36C78621R0027 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 5

N/A

36C786

Department of Veterans Affairs National Cemetery Administration Contracting Services 18434 Joplin Road Triangle VA 22172

36C786

Department of Veterans Affairs National Cemetery Administration Contracting Services 18434 Joplin Road Triangle VA 22172

To all Offerors/Bidders

36C78621R0027

04-26-2021

X

X X

X 1

The purpose of this amendment is answer questions. Please see the following pages.

Katherine Iacovelli Contract Officer

Following Pages Questions and Answers

? 1and 2) Page 3 –

6. Contents of Invoice –

1. Does cemetery name mean the ship to location, or will the cemetery name be provided from the information provided to Coldspring?

a. All shipping information will be included on each order forwarded to the contractor and will contain the cemetery name (if applicabile) and the address.

2. To what detail is the “Service/Item(s) Provided” needed?

a. Meaning the type of marker provided, T1, B1,B6 ect.

? 3-5) Page 5 – Due to the high quantities outlined in Section B.2 Price Schedule:

1. When is the award date – 30 days after Offers Due date?

a. Award date is estimated for July 1, 2021 pending responses to the solicitation.

2. Is there a ramp up/ grace period? If yes, what is the said period?

a. The performance period for the contract is 20 calendar days delivered. There is no separate grace/ramp up period.

3. When would we expect to get our first order?

a. The day following the effective date of the contract award.

? 6) Page 8 –

4.6 Rods and Washers

1. Can the washers detailed in Section B.3-4.6 be substituted with a Stainless Steel Fender Washer 1 1/2” diameter x 16 gauge? This washer is used in over 80,000 memorials annually in our production lines and could be used in lieu of “the 2” x 2”, 18-gauge stamped reinforced brass with a 3/8” hole centered in the washer”.

a. That is acceptable.

? 7-15) Page 10 –

9.1 Normal delivery – is says delivered in 20 calendar days.

1. Is there a grace around holidays?

a. 20 days excluding Holidays

2. Since we do not control the shipping company – is our requirement to get to Fed Ex in 15 days so they can deliver in approximately 20?

a. Markers may be provided to the carrier as soon as they are ready, and must arrive at there destination with 20 days from the order date.

3. Will all addresses be verified prior to ordering the units?

a. Addresses are provided by the consignee, the contractor is responsible for verfiing it is a valid address.

9.2 Accelerated Delivery (10 Day Specials) –

1. Is there a grace around holidays?

a. Excludes Holiday’s

2. Since we do not control the shipping company – is our requirement to get to Fed Ex in 5 days so they can deliver in approximately 10?

a. Accelerated Delivery (10 Day Specials) means that the specific order is placed on the top of the stack to be produced next. Normal shipping would apply. This does not mean that the order needs to be expedited to ship and be received within 10 days.

3. Will all addresses be verified prior to ordering the units?

a. Addresses are provided by the consignee, the contractor is responsible for verfying it is a valid address.

10.2 Contractor Provided Weekly Delivery Report – is this a PDF? Excel?

a. Excel is acceptable.

For the Date each order was delivered – blank as we do not know?

a. You should be provided a delivery confermation from the carrier, this date would be entered on your weekly once you receive it.

Estimated delivery dates for pending orders – our internal due date or put in 5 days from FedEx label?

a. Your projected date the consignee will receive the marker. This should be 20 days after the order receive date.

? 16 – 18) Page 12 –

12.1 Weekly report of returned/scraped – in a PDF or excel?

a. Excel is acceptable.

Page 15 –

(g) Invoice – this item states an original invoice is to be sent electronically.

1. Is this in addition to the requirement on page 3 item 4 – sending through Tungsten?

Note: the requirement under item 4 on page 3 are different then these requirements.

a. This is the same requirement, just defined on page 3 and a general not on page

15. All invoices are submitted through Tungsten.

2. Will any quote or order documentation be required to be sent to the cemetery locations?

a. No, only a BOL (Bill of Lading) will be provided to the recipient with each order.

Questions for the VA regarding the size of the Emblems of Belief and layout issues.

?.19) Are there reduced size standards for the Emblems of Belief? If so what are the standard sizes? On the layouts below, the Emblems of Belief are represented by three different size circles. The standard size of the emblem is indicated as 2” tall on drawing A-EM-1. The 2” tall emblem will not fit in the top location dimensioned on the 6 Line inscription… drawing below, lower left. The space is dimensioned at 1.81”. And 2” is very tight fitting in other locations as well.

?. 20) The dimensions for the 6 Line Inscription placement… is the one closest to the layout for the required sample to be submitted for bidding. The line spacing is very non-uniform.

Reference below, in particular the space dimensions of 1.02” and .25” on the upper name and .62” and .44” on the lower name. One would expect them to be similar. Do we follow the layout, or are there corrected dimensions to follow, or do we use our best judgment to place the lines for a uniform “look”? Place the lines for a uniform consistent look.

?. 21) Additionally, as mentioned above in question one, the 2” tall Emblem of Belief does not fit in the 1.81” space indicated and still would be very tight even if the lines were adjusted. The space for the emblem at the bottom would be too small as well. It is also 1.81”. Reduce the EOB size to fit the space available.

?.22) Do we need to send 2 sets of resumes etc?

No. You can forgo sending the anonymous Volume.

End of Document