S06_Amendment 36C78623B0003 0002.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 9

2/17/2023

884CM3015

36C786

Department of Veterans Affairs National Cemetery Administration Contracting Services 18434 Joplin Road Triangle VA 22172

36C786

Department of Veterans Affairs National Cemetery Administration Contracting Services 18434 Joplin Road Triangle VA 22172

To all Offerors/Bidders

36C78623B0003

08-25-2022

X

X X

March 3, 2023 at 10:00AM (CT)

X 1

Project Title: Renovate Administration and Maintenance Buildings j i i iProject Location: Black Hills National Cemetery

The purpose of this amendments is to:

A. Extend the bid due date and time to March 3, 2023, at 10:00AM (CT).

B. Provide Bid submission/opening instructions.

C. Provide answers to vendor RFI/Questions.

Shane Hilts NCA Contracting Officer

SUBMITTAL OF BIDS

All bids must be submitted to the attention of the Contracting Officer identified No Later Than the date/time specified. E-mail bids will be acceptable at shane.hilts@va.gov.

A public bid opening will occur by telephone conference using the following:

Call Line: +1 872-701-0185 Conference ID: 853 023 188#

a. All bids shall be submitted via email to shane.hilts@va.gov by the due date and time outlined in the solicitation.

b. DO NOT wait until the last moment to submit bid documents. Bidders are highly encouraged to submit bid packages 2-3 days in advance to avoid any potential system issues:

1. Late or incomplete Bids will NOT be considered and deemed to be nonresponsive.

c. Document/transmittal naming convention. Solicitation number, Project

Description, and Company name EXAMPLE: 36C78622B0013_Construction Services _ ABC 123 Corp.

d. Bid package shall consist of the following minimum required documents:

Company cover letter identifying the Solicitation number, Project Description, Company name and address, POC name, Phone number, eMail address, and Company’s Unique Entity ID number;

Completed blocks 14-20c of the back of the SF 1442, ensuring full completion of all blocks;

Completed Price/Cost Schedule;

Completed IFB Contractor Cost Estimate Worksheet;

Completed, signed and attached SF30 Amendments (if applicable);

Attached scanned digital copy of the Bid Bond (if applicable); (ensure to lightly darken raised seals)

NO FAX/ FACSIMILE SUBMITTED BIDS WILL BE ACCEPTED.

Vendor RFI Questions and Answers

1. Website show a bit date of the 28th of February and the solicitation show the 22nd of

February, can you confirm which date bids will be due?

An amendment was posted clarifying that the bid due date is February 22, 2023.

2. Several utilities show for complete removal and replacement, this will cause significant cost for concrete demo and pour back. Would it be considered to abandon in place and bore the new utilities in?

All utilities shall be removed and not abandoned in place. Utilities are being re-routed in grassed area, additional concrete demo and pour back is not shown.

See response #3, below, for clarifications that may resolve this question.

3. Does the Power & fiber feed for the temporary trailer need to be trenched in? If it is required, it appears that we would need to cut out concrete between the 2 Maintenance buildings that would not need to be cut or disturbed otherwise.

Trenching or bury of temporary communication/electrical lines is not required.

CS-102 Keynote 14 “Replace all Damaged Surfaces” and on E-101 Keynote 9 and Keynote 5 “Underground feed to new temporary trailer…” require clarification: As these temporary communication/electrical lines are for the temporary trailer, they can be routed above ground without pavement demolition. The utilities will need to be installed in a safe manner and will be removed when the site trailers are removed. Any damage to existing pavement or buildings will need to be repaired per General Conditions/ Specifications.

4. On Sheet E101, keyed note 2 states “Intercept existing underground electrical service and extend to new location as shown.” It is unclear where this feed originated and where it currently end up. Please clarify.

D101 and E100 are missing a demolition note showing that the existing underground electrical line is to be demolished. The feed originates underneath the building addition foundation and requires relocation exiting the building to E101 Keynote 3. See sketch below.

5. On Sheet AE112-3001 #2 it is showing that some of the existing ceiling is to remain. It doesn’t appear that the new light fixtures will be installed in the same location as the old light fixtures, which will cause cutting and patching numerous access holes in the existing ceiling. It appears that replacing the entire ceiling may be cleaner than trying to keep the old ceiling in place. Would it be the preference of the government to replace the entire ceiling in that area?

Please bid as shown in the drawings. No changes at this time.

6. On Sheet T100, the note right above section B states (2) 4” conduits. One for the service provider and 2 for cemetery network. Please clarify the number of conduits needed.

This is an error. Only (2) 4” conduits are required at this note.

7. On Sheet T100, Would it be acceptable to bore the conduits in between the two maintenance buildings in lieu of cutting and patching the concrete drive? If boring is acceptable it would not be able to be incased in concrete.

Yes, boring method acceptable and is shown on CS102 Keynote 12.

8. What kind of flooring is on this project. I’m wanting to place a bid for concrete polishing, sealed concrete, and or epoxy coatings if I can.

See Finishing Plans on AF101-1001 and AF101-3001 and Room Finish Schedules on AF600-1001 and AF600-3001.

9. Spec 28 10 00 / PACS: Please consider C-Cure 9000 by Software House as an alternative PACS System Substitute. This system currently serves the area VA Medical Centers. Attached is a brochure for reference.

The new PACS system will require to be compatible with the supporting VA Medical Center and on the approved list at the IdentiyManagment.gov website (FIPS 201 Approved Products List - Physical Access Control System Components (idmanagement.gov)). If the PACS is different from the VA Medical Center, then coordinate with the local COR for integration requirements.

10. Spec 28 31 00 / Intrusion Detection: Please consider DSC by Johnson Controls as an alternative Intrusion Detection System Substitute. This system is capable of being integrated with the PACS system as specified. Attached is a brochure for reference.

The new Intrusion Detection system will require to be compatible with the supporting VA Medical Center and on the approved list at the IdentiyManagment.gov website (FIPS 201 Approved Products List - Physical Access Control System Components (idmanagement.gov)). If the Intrusion Detection system is different from the VA Medical Center, then coordinate with the local COR for integration requirements.

11. Spec 28 20 00 / Video Surveillance: Please provide the preferred Video Retention parameters for the specified 30fps Archiving.

Storage retention will require a minimum of 30 days at 30fps with each camera recording at max resolution with minimum compression. All cameras and VMS system shall comply with the NDAA approved list of products/manufacturers.

12. Sheet T502 / Detail 1, Note 6: Regarding a single system that includes/serves both access control and intrusion detection thus providing the capability to disarm on a valid badge reader, can two systems be deployed (i.e. PACS System and an Intrusion Detection System) to accomplish the same feature set?

Combined systems will be acceptable, however, they will each need to be independent of each other and not rely on the other in the event one system goes down.

13. Please explain the extent of control and interface that the local VAMC Medical Center will have with these systems? Does this simply entail software/client access to each the PACS & VMS systems while also receiving Central Station Communications routed by means of the intrusion detection system?

Current monitoring of the security system will be overseen on site by the NCA Director until the local VA Medical Center can integrate the NCA Cemetery into their security system.

14. Sheet D-101 keynote 23 calls for trees to be removed. During the site visit there was a conversation about those trees to remain. Please clarify

Bid demolition per plans, trees are in direct conflict with future utilities.

15. Can existing ADA toilets at administration building be utilized by staff temporarily during construction in-lieu of providing internal bathrooms for each temporary facility?

It is the responsibility of the contractor to provide separate restrooms for both maintenance personnel, administrative personnel and visitors at all times during construction. As such, the availability of the ADA toilets would merely alleviate the need for the visitors to access the toilet in the temporary Administrative trailer. “In lieu of” is not considered, however the contractor may propose phasing plan(s) to reduce the duration of the trailer(s) on-site. However, this does not alleviate the responsibility to provide these facilities in a safe and accessible manner consistent with ADA and OSHA workplace requirements.

16. Please clarify requirements for holding tanks for each temporary facility?

Holding tanks are for the sanitary waste of the temp trailers. Contractor is responsible for the complete functionality of the tanks. IE (but not limited to) Contractor is responsible for pumping out tanks on a regular basis such that they do not overflow. Contractor is responsible for protecting the tanks from damage and weather.

17. Will cellular telephones be required for each employee as stated in temporary facility specifications? If so, provide the number of employees and specific requirements for cellular phones.

Cell phones are not required to be provided. Specification 01 00 10 1.1.N.8.c. line should be removed.

18. AWI Certifications are not a common requirement for casework and cabinet suppliers in our area. Can this requirement be eliminated?

AWI quality standards cannot be eliminated.

19. Please clarify amendment 1 being submitted 3 times. Want to be sure that we are acknowledging the correct number of amendments.

This was a system error. Only 1 copy of Amendment 1 (dated February 7, 2023) needs to be included with your submission.

20. Please confirm that the VA will engage the Commissioning Agent (CxA) under a separate contract.

Yes, the VA will engage a Commissioning Agent (CxA) under a separate contract.

21. Plans show general construction limits, but is there a minimum distance from headstones that needs to be maintained?

The construction limit annotated on the drawings is the minimum distance that cannot be crossed near cemetery gravesites. The contractor may propose deviations to within 10 feet of the headstone for approval by the COR/PM and cemetery director on a case by case basis.

22. Due to the number of questions and potential cost impact on answers, we would like to request that bids be due a minimum of two weeks after all questions have been answered.

The bid due date is extended to March 3rd, 2023, at 10:00AM (CT).

23. It references that the contractor will be responsible for all utility charges during the course of construction for electrical as well as communications. Typically, the owner will maintain these charges since they are already set up for the services and we are just temping the services past the meter over to the temp locations. Can we confirm if the contractor will be responsible for the monthly utility charges on the project for all utilities?

The NCA shall be responsible for the utility charges during the course of the project.

24. 01-00-10 (N) says that we are to provide photocopier with service program and paper? Would the relocated equipment from the office be sufficient and would the VA continue to pay for the service agreement and paper for this equipment?

The Photocopier/Printer/Scanner equipment already exists at the cemetery and is not required. Item Specification 01 00 10 1.1.N.6 line should be removed. The equipment shall be moved to the temporary trailer by the contractor. Contractor shall coordinate and assist local IT in integration of equipment and systems into temporary trailers.

25. In addition, it also states that a cellular telephone for each employee is to be provided with data plan and service? It was the intent to set up the phone system in the temp trailer and move the existing phones over to this location and the cell phones would not be required? Also it states we are to cover the costs of the phones and internet in this location? Is this required.

For Cell phones. See item 17 response above.

For Internet, Data, and Voice Equipment. If the contractor cannot route existing services during construction and a new service(s) are required, then the contractor is responsible for the expense in order to maintain utilities to the temporary trailers.

For Furniture. As indicated on IF110-1001, Contractor is to remove the existing Furniture from the Administration Building and re-install in temporary facilities, as directed by cemetery staff. If the existing furniture in not sufficient to outfit the space, new furniture will be required.

For Photocopier/Printer/Scanner, See item 24 response above.

26. Also general conditions reference 01-00-02 (1.17) says there is no PM Field Office but under section 01-00-10 it references several requirements for the field office. Can we confirm that the field office is not required and the provisions of 01-00-10 for this section is not applicable.

Confirmed, a field office for the project manager is not required. Field Office references within Specification 01 00 10 shall be a standard office with standard door hardware.

This amends Specification 01 00 10 1.1.J. and deletes any secure hardware. This deletes field office from Specification 01 00 10 1.1.P.

27. Section 01-00-02 – (1.29) The general conditions also state that the contractor is required to hire a professional photographer to take final pictures of the completed project and to provide prints of this? What level of professional photographer credentials is required and is this something that is actually required?

This item is no longer valid and deletes specification 01 00 02 1.29 Final Elevation Photos.

28. In the general conditions it states we are to hire a land surveyor or professional engineer to certify the lines and grades of utilities and foundations and provide them with AutoCAD files for the as-built information. Will the designer provide their autocad files to the contractor for as-built certification of this or will the files have to be recreated?

DOR can supply the contractor the AutoCAD files for reference and information only.

Contractor is responsible for providing the NCA/VA AutoCAD files as necessary to accurately represent what was built, and in what location. Shared AutoCAD files are not equivalent to the contract documents. Contractor is responsible for construction of the project per the contract documents not the shared electronic CAD files.

29. The general conditions states that the temporary toilets will need to be hooked up to water and sewer but this is not shown on the plans or we can use dry closets. Can we confirm that porta potty rental is sufficient for this project with no additional utility hook up required.

These temporary connections are shown on GI-002. Temporary utility hookups are required. Porta pottys are not sufficient for extended use (beyond a 7 days) by staff and visitors. Also see response 15, above.