IFB SOW 901CM3044 (R2).pdf

Riverside National Cemetery

Project Number: 901CM3044 Project Title: Replace Sprinkler Heads

RIVERSIDE NATIONAL CEMETERY REPLACE SPRINKLER HEADS

PROJECT NO. 901CM3044

INVITATION FOR BID FOR CONSTRUCTION

RIVERSIDE NATIONAL CEMETERY

Project No. 901CM3044

1. GENERAL SCOPE OF WORK

A. The Contractor shall furnish all labor, materials, equipment, tools, supplies, services, and supervision to perform landscape irrigation work described herein to improve existing irrigation system at Riverside National Cemetery (RNC), located in Riverside, California.

Work includes, but not limited to remove and replace existing rotor sprinkler heads and swing joints, and install sprinkler blocks as described herein and on the attached plans and detail drawings.

B. Work will be accomplished in accordance with VA requirements, Federal, State, and

Local Code requirements.

C. All work will be conducted in such a manner as to minimize the impact on the cemetery operations. Submission of a schedule that minimizes the effect of normal operations on the cemetery shall be approved by the Contracting Officer’s Representative (COR) and Cemetery Director prior to the start of work.

D. Site work will be accomplished between the hours of 8:00 and 4:30, Monday through Friday; no work will be performed on Federal Holidays.

E. All work will be coordinated with the COR. Only the Contracting Officer (CO) has the authority to make changes to the contract that affects price and/or time.

2. DESCRIPTION/STATEMENT OF WORK/SPECIFICATIONS

A. Description:

1) Riverside National Cemetery has approximately 2883 full-circle and 917 part-circle rotor sprinkler heads in Phases 1 thru 4. The work does not include the new expansion

5. The work in this project includes but is not limited to:

B. Item 1: Remove and Replace Existing Full Circle Rotor Sprinkler Heads

1) Remove sod and protect for reuse when excavating sprinkler and swing joint for replacement.

2) Remove and dispose of all Rain Bird Falcon 6504 and 8005 series and equivalent rotor sprinkler heads.

3) Remove and dispose of all swing joints.

4) Procure, deliver, and install replacement components in complete working order as per detail drawings.

a) Install Dura SJ1-A1-3-2-12 swing joint or approved equal. The depth of bury varies from 18 inches to 22 inches.

b) Flush line before installing sprinkler head.

c) Install Rain Bird 8005 series rotor w/#16 nozzle.

i. Do not diffuse stream with radius reduction screw.

ii. Install sprinkler heads per detail drawing; exhibit A.

iii. Install sprinkler heads perpendicular with grade.

iv. Compact soil around sprinkler head.

d) Install Christy concrete sprinkler protector/block – type A, No. M30SBA around each full-circle head.

i. Note, some sprinkler heads may have existing concrete blocks and shall be replaced if cracked or damaged or are not equivalent to the specified block.

C. Item 2: Remove and Replace Existing Part Circle Rotor Sprinkler Heads

1) Remove sod and protect for reuse when excavating sprinkler and swing joint for replacement.

2) Remove and dispose of all Rain Bird Falcon 6504 and 8005 series and equivalent rotor sprinkler heads.

3) Remove and dispose of all swing joints.

4) Procure, deliver, and install replacement components in complete working order as per detail drawings.

a) Install Dura SJ1-A1-3-2-12 swing joint or approved equal. The depth of bury is

18 inches but may vary.

b) Flush line before installing sprinkler head.

c) Install Rain Bird 6504 series rotor w/#16 nozzle.

i. Do not diffuse stream with radius reduction screw.

ii. Install sprinkler heads per detail drawing; exhibit B.

iii. Install sprinkler heads perpendicular with grade.

iv. Compact soil around sprinkler head.

v. Adjust arc of part-circle sprinkler heads so that water does not spray onto the roadways and sidewalks.

d) Install Christy concrete sprinkler protector/block – type A, No. M30SBA around each part-circle head.

i. Note, some sprinkler heads may have existing concrete blocks and shall be replaced if cracked or damaged or are not equivalent to the specified block.

e) Note: An estimate of existing concrete blocks to remain is 1,365 leaving approximately 2,435 to be added and installed.

3. SCHEDULE OF SERVICES:

PRICE/COST SCHEDULE:

Contract Line Item

Description

Quantity

Unit

Unit Price

Total Price

Replace Full Circle Rotor Sprinkler Heads and Swing Joints, and Install Sprinkler Blocks

2883 Ea $________ $_______

Replace Part Circle Rotor Sprinkler Heads and Swing Joints, and Install Sprinkler blocks

917 Ea $________ $________

Total Price $_______

4. GENERAL REQUIREMENT

A. Prior to submission of any bid, the Contractor shall perform a thorough field survey of the existing conditions and features. Verify at project site the exact dimensions, clearances, and associated requirements of existing conditions to insure proper procurement and installation. Any site conditions which may cause significant deviation from the Drawings shall be brought to the attention of the COR for clarification prior to submission of the bid. Contractor shall supply all required electrical utilities to complete the work. The Government will make water available to the contractor for the purpose of completing the contract at no cost to the contractor.

B. Submittals MANUFACTURER’S PRODUCT LITERATURE AND DATA SHEETS:

Submit for approval, all of the items specifically mentioned under the separate sections of the Statement of Work, with information sufficient to evidence full compliance with contract requirements. Materials, fabricated articles, and the like to be installed in permanent work shall equal those of approved submittals. After an item has been approved, no change in brand or make will be permitted unless:

1) Satisfactory written evidence is presented to, and approved by Contracting Officer, that manufacturer cannot make scheduled delivery of approved item or;

2) Item delivered has been rejected and substitution of a suitable item is an urgent necessity or;

3) Item delivered has been rejected and substitution of a suitable item is an urgent necessity or;

4) Other conditions become apparent which indicates approval of such substitute item to be in best interest of the Government.

C. Forward submittals in sufficient time to permit proper consideration and approval action by Government. Time submission to assure adequate lead time for procurement of contract-required items. Delays attributable to untimely and rejected submittals will not serve as a basis for extending contract time for completion.

D. Submittals will be reviewed for compliance with contract requirements by Architect- Engineer, and action thereon will be taken by Contracting Officer’s (COR) Representative on behalf of the Contracting Officer.

E. Submittals will receive consideration only when covered by a transmittal letter signed by Contractor. The transmittal shall contain the list of items, name of Cemetery, name of Contractor, contract number, applicable specification paragraph numbers, applicable drawing numbers (and other information required for exact identification of location for each item, manufacturer and brand, ASTM or Federal Specification Number (if any) and such additional information as may be required by specifications for particular item being furnished. In addition, catalogs shall be marked to indicate specific items submitted for approval.

F. All utilities required for the continuous operation of all existing facilities must be maintained in service at all times. All work shall be coordinated with the COR. Work will be conducted in such a manner to minimize the impact on the Cemetery operations.

Coordinate any shut-down of water supply to the existing irrigation system with the COR. Water shall be restored at the end of each business day. Provide temporary piping as required to restore water supply to the irrigation system.

G. The Contractor shall obtain any necessary permits and cooperate with the utilities company/cemetery staff to avoid any damage or liability, and provide a safe work environment for his/her employees. The Contractor is responsible for damages to utilities, above and below ground.

H. The Contractor shall coordinate with the COR to store any required materials or supplies prior to and during the performance of work, (i.e., storage containers, construction fencing, and portable latrines) if required by the contractor for project execution. Public access to the National Cemetery shall not be impaired.

I. The Contractor shall assume sole responsibility for the safety of all persons on or about the construction site in accordance with applicable laws and codes. The contractor shall be in accordance with the safety provisions of the latest manual of accident prevention published by the Associated General Contractors of America and Division of Occupational Safety and Health (DOSH) and shall meet all safety requirements of Riverside National Cemetery Safety Officer, Department of Veterans Affairs, OSHA, and the State.

J. The Contractor shall guarantee that all work done under this contract will be free from faulty materials or workmanship for a period of one year after the date of Final Acceptance by the Government. The Contractor hereby agrees to repair or replace all defects appearing in the work done under this contract to the satisfaction of the Government at no additional cost to the Government.

K. The Contractor shall repair and or replace any damage done to cemetery property to its prior existing condition when altered or damaged by the Contractor at no additional cost to the Government. (e.g., damage to turf, water utilities, headstones, curbs, and pavements.)

L. All debris shall be removed from the site by the Contractor, at the Contractor’s expense, including all dump fees. Debris shall not be allowed to accumulate at the site; debris shall be removed daily.

M. The contractor shall make all attempts to minimize disruption to cemetery activities.

N. Completion Time: 120 calendar days from date of issuance of Notice to Proceed

(NTP).

5. STANDARDS OF EMPLOYEE CONDUCT

A. All construction within the national cemetery shall be conducted with the emphasis on proper cemetery etiquette as this is an active cemetery. No disrespectful activity will be tolerated.

B. The National Cemetery Administration honors veterans with a final resting place and lasting memorials that commemorate their service to our Nation. National Cemeteries are national shrines. The standards of work, appearance, and procedures performed by the contractor at this cemetery shall reflect this nation’s concern for those interred there. Due to the sensitive mission of the cemetery, contractor personnel must exercise and exhibit absolute decorum, composure, and stability at all times.

C. Contractor personnel shall be required to adhere to the following standards of dress and conduct, as briefly mentioned here, while performing work in the National Cemetery.

These standards and regulations are enforceable under Title 38, U.S.C., Part I, Chapter 9, Section 5901.

D. Clothing shall be presentable and suitable to the work while maintaining proper appearance and decorum indicative for a National Shrine. Uniform shirts and hats are preferred. Clothing shall be clean and cleanliness and personal hygiene are imperative. T-shirts and/or tank tops as outer garments are prohibited. Protective/safety clothing and shoes shall meet or exceed OSHA and state requirements.

E. Behavior and language must be appropriate, reverent, and respectful at all times.

F. Eating and drinking (except water) is prohibited in the work areas and within sight of a committal shelter during a service.

G. Use of intoxicating beverages, any tobacco products, and illegal drugs on the Cemetery premises is strictly prohibited.

H. Contractor personnel shall not lean, sit, or stand on or against headstones or monuments.

No tools, equipment or other items will be placed or leaned on headstones or monuments.

I. The Contractor shall be responsible for maintaining satisfactory standards of personnel conduct and work performance and shall administer disciplinary action as required. The Contractor is expected to remove any employees from the Cemetery for cause, to include, but not limited to, safety violations, other misconduct in performance of duty under these specifications and/or conduct contrary to the best interests of the Government. If the Contractor fails to act in this regard, or the reason for a removal is immediately required to protect the interests of the Government, the COR may direct the removal of an employee from the premises. Contractor objections to any such action will be referred to the Contacting Officer (CO) for final resolution; however, the Contractor will first immediately comply with COR direction pending any CO final resolution at a later time or date. The Contractor will not be due any type of compensation for their costs incurred as a result of an employee being removed for cause; unless the removal is directed by the COR and is later found invalid and/or unreasonable by the Contracting Officer.

6. SCHEDULE

A. The anticipated completion of this project is 120 calendar days after receipt of Notice to Proceed. This project should be start in middle of November and completed by middle March.

7. DEFINITIONS

A. Construction contract as defined by the Department of Veterans Affairs (VA) is the procurement by the Government, under one contract, with one firm or joint venture (JV) for construction services for a specific project.

B. Contracting Officer: The services to be performed under this contract are subject to the general supervision, direction, control and approval of the Contracting Officer. The Contracting Officer is the only person authorized to obligate the government, interpret or change the contract.

C. Project Manager / Contracting Officer’s Representative (COR): The COR is the Contracting Officer's authorized representative. The COR is responsible for protecting the Government's interest in the execution of the construction contract work. His duties include surveillance of all construction work to assure compliance with the contract documents, approval of all submittals, samples, shop drawings, etc.

D. Contract: This term, as used herein, refers to the Contract(s) to perform the construction of the project.

E. Contractor: This term, as used herein, refers to the contractor under this contract.

8. LOCATION

Riverside National Cemetery – 22495 Van Buren Boulevard, Riverside, CA 92518

9. POST AWARD REQUIREMENTS

A. Construction Period Submittals

1) Submittals - The Contractor shall be responsible to ensure that the COR review schedules, descriptive literature and samples, and review the color, texture and suitability of materials for conformity with the contract documents. The VA COR will have final approval authority.

B. Site Visits and Inspections

1) At the behest of the Contractor, the VA inspector shall observe the construction, advise the COR of any deviations or deficiencies or solutions to issues discussed.

- END OF STATEMENT OF WORK -