36C78622B0009 0001.docx

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Y1AZ--953-MM22-002: Site Improvements - Committal Shelter, Fort Sheridan National Cemetery
Solicitation number
36C78622B0009
Issued by

About this file

This document contains an amendment to a solicitation for site improvement work at Fort Sheridan National Cemetery. The amendment extends the response deadline from June 30, 2022 at 3:00 PM EDT to July 8, 2022 at 4:00 PM EDT. It provides responses to various request for information questions relating to plans, specifications and requirements for the project. Key details include specifications for asphalt and concrete work, dimensions for a prefabricated storage building, land survey information, clarification of roofing materials and pitch, and confirmation that no ceiling fan is required due to lack of power. The solicitation is for the Department of Veterans Affairs National Cemetery Administration for site improvements including construction of a committal shelter at Fort Sheridan National Cemetery.

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Other files

File Type Posted
GSLM_Fort Sheridan_Set_JAN_2022 (June 22 Version).pdf PDF
971857 Fort Sheridan Boundary Survey.pdf PDF
Pages from 124810 Fort Sheridan Cemetery Road Repaving.pdf PDF
Pre-fab storage building.pdf PDF
Map-Cemetery.pdf PDF
Site Plan.pdf PDF
DOL Wage Determination _ Lake County.pdf PDF
Cemetery Map.pdf PDF
36C78622B0009_1.docx DOCX document
AsBuilts Drawings.pdf PDF
Technical Specifications.pdf PDF
Spec Attachments.pdf PDF
Cost Estimate Worksheet.xlsx XLSX spreadsheet
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5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 7742-000009

953-MM22-002

36C786 Department of Veterans Affairs National Cemetery Administration Contracting Services 18434 Joplin Road Triangle

VA

22172 36C786 Department of Veterans Affairs National Cemetery Administration Contracting Services 18434 Joplin Road Triangle

VA

22172 To all Offerors/Bidders

36C78622B0009 04-08-2022

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to:

07/08/2022 - 4:00 PM EST

774--3223 CM3922 0111B5 20222026 16

X Site Improvements - Committal Shelter, Fort Sheridan Amendment 0001 is issued to:

Response to RFI questions - - - See attached Continuation Page(s).

The Bid Opening Due Time/Date is extended out for one (1) week from June 30, 2022, at 3:00 PM EDT to July 8, 2022, at 4:00 PM EDT.

No other changes are made at this time.

All other solicitation Terms and Conditions remain unchanged.

Claude Humphrey Contracting Office End of Document

CONTINUATION PAGE

AMENDMENT 0001

Request for Information (RFI) Responses:

The following Request for Information (RFI) questions have been submitted to the Contracting Officer regarding this solicitation. The questions and responses represent all questions submitted to the Contracting Officer prior to the deadline established in the Solicitation. The following questions and responses are provided for bidder’s information and use.

RFI 1.Can you provide the Bid Opening telephone conference call in information?
Response:The Bid Opening telephone conference call in information is:
Call Line: 872-701-0185Conference ID: 580 703 768 #
RFI 2.Can you provide a site plan to show new asphalt placement, sidewalks and building location with dimensions?
Response:See attached Site Plan and Cemetery Map
RFI 3.Confirm the Size of the proposed Pole Building.
Response:The discrepancy seems to be with the size of the storage building, the building dimensions stated in the SOW is too large for the location. The correct size as shown in the ‘prefab storage example’ is 24’ x 18’.
RFI 4.Should the exterior walls and roof be insulated or non-insulated?
Response:They shall be non-insulated.
RFI 5.Is there a Plat Survey for the site that shows grave sites, drainage, utilities? If so, please provide.
Response:See attached Reference drawings.
RFI 6.Is there a drainage plan for the site? If so, please provide.
Response:No, there is no drainage plan for this site. However, the document “Pages from 124810 Fort Sheridan Cemetery Road Repaving” has some drainage information that may be helpful.
RFI 7.As-Built Drawings from Mound City Cemetery Cover sheet shows 41 pages of drawings there are only 5 actual drawings. Request copies of the remaining drawings for evaluation.
Response:Note that the drawings provided are for informational purposes, are from a previously built committal shelter, and are to be used as a reference guild to building the new committal shelter at Ft. Sheridan National Cemetery. The missing drawings are irrelevant to this project and were intentionally deleted from the file.
RFI 8.Is there a Plat Survey for the site that shows grave sites, drainage, utilities? If so, please provide.
Response:See attached Reference Drawings.
RFI 9.What is the location for the storage shed?
Response:See attached Reference Drawings.
RFI 10.What are the specifications for the concreted pad under the storage shed?
Response:Refer to the details included in the specifications for Heavy Duty Applications.

RFI 11. Has the size and material of the storage shed changed from the SOW, (ExSel 4205 sized 25’ x 50’, with 15’6” eave height)?

Response: See attached Reference Drawings.

RFI 12.The cemetery backs up to the Reserve Center, Can the Reserve Center parking lot be used to gain access to the storage shed location and/or be used for the Material Laydown area?
Response:Note that the Reserve Center parking lot is Not part of the cemetery and therefore that cemetery has not rights or say on the use of the parking lot. The COR can provide the POC information for the Reserve Center upon formal request, of which it will be up to the Contractor to make contact and work out a temporary usage Memorandum of Understanding (MOU) with the Reserve Center. The Contractor would need to provide a detailed plan to the NCA that shows and ensure that the Reserve Center training activities will not affected by the Contractor’s work/activities. If the Contractor’s work/activities in anyway causes an impact to the training, the answer will be NO.
In regards to the Material Laydown area, the cemetery will provide such an area on cemetery property.
RFI 13.Is the roadway to be repaved only in the circle, or does it include the one-way paths that run out from the circle?
Response:See attached Reference Drawings.
RFI 14.Is it required to include a ‘Fee’ for an architect for drawings of committal shelter and storage shed in order to provide ‘as-builts’ to the customer at the end?
Response:If required, an architect fee should be inclusive in bidders total bid price/cost.

RFI 15. Solicitation Page 14 of 91 Section F paragraph c – “Contractor shall build a dedicated committal service shelter drive or pull-off area to provide parallel parking for interment services. A small loop drive adjacent to the shelter, wide enough for parking three (3) vehicles abreast.” Small loop drive adjacent to shelter is this to be concrete or asphalt? What are the dimensions?

On the map, please show the “A small Loop drive adjacent to the shelter, wide enough for parking three (3) vehicles abreast; what is the size and construction composition of the Loop and should the ‘Loop’ provide parallel parking for interments services?

Response: A separate loop drive is not necessary. The existing refinished asphalt road will be used.

RFI 16.Solicitation page 13 of 91 and Spec Attachment - Eave height on prefab building is to be 15’6” or ?
Response:Use the Menards design and buy estimate included in the solicitation for building dimensions
RFI 17.Drawing page A101 - 2x6 wood decking on reflected ceiling plan – Type of wood (species) to use?
Response:Select Structural No. 2 grade and any of the following species:

1. Hem-fir (north); NLGA.

2. Mixed southern pine; SPIB.

3. Spruce-pine-fir; NLGA.

RFI 18.Drawing page A101 - How large is the ceiling fan?
Response:No Ceiling Fan – There is no electrical equipment in this project because no available power
RFI 19.Drawing page A101 Detail A - What size and type are the downspouts?
Response:Prefabricated structure manufacturer to include properly sized downspouts in submittal for COR approval
RFI 20.Drawing page A101 Detail D and Technical Specifications page 216 of 221 – What is the manufacturer type and size of the wall mounted ash receptacle.
Response:An Ash Urn receptacle is not required
RFI 21.Spec Attachment page 5 of 14 and Solicitation page 13 of 19 – Should it be 6/12 roof pitch or 3/12 roof pitch?
Response:6/12 Roof pitch per the design and buy estimate included in the solicitation

END OF AMENDMENT 0001

See attached document: Pre-fab storage building.

See attached document: Site Plan.

See attached document: Map-Cemetery.

See attached document: GSLM_Fort Sheridan_Set_JAN_2022 (June 22 Version).

See attached document: Pages from 124810 Fort Sheridan Cemetery Road Repaving.

See attached document: 971857 Fort Sheridan Boundary Survey.

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