36C78621R0004 RFP Final.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRA CTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 72

7861-000091

36C78621R0004

6. SOLICITATION ISSUE

DATE

08-24-2020

Katherine Iacovelli 703-630-9350 09-04-2020 Noon Eastern

43C1 Department of Veterans Affairs NCA Contracting Service

18434 Joplin Rd Triangle VA 22172

X 100

X

Y

327991

500 Employees

N/A

X

Various locations nationwide

43C1

Department of Veterans Affairs NCA Contracting Service

18434 Joplin Rd Triangle, VA 22172

43C1 http://www.tungsten-network.com/customer -campaigns/veterans-affairs/

1-877-752-0900

See CONTINUATION Page

This solicitation is for supplying Medal of Honor upright and fl i bl d i f i id flat monuments in marble and granite for nationwide distribution per each Task Order

SOW has many changes including reporting, quarry changes, SOW HAS CHANGED TO ALLOW FOR USING GOVERNMENT PROVIDED STONES

Submit questions only by email before noon Eastern August 28th to: katherine.iacovelli@va.gov

SUBMIT PROPOSAL VIA EMAIL TO THE ADDRESS ABOVE

Please fill these out

DUNS:

EMAIL ADDRESS:

PHONE #:

$0.00 See CONTINUATION Page

786-550710-4210 01BH705MA 0102H 2021

786-550708-4210 01BH705MA 0102H 2021

X X

X 1

Contract Officer

36C78621R0005

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 SCHEDULE OF PRICES

B.3 STATEMENT OF WORK/SPECIFICATION

SECTION C - CONTRACT CLAUSES

SBA ACT 8(d)(13)(B)

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT

2018)

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.3 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA

ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

C.4 VAAR 852.247-71 DELIVERY LOCATION (OCT 2018)

C.5 VAAR 852.247-72 MARKING DELIVERABLES (OCT 2018)

C.6 VAAR 852.247-73 PACKING FOR DOMESTIC SHIPMENT (OCT 2018)

C.7 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (MAR 2020)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

Attachment 1 Definitions Attachment 2: Contract Discrepancy Report (CDR) Attachment 3: Past Performance Questionnaire Attachment 4: Sample Review Forms

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (OCT 2018)

E.2 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.3 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

E.4 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS

Submission Information Rating Standards

E.5 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL

ITEMS (MAR 2020)

36C78621R0004

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C786 Department of Veterans Affairs NCA Contracting Service 18434 Joplin Rd Triangle, VA 22172

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the Contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management

3. INVOICES: Invoices shall be submitted in arrears:

Other [X] monthly after acceptance by Government

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the Contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

http://www.tungsten-network.com/customer-campaigns/veterans-affairs/

5. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

6. CONTENTS OF INVOICE:

• Contractor Information (Name, Complete Address, Telephone Number, Taxpayer Identification Number)

• Date of Invoice

• Date of Period of Invoice Performance

• Invoice Number

• Obligation/Invoice Number (Only one purchase order may be included on each invoice submitted)

• Cemetery Name

• Unit Cost

• Total Invoice Amount

• Service/Item(s) provided

6. SOLICITATIONS:

Failure to submit all required documentation as required may result in your submission being determined non-responsive and removed from further consideration.

8. MISSING PAGES:

It is the responsibility of the offeror to examine this solicitation to verify that he or she has received all pages. In addition, in compiling this package, some pages may have been duplicated. If the offeror feels that pages are missing or duplicated, the offeror is encouraged to contact the Contracting Officer at the telephone number shown in Block 7B, Standard Form 1442, Solicitation / Contract / Order for Commercial Items.

9. TIME OF DELIVERY:

Delivery is to be performed Monday through Friday, 8:00 a.m. – 4:30 p.m., except Federal Holidays.

10. POST AWARD CONFERENCE:

Prior to commencement of work, contract awardee and a representative of all Subcontractors are required to attend a post award conference with Contracting Officer’s Representative and Contracting Officer/Specialist to assure that all parties understand all contractual obligations and the role that each party serves.

11. GOVERNMENT HOLIDAYS:

Holidays observed by the Federal Government:

New Year's Day 1 January Martin Luther King's Birthday Third Monday in January President's Day Third Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Day 4th Thursday in November Christmas Day 25 December

If a holiday falls on Sunday, the following Monday will be observed as the legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies.

Also included would be any day specifically declared by the President of the United States of America as a national holiday.

B.2 SCHEDULE OF PRICES

The term of the contract shall be from Date of Award to September 30, 2021 and 4 option years from October 1 to September 30 each if exercised. Please price both schedules.

OPTION A PRICE SCHEDULE

BASE YEAR Date of Award to September 30, 2021

CLIN DESCRIPTION

Option A Gov’t provided stones

EST

QUANTITY

UNIT UNIT

PRICE

EST TOTAL PRICE

0001 G6, GRANITE MARKER,

FLAT, 4" MOH

4 EA

0002 J6, GRANITE MARKER,

THIN, FLAT 3", MOH

1 EA

0003 L6, GRANITE MARKER,

SMALL FLAT 3", MOH

0 EA

0004 F6, MARBLE MARKER, 4" 2 EA

0005 V6, GRANITE MARKER, MOH 1 EA

0006 V7, UPRIGHT, GRANITE

MARKER, CIVIL WAR UNION,

MOH

1 EA

0007 V9, UPRIGHT, GRANITE

MARKER, SPAN-AM WAR, MOH

0 EA

0008 U6, UPRIGHT, MARBLE

MARKER, MOH

1 EA

0009 U7, UPRIGHT, MARBLE

MARKER, CIVIL WAR,

UNION, MOH

8 EA

0010 U9, UPRIGHT, MARBLE

MARKER, SPAN-AM WAR, MOH

1 EA

0011 U9, UPRIGHT, MARBLE

HEADSTONE, SPAN-AM WAR,

MOH

0 EA

ESTIMATED BASE YEAR TOTAL

OPTION YEAR 1

CLIN DESCRIPTION

Option A Gov’t provided stones

EST

QUANTITY

UNIT UNIT

PRICE

EST TOTAL PRICE

1001 G6, GRANITE MARKER,

FLAT, 4" MOH

4 EA

1002 J6, GRANITE MARKER,

THIN, FLAT 3", MOH

0 EA

1003 L6, GRANITE MARKER,

SMALL FLAT 3", MOH

0 EA

1004 F6, MARBLE MARKER, 4" 2 EA

1005 V6, GRANITE MARKER, MOH 1 EA

1006 V7, UPRIGHT, GRANITE

MARKER, CIVIL WAR

UNION, MOH

0 EA

1007 V9, UPRIGHT, GRANITE

MARKER, SPAN-AM WAR,

MOH

0 EA

1008 U6, UPRIGHT, MARBLE

MARKER, MOH

1 EA

1009 U7, UPRIGHT, MARBLE

MARKER, CIVIL WAR,

UNION, MOH

8 EA

1010 U9, UPRIGHT, MARBLE

MARKER, SPAN-AM WAR,

MOH

1 EA

0011 U9, UPRIGHT, MARBLE

HEADSTONE, SPAN-AM WAR,

MOH

ESTIMATED OPTION YEAR 1 TOTAL

OPTION YEAR 2

CLIN DESCRIPTION

Option A Gov’t provided stones

EST

QUANTITY

UNIT UNIT

PRICE

EST TOTAL PRICE

2001 G6, GRANITE MARKER,

FLAT, 4" MOH

4 EA

2002 J6, GRANITE MARKER,

THIN, FLAT 3", MOH

4 EA

2003 L6, GRANITE MARKER,

SMALL FLAT 3", MOH

4 EA

2004 F6, MARBLE MARKER, 4" 4 EA

2005 V6, GRANITE MARKER, MOH 10 EA

2006 V7, UPRIGHT, GRANITE

MARKER, CIVIL WAR

UNION, MOH

10 EA

2007 V9, UPRIGHT, GRANITE

MARKER, SPAN-AM WAR,

MOH

10 EA

2008 U6, UPRIGHT, MARBLE

MARKER, MOH

10 EA

2009 U7, UPRIGHT, MARBLE

MARKER, CIVIL WAR,

UNION, MOH

10 EA

2010 U9, UPRIGHT, MARBLE

MARKER, SPAN-AM WAR,

MOH

10 EA

0011 U9, UPRIGHT, MARBLE

HEADSTONE, SPAN-AM WAR,

MOH

ESTIMATED OPTION YEAR 2 TOTAL

OPTION YEAR 3

CLIN DESCRIPTION

Option A Gov’t provided stones

EST

QUANTITY

UNIT UNIT

PRICE

EST TOTAL PRICE

3001 G6, GRANITE MARKER,

FLAT, 4" MOH

4 EA

3002 J6, GRANITE MARKER,

THIN, FLAT 3", MOH

0 EA

3003 L6, GRANITE MARKER,

SMALL FLAT 3", MOH

0 EA

3004 F6, MARBLE MARKER, 4" 2 EA

3005 V6, GRANITE MARKER, MOH 1 EA

3006 V7, UPRIGHT, GRANITE

MARKER, CIVIL WAR

UNION, MOH

0 EA

3007 V9, UPRIGHT, GRANITE

MARKER, SPAN-AM WAR,

MOH

0 EA

3008 U6, UPRIGHT, MARBLE

MARKER, MOH

0 EA

3009 U7, UPRIGHT, MARBLE

MARKER, CIVIL WAR,

UNION, MOH

8 EA

3010 U9, UPRIGHT, MARBLE

MARKER, SPAN-AM WAR,

MOH

1 EA

3011 U9, UPRIGHT, MARBLE

HEADSTONE, SPAN-AM WAR,

MOH

ESTIMATED OPTION YEAR 3 TOTAL

OPTION YEAR 4

Option A Gov’t provided stones

EST

QUANTITY

UNIT UNIT

PRICE

EST TOTAL PRICE

4001 G6, GRANITE MARKER,

FLAT, 4" MOH

4 EA

4002 J6, GRANITE MARKER,

THIN, FLAT 3", MOH

0 EA

4003 L6, GRANITE MARKER,

SMALL FLAT 3", MOH

0 EA

4004 F6, MARBLE MARKER, 4" 2 EA

4005 V6, GRANITE MARKER, MOH 1 EA

4006 V7, UPRIGHT, GRANITE

MARKER, CIVIL WAR

UNION, MOH

0 EA

4007 V9, UPRIGHT, GRANITE

MARKER, SPAN-AM WAR,

MOH

0 EA

4008 U6, UPRIGHT, MARBLE

MARKER, MOH

0 EA

4009 U7, UPRIGHT, MARBLE

MARKER, CIVIL WAR,

UNION, MOH

8 EA

4010 U9, UPRIGHT, MARBLE

MARKER, SPAN-AM WAR,

MOH

1 EA

4011 U9, UPRIGHT, MARBLE

HEADSTONE, SPAN-AM WAR,

MOH

ESTIMATED OPTION YEAR 4 TOTAL

ESTIMATED OPTION YEAR 2 TOTAL

ESTIMATED OPTION YEAR 3 TOTAL

ESTIMATED AGGREGATE CONTRACT TOTAL

Each CLIN shall be priced in total for labor, materials, OH, Shipping and other items.

Quantity is only estimated, contract maximum is 100. Task Order Minimum is 1.

Price Breakdown by %:

Labor EA Shipping EA

TOTAL 100%

OPTION B PRICE SCHEDULE

BASE YEAR Date of Award to September 30, 2021

CLIN DESCRIPTION

Option B Vendor provided stones

EST

QUANTITY

UNIT UNIT

PRICE

EST TOTAL PRICE

0001 G6, GRANITE MARKER,

FLAT, 4" MOH

4 EA

0002 J6, GRANITE MARKER,

THIN, FLAT 3", MOH

1 EA

0003 L6, GRANITE MARKER,

SMALL FLAT 3", MOH

0 EA

0004 F6, MARBLE MARKER, 4" 2 EA

0005 V6, GRANITE MARKER, MOH 1 EA

0006 V7, UPRIGHT, GRANITE

MARKER, CIVIL WAR UNION,

MOH

1 EA

0007 V9, UPRIGHT, GRANITE

MARKER, SPAN-AM WAR, MOH

0 EA

0008 U6, UPRIGHT, MARBLE

MARKER, MOH

1 EA

0009 U7, UPRIGHT, MARBLE

MARKER, CIVIL WAR,

UNION, MOH

8 EA

0010 U9, UPRIGHT, MARBLE

MARKER, SPAN-AM WAR, MOH

1 EA

0011 U9, UPRIGHT, MARBLE

HEADSTONE, SPAN-AM WAR,

MOH

OPTION YEAR 1

Option B Vendor provided stones

EST

QUANTITY

UNIT UNIT

PRICE

EST TOTAL PRICE

1001 G6, GRANITE MARKER,

FLAT, 4" MOH

4 EA

1002 J6, GRANITE MARKER,

THIN, FLAT 3", MOH

0 EA

1003 L6, GRANITE MARKER,

SMALL FLAT 3", MOH

0 EA

1004 F6, MARBLE MARKER, 4" 2 EA

1005 V6, GRANITE MARKER, MOH 1 EA

1006 V7, UPRIGHT, GRANITE

MARKER, CIVIL WAR

UNION, MOH

0 EA

1007 V9, UPRIGHT, GRANITE

MARKER, SPAN-AM WAR,

MOH

0 EA

1008 U6, UPRIGHT, MARBLE

MARKER, MOH

EA

1009 U7, UPRIGHT, MARBLE

MARKER, CIVIL WAR,

UNION, MOH

8 EA

1010 U9, UPRIGHT, MARBLE

MARKER, SPAN-AM WAR,

MOH

1 EA

0011 U9, UPRIGHT, MARBLE

HEADSTONE, SPAN-AM WAR,

MOH

OPTION YEAR 2

Option B Vendor provided stones

EST

QUANTITY

UNIT UNIT

PRICE

EST TOTAL PRICE

2001 G6, GRANITE MARKER,

FLAT, 4" MOH

4 EA

2002 J6, GRANITE MARKER,

THIN, FLAT 3", MOH

4 EA

2003 L6, GRANITE MARKER,

SMALL FLAT 3", MOH

4 EA

2004 F6, MARBLE MARKER, 4" 4 EA

2005 V6, GRANITE MARKER, MOH 10 EA

2006 V7, UPRIGHT, GRANITE

MARKER, CIVIL WAR

UNION, MOH

10 EA

2007 V9, UPRIGHT, GRANITE

MARKER, SPAN-AM WAR,

MOH

10 EA

2008 U6, UPRIGHT, MARBLE

MARKER, MOH

10 EA

2009 U7, UPRIGHT, MARBLE

MARKER, CIVIL WAR,

UNION, MOH

10 EA

2010 U9, UPRIGHT, MARBLE

MARKER, SPAN-AM WAR,

MOH

10 EA

0011 U9, UPRIGHT, MARBLE

HEADSTONE, SPAN-AM WAR,

MOH

ESTIMATED OPTION YEAR 2 TOTAL

OPTION YEAR 3

Option B Vendor provided stones

EST

QUANTITY

UNIT UNIT

PRICE

EST TOTAL PRICE

3001 G6, GRANITE MARKER,

FLAT, 4" MOH

4 EA

3002 J6, GRANITE MARKER,

THIN, FLAT 3", MOH

0 EA

3003 L6, GRANITE MARKER,

SMALL FLAT 3", MOH

0 EA

3004 F6, MARBLE MARKER, 4" 2 EA

3005 V6, GRANITE MARKER, MOH 1 EA

3006 V7, UPRIGHT, GRANITE

MARKER, CIVIL WAR

UNION, MOH

0 EA

3007 V9, UPRIGHT, GRANITE

MARKER, SPAN-AM WAR,

MOH

0 EA

3008 U6, UPRIGHT, MARBLE

MARKER, MOH

0 EA

3009 U7, UPRIGHT, MARBLE

MARKER, CIVIL WAR,

UNION, MOH

8 EA

3010 U9, UPRIGHT, MARBLE

MARKER, SPAN-AM WAR,

MOH

1 EA

3011 U9, UPRIGHT, MARBLE

HEADSTONE, SPAN-AM WAR,

MOH

ESTIMATED OPTION YEAR 3 TOTAL

OPTION YEAR 4

Option B Vendor provided stones

EST

QUANTITY

UNIT UNIT

PRICE

EST TOTAL PRICE

4001 G6, GRANITE MARKER,

FLAT, 4" MOH

4 EA

4002 J6, GRANITE MARKER,

THIN, FLAT 3", MOH

0 EA

4003 L6, GRANITE MARKER,

SMALL FLAT 3", MOH

0 EA

4004 F6, MARBLE MARKER, 4" 2 EA

4005 V6, GRANITE MARKER, MOH 1 EA

4006 V7, UPRIGHT, GRANITE

MARKER, CIVIL WAR

UNION, MOH

0 EA

4007 V9, UPRIGHT, GRANITE

MARKER, SPAN-AM WAR,

MOH

0 EA

4008 U6, UPRIGHT, MARBLE

MARKER, MOH

0 EA

4009 U7, UPRIGHT, MARBLE

MARKER, CIVIL WAR,

UNION, MOH

8 EA

4010 U9, UPRIGHT, MARBLE

MARKER, SPAN-AM WAR,

MOH

1 EA

4011 U9, UPRIGHT, MARBLE

HEADSTONE, SPAN-AM WAR,

MOH

ESTIMATED OPTION YEAR 2 TOTAL

ESTIMATED OPTION YEAR 3 TOTAL

ESTIMATED AGGREGATE CONTRACT TOTAL

Each CLIN shall be priced in total for labor, materials, OH, Shipping and other items.

Quantity is only estimated, contract maximum is 100. Task Order Minimum is 1.

Price Breakdown by %:

Stone EA Labor EA Shipping EA

TOTAL 100%

B.3 STATEMENT OF WORK/SPECIFICATION

1.0 Background

The Department of Veterans Affairs (VA), National Cemetery Administration (NCA) furnishes upright headstones, flat markers and niche covers (collectively referred to as monuments) for deceased veterans worldwide. Memorial monuments are also furnished to memorialize veterans whose remains are non-recoverable.

2.0 Purpose

The purpose of this contract is to supply upright Medal of Honor headstones and flat Medal of Honor markers in marble and granite. Distribution will primarily be to locations within the United States, but overseas distribution may occur. Vendors may offer services under one of either two options. Both options require the vendor to complete the inscription, package and crate the product, and then ship the competed monument FOB destination.

Under Option A, the vendor shall use government furnished blanks for the inscription.

Under Option B, the vendor shall provide the blanks for the inscription.

Vendors must price both options.

3.1 Performance period: Regardless of the vendor’s chosen option, the Contractor shall have 20 calendar days, excluding federal holidays, as counted from the date following the day an order is sent to the Contractor until the monuments are produced and delivered to the consignee.

3.2 Unit Price: The unit price is all-inclusive --- it must cover the complete inscription as ordered regardless of the total number of lines or characters. Under either Option A or B, the unit price shall be the total price paid for each monument and the costs of delivery FOB Destination.

4.0 Monument Specification

4.1 Description: Marker, Granite, Flat, 4”, MOH (12”x24”x4”),

4.1.1 Product Code: G6

4.1.2 Drawing No.: A-G6, Rev. A, dated 2019-09-04

4.2 Description: Marker, Granite, Thin, Flat, 3”, MOH (12”x24”x3”)

4.2.1 Product Code: J6

4.2.2 Drawing No.: A-J6, Rev. A, dated 2019-09-04

4.3 Description: Marker, Granite, Small, Flat, 3”, MOH (12”x18”x3”)

4.3.1 Product Code: L6

4.3.2 Drawing No.: A-L6, Rev. A, dated 2019-09-04

4.4 Description: Marker, Marble, Flat, 4”, MOH (12”x24”x4”)

4.4.1 Product Code: F6

4.4.2 Drawing No.: A-F6, Rev. A, dated 2019-09-04

4.5 Description: Upright Headstone, Granite, MOH (13”x42”x4”)

4.5.1 Product Code: V6

4.5.2 Drawing No.: A-V6, Rev. -, dated 2003-06-05

4.6 Description: Upright Headstone, Granite, Civil War Union, MOH (13”x42”x4”)

4.6.1 Product Code: V7

4.6.2 Drawing No.: A-V7, Rev. -, dated 2003-06-05

4.7 Description: Upright Headstone, Granite, Spanish American War, MOH (13”x42”x4”)

4.7.1 Product Code: V9

4.7.2 Drawing No.: A-V9, Rev. -, dated 2003-06-05

4.8 Description: Upright Heqdstone, Granite, Thin, MOH (13”x 42”x 3”)

4.8.1 Product Code: W6

4.8.2 Drawing No: refer to drawing A-V6 for formatting.

4.9 Description: Upright Headstone, Marble, MOH (13”x42”x4”)

4.9.1 Product Code: U6

4.9.2 Drawing No.: A-U6, Rev. -, dated 2003-06-05

4.10 Description: Upright Headstone, Marble, Civil War Union, MOH (13”x42”x4”)

4.10.1 Product Code: U7

4.10.2 Drawing No.: A-U7, Rev. -, dated 2003-06-05

4.11 Description: Upright Headstone, Marble, Spanish American War, MOH (13”x42”x4”)

4.11.1 Product Code: U9

4.11.2 Drawing No.: A-U9, Rev. -, dated 2003-06-05

4.11 Reference Drawings

4.11.1 Description: Letters, Fonts, Numbers, & Other Characters

Drawing No.: A-LFN&OC-1 through 3, Rev. C dated 2016/6/13

4.11.2 Description: Emblems of Belief

Drawing No.: A-EM-Cover Page, Rev. K dated 2019/09/10 A-EM-1, Rev. I dated 2017/12/23

A-EM-2 thru 4, Rev. H dated 2017/12/23 A-EM-5, Rev K dated 2019/09/10 A-EM-6, Rev. K dated 2019/09/04

5.0 Option B: Material Specifications for Contractor Supplied Blanks

5.1 Marble shall be sound and compact, free from cracks, spalls, chips, holes, calcite lines more than two inches in length, open seams, pits, or other defects that would impair its strength, durability, or appearance. Marble shall be free of iron rich particles that result in discoloring due to oxidation during outdoor exposure.

5.1.1 Color - Marble: The overall background color of the marble, exclusive of allowable coloration (veining), shall be N8.75 or higher as judged against the Munsell Neutral Value Scale, Matte 31 – step scale. Various colored veins, no darker than N6 of the Munsell Neutral Value Scale, may blend gradually into the white background. Blotches of color or veining which are in sharp contrast with the background whiteness, which would inhibit legibility of the inscription, or which present an objectionable appearance, will be cause for rejection. Traits causing unacceptable appearance include:

• marble with multiple, long, straight streaks;

• colors which appear as draining or dripping down the stone;

• coloring which would be mistaken for black microbial growth or, markings which would be mistaken for dirt;

• marble with veining of blatantly dissimilar material susceptible to differential weathering;

• lines likely to be misinterpreted as cracks;

• broad dark markings or splotches that interfere with legibility or that create a strong visual distraction (e.g., resembling paint splatter) - regardless of where the distraction is located;

• marble which lacks a dominant white background color (more than 33% is color of veins);

• marble having 5 or more veins that are greater than 1-1/3 inches thick;

• marble having wide (other than pencil-mark thin) veins which do not gradually blend with the background color;

• marble with horizontally oriented veining haphazardly mixed with other orientations. Veining should occur across the stone primarily following the long vertical dimension or slanted by as much as ± 45 degrees from the vertical.

5.1.2 Testing - Marble: Stone supplied under this contract shall conform to the following specifications and physical requirements. Stone shall be tested, as listed below, by an approved testing laboratory and test results shall be submitted to the Memorial Products Service (MPS), Program Support Unit for approval prior to the production of the sample. Testing is required only once and shall be from a representative sample of the quarry. Testing results are required for new sources of stone.

NOTE: Testing results are not required for sources in the following areas:

• (Marble Valley) Coosa County, Alabama

• (Marble) Gunnison County, Colorado

• (Danby) Rutland County, Vermont

• (Marble Hill-Tate) Pickens County, Georgia

• (Cochise Marble) Cochise County, Arizona

5.1.3 Marble Testing Specifications

• Abrasive hardness: Marble shall have an abrasive hardness value of 10, minimum, when tested as specified by ASTM C241.

• Absorption: Marble absorption shall be 0.20 percent maximum, by weight when tested for a 48-hour period as specified in ASTM C97.

• Compressive strength: Marble shall have a minimum compressive strength of 7,500 psi when tested as specified in ASTM C170.

• Modulus of rupture: Marble shall have a minimum modulus of rupture of 1,000 psi when tested as specified in ASTM C99.

• Density: Marble shall have a bulk specific gravity equating to a minimum density of 160 lbs/ft3 per ASTM C97; and a soundness classification of A as defined by the Marble Institute of America.

5.2 Granite shall conform to the definition of Granite as defined by ASTM C119. Granite is to be standard grade, fine to medium-grained material. Granite shall be free from cracks, seams, or starts, chips, pits, or other defects that would impair its strength, durability or readability. Headstones or markers containing two or more feldspar phenocrysts, which exceed 6mm in any direction, shall be rejected.

5.2.1 Color - Granite: Granite shall be a uniform shade of light gray color (N6 or higher) as judged against the Munsell Neutral Value Scale, Matte 31 - step scale.

5.2.2 Testing - Granite: Stone supplied under this contract shall conform to the following specifications and physical requirements. Stone shall be tested, as listed below, by an approved testing laboratory and test results shall be submitted to the Memorial Products Service (MPS), Program Support Unit for approval prior to the production of the sample. Testing is required only once and shall be from a representative sample of the quarry. Testing results are required for new sources of stone.

Note: Testing results are not required for sources from the following areas:

• (Woodbury/Barre) Washington County, Vermont

• (Elberton) Elbert/Madison/Oglethorpe Counties, Georgia

• (Raymond) Madera County, California

5.2.3 Granite Testing Specifications

• Abrasive hardness: Granite shall have an abrasive hardness value (Ha) of not less than 25 when tested as specified in ASTM C241.

• Absorption: Granite shall absorb not more than 0.20 percent of moisture by weight when tested for a 48-hour period as specified in ASTM C97.

• Compressive strength: Granite shall have a minimum compressive strength of 19,000 psi when tested as specified in ASTM C170.

• Modulus of rupture: Granite shall have a minimum modulus of rupture of 1,500 psi when tested as specified in ASTM C99.

• Density: Granite shall have a bulk specific gravity equating to a minimum density of 160 lbs/ft3 as specified in ASTM C97

5.3 Applicable Publications

5.3.1 Munsell Neutral Value Scale, Matte (31 - step scale)

617 Little Britain Road, New Windsor, NY 12553-6148 Phone: (800) 622-2384 Refer to X-Rite, Inc or Pantone LLC for Munsell Color Scale

5.3.2 ASTM, Sections C97, C99, C170, C241

American Society for Testing and Materials 100 Barr Harbor Drive PO Box C700 West Conshohocken, PA 19428-2959

5.3.3 Natural Stone Institute

2020 Dimension Stone Design Manual 380 E. Lorain Street Oberlin, OH 44074

5.4 Source of supply: All stone shall be obtained from quarries within the United States having adequate capacity and facilities to meet the specified requirements. Cutting and finishing shall be done by a manufacturer equipped to process the material promptly and in accordance with these specifications.

Note: If the Contractor desires to change from the original approved quarry to another quarry during the contract term, a written request with justification and an additional sample from the new quarry shall be submitted to the MPS Program Support Unit for approval prior to using the new stone to produce blanks.

MPS and Contracting will have 3 workdays to evaluate the request and sample.

5.4 Workmanship: Each monument shall be free from defects in workmanship.

• Chips, cracks, open seams, or abraded edges shall not be permitted and the repair or patching of any such defects is prohibited and shall be cause for rejection.

• Monuments shall be free of ink, oil, crayon marks, dirt, coatings, sealers, and stone dust.

• Workmanship and production shall be in accordance with industry standards, practices, and regulatory safety requirements

5.4.1 Finish - Flat Markers (G6, J6, L6, F6): The top surface and all sides of each blank shall be uniformly machine honed with a finishing stone (in the range of 80 to 120 grit) to produce a smooth satin finish, free of scratches, saw marks, rust spots, and skips. All edges and corners shall be uniformly rounded with a smooth 3/8-inch eased edge arris. The bottom shall be a smooth sawn finish.

5.4.2 Finish – Upright Headstones (V6, V7, V9, W6, U6, U7, U9): The front, back, top and sides of each headstone shall be uniformly machine honed with a finishing stone or pad (in the range of 80 to 120 grit) to produce a smooth satin finish, free of scratches, saw marks, rust spots, and skips. All edges and corners shall be uniformly rounded with a smooth ¼ inch eased edgearris. The eased edge radius shall extend down a minimum of 28" from the top of the headstone. The bottom shall be a smooth sawn finish.

5.5 Lithlchrome: The entire inscription for Medal of Honor monuments must have two coats of gold lithichrome followed by a third coat of clear lithichrome. Upright headstones having inscription on the backside must have the backside inscription similarly coated.

6.0 Packaging and Crating: Due to the low volume of orders and the importance of the monuments arriving without damage, all monuments supplied under this contract must be crated with enough dunnage to minimize movement of the monument in the crate.

6.1 All monuments shall be packed in accordance with normal industry standards and commercial best practices to assure acceptance by the common carrier.

• Non-metal bands shall be secured around crate for its entire height (from top to bottom) and two additional bands shall secure the crate around the width. Colored materials or materials capable of staining the stone (ex. uncoated cardboard, certain kinds of wood) during outdoor storage are not permitted to be used as dunnage.

• The packaging and crating shall protect the monuments throughout the handling process and during shipment and comply with the National Motor Freight Classification:

• Ensure the crate is in good, usable condition, i.e., no broken or cracked boards, all nail heads shall be below the surface of the wood and the crate is made for heavy loads up to 300 lbs. with stringers mounted on the bottom of the crate for access by hand trucks or pallet jacks.

• Corrugated board that is being used to wrap around the product shall be 350 PSI double wall corrugated board.

• Reinforce and protect edges of the monuments with corner fiber boards.

• Protruding metal fasteners must be replaced to avoid tearing the packaging or scratching the monument surface.

• The Contractor shall ensure non-coloring materials are used for packing and that packing materials are not prone to compression which may cause load shifts or damage from the ensuing loose banding.

• The monuments shall be packed in such a manner that any adhesive, glue, or coloring from the packaging does not transfer and adhere to the stone during shipment or during interim storage prior to use.

• The Contractor shall replace monuments at no additional cost to the Government if damage is incurred during transport. The MPS Program Support Unit reserves the right to notify the Contractor by email within 5 days of any headstones damaged during transportation. Upon notification, the Contractor shall replace the damaged monuments within ten (10) calendar days from the date the e-mail was sent by MPS to the Contractor.

• Each side of the crate shall be labeled with the words, HANDLE WITH CARE, in one-inch high red letters. Use of commercially available labels can be used for this requirement.

• In addition, the Contractor shall ensure the commercial bill of lading is notated with the following statements:

“the palletized headstones must be moved to the rear of the delivery vehicle to ensure the ability of the receiving business to offload the crate using a forklift”.

In case of delivery problems: call (202)-501-3035 or 202 501 3046 for guidance. Also notify MPSProgSupport@va.gov.

6.2 Labeling: The Contractor shall provide a packing list or a shipping label for all packaged monuments.

The label shall be at least five (5) inches wide by four (4) inches long with the Order Number, and Consignee name and address. Labels must completely adhere to the front of the package and be over-coated with transparent adhesive tape that completely covers the label to prevent removal, smearing, or blurring of the information. Shipping labels shall not be covered or obscured in any way by packaging or mailto:MPSProgSupport@va.gov banding materials that make the labels unreadable. A label similar to below shall be used for each shipment:

ATTENTION

THIS IS DEPARTMENT OF

VETERANS AFFAIRS CARGO AND A MEMORIAL

TO A U.S. ARMED FORCES VETERAN.

Please handle with exceptional consideration, care, and courtesy

6.3 Destination Point IMPORTANT: The Contractor must note on the Bills of Lading that palletized monuments must be placed at the rear or side of delivery vehicles so that direct access is permitted for off-loading with a forklift.

6.4 Point of Contact for Delivery Consignee must be contacted 24 hours prior to delivery to ensure appropriate personnel and equipment is on-site to off load product. Delivery should occur between 8:30am to 3:30pm unless other arrangements are made during the pre notice of impending delivery.

6.5 Point of Contact at MPS Email MPSProgSupport@va.gov of the projected delivery following the notice to proceed and of the delivery date/time following actual delivery.

6.6 At Arrival The Cemetery is responsible for inspecting monument s eliminating product that is chipped, cracked and stained. The Cemetery Forman is responsible for inspection of the stones. Product received shall be free of ink, oil, crayon marks, dirt, tape, adhesives and coatings.

All product that does not meet the specifications will be considered scrap and the quantity will need to be reported to the cemetery, contracting and to MPSProgSupport@va.gov. The Contractor is responsible for the costs of shipping items sent back as unacceptable or disposing of product which is scrapped on site.

Any monument that is delivered broken to the cemetery shall be replaced at Contractor expense. The MPS Program Support Unit reserves the right to notify the Contractor by email within 5 days of any markers damaged during transportation.

7.0 Submittals

7.1 Potential Offerors having Specific Prior Experience. Potential offerors having 5 years’ experience in providing the government’s Medal of Honor monuments are not required to submit inscribed samples.

However, if the vendor’s offer is based upon the vendor providing the blanks, the vendor must still submit 6” x 6” x ¾” samples (one granite and one marble) representing the quality of the stone and finish to be provided. Notate the back of each sample with an indelible, permanent marker to indicate:

• The solicitation number,

• The vendor’s name and email address.

• The name of the stone,

• The name of the quarry providing the stone.

• The brand name and grit rating for the pad or stone used to produce the final finish.

7.2 Potential Offerors without Five years of Specific Prior Experience Potential offers without prior experience in producing the government’s Medal of Honor monuments must submit at Contractor expense, 3 samples, as listed below, representative of the inscribed granite and marble products which the vendor will provide. The samples shall conform to government specifications and shall be submitted for review and approval. The Contractor shall mark the sample on the back with an indelible permanent marker to show:

• The solicitation number,

• The vendor’s name, and email address mailto:MPSProgSupport@va.gov

If the sample arrives damaged or not clearly marked it will not be considered for review. At that point the Contractor’s sample would have failed to have met the submittal requirements for this solicitation and will be removed from further consideration as nonresponsive.

Regardless of whether the Contractor proposes to use government furnished material during execution of the contract, the vendor is responsible for providing its own blanks for the submission of samples. The samples must be manufactured, inscribed, and packaged to prevent any damage during shipment. The solicitation’s closure date will NOT be extended to accommodate submission of a second sample.

If the offeror without prior experience proposes to provide the blanks during execution of the contract, notate the back of each inscribed sample with an indelible, permanent marker to indicate:

• The name of the stone.

• The name of the quarry sources that will provide the stone throughout the contract.

• The brand name and grit rating for the pad or stone used to produce the final finish.

The following, with lithichrome, shall be used for the inscribed sample submissions - refer to drawings for emblem’s character, font style, special marks, inscription depths, and spacing.

Sample Requirements for U7 Medal of Honor Inscription Civil War Union: One marble inscription sample on a crowned slab, 24"x13"x3/4":

JOHN Q

SERVICE

(ARMY MOH EMBLEM)

MEDAL OF HONOR

CORP

CO A

1 NJ CAV

Sample Requirements for a V6 Medal of Honor inscription: one granite inscription sample on a crowned granite slab, 24"x13"x3/4”:

(01 - Christian)

JOHN Q

SERVICE

(NAVY MOH EMBLEM)

MEDAL OF HONOR

GYSGT

US MARINE CORPS

WORLD WAR II

JAN 1 1923

FEB 1 2003

Sample Requirements for F6 Medal of Honor Inscription: One marble inscription sample on a white slab, 24" x 12" x 3/4":

(03 - Judaism) (AIR FORCE MOH EMBLEM)

JOHN Q SERVICE

MEDAL OF HONOR

SSGT US AIR FORCE

KOREA

JAN 1 1932 FEB 1 2003

Failure to meet any of the requirements for granite and marble or inscription quality shall result in the rejection of the sample. The sample shall establish the acceptable monument quality for all granite and marble inscriptions under this contract and shall be the basis for comparison of all inscribed monuments.

Samples must be received by Memorial Products Service (MPS) prior to closing date of solicitation.

NO samples shall be accepted after closing date.

All samples submitted must be approved for further consideration of offeror’s quote/proposal.

All samples should be submitted using the dimensions noted above. Full size samples will NOT be accepted and will be refused at delivery.

Once submitted, samples become the property of the Department of Veterans Affairs and shall not be returned. Submit sample and test results to the following address:

National Cemetery Administration Attn: MPS Mail Room

5109 Russell Road Quantico, VA 22134

Sample acceptance/rejection notification with be given by the Contract Officer only and after the solicitation has closed.

8.0 Government Quality Assurance (QA)

8.1 Inspections: Quality assurance (QA) inspections of the Contractor’s manufacturing facility and products may be performed by the designated COR of the Memorial Products Service to assure satisfactory contract performance. The Government reserves the right to inspect the quality of blanks without prior scheduling or notifications to the Contractor.

During each QA visit at production sites, a complete assessment of the Contractor’s operation shall be made, to include the following areas:

• Packaging and palletizing of product that promotes damage-free shipments and compliance with contractual requirements.

• Execution of quality control procedures.

• Maintaining QA records as required, with the records indicating the quality of the headstones as shipped.

When at the Contractor’s production facility, the Contractor shall assist the designated COR by providing an adequate, well lighted inspection area. Contractor personnel must provide assistance lifting, handling and moving of product.

8.2 Quality System: The Contractor must develop and maintain a written inspection system that documents the quality and timeliness of finished products. The Contractor shall provide, to the designated COR of the MPS Program Support Unit, reports on the Contractor’s processing and delivery of orders to the carrier. After an order has been received, weekly reports must be emailed to MPS at MPSProgSupport@va.gov, attention to the designated COR by the close of business on Tuesday of each week and continue until 1 week after the order has been delivered. Should the report day fall on a holiday, the report must be submitted no later than the next business day. ):

The following information for a Weekly Status Report is required only during weeks in which an order is underway and continuing until 1 week after the order has been delivered. When a report must be submitted, list the history of order that have accumulated through the current reporting period:

Complete top portion of report:

• Contractor name

• Contract #

• Obligation #

Data from daily orders:

• Location: (cemetery name)

• First Name: (Veteran)

• Last Name: (Veteran)

• CBL: (i.e., VVU)

• Order #: (i.e., 13111)

• Date Order Received: (date email received from MPS)

Data from Contractor:

• Date Est Cmp: (estimated completion date)

• Date Cancelled: (date notified by MPS to cancel order)

• Date Completed: (completion = date delivered to consignee)

• Tracking Number: (assigned by the transportation carrier)

• Delivery Date: (date consignee signed for shipment)

• Received By: (individual who signed for shipment)

• Notes: (use this for any exceptions or issues)

If any order is completed late or projected to be completed beyond the contractually required due date, the Contractor must identify the reason(s) for the delinquency, what actions are underway to resolve the tardiness, and the projected future date for completion (projected completion dates which are before the reporting date are unacceptable).

8.3 Quality Complaints

The receipt of complaints concerning unsatisfactory quality or non-compliance with the specifications shall be considered reason for an immediate visit and review of the Contractor’s quality assurance program. The Government reserves the right to inspect 100% of the production for an indefinite period due to quality problems. Indicative, but not all-inclusive, examples of issues meriting inspection are:

• Nonconforming product shipped to fill Government orders.

• The COR rejecting product that passed the Contractor’s inspection system but product is still awaiting shipment.

• Deficiencies that adversely affect performance of the contract in areas such as:

o Inspection system o Inspection personnel o Manufacturing process o Production control o Planning and scheduling o Employee training o Craftsmanship o Safety o Knowledge/training of processes and measuring tools

The designated COR of the MPS Program Support Unit or a designated inspector for this contract shall inform the Contractor of the deficiencies. A site inspection report shall be generated by the inspecting COR and the COR shall discuss with the Contractor what corrective action(s) shall be taken and when the corrective action shall be taken. When an issue(s) arise regarding a monument not meeting the specified standards and the issue(s) cannot be resolved between the Contractor and the Government, the Contracting Officer shall make a final determination as to whether the monument shall be replaced at the Contractor’s expense or at the Government’s expense.

9.0 Procedures (Administrative and Other)

9.1 Government Responsibilities: Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract shall require coordination between the Government and the Contractor. Contracting Services shall provide, at the time of the contract’s award, the name of one or more individuals authorized to act as Contracting Officer’s Representatives (CORs) during the contract period.

9.2 Contractor Records and Files: The Contractor shall maintain records and files of all documents relating to each order filled under each Government Headstone and Marker contract. These records shall include, at minimum, copies of all orders, quality assurance records, inspection results, shipping documents (bearing carrier’s name and PRO tracking numbers) and invoices. These records shall be made available, upon request, to the designated MPS Program Support Unit COR during on-site Quality Assurance inspections.

9.3 Government Headstone and Marker Drawings: The Contractor shall ensure copies of all relevant Government drawings for production of monuments are maintained on file and are available to the designed COR, upon request, during on-site Quality Assurance inspections.

9.4 Performance Evaluation

a. Normally, the COR will verbally advise or give a written inspection report to the Contractor of discrepancies the first time they occur and ask the Contractor to correct the problem. A notation will be made on the COR checklist of the date and the time the deficiency was discovered and the date and time the Contractor was notified.

b. If the Government created any of the discrepancies, these will not be counted against the Contractor's performance. When the Government has caused the Contractor to perform in an unsatisfactory manner, the COR will forward a written notice to the responsible organizational element requesting corrective action be taken.

c. When the Contractor is not meeting the acceptable limits of satisfactory performance, a Contract Discrepancy Report (CDR) will be issued to the Contractor. The seriousness of the failures should govern whether to issue CDR at the end of the period, or as soon as the limits of satisfactory performance are exceeded.

When a CDR is issued for a service, the Contract Officer and/or the COR may exercise any contractual remedy available for non-performance, in accordance with FAR 52.212-4, “Inspection and Acceptance”.

When a CDR is received, the Contractor shall complete the applicable CDR blocks. The Contract Officer will evaluate the Contractor's explanation and determine the next course of action.

d. The issuance of a CDR, found in Attachments, may be cause for the scheduling of a meeting among the Contractor, Contract Officer, and the COR. A mutual effort will be made to resolve all problems identified. The Government will prepare written minutes of the meeting. The Contractor, Contract Officer, and the COR will sign minutes of the meeting(s).

e. Should the Contractor not concur with the minutes, they will so state their objections in writing to the Contract Officer, within ten calendar days, and also explain the reasons for non-concurrence. The Contract Officer will review and consider the reasons submitted for the Contractor's non-concurrence and make a decision to revise or uphold the comments as written. The Contract Officer will notify the Contractor of the decision in writing within ten calendar days of submission of any objections.

f. After a CDR is given and the vendor's plan accepted by the CO/MPS COR the vendor shall have 1 month to carry-out the plan. After 30 calendar days, if there are any examples of missed standards then a remedy shall apply.

g. If the Contractor does not achieve satisfactory performance by the end of the next period or agreed suspense date, further actions may be considered including, but not limited to termination for default. If the Contractor only achieves a partial satisfactory performance by the end of the next period or agreed suspense date, other remedies including penalties may be applied.

9.5 Employee Requirements

a. The Contractor shall be responsible to ensure Contractor employees providing work on this contract are fully trained and completely competent to perform the required work. All work performed shall be done in a first-class manner and in accordance with good commercial practices.

b. Small Business set-aside: all of the awardee’s managerial/supervisory employees including those on site in supervisory roles shall be direct hires of the Prime Contractor. Labor shall be employed such that 50% of the actual salaries and wages for time attributed on this contract are from actual Prime Contractor employees.

c. Labor Force and Equipment: The Contractor shall be aware of the intensive labor and equipment requirements needed to meet contract specifications. Contractor shall be responsible to provide all labor and equipment as necessary to meet deadlines. The Contractor shall provide all necessary resources to complete the efforts assigned under the scope of this contract.

10.0 Completion point for products delivered FOB Destination

The Contractor’s responsibilities are deemed complete upon acceptance by the Government.

11.0 Invoicing

Invoicing in arrears after acceptance. The Contractor shall bear all charges to the point of destination.

END STATEMENT OF WORK

SECTION C - CONTRACT CLAUSES

SBA ACT 8(d)(13)(B)

(B) NOTICE.—

(i) IN GENERAL.—A prime Contractor for a covered contract shall notify in writing the contracting officer for the covered contract if the prime Contractor pays a reduced price to a Subcontractor for goods and services upon completion of the responsibilities of the Subcontractor or the payment to a Subcontractor is more than 90 days past due for goods or services provided for the covered contract for which the Federal agency has paid the prime Contractor.

(ii) CONTENTS.—A prime Contractor shall include the reason for the reduction in a payment to or failure to pay a Subcontractor in any notice made under clause (i).

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers.