4-IFB SOW 837CM3001 New Albany NC - Copy.docx

Invitation For Bid (IFB) Scope of Work

New Albany National Cemetery

Gravesite Expansion (830 Columbarium Niches) Project Number 867CM3001

Department of Veterans Affairs, National Cemetery Administration Office of Construction Management

April 2023

TABLE OF CONTENTS

1. GENERAL

2. PROJECT GOAL

3. STATEMENT OF BID ITEM

4. BACKGROUND

5. OPERATIONAL CONSIDERATIONS

6. ENVIRONMENTAL COMPLIANCE

7. HISTORIC COMPLIANCE

8. PROJECT SCOPE - VA NCA

9. GOVERNMENT PROVIDED CONSTRUCTION DOCUMENT PACKAGE

10. ACCESSIBILITY

11. CONSTRUCTION CRITERIA

12. CONSTRUCTION PERFORMANCE SCHEDULE

1. GENERAL

1.1. This Scope of work (SOW) identifies the goal and objectives of this construction project.

1.2. The construction contractor shall provide all labor, materials, tools and equipment, and services necessary to construct this project per the construction documents and specifications.

1.3. The construction contractor shall be responsible for the quality and completeness of the construction project. Complete and accurate coordination between the trades and quality control of all sub-contractor’s work shall be required.

2. PROJECT GOAL

2.1. New Albany National Cemetery, Gravesite Expansion per the construction documents and specifications attached herewith.

2.2. This cemetery is scheduled to be depleted as early as August 2024. Timely completion is paramount to ensure that continued burial service can be provided to our veterans.

3. STATEMENT OF BID ITEM

3.1. Installation of all work shown on the plans and described in the specifications including but not limited to: demolition, erosion control, grading and drainage, construction of columbaria units, pavement, landscaping, and construction of other items.

4. BACKGROUND

4.1. New Albany National Cemetery is located within the city of New Albany, Indiana across the Ohio River from Louisville, Kentucky.

4.2. The cemetery address is 1943 Ekin Avenue, New Albany, IN 47150

5. OPERATIONAL CONSIDERATIONS

5.1. Each national cemetery is managed by VA National Cemetery Administration (NCA) personnel in conformance with national and regional (Southeast District) policies, priorities, goals, and objectives. The functions of a national cemetery include the operation and maintenance of all aspects of the cemetery. Typically, this includes burial of veterans and eligible family members, the interment of cremated remains, and the placement and maintenance of a headstone or grave marker. Cemetery operations include the conduct of Memorial Day and other special ceremonies, as well as the care of graves, structures and grounds. The cemetery is operated and maintained by cemetery staff. Operating hours are Monday through Friday, 8:00 am – 4:30 pm. Closed federal holidays except Memorial Day and Veterans Day.

5.2. All work must take place during normal operating hours. Any request to work over these hours must be requested in writing and approved by Cemetery Director in conjunction with COR a minimum of 24 hrs. in advance. Also, the cemetery hosts numerous ceremonies and events. Work that interferes with these ceremonies will cease during ceremonies. Notice will be provided by the Cemetery staff 5 days in advance of scheduled ceremonies whenever possible. Occasionally events are scheduled with less than 5 days’ notice in which case the Cemetery will provide as much notice as is possible.

5.3. Parking is limited. Construction staff vehicle parking areas are to be coordinated with the COR and cemetery director. Offsite parking will be required, VA NCA will not reimburse for such parking.

5.4. No smoking inside cemetery grounds.

5.5. Proper attire and professional conduct are required at all times.

5.6. All work must cease during the time an internment is taking place near the construction site. Special care must be taken to accommodate visitors and to ensure work does not interfere with their visit and ensure that there are no safety hazards present.

6. ENVIRONMENTAL COMPLIANCE

6.1. Based upon Department of Veterans Affairs “Environmental Effects of VA Actions,” 38 CFR Part 26, New Albany Cemetery project is “categorically excluded” from the need for environmental documentation, specifically Section 26.6 of said code paragraph (b)(2).

7. HISTORIC COMPLIANCE

7.1. This project is located at the New Albany National Cemetery, which is listed in the National Register of Historic Places (NRHP). The proposed scope of work for this project is subject to compliance with Section 106 of the National Historic Preservation Act (P.L. 89-665, as amended). Accurate documentation of the work is required for this project to indicate the protection of cultural landscapes and be compatible with contributing elements within the cemetery. Work on historic resources must meet the Secretary of the Interiors Standards for the Treatment of Historic Resources.

8. PROJECT SCOPE

8.1. VA NCA requires the offeror to submit a detailed price breakdown/cost schedule in the proposal which includes cost detail for each scope of work item, cost schedule line items shall match project performance schedule line items.

9. GOVERNMENT PROVIDED CONSTRUCTION DOCUMENT PACKAGE

9.1. The following construction documents are attached for your use. Please note that this project was designed under a different project number 788MM220001 by NCA South East District, however the revised project number is 867CM3001.

· 867CM3001 New Albany NC 100% CD dwg (Files 1 & 2)

· 867CM3001 New Albany NC 100% CD Specs

· ECS Geotechnical Report

10. ACCESSIBILITY

10.1. All features of the project shall be accessible in compliance with the Americans with Disabilities Act-1990, Architectural Barriers Act of 1968, as amended and local accessibility requirements. To achieve compliance, the National Cemetery Administration uses as its standard for building and facility design the ABA Accessibility Standard for Federal Facilities (ABAAS). The standards are found at the following URL: http://www.access-board.gov/ada-aba/aba-standards-gsa.cfm. All aspects of compliance related to this project are to be discussed and exceptions may apply based on site conditions.

11. CONSTRUCTION CRITERIA

11.1. See government provided construction document package, section 9 above.

12. CONSTRUCTION PERFORMANCE SCHEDULE

12.1. The total period of performance for this project is 230 calendar days from notice to proceed.

Signed by Ryan Buckalew, P.E., Project Manager, NCA Design and Construction Service image1.png