36C78624B0011.docx

36C78624B0011

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5.

REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE

DOCUMENTS (

Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL

SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

1. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than ____ ___________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C78624B0011 X 02-02-2024 7744-000013

810-MM23-015

36C786 Department of Veterans Affairs National Cemetery Administration Contracting Services 18434 Joplin Road Triangle VA 22172 Department of Veterans Affairs National Cemetery Administration Contracting Services claude.humphrey@va.gov

Claude Humphrey 708-264-2902 Honor Guard Building Restoration, Dayton National Cemetery

The Department of Veterans Affairs, National Cemetery Administration has a requirement for a Firm Fixed Price (FFP) contract for a Contractor to provide all Management and Supervision, Labo r, Equipment, Material, Supplies, etc., necessary to provide complete construction services to ‘Restore the Historically significant Honor Guard Building at at the Dayton National Cemetery as defined and described and in accordance with applicable Lo cal, State and Federal laws and regulations, and in accordance with the Scope of Work and Specifications herein.

This Invitations for Bids (IFB) procurement opportunity is 100% Set-Aside for Service-Disabled Veteran-Owned Small-Business, (SDVOSB) firms; Authority 38 U.S.C. 8127 (Public Law 109-461).

Bidders must be SBA VetCert verified prior to submitting a bid in accordance with VAAR 819-7003(B) AND FAR PROVISION 52.204-7(a).

Bidder must represent that it is a SDVOSB concern under NAICS code assigned to this acquisition and is SBA VetCert verified for eligibility in the https://veterans.certify.sba.gov/

- databa se.

In accordance with VAAR 819.7003 (b), SDVOSB firms must be verified in the SAB VetCert database, https://veterans.certify.sba.gov Prospective bidders must also be registered in Vendor Information Pages (VIP) at http s://www.vip.vetbiz.va.gov/, Vets 4212 at https://www.dol.gov ; and System for Award Management (SAM) at https://www.sam.gov/SAM at the time of Bid submission and at time of award.

The Product / Service Code (PSC) for this procurement is

Z2AZ

– Repair or Alteration of Other Administrative Facilities and Service Buildings.

The North American Industry Classification System (NAICS) code for this procurement is 236220

– Commercial and Institutional Building Construction.

The Size Standard for this procurement is $45 million dollars.

The project magnitude of construction range is estimated to be between $250,000 and $500,000

There is an organized pre-bid site visit scheduled. See 52.236-27 Site Visit for detailed site visit information.

Interested Bidders are strongly encouraged to attend the Pre-Bid Site Visit Conference.

Interested bidders will be required to furnish a Bid Bond; and the awarded Contractor will be required to provide Performance and Payment Bonds.

All Requests for Information (RFI) must be sent in writing to the Contracting Officer. See section A.3 8 QUESTIONS

X X 52.211-10 X

3PM

CST

03-14-2024 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE

NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND

TITLE OF PERSON AUTHORIZED TO SIGN OFFER

20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN

COMPETITION PURSUANT TO

10 U.S.C. 2304(c 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Grand Total Base Bid: $ ________________________

774--3223 CM3924 0111B5 20242028 16

36C786 Department of Veterans Affairs National Cemetery Administration Contracting Services 18434 Joplin Road Triangle VA 22172 http://www.tungsten-network.com/customer -campaigns/veterans-affairs/

1-877-752-0900 X Claude Humphrey

VA-NCA-2023-0006

Table of Contents

A.3 CONTRACT ADMINISTRATION DATA

1. CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individual(s):

a. CONTRACTOR: ____________________________________

Unique Entity ID: _______________________________ DUNS Number: __________________________________ Tax Identification Number: _________________________ Contact Person: __________________ Telephone #: __________________ e-Mail Address: __________________

NOTE: Starting Monday, April 4, 2022, the new Unique Entity ID from SAM.gov will be the official, Federal Government-wide identifier used for Federal contract awards.

b. GOVERNMENT: Contracting Officer (36C786) Department of Veterans Affairs, National Cemetery Administration Contracting Service

2. CONTRACTOR REMITTANCE ADDRESS: Effective January 1, 1999, all payments by the Government to the Contractor will be made in accordance with Federal Acquisition Regulation (FAR) Clause 52.232-34, Payment by Electronic Funds Transfer. Contractor must be registered in the System for Award Management (SAM) database in accordance with FAR Clause 52.212-1(k).

3. INVOICES: Invoices shall be submitted within ten (10) business days after performance and acceptance of services and must include the VA Project Number, Contract Number, Purchase Obligation Number, Dates of Service, Detailed description of the services provided and Total Amount Due. Payment for services provided under the terms of this contract will be made in arrears, within thirty (30) calendar days, upon receipt of properly executed invoice(s) in accordance with:

· 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2012)

· UPON ACCEPTANCE OF SERVICES

· In order to comply with the Improper Payment Elimination and Recovery Act of 2010 (IPERA), the VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with OB10 e-Invoicing network, for submissions of all electronic invoices to VA. OB10 electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with OB10 by submitting an email to VA.Registration@ob10.com or calling 1-877-752-0900 option 2 for Enrollment.

· Contractor shall submit an electronic invoice within ten (10) business days after performance and acceptance of services to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.tungsten-network.com/Login.aspx . For questions regarding the submission of VA electronic invoices, OB10 customer service may be contacted at 1-877-489-6135.

· All invoices shall reference the Contractor’s name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity provided, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

· For questions regarding invoice receipt or payment, please call VAFSC directly at 1-877-353-9791 or email vafsccshd@va.gov

4. GOVERNMENT INVOICE ADDRESS: All invoices from the Contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 “Electronic Submission of Payment Requests.” to the following web address: http://www.fsc.va.gov/einvoice.asp.

FACSIMILE, E-MAIL, AND SCANNED DOCUMENTS ARE NOT ACCEPTABLE FORMS OF SUBMISSION FOR PAYMENT REQUESTS.

For assistance setting up e-Invoice, the below information is provided:

* Tungsten Network e-Invoice Setup Information: 1-877-489-6135

* Tungsten Network e-Invoice email: VA.Registration@ob10.com <http://VA.Registration@ob10.com/>

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov <http://va.gov/>

5. CONTRACT AUTHORITY: The Contracting Officer acting within the scope of the contract and his/her duties and responsibilities is the only person authorized to approve changes or modify any of the requirements of this request. The Contractor shall communicate with the Contracting Officer on all matters pertaining to Contract Administration. Only the Contracting Officer is authorized to make commitments or issue changes that affect pricing, quantities or quality of performance, delivery terms and conditions, or the term of the contract.

6. CONTRACTING OFFICER’S REPRESENTATIVE: Notwithstanding the Contractor’s responsibility for total management during the performance of the contract, the administration of the contract will require maximum coordination between the Government and the Contractor. The Contracting Officer will designate a Contracting Officer’s Representative (COR) for the project, of which all work coordination shall be made through the COR. The Contractor shall be provided a copy of the COR’s Delegation of Authority letter outlining the scope of the COR’s duties and responsibilities. No other person shall be authorized to act in such capacity unless appointed in writing by the Contracting Officer.

7. SUBMITTAL OF BIDS: All bids must be submitted to the attention of the Contracting Officer identified No Later Than the date/time specified. E-mail bids will be acceptable at claude.humphrey@va.gov.

A public bid opening will occur by telephone conference using the following:

Call Line: 872-701-0185 Conference ID: ________________#

a. DO NOT wait until the last hour of the day to electronically submit bid packages. Bidders are highly encouraged to submit bid packages at least 2-3 hours in advance to avoid system lock outs:

i. Bids submitted must meet the date and time constraints as set forth in the solicitation.

ii. Late or incomplete Bids will NOT be considered and deemed to be nonresponsive.

b. Bid package shall consist of the following minimum required documents:

· Company Cover letter identifying the Solicitation number, Project Description, Company name and address, POC name, Phone number, eMail address, and Company’s Unique Entity ID number;

· Completed blocks 14-20c of the back of the SF 1442, ensuring full completion of all blocks;

· Completed Price/Cost Schedule;

· Completed IFB Contractor Cost Estimate Worksheet;

· Completed, signed and attached SF30 Amendments (if applicable);

· Attached scanned digital copy of the Bid Bond (if applicable); (ensure to lightly darken raised seals)

c. Document /transmittal naming convention. Solicitation number, Project Description, and Company name EXAMPLE: 36C78623B0001, Construction Services, ABC 123 Corp.

NO FAX/ FACSIMILE SUBMITTED BIDS WILL BE ACCEPTED.

Bids shall be subject to the terms and conditions of this solicitation.

8. QUESTIONS: All questions regarding this solicitation must be submitted in writing (email is acceptable) to: Claude Humphrey (claude.humphrey@va.gov). Any prospective bidder desiring an explanation or interpretation of the solicitation, drawings, specifications, etc., must request it in writing. No phone responses will be accepted. NOTE: All questions must reference the Solicitation number, Project number (if applicable) and the Description of the project in the Header or Opening Statement.

9. CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM:

a. FAR 42.1502 directs all Federal agencies to collect Past Performance information on contracts. The Department of the Interior (DOI) has implemented the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One (1) or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

b. The Past Performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

c. It is requested that you furnish the Contracting Officer (CO) with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than thirty (30) calendar days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official (AO). Information in the report must be protected as source selection sensitive information not releasable to the public.

d. When your Contractor Representative(s) are registered in CPARS, they will receive an automatically generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at https://www.cpars.gov/.

e. Within sixty (60) calendar days after the end of a performance period, the AO will complete an interim or final past performance evaluation, and the report will be accessible at https://www.cpars.gov/.

1. Contractor Representatives may then provide comments in response to the evaluation or return the evaluation without comment.

2. Your comments should focus on objective facts in the AO's narrative and should provide your views on the causes and ramifications of the assessed performance.

3. All information provided should be reviewed for accuracy prior to submission.

4. If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating "No comment" in the space provided, and then selecting “Accept the Ratings and Close the Evaluation”.

5. Your response is due within sixty (60) calendar days after receipt of the CPAR. On day fifteen (15), the evaluation will become available in PPIRS-RC marked as “Pending” with or without comments and whether or not it has been closed.

6. If you do not sign and submit the CPAR within sixty (60) calendar days, it will automatically be returned to the Government and will be annotated: "The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment."

f. The following guidelines apply concerning your use of the past performance evaluation:

1. Protect the evaluation as source selection information. After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the CO for instructions. Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

2. Prohibit the use of or reference to evaluation data for advertising, promotional material, pre-award surveys, responsibility determinations, production readiness reviews, or other similar purposes.

g. If you wish to discuss a Past Performance evaluation, you should request a meeting in writing to the CO no later than seven (7) calendar days following your receipt of the evaluation. The meeting will be held via telephone or other means during your sixty (60) calendar day review period.

h. A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been finalized.

(End of Administration Data) Page 1 of

A.4 STATEMENT OF WORK

The Contractor will provide all Management, Supervision, Labor, Material, Parts, and Equipment necessary to provide complete construction services to ‘Restore the Historically significant Honor Guard Building at the Dayton National Cemetery’ the work shall include but will not be limited to General Conditions, General Construction, Structures, Walks, Grading, Drainage, Landscaping, Structural, Electrical, Utility systems, and other items of work necessary to restore the Historically significant Honor Guard Building as described in the contract documents, Statement of Work, applicable Specifications and Drawing. All work/services performed must adhere to National Cemetery Administration standards.

1. PRE-BID SITE INSPECTION

Interested bidders should survey / inspect the site prior to submitting a bid in order to be fully aware of the Scope of Services required and to adequately gather existing unit’s product information, model numbers and all necessary and matching standards and requirements. Failure to do so shall not relieve the successful bidder from performing in accordance with the strict intent and meaning of the specifications without additional cost to the Government.

The awarded Contractor must perform a ‘Site Inspection’ to verify all dimensions/measurements and site conditions before start of the work or the ordering of any equipment, parts and or materials. Failure of the Contractor to do so shall not relieve the Contractor from performing in accordance with the strict intent and meaning of the specifications without additional cost to the Government.

1. POST AWARD SITE INVESTIGATION INSPECTION

Per FAR 52.236-3, Contractor should survey / inspect the site prior to submitting a bid/proposal/quote to be fully aware of the Scope of Services required and to adequately gather existing unit’s product information, model numbers and all necessary and matching standards and requirements. Within fifteen (15) calendar days after issuance of the Notice to Proceed, the Contractor shall perform a ‘Site Investigation’ to verify the magnitude of all dimensions/measurements and site conditions before start of the work or the ordering of any equipment, parts and or materials. Failure to do so shall not relieve the successful offeror from performing in accordance with the strict intent and meaning of the specifications without additional cost to the Government.

The Contractor shall submit an ‘After Inspection Report’ of Contractor’s findings, listing any deficiencies found and provide written recommended repair/work solutions to the COR and Contracting Officer for review and approval No Later Than five (5) calendar days after completion of the Site Investigation Inspection. Prior to beginning any work, the Contractor shall survey the site and review the Statement of Work to determine the extent of the work.

Any electrical work shall be in accordance with the latest edition of the National Electrical Code (NEC) and local building codes. Failure to do so shall not relieve the Contractor from performing in accordance with the strict intent and meaning of the specifications without additional cost to the Government.

1. SCOPE

Contractor shall inspect the grounds (inclusive of the Honor Guard Building) where the work is to be completed and ascertain the work deemed necessary and required to complete the work outlined herein, failure of the Contractor to fully inspect the grounds and building prior to performing the work shall not relieve the Contractor from performing in accordance with the strict intent and meaning of the specifications without additional cost to the Government.

1. As noted herein, the Contractor shall:

2. Submit an ‘After Inspection Report’ of Contractor’s findings; listing any deficiencies found and provide written recommendations, to the Contracting Officer’s Representative (COR) and Contracting Officer for review and approval prior to commencing the work. The report will include all aspects of the construction services needed to provide the restoration of the Honor Guard Building as specified herein.

2. Take all necessary precautions to avoid damages to existing items to remain in place, to be reused, or to remain the property of the Cemetery. Any damaged items shall be repaired or replaced as approved by the COR.

2. Locate, tag and identify any utilities irrigation system piping, sprinkler heads, and other components and make all necessary adjustment or connections from the existing utilities and shall reroute any utility line, which may impact construction.

2. Trim the tree to the east of the building such that it is evenly pruned and allows for no less than 5 feet of standoff from the building envelope.

2. Restore Slate Roof - remove and replace approximately 900 SF asphalt shingle roof, including felt, and flashing; install Tri-Built #30 ASTM D226 Asphalt Saturated Organic Felt (or equal); install 22 Mil (.0216") 24 Gauge Premium Copper Sheet-Alloy 110 (99.9% CU) flashing (or equal) using Laticrete® flashing sealant or similar; and install 3/8" x 18" x 10" Buckingham® Slate (or approved equal). All slate shall be fastened with two (2) large head slaters' hard copper wire nails.

2. Install approximately 225 feet of NDS EZ-Drain Perimeter Drain Tile System (or approved equal), integrated with the building gutters, in order to move all storm water away from the building.

2. Install Gutters - construct approximately 75 feet of 6” half round 20 oz copper gutter, including downspouts and all accessories as required to make a complete gutter system; connect the gutter system to the Drain Tile system.

2. Without the aid of chemicals or the use of power tools, Strip and prep Windows to receive paint; reglaze all Windows (approximately four (4)) using Sarco Multi Glaze Type M Window Glaze Putty (or approved equal); prime and paint with two (2) coats of oil-based primer and two (2) coats of finish paint, Sherwin Williams 2821 – Downing Slate (exterior), semigloss finish and Sherwin Williams 0050 – Classic Light Buff (interior), semigloss finish (or approved equal). (Refer to NPS Preservation Brief #9).

2. Demo two (2) non-historic porch columns and replace the columns with ‘Chamfered’ columns matching the original Chamfered porch pilasters. Wood species to be of Honduras mahogany or western red cedar or approved equivalent. Wood species to be submitted for approval prior to fabricating new columns; paint and prime with two (2) coats of oil-based primer and two (2) coats of finish paint, Sherwin Williams 2822 – Downing Sand – Eggshell finish (or approved equal). (Refer to NPS Preservation Brief #10).

2. Relocate the Air Conditioning (A/C) unit away from building by replacing the air handler line set and mounting slab, extending the distance from the building to the condenser by approximately 25 feet, placing the unit in a specific location as directed by the COR; demolish the previously used mounting slab and return the ground to grass, matching the surrounding area.

2. Add Indigenous Topsoil around building as necessary to ensure the earth slopes away from the building to achieve positive drainage - where a very gradual slope of the ground occurs from the building with the highest point starting at the exterior of the building and going down from there; so water naturally flows away from the building; if it rains or water otherwise starts to collect around the building, it will move away from the building foundation and eventually sink into the ground throughout the surrounding area. Contractor shall place soil properly to ensure the best results. Any topsoil added or otherwise disturbed shall have grass seed and straw planted.

2. Repair Interior Plaster Walls using either HISTOCAL ® Historical Pure Lime Plaster, or Master of Plaster ® restoration plaster (or approved equal), as required throughout the interior of the approximately 500 SF building. (Refer to NPS Preservation Brief #21).

2. Strip all Exterior Paint using means and methods that appropriately preserve the historical features of the building. Be aware that components of the cornice are tin/metal and should be treated with utmost care. Strip paint off material with gentlest means possible.

Submittals on materials and methods to be approved prior to executing work.

Prime and paint all exterior paintable surfaces to match Sherwin Williams 2822 – Downing Sand, eggshell finish (or approved equal).

2. Paint the approximately 500 SF Interior of building using Sherwin Williams 0036 – Buckram Binding, eggshell finish (or approved equal).

2. Grade the site within the construction limits to maintain proper site drainage; all ground surfaces shall be graded to provide runoff toward drains and/or swales.

2. Repair and restore any damage to roads, turf or surrounding area that occurs during construction.

2. Contractor shall coordinate with Cemetery staff for all work to avoid or minimize any interruption of Cemetery functions. Contractor shall perform daily clean-up and final clean-up and shall dispose of all waste materials properly off site. The Government will not provide receptacle(s) for disposal of debris related to this contract.

a. All unused materials from the project operations shall be removed from the cemetery property by the Contractor at Contractor’s expense.

b. Contractor shall haul away and dump all debris and waste products at an appropriate approved license disposal site.

b. Any areas disturbed in performance of this contract which may require restoration shall be restored by the Contractor and considered incidental to the contract.

c. Areas outside of the construction zone impacted by operations of the Contractor shall be returned to the state it was found prior to the construction.

3. Contractor shall provide the COR and Contracting Officer with daily/weekly progress summary reports and photos to show the progression of work.

4. Contractor shall repair and restore any Contractor caused damages to be as good as the original conditions or better due to construction activities. Upon completion of the work the Contractor’s On-site Superintendent, along with the COR, shall inspect the completed work for satisfactory acceptability prior to Contractor de-mobilizing from the site.

5. All materials and layout of site will be pre-approved by the COR before materials are ordered or work commences.

All work shall be performed in a professional workmanship like manner. All adjacent disturbed surfaces shall be repaired to the same quality standards of the existing work and shall also match the adjacent areas. At the completion of the work and upon satisfactory acceptance by the Government, the Contractor shall provide to the COR and Contracting Officer any applicable Operation and Maintenance Manuals, a certificate of Warranty / Guarantee that all work done under the contract shall be free from defaults, faulty materials or workmanship for a minimum of one (1) year from the date of final acceptance. Contractor hereby agrees to repair or replace deficiencies within the specified time frame by the direction of the COR or Contracting Officer at Contractor's own expense and shall be corrected to the satisfaction of the Government.

The work shall be performed In Accordance With (IAW) the National Cemetery Administration (NCA) Specifications as indicated herein and be in full compliance with all related specifications requirements, including, but not limited to, the Contractor providing all required and necessary permit(s).

1. DAYTON NATIONAL CEMETERY LOCATION MAP

1. FACILITY PHOTOGRAPHS

1. MATERIAL SUBMITTALS

NOTE AND BE ADVISED that All work must be done using materials which conform with the period specific building materials used during the original construction of this circa 1868 facility.

All submittals, samples, etc., called for by the specification requirements shall be approved by the COR and/or the Contracting Officer before any work associated with or required by said submittal, samples, etc., is to begin. The Contractor shall prepare and submit all material submittals as specified in the contract or as requested by the COR and/or the Contracting Officer.

0. Be advised and reminded that the COR cannot approve submittals that would result in a change to the contract terms or conditions, or that would affect a cost or time change; The Contracting Officer is the only person authorized to approve and issue supplemental agreements, change orders, stop order, modifications, payments, etc., on the Government behalf.

The Contractor must acquire the NCA’s written acceptance approval on All materials prior to using or installing such material. All work shall be performed in a professional workmanship like manner, adhere to NCA standards, be done in strict accordance with the requirements set forth herein, manufacturer’s requirements, installation guidelines; and be in accordance with applicable Federal, State and Local codes and regulations; inclusive of applicable OSHA Construction Safety Guidelines. Any electrical work shall be in accordance with the latest edition of the National Electrical Code (NEC) and local building codes. Failure to do so shall not relieve the Contractor from performing in accordance with the strict intent and meaning of the specifications without additional cost to the Government.

1. SPECIFICATIONS AND DRAWINGS DISCREPANCIES

In the case of any differences between the Statement of Work, Specification and/or Drawings, the specifications will prevail and govern over the Statement of Work and/or Drawings. Any Statement of Work, Specification and/or Drawings discrepancies should be brought to the immediate attention of the Contracting Officer and COR for clarification. Any errors or omissions in the Statement of Work, Specification and/or Drawings must be provided promptly to the Contracting Officer and COR, but in no case later than the start of related work.

1. CONSTRUCTION PROGRESS PHOTO DOCUMENTATION

During the construction through completion, Contractor shall provide photographic documentation of construction progress and at selected milestones per the Contracting Officer and/or the COR. The photos shall meet the following qualifications:

a. Digital image shall be taken with a professional grade camera with minimum size of 6 megapixels (MP) capable of producing 200x250mm (8 x 10 inch) prints with a minimum of 2272 x 1704 pixels and 400x500mm (16 x 20 inch) prints with a minimum 2592 x 1944 pixels.

b. Before construction services work, the area, building, adjacent streets, roadways, parkways, driveways, curbs, sidewalks, landscaping, adjacent utilities and adjacent structures surrounding the site shall be photo documented. Overlapping photographic techniques shall be used to ensure maximum coverage.

c. If site work or area preparation is extensive, this documentation may be required immediately before construction services work begins and at several pre-determined intervals during work commencement.

Photography of employees, visitors, volunteers, and others on NCA premises is strictly prohibited. Photographing of NCA premises (buildings, grounds, property, site) is allowed ONLY with written permission from the COR.

1. PERIOD OF PERFORMANCE

The Contractor shall complete all work including submittals, reviews, quality control, repair/construction services, punch list corrections, clean up, invoicing and closeouts documentation submittal within one hundred eighty-one (181) calendar days from issuance of the Government’s Notice to Proceed.

The Contractor shall develop and provide the Contracting Officer with a Project Schedule and Cost Schedule within ten (10) calendar days of Government issuance of the Notice to Proceed.

1. WORK HOURS

Normal construction services work hours for this project shall be 8:00 a.m. to 4:30 p.m., CST Monday through Friday, excluding Saturday, Sunday, and Federal Holidays. Contractor work hours may be modified only by written approval of the Contracting Officer, at no additional cost to the Government.

The Contractor shall coordinate with the COR to establish a work schedule and to ensure that no work is being performed at the immediate site of a scheduled interment or ceremony. The Contractor shall be responsible for ensuring that no contract work causes any funeral, ceremony, procession or visitation to be delayed, altered, or otherwise impacted in such a way that the dignity or security of the event is compromised.

The Contractor may request authorization in advance from the Contracting Officer to work outside of normal service hours at no additional cost to the Government. Written Authorization must be pre-approved in advance and prior to working and is at the sole discretion of the Contracting Officer.

Contractor, Contractor’s employees and sub-contractors must check-in with the COR, daily, upon arrival at the Dayton National Cemetery prior to beginning any work and prior to departing the facility/property after the day’s work is completed.

1. HOLIDAYS

The following federal holidays are observed:

· New Year's Day - January 1

· Inauguration Day (DC Metropolitan Area Only) - January 20 every 4 years

· Martin Luther King's Birthday - 3rd Monday in January

· President's Day - 3rd Monday in February

· Memorial Day - Last Monday in May

· Juneteenth- June 19

· Independence Day - July 4

· Labor Day - 1st Monday in September

· Columbus Day - 2nd Monday in October

· Veterans Day - November 11

· Thanksgiving Day - 4th Thursday in November

· Christmas Day - December 25 And any other holiday proclaimed by the President as a Federal Holiday. When a holiday falls on a Sunday, the following Monday will be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday shall be observed as a holiday.

1. CONTRACTOR QUALITY CONTROL

The Contractor’s Site Superintendent will:

1. be on site, at all times, whenever work is being performed by Contractor or subcontractors’ employees, to ensure adequately supervision and communication;

1. review and approve submittals;

1. inspect the quality of work performed; and

1. certify the completed work for payment and other purposes.

Note that there may be infrequent stoppages in work at the order of the Contracting Officers Representative (COR) due to burial services being conducted in the area. Contractor will meet with COR at the start of each workday to ensure that no construction activities will interfere with burials on that specific day.

1. CONTRACTOR'S RESPONSIBILITIES

The Contractor will be responsible for ensuring that all work is done in a manner that safeguards NCA visitors, employees, and the public. Contractor will be responsible for and obtain all necessary licenses and/or permits required to perform the work. Contractor shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. Contractor shall be responsible for any injury to himself/herself, his/her employees, or others, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by him/her or his/her employees' fault or negligence. Contractor shall maintain personal liability and property damage insurance prescribed by the laws of the State of Ohio.

1. NATIONAL CEMETERY ADMINISTRATION DIGNITY STANDARDS

1. Every action by contractor personnel at a National Cemetery must be performed with the special care, reverence, dignity, and respect that acknowledge the cemetery as the final resting place that commemorates the service and sacrifice those service members, Veterans, and their families made for our Nation. Critically important is the awareness, required of the contractor employees, of the remains buried in the grounds where the work is performed.

The utmost care must be given to these remains and the headstones and flat grave markers that mark those gravesites and memorialize the service of individuals.

0. Contractors cannot walk, stand, lean, sit or jump on headstones or markers. Nor can they drive over them. Contractor personnel should use tools approved by the Contracting Officer Representative (COR), such as shovels, pry bars or pinch bars to lift flat markers out of the ground; pickaxes are not an acceptable tool.

0. No tools, equipment or other items will be placed or leaned on headstones or markers. Once headstones/markers are removed from the socket, do not place on dirt piles or mud; they should be carefully placed on each associated gravesite and protected in such a way as to prevent any soiling and be out of the way of any other work.

0. Headstones shall be removed from their sockets using wooden and/or metal clamps. If metal clamps are used, the area that contacts the headstone must be protected with a rigid fabric that will prevent damage to and marking of the headstone. Clamps may be attached to a skid steer loader (i.e., Bobcat®) or similar machine to extract the headstone from the socket. When headstones are removed from their sockets, they shall be carefully stored on each associated gravesite; do not lean headstones against each other. Use care not to scratch or damage headstones in any manner. The headstones shall be laid with front inscription side up while the headstone is lying horizontally on the ground. The headstone shall be protected from direct ground contact while lying horizontally. The protection method shall be as approved by the COR and shall be free of deterioration in weather. An approved method is to support each headstone with two (2) wooded 4X4’s. Alternate methods can be approved. Cardboard shall not be used.

Wood or other suitable appropriate and attractive material shall be used to keep the headstones from contact with the soil while lying horizontally during the construction period. This also shows respect towards the families visiting the gravesites and the remains that are buried.

0. Contractor shall be responsible for replacing damaged headstones and markers and for restoring turf damaged during performance of this work.

0. Additionally, should any activity result in the exposure and/or damage to any remains, container for remains (i.e., casket or urn), or outer burial container, the Contractor must contact the COR, Director/Assistant Director, and Contracting Officer for guidance.

1. Any doubts as to proper procedures shall be brought to the attention of the COR, Director/Assistant Director, and Contracting Officer for guidance or resolution.

1. The Contractor is required to discuss the guidance with their employees and have each employee sign a statement of compliance and deliver the signed statement to the COR before work may begin.

1. STANDARDS OF EMPLOYEE CONDUCT

The National Cemetery Administration (NCA) are national shrines that honors Veterans with a final resting place and lasting memorials that commemorate their service to our Nation. The standards of work, appearance, and procedures performed by Contractors at National Cemeteries shall reflect this nation’s concern for those interred there. Due to the sensitive mission of the cemetery, Contractor’s personnel must exercise and exhibit absolute decorum, composure, and stability at all times.

As the work being performed is at a National Cemetery all Contractor’s employee must always look professional and neat in appearance; and be fully clothed to include upper garment to cover the body from the waist to neck and long pants or slacks. The Contractor shall require its employees, including subcontractors, to wear distinctive visible identification at all times for easy identification while on NCA premises. Contractor and Contractor’s personnel (including subcontractor and their employees) shall be required to adhere to the standards of dress and conduct while performing work on the National Cemetery. These standards and regulations are enforceable under Title 38, U.S.C. Section 218.

Contractor’s personnel shall:

1. be fully clothed at all times, to include long slacks or pants and shirt, buttoned up from neck to waist. Clothing will be clean each day. Any soiled clothing should be Cemetery work-related that day. Tank tops as outer garments are prohibited. Tee-shirts will have the company logo visibly displayed. Shoes/boots will have no holes or loose soles. Steel-toed shoes shall be required in accordance with OSHA. Contractor employees shall maintain personal hygiene.

1. not engage in loud or boisterous behavior or use profane or abusive language. Shall show proper reverence during committal service.

1. not eat or drink beverages except water or non-alcoholic drinks while in work area or in sight of committal service area during a service. Use of intoxicating beverages and/or drugs is strictly prohibited.

1. not lean, sit or stand on or against headstones, markers, or monuments. No tools, equipment or other items will be placed or leaned on headstones or monuments at any time. Contractor personnel shall not drive over headstones, markers, or monuments.

1. Smoking is ONLY allowed in designed “Smoking” areas identified by the cemetery. All other areas are designated as NO SMOKING. Smoking is not permitted inside any cemetery buildings. Smoking is not prohibited within twenty-five feet from Entrances, Exits, Operable Windows, and Ventilation intakes that serve an enclosed area(s).

Contractor must discuss the guidance in this paragraph with its employees and all subcontractors. Any doubts as to proper procedures shall be brought to the attention of the COR and Contracting Officer for guidance or resolution. Contractor and subcontractor employee shall sign a Statement of Compliance (if applicable); and shall deliver the signed statements to the COR before work may begin or before any new employee is allowed to work on Cemetery grounds.

Contractor shall be responsible for maintaining satisfactory standards of personnel conduct and work performance and shall administer disciplinary action as required. Contractor is expected to remove any employees from the Cemetery for cause, to include, but not limited to, safety violations, other misconduct in performance of duty under these specifications and/or conduct contrary to the best interests of the Government. If the Contractor fails to act in this regard, or the reason for a removal is immediately required to protect the interests of the Government, the COR may direct the removal of an employee from the premises. Contractor’s objections to any such action will be referred to the Contacting Officer for final resolution; however, the Contractor will first immediately comply with the COR’s direction pending the Contacting Officer final resolution at a later time or date.