR, work shall also be permitted to be scheduled for weekends and/or Holidays. When emergency situations, that are caused by the Contractor or severe adverse weather prohibits work during the week, then he/she must obtain approval from the COR to work on weekends in order to meet the period of performance.

The Government will not compensate the Contractor for any alternate work schedules needed for the Contractor to complete all contract work within the specified project duration time frame.

No work is permitted on Veterans Day and Memorial Day and the two days immediately prior to Memorial Day for preparation.

Notwithstanding, if any work under this contract shall be performed outside of the VA’s normal working hours (8:00 a.m. to 4:30 p.m. Monday through Friday), then Contractor must notify the COR at least 48 hours in advance.

Federal Holidays:

Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Christmas Day, New Year’s Day, Martin Luther King, Jr., Presidents Day

· Phasing and Work Sequencing: Contract work shall be accomplished in a sequenced manner, with work limited to occurring in no more than one burial section at any given time to minimize overall disruption to the cemetery. Requests to work on more than one burial section at a time may be submitted to the COR for approval. Approval/disapproval will be based on the impact to the cemetery operations and the progress and workmanship of the contractor, as determined by the COR. Work cannot begin in subsequent sections until such time that work has been completed in prior sections. Submit proposed project work schedule sequence for COR review and approval prior to start of project.

· Record Keeping and Reporting. The Contractor's Project Manager designee shall provide the COR with weekly written accurate reports detailing the section and range of graves in that specific week. These lists will be provided on not less than a weekly basis and shall identify all the above work that took place within the previous seven (7) calendar days. Upon request, the Project Manager will also provide a plan of action for the upcoming week.

· All temporary markers, floral, commemorative, buried permanent floral vases, or other types of decorations and arrangements causing interference with the irrigation repairs/ renovation operation shall be carefully, and in an orderly manner moved from, and per completion of work, moved back to all gravesites by the Contractor. Contractor may be required to probe each grave site before turf removal to locate floral vases. This is to ensure that floral vases are placed back on the correct burial site. Prior to removal, the Contractor shall verify the location of the items and associated decorations by using tags and a permanent ink marker indicating from which grave the item was removed as well as a graph, notating from which grave each floral vase came from. This is to be coordinated with the COR.

*Note (No headstone/marker shall be removed from the individual gravesite.

· Any upright headstones broken or damaged by the Contractor shall be reported to the COR or CO by close of business each working day in order that the grave can be properly marked. The Contractor shall be responsible for the cost of the headstone replacement. All headstone replacements must be coordinated with the COR. Any grid or sectional monuments disturbed, displaced or broken shall be replaced by the Contractor at his cost. All grid or sectional monuments disturbed, etc., shall be properly reset by a licensed land surveyor at Contractor's expense. Curbs, roads, walks, turf, trees, utilities, etc. existing above and below the ground that are damaged or disturbed by the Contractor during performance of contract work shall be repaired at the expense of the Contractor. Repairs to the above shall be corrected by the Contractor.

IRRIGATION SYSTEM REPAIR/REPLACEMENT

Scope The replacement of all old components and non-operational Hunter ACC and Hunter XC automated irrigation system parts required for the irrigation system to be a fully functional at Memphis National Cemetery as specified by Hunter irrigation manufacturer, to include,

· Central Irrigation laptop computer

· Irrigation controllers

· 2-wire Irrigation control wire repair/replace

· Irrigation decoders

· Irrigation controller grounding system

· Electric zone valves

· Rain sensor

· ICD-HP PROGRAMMER

· Broken/non-operational sprinkler heads.

The repair or replacement of irrigation controls, control wiring, fittings, electrical connections, and necessary accessories. The system will provide complete and uniform coverage to the entire turf areas.

Replacement of main irrigation and lateral lines shall NOT be included in the scope of this project.

Cemetery shall supply old irrigation maps (used as a guide; only limited available) and may not show exact location of old irrigation lines, it is up to the contractor to verify the location of old irrigation pipes, valves, sprinklers, all other irrigation components before any excavation/digging occurs.

General Description

1.1 DESCRIPTION

A. Contractor is responsible for providing a system with full and complete coverage. Furnish all labor, materials, supplies, equipment, tools, and transportation, and perform all operations in connection with and reasonably incidental to the complete installation of the irrigation system, and guarantee/warranty as shown on the drawings, the installation details, and as specified herein. Items of work specifically included are:

1. Procurement of all applicable licenses, permits, and payment of required fees.

2. Coordination of Utility Locates ("Call Before You Dig").

3. Maintenance period.

4. Sleeving for irrigation pipe and wire.

1.2 RELATED WORK-

A. Original Irrigation specifications and drawings for Memphis National Cemetery

1.3 QUALITY ASSURANCE

A. Contractor:

1. Irrigation Contractor must have demonstrated, using persons directly employed by the Contractor, experience with the installation of at least five (5) irrigation systems having large diameter gasketed pipe (4-inch and larger), booster pump system, two-wire decoder control system, electrically operated remote-control valves and large radius rotary sprinklers (minimum 1-inch inlet) with prefabricated swing joint assembly.

2. Irrigation Contractor and project superintendent must be certified by control system manufacturer as a certified. Provide documentation from control system manufacturer regarding certification.

3. Irrigation Contractor and Project superintendent must be currently an Irrigation Association Certified Irrigation Contractor (CIC) and in good standing.

4. Irrigation Contractor must be licensed in the State of Tennessee (if required).

5. Provide documentation of Contractor qualifications with equipment submittals.

B. Equipment Manufacturer:

1. Manufacturer regularly and presently manufactures the item as one of their principal products.

C. System Requirements:

1. Full and complete coverage is required. Contractor shall, at no additional cost to the Government, make necessary adjustments to layout required to achieve full coverage of irrigated areas.

2. Layout work as closely as possible to drawings. Drawings are diagrammatic to the extent that swing joints, offsets and all fittings are not shown.

1.4 SUBMITTALS

A. Provide digital copies of irrigation information in PDF format with table of submit contents and index sheet. Provide sections that are indexed and labeled for Contractor qualifications, valves, sprinklers, pipe and fittings, wire and wire connectors, ID tags, shop drawings and all other irrigation equipment shown or described on the drawings and within these specifications. Highlight items being supplied on the catalog cut sheets. Submittal package must be complete prior to being reviewed by the Southeast District Agronomist/Contracting Officer Representative (COR). Incomplete submittals will be returned without review.

1. Materials List: Include all materials and products that are part of the irrigation system including, but not limited to: sprinklers, wiring, fittings, valves, and control system components. Quantities of materials need not be included.

2. Manufacturers' Data: Submit manufacturers' catalog cuts, specifications, and operating instructions for equipment shown on the materials list.

3. Equipment submitted must conform to the Buy American Act. Provide manufacturing location of items submitted.

4. Shop Drawings: Submit shop drawings called for in the installation details. Show products required for proper installation, their relative locations, and critical dimensions. Note modifications to the installation detail.

5. Testing:

a. Document the occurrence of all tests on the Daily Report. Indicate which test was conducted and whether it was successful.

b. Submit a proof of testing report following completion of each test listed in Part 1 of these specifications. Unless otherwise noted, include name of test, date of test, name of the individual completing the test, name of the company completing the test and a summary of the test results. If system fails test, document all retests until system passes test.

6. Maintenance and Operation Instructions: Submit information listed in Part 3 of these specifications.

7. Colored Irrigation Controller Charts: Submit information listed in Part 3 of these specifications.

8. Record Drawings: Submit information listed in Part 3 of these specifications.

1.5 APPLICABLE PUBLICATIONS

The publications listed below form a part of this specification to the extent referenced. The publications are referenced in the text by the basic designation only.

A. Federal Specifications (Fed. Spec.):

RR-F-621E Frames, Covers, Gratings, Steps, Sump and Catch Basin, Manhole B. American National Standard Institute (ANSI):

B40.1 Gauges-Pressure Indicating Dial Type Elastic Element C. American Society of Agricultural Engineers (ASAE):

S398 Sprinkler Testing and Performance Reporting.

D. American Society of Civil Engineers (ASCE):

Manual and Reports on Engineering Practice No. 108, “Pipe Design for Installation by Horizontal Directional Drilling” (2005) E. American Society for Testing and Materials (ASTM):

B61-15 Steam or Valve Bronze Castings B62-17 Composition Bronze or Ounce Metal Castings D1785-15 Poly (Vinyl Chloride) (PVC) Plastic Pipe, Schedule 40, 80, and 120 D2241-15 Poly (Vinyl Chloride) (PVC) Pressure Rated Pipe (SDR Series) D2287-19 Nonrigid Vinyl Chloride Polymer and Copolymer Molding and Extrusion Compounds D2464-15 Threaded Poly (Vinyl Chloride) (PVC) Plastic Pipe Fittings, Schedule 80 D2466-17 Poly (Vinyl Chloride) (PVC) Plastic Pipe Fittings, Schedule 40 D2564-12(2018) Solvent Cements for Poly (Vinyl Chloride) (PVC) Plastic Pipe and Fittings D2855-15 Making Solvent Cemented Joints with Poly (Vinyl Chloride) (PVC) Pipe and Fittings D3350-14 Standard Specification for Polyethylene Plastics Pipe and Fittings Materials F477-14 Elastomeric Seals (Gaskets) for Joining Plastic Pipe F656-15 Primers for Use In Solvent Cement Joints of Poly (Vinyl Chloride) (PVC) Plastic Pipe and Fittings F2768-09 Modified Stub ACME Thread Joint with Elastomeric Seal in Plastic Piping Components F. American Water Works Association (AWWA):

C110-12 Ductile-Iron and Gray-Iron Fittings, 3-Inch Through 48-Inch for Water and Other Liquids C111-17 Rubber Gasket Joints for Ductile-Iron and Gray-Iron Pressure Pipe Fittings.

C115-11 Flanged and Ductile Iron and Gray Iron Pipe with Threaded Flanges C151-17 Ductile-Iron Pipe, Centrifugally Cast in Metal Molds or Sand Lined Molds, for Water or Other Liquids.

C153-11 Ductile-Iron Compact Fittings, 3 Inch Through 12-Inch for Water and Other Liquids.

C500-19 Gate Valves for Water and Sewerage Systems C600-17 Installation for Ductile-Iron Water Mains and Their Appurtenances C900-16 Polyvinyl Chloride (PVC) Pressure Pipe and Fabricated Fittings, 4 In. Through 60 In.

C901-17 Polyethylene (PE) Pressure Pipe and Tubing, ½ In. (13 mm) Through 3 In. (76 mm), for Water Service G. Irrigation Association (IA) H. Technical Resources, Irrigation Best Practices & Standards I. Manufacturers Standardization Society (MSS):

SP70-90 2011 Cast Iron Gate Valves, Flanged and Thread Ends J. National Electrical Manufacturers Association (NEMA):

250-85 2014 Enclosures for Electrical Equipment (1000 Volts Maximum); Revision 1, May 1986 K. National Electric Code: (latest edition 2020) L. Uniform Plumbing Code: (latest edition 2018)

1.6 RULES AND REGULATIONS

A. Work and materials will be in accordance with the latest edition of the National Electric Code, the Uniform Plumbing Code, and applicable laws and regulations of the governing authorities.

B. When the contract documents call for materials or construction of a better quality or larger size than required by the above-mentioned rules and regulations, provide the quality and size required by the contract documents.

C. If quantities are provided either in these specifications or on the drawings, these quantities are provided for information only. It is the Contractor's responsibility to determine the actual quantities of all material, equipment, and supplies required by the project and to complete an independent estimate of quantities and wastage.

1.8 AVAILABILITY AND USE OF UTILITY SERVICES

A. The government shall make NO utilities available to the Contractor from existing outlets and supplies except as follows. Upon completion of the irrigation system or completion of portions thereof, the Contractor through the temporary connection of the new irrigation system to the potable water system, shall be provided water for flushing and testing of the new irrigation system. Once the system is deemed operable and approved, and prior to the final inspection, the Contractor may use water at no cost through the irrigation system for establishing turf and maintaining plant material. No other expressed or implied uses of government furnished water exist.

B. The Contractor, at Contractor's expense and in a workmanlike manner satisfactory to the DISTRICT AGRONOMIST/COR, shall install and maintain all necessary temporary connections and distribution lines, and meters required by the public utilities. Before final acceptance of the work by the Government, the Contractor shall remove all the temporary connections, distribution lines, meters, and associated appurtenances.

1.9 TESTING

A. Notify the DISTRICT AGRONOMIST/COR five working days in advance of testing.

B. Furnish clean, clear water, pumps, labor, fittings, and equipment necessary to conduct tests or retests.

C. Operational Test – Remote Control Valves, Lateral Piping and…